SBD_Goods (NCB)_truck tractor 2024-Final (5)

STANDARD BIDDING DOCUMENT (SBD)
FOR PROCUREMENT OF Shower Truck & Truck Tractors
FOR NATIONAL COMPETITIVE BID (NCB)
Subject of Procurement Shower Trucks and Truck Tractors
Procurement Reference ORLB/NCB/RFP/GP-10/2017 Rebid

Number
Procurement Method National Competitive Bidding (NCB)
Date of Issue of Bidding ____________________________

Document
November………………….
Addis Ababa
Bidding Document
Table of Contents
Part 1 Bidding Procedures I

Section 1.Instructions to Bidders I
Section 2.Bid Data Sheet II
Section 3.Evaluation Methodology and Criteria III
Section 4.Bidding Forms IV
Section 5.Eligible Countries IX
Part 2 Statement of Requirement VI

Section 6.Statement of Requirements VI
Part 3 Contract 2
Section 7.General Conditions of Contract 2
Section 8.Special Conditions of Contract VIII
Section 9.Contract Forms IX
SBD-Goods and Related Services (NCB) - Prepared by the FPPA (Version 1, April 2011)
Document: Bidding Document Page i
Part 1: Bidding Procedures Section 1: Instructions to Bidders
Part 1 Bidding Procedures
Section 1. Instructions to Bidders

Table of Clauses
A. General 1
1. Introduction 1
2. Source of Funds 2
3. Fraud, Corruption and Complaints Provisions 2
4. Eligible Bidders 3
5. Eligible Goods and Related Services 4
B. Contents of Bidding Document 5
6. Bidding Document 5
7. Written Questions / Clarification of Bidding Documents 5
8. Modification to Bidding Documents 6
9. Pre-Bid Conference 7
C. Preparation of Bids 7
10. Cost of Bidding 7
11. Language of Bid 7
12. Bid Prices and Discounts 7
13. Currencies of Bid and Payment 8
14. Professional Qualifications and Capability of the Bidder 9
15. Financial Standing of the Bidder 9
16. Technical Qualifications, Competence, and Experience of the Bidder 9
17. Documentary Technical Evidence 10
18. Presentation of Samples 10
19. Joint Venture or Consortium 10
20. Alternative Bids 11
21. Period of Validity of Bids 11
22. Bid Security 12
23. Documents Comprising the Bid 13
24. Format and Signing of Bid 14
D. Submission and Opening of Bids 14
25. Sealing and Marking of Bids 14
Document: Instructions to Bidders Section I of IX Issued by: Oromia Roads and Logistics Bureau
26. Deadline for Submission of Bids 14

27. Late Bids 14
28. Withdrawal, Substitution, and Modification of Bids 15
29. Bid Opening 15
E. Evaluation and Comparison of Bids 16
30. Confidentiality 16
31. Clarification of Bids 16
32. Responsiveness of Bids 16
33. Nonconformities and Omissions 17
34. Dubious price quotations and errors in calculation 17
35. Margin of Preference 18
36. Preliminary Examination of Bids 18
37. Legal, Professional, Technical, and Financial Admissibility of Bids 18
38. Evaluation of Bids 20
39. Comparison of Bids 21
40. Post-qualification Evaluation 21
41. Acceptance or Rejection of Bids 21
42. Re-advertising bids 21
F. Award of Contract 22
43. Award Criteria 22
44. Right to Vary Quantities at Time of Award 22
45. Announcing and Awarding of the Successful Bidder 22
46. Signing of Contract 22
47. Performance Security 23
Document: Instructions to Bidders Section I of IX Issued by: Oromia Roads and Logistics Bureau
Section I. Instructions to Bidders

A. General
1. Introduction
1.1 The Public Body indicated in the Bid Data Sheet (BDS) is the Contracting
Authority for this procurement process and it is bound by the rules governing
public procurement in the Federal Democratic Republic of Ethiopia. It has the
powers and duties to conclude a Contract for the supply of Goods and Related
services. Accordingly, this procurement process is being conducted in
accordance with the recent editions of the Ethiopian Federal Government
Procurement and Property Administration Proclamation and Public Procurement
Directive under the procurement method indicated in the BDS.
1.2 By the issue of this Bidding Document the Public Body invites interested
Candidates to submit their bids with a view to entering into Contract with the
Public Body for the provision of Goods and Related Services which general
description is provided in the BDS. The Goods and Related Services that are
subject of this procurement process are more particularly specified in Section
6, Statement of Requirement upon the basis of the information supplied in and
in accordance with this Bidding Document.
1.3 The procurement reference number and number of lots of this Bidding
Document are provided in the BDS. If Bids are being invited for individual
contracts (lots) the Bidder may submit a Bid for one lot only, several or all of
the lots. Each lot will form a separate contract and the quantities indicated for
different lots will be indivisible. The Bidder must offer the whole of the quantity
or quantities indicated for each lot.
1.4 Each Bidder may only submit one Bid, either individually or as a partner in joint
venture. A Bidder who submits or participates in more than one Bid (other than
as a subcontractor or in cases of alternatives that have been permitted or
requested) will cause all the Bids with the Bidder’s participation to be
disqualified.
1.5 This Section 1, Instructions to Bidders shall not form a part of the Contract.
These instructions are intended to assist prospective Bidders in the preparation
of their Bids.
1.6 Issuance of this Bidding Document does not in any way obligate the Public
Body to award a Contract.
1.7 The Public Body retains ownership of all bids submitted in response to this
Bidding Document. Consequently, Bidders have no right to have their bids
returned to them except late bids.
1.8 In submitting a bid, the Bidder accepts in full and without restriction this
Bidding Document as the sole basis of this procurement procedure, whatever
his own conditions of sale may be, which he hereby waives. Bidders are
expected to examine carefully and comply with all instructions, forms, contract
provisions and specifications contained in this Bidding Document. Failure to
Document: Instructions to Bidders Page 1 of 23 Issued by: Oromia Roads & Logistics Bureau
submit a bid containing all the required information and documentation within
the deadline specified may lead to the rejection of the bid. No account can be
taken of any reservation in the bid as regards the Bidding Document; any
reservation will result in the immediate rejection of the bid without further
evaluation .
1.9 The permitted method of communication shall be in writing. Throughout these
Bidding Documents the term "in writing" means communicated in written form
and delivered against receipt.
1. Source of Funds
1.1 The Public Body has an approved budget toward the cost of the procurement
described in the Section 6, Statement of Requirement. The Public Body intends
to use these funds to place a Contract for which these Bidding Documents are
issued.
1.2 Payments will be made directly by the Public Body and will be subject in all
respects to the terms and conditions of the resulting Contract placed by the
Public Body.
2. Fraud, Corruption and Complaints Provisions
2.1 The Government of the Federal Democratic Republic of Ethiopia ( herein after
called the Government) represented by the Public Procurement and Property
Administration Agency (herein after called the Agency) requires Public Bodies,
as well as bidders to observe the highest standards of ethics during the
procurement and the execution of contracts. In pursuance of this policy, the
Government:
(a). Defines, for the purposes of this provision, the terms set forth below as
follows:
(i) “Corrupt practice” is the offering, giving, receiving or soliciting, directly or
indirectly, of anything of value to influence improperly the action of a public
official in the procurement process or in contract execution;
(ii) “Fraudulent practice” is any act or omission, including misrepresentation,
that knowingly or recklessly misleads, or attempts to mislead, a party to
obtain financial or other benefit or to avoid an obligation;
(iii) “Collusive practices” is a scheme or arrangement between two or more
Bidders, with or without the knowledge of the Public Body, designed to
establish prices at artificial, non-competitive levels; and
(iv) “Coercive practices” is harming or threatening to harm, directly or
indirectly, persons or their property to influence their participation in a
procurement process, or affect the execution of a contract.
(v) Obstructive practice is deliberately destroying, falsifying, altering or
concealing of evidence material to the investigation or making false
statements to investigators in order to materially impede the Federal Ethics
and Anticorruption Commission, the Federal Auditor General and the Public
Body or their auditors investigation into allegations of a corrupt, fraudulent,
coercive or collusive practice; and/or threatening, harassing or intimidating
any party to prevent their from disclosing their knowledge of matters
relevant to the investigation or from pursuing the investigation, or acts
intended to materially impede the exercise of inspection and audit rights
provided for under ITB Clause 3.5 below.
(b). Will reject a recommendation for award if it determines that the Bidder
recommended for award has, directly or through an agent, engaged in
corrupt, fraudulent, collusive, coercive or obstructive practices in competing
for the contract in question;
(c). Will debar a Bidder from participation in public procurement for a specified
period of time if it at any time determines the Bidder has engaged in
corrupt, fraudulent, collusive, coercive or obstructive practices in competing
for, or in executing, a contract. The List of Debarred Bidders is available on
the Agency's Website http//www.ppa.gov.et.
2.2 In pursuit of the policy defined in Sub-Clause 3.1, the Public Body may
terminate a contract for Goods if it at any time determines that corrupt or
fraudulent practices were engaged in by representatives of the Public Body or
of a Bidder during the procurement or the execution of that contract.
2.3 Where it is proved that the bidder has given or has offered to give inducement
or bribe to an official or procurement staff of the Public Body to influence the
result of the bid in his favor shall be disqualified from the bid, prohibited from
participating in any future public procurement and the bid security deposited
by them shall be forfeited.
2.4 Bidders are required to indicate their acceptance of the provisions on fraud and
corruption, as defined in this clause through the statement in the Bid Submission
Sheet.
2.5 The Agency will have the right to require to inspect the Supplier accounts and
records relating to the performance of the contract and to have them audited
by auditors appointed by the Agency.
2.6 Subject to the recent editions of the Public Procurement Proclamation and
Procurement Directive, a candidate or a bidder aggrieved or is likely to be
aggrieved on account of the Public Body inviting a bid not complying with the
provisions of the Proclamation or Procurement Directive in conducting a bid
proceeding may present complaint to the head of the Public Body to have the
bid proceeding reviewed or investigated. Any complaint must be submitted in
writing to the head of the Public Body, within five working days from the date
the Bidder knew, or should have known, of the circumstances giving rise to the
complaint. If the head of the Public Body does not issue a decision within ten
working days after submission of complaint, or the candidate or the Bidder is
not satisfied with the decision, it may submit a complaint to the Board within
five working days from the date on which the decision has been or should have
been communicated to the candidate or the Bidder by the Public Body. The
Board's decision is binding for both parties.
3. Eligible Bidders
3.1 A Bidder may be a natural person, private, public or government-owned legal
entity, subject to ITB Sub-Clause 4.5, or any combination of them with a formal
intent to enter into an agreement or under an existing agreement in the form
of a Joint Venture (JV), consortium, or association. In the case of a Joint Venture,
consortium, or association:
(a). All parties to the Joint Venture, consortium or association shall be jointly and
severally liable, unless otherwise specified in the BDS; and
(b). A Joint Venture, consortium or association shall nominate a Representative
who shall have the authority to conduct all businesses for and on behalf of
any and all the parties of the Joint Venture, consortium or association during
the bidding process and, in the event the Joint Venture, consortium or
association is awarded the Contract, during contract execution.
3.2 This Invitation for Bids is open to all Bidders (including all members of a joint
venture, sub-contractors and personnel) from eligible source countries as
defined in Section 5, Eligible Countries. A Bidder shall be deemed to have the
nationality of a country if the Bidder is a citizen or is constituted, incorporated,
or registered and operates in conformity with the provisions of the laws of that
country. This criterion shall also apply to the determination of the nationality of
proposed subcontractors for any part of the Contract including related services.
3.3 A Bidder shall not have a conflict of interest. All Bidders found to have a conflict
of interest shall be disqualified. A Bidder may be considered to have a conflict
of interest with one or more parties in this bidding process, if they:
(a). Are or have been associated in the past, directly or indirectly, with a firm or
any of its affiliates which have been engaged by the Public Body to provide
consulting services for the preparation of the Specification, and any other
documents to be used for the procurement of the Goods and Related
Services to be purchased under this Bidding Document;
(b). Have a relationship with each other, directly or through common third
parties, that puts them in a position to have access to information about or
influence on the bid of another Bidder, or influence the decisions of the
Public Body regarding this bidding process; or
(c). Submit more than one bid in this bidding process.
3.4 A Bidder that has been debarred from participating in public procurement in
accordance with ITB Clause 3.1 (c), at the date of the deadline for bid
submission or thereafter, shall be disqualified.
3.5 Government-owned enterprises shall be eligible if they can establish that they
are legally and financially autonomous and operate under commercial law and
that they are not a dependent agency of the Public Body.
3.6 Unless otherwise specified in the BDS, Bidders shall provide such evidence of
their eligibility satisfactory to the Public Body, to verify that the Bidder:
(a). Is not insolvent, in receivership, bankrupt or being wound up, not have had
their business activities suspended and not be the subject of legal
proceedings for any of the foregoing.
(b). Appropriate documentary evidence demonstrating its compliance, which
shall include:
(i) Valid business license indicating the stream of business in which the Bidder
is engaged,
(ii) VAT registration certificate issued by the tax authority (only domestic
Bidders in case of contract value as specified in BDS),
(iii) Valid Tax clearance certificate issued by the tax authority (domestic Bidders
only);
(iv) Relevant professional practice certificates if required in BDS.
(c). Foreign bidders must as appropriate submit business organization
registration certificate or trade license issued by the country of
establishment.
3.7 To participate in this public procurement process, being registered in the
suppliers list is a prerequisite (mandatory for domestic Bidders only).
(a). Candidates desiring to participate in public procurement shall have to
register themselves using the form made available for this purpose in the
website of the Public Procurement and Property Administration Agency.
3.8 Bidders shall provide such evidence of their continued eligibility satisfactory to
the Public Body, as the Public Body shall reasonably request in BDS.
4. Eligible Goods and Related Services
4.1 All goods and related services to be supplied under the Contract shall have as
their country of origin an eligible country in accordance with Section 5, Eligible
Countries.
4.2 For purposes of this Clause, the term “goods” means raw material, products
and equipment and commodities in solid, liquid or gaseous form, marketable
software and live animals as well as installation, transport, maintenance or
similar obligations related to supply of the goods if their value does not exceed
that of the goods themselves; and “related services” includes services such as
transportation, commissioning, insurance, installation, training, and initial
maintenance.
4.3 The term “country of origin” means the country where the goods have been
mined, grown, cultivated, produced, manufactured, or processed; or through
manufacture, processing, or assembly, another commercially recognized article
results that differs substantially in its basic characteristics from its imported
components.
4.4 The nationality of the Bidder that produces, assembles, distributes, or sells the
goods shall not determine their origin.
4.5 To establish the eligibility of the Goods and Related Services, in accordance
with this ITB Clause, Bidders shall complete the country of origin declarations in
the Price Schedule Form, included in Section 4, Bidding Forms
4.6 If so required in the BDS, the Bidder shall demonstrate that it has been duly
authorized by the Manufacturer of the Goods to supply the Goods indicated in
its bid in the Federal Democratic Republic of Ethiopia by obtaining
Manufacturer Authorization Letter using the form furnished in Section 4,
Bidding Forms.
B. Contents of Bidding Document

5. Bidding Document
5.1 The Bidding Document consist of Parts 1, 2, and 3, which include all the
Sections indicated below, and should be read in conjunction with any Addenda
issued in accordance with ITB Clause 8.
Part 1 Bidding Procedures
Section 1 Instructions to Bidders (ITB)
Section 2 Bid Data Sheet (BDS)
Section 3 Evaluation Methodology and Criteria
Section 4 Bidding Forms
Section 5 Eligible Countries
Part 2 Statement of Requirements
 Section 6 Statement of Requirements
Part 3 Contract
 Section 7 General Conditions of Contract (GCC)
 Section 8 Special Conditions of Contract (SCC)
 Section 9 Contract Forms
5.2 The Invitation to Bid is not part of the Bidding Document. In case of
discrepancies between the Invitation to Bid and the Bidding Documents listed
in ITB Clause 6.1 above, said Bidding Documents will take precedence.
5.3 The Public Body is not responsible for the incompleteness of the Bidding
Documents and their addenda, if they were not obtained directly from the
Public Body. Bidders who did not obtain the Bidding Document directly from the
Public Body will be rejected during evaluation. Where a Bidding Document is

obtained from the Public Body on a Bidder’s behalf, the Bidder’s name must be
registered with the Public Body at the time of sale and issue.
5.4 The Bidder is expected to examine all instructions, forms, terms, and
specifications in the Bidding Documents. Failure to furnish all information or
documentation required by the Bidding Documents may result in the rejection
of the bid.
6. Written Questions / Clarification of Bidding Documents
6.1 A prospective Bidder requiring any clarification of the Bidding Documents shall
contact the Public Body in writing at the Public Body’s address indicated in the
BDS. The Public Body will respond in writing to any request for clarification,
provided that such request is received no later than ten (10) days prior to the
deadline for submission of bids. The Public Body shall forward copies of its
response to all Bidders who have acquired the Bidding Documents directly from
it, including a description of the inquiry but without reference to the identity of
the prospective Bidder initiating the request. Should the Public Body deem it
necessary to amend the Bidding Documents as a result of a clarification, it shall
do so following the procedure under ITB Clause 8 and Sub-Clause 26.2.
6.2 Only the written responses will be considered official and carry weight in this
procurement process and subsequent evaluation. Any answers received outside
the official channels, whether received verbally or in writing, from employees or
representatives of the Public Body, or any other party, shall not be considered
official responses to questions regarding this Bidding Document.
7. Modification to Bidding Documents

7.1 Where Public Body finds it necessary to introduce modification to the Bidding
Document on its initiative or on the basis of request for clarification by
prospective Bidder, the Public Body may modify the Bidding Document at any
time prior to the deadline for submission of bids.
7.2 Any alteration to the content of the Bidding Document shall at the same time
be communicated in the form of an amendment to all prospective Bidders who
purchased the bidding document and will be binding on them. Bidders are
required to immediately acknowledge receipt of any such amendment, and it will

be assumed that the information contained in the amendment will have been
taken into account by the Bidder in its Bid.
7.3 The Public Body may, at its discretion, extend the closing date for submission
of bids where it modifies a bidding document as per Clause 8.1 above, if it is
assumed that the time remaining before the closing date is not sufficient for
bidders to prepare adjusted Bid Documents on the basis of such modification.
8. Pre-Bid Conference
8.1 If the Public Body deems it to be appropriate, it may hold a Pre-Bid Conference
for prospective bidders who purchased a Bidding Document for clarification and
discussion on the Bidding Document or modification there to.
8.2 The Public Body shall give written notice to all bidders who purchased a bidding
document to attend the Pre-Bid Conference, Notice will include time, date, and
address where Pre-Bid Conference will be held.
8.3 The Public Body shall welcome all prospective bidders to attend this Pre-Bid
Conference. To give all prospective bidders the opportunity to participate in the
pre-bid conference, prospective bidders are limited to sending two
representatives to this conference. All the costs of attending this conference
will be borne by the prospective bidders.
8.4 The Public Body invites all prospective bidders to submit their questions /
request for clarification by time and date and to the address indicated in BDS.
8.5 The Pre-Bid Conference shall be minutes. Copies of the minute shall be
delivered to all prospective bidders who purchased the Bidding Document to
enable them prepare their bid documents by incorporating the content of
clarification or modification.
C. Preparation of Bids
9. Cost of Bidding
9.1 The Bidder shall bear all costs associated with the preparation and submission
of its Bid, and the Public Body shall not be responsible or liable for those costs,
regardless of the conduct or outcome of the bidding process.
10. Language of Bid
10.1 The Bid, as well as all correspondence and documents relating to the bid
exchanged by the Bidder and the Public Body, shall be written in the language
specified in the BDS.
10.2 Bids and supporting documents of Bidders prepared in a language other than
language of bid shall have to be translated by a legally competent interpreter
into language of bid and a copy of the translation has to be submitted together
with the original documents, especially where such documents pertain to the
fundamental elements of the bid.
10.3 If the Public Body detects discrepancy between language of the original
document and the translated version, it shall reject the documents unless such
discrepancy constitutes minor deviation from the requirement stated in the
Bidding Document.
11. Bid Prices and Discounts
11.1 The prices and discounts quoted by the Bidder in the Bid Submission Sheet and
in the Price Schedule (forms furnished in Section 4, Bidding Forms) shall
conform to the requirements specified below.
11.2 All items in the Section 6, Statement of Requirements must be listed and priced
separately in the Price Schedule. If a Price Schedule shows items listed but not
priced, their prices shall be assumed to be included in the prices of other items.
Items not listed in the Price Schedule shall be assumed to be not included in
the Bid, and provided that the Bid is substantially responsive, the
corresponding adjustment shall be applied in accordance with ITB Sub-Clause
33.2.
11.3 The price to be quoted in the Bid Submission Sheet shall be the total price of
the Bid including taxes, excluding any conditional discounts offered.
11.4 The Bidder offering conditional discounts shall indicate the methodology for
their application in the Bid Submission Sheet.
11.5 The terms DDP, EXW, CIF, CIP, and other similar terms shall be governed by the
rules prescribed in the current edition of Incoterms, published by The
International Chamber of Commerce, at the date of the Invitation for Bids or as
specified in the BDS.
11.6 Prices proposed on the Price Schedule Forms for Goods and Related Services,
shall be disaggregated, when appropriate as indicated in this sub-clause. This
disaggregating shall be solely for the purpose of facilitating the comparison of
bids by the Public Body. This shall not in any way limit the Public Body’s right to
contract on any of the terms offered:
(a). For goods:
(i) The price of the goods quoted EXW, FOB, excluding any customs duties and
sales and other taxes already paid or payable;
(ii) The price for carriage and insurance of goods supplied from outside the
Federal Democratic Republic of Ethiopia, in accordance with the Incoterms
specified in the Special Conditions of Contract;
(iii) The price for inland transportation, insurance, and other local services
required to convey the goods to their final destination if specified in the
BDS, and
(iv) All Ethiopian customs duties, VAT, and other taxes already paid or payable
on the goods or on the components and raw material used in the
manufacture or assembly if the contract is awarded to the Bidder.
(b). For related services:
(i) The price of the related services; and
(ii) All Ethiopian customs duties and sales and other taxes already paid or
payable on the related services if the contract is awarded to the Bidder.
11.7 Prices quoted by the Bidder shall be fixed during the validity period of the Bid
and throughout the Bidder's performance of the Contract and not subject to
variation on any account. Bids submitted that are subject to price adjustment
will be rejected.
11.8 If so indicated in BDS Sub-Clause 1.3, bids are being invited for individual
contracts (lots) or for any combination of contracts (packages). Unless
otherwise indicated in the BDS, prices quoted shall correspond to 100 % of the
items specified for each lot and to 100% of the quantities specified for each
item of a lot. Bidders wishing to offer any price reduction for the award of more
than one Contract shall specify in their bid the price reductions applicable to
each package or, alternatively, to individual Contracts within the package. Price
reductions shall be submitted in accordance with ITB Sub-Clause 12.4, and
clearly indicated for each lot in such a way that it can be announced during the
public Bid opening session.
11.9 Where a foreign Bidder uses local inputs to satisfy the required object of
procurement under the contract, the portion of the total contract price
representing such local expenditure shall be expressed in ETB in the Price
Schedule of the Bidder.
12. Currencies of Bid and Payment
12.1 For Goods and Related Services that the Bidder will supply from inside Ethiopia
the prices shall be quoted in the Ethiopian Birr, unless otherwise specified in
the BDS.
12.2 For Goods and Related Services that the Bidder will supply from outside
Ethiopia prices shall be expressed in the currency of any eligible country. If the
Bidder wishes to be paid in a combination of amounts in different currencies, it
may quote its price accordingly but use no more than three currencies different
from the currency of Ethiopia.
13. Professional Qualifications and Capability of the Bidder
13.1 If required, in order to proof their professional qualifications and capability
Bidders must provide relevant information for the period specified in the BDS
by completing relevant tables in the form entitled Bidders Certification of
Compliance furnished in Section 4, Bidding Forms.
14. Financial Standing of the Bidder

14.1 If required in BDS, in order to proof that it has adequate financial resources to
manage this Contract the bidder must present its financial data by completing
relevant table in the form entitled Bidders Certification of Compliance that is
furnished in Section 4, Bidding Forms.
14.2 Along with the proof referred to in Clause 15.1 the documents that are required
as proof of the bidder's financial standing are the following:
(a). Financial statements certified by an independent auditor;
(b). Other documents as stated in the BDS.
15. Technical Qualifications, Competence, and Experience of the Bidder
15.1 The Bidder must present a description of its company and organization, with
appropriate reference to any parent company and subsidiaries. The Bidder shall
also include details demonstrating the Bidder’s experience and ability in selling
and servicing the Goods and Related Services listed in Section 6, Statement of
Requirements. Also, each Bidder shall include a description of how it plans to
manage the work included in this Bidding Document in addition to its other
ongoing projects.
15.2 This information shall be included in a separate form entitled Bidders
Certification of Compliance that is furnished in Section 4, Bidding Forms.
15.3 As a proof of satisfactory execution of contracts the Bidder must provide
Certificates of satisfactory execution of contracts, provided by the other
contracting party to the contracts concerned in number and within the period
specified in the BDS for similar sized/type contracts with a budget of at least
that of this contract, unless otherwise specified in the BDS including contact
information for verification and inspection so as to provide due diligence.
Contact information should include, at a minimum: name, function, address, e-
mail, and phone number. Each reference provided should be the client’s
responsible project administrator or a senior official of the client who is familiar
with the Bidder’s performance and with the Bidder’s system capabilities, and
who may be contacted by the Public Body during the evaluation process.
15.4 The Certificate of satisfactory execution of contracts shall include the following
data:
(a). The name and place of establishment of the contracting parties,
(b). The subject-matter of the contract,
(c). The value of the contract
(d). The time and place of performance of the contract,
(e). A statement concerning the satisfactory execution of contracts.
15.5 If, for objective reasons, such a certificate cannot be obtained from a
contracting party, a statement issued by the bidder concerning satisfactory
execution of contracts may also be valid, on presentation of proof that the
certificate was requested.
15.6 If the Bidder(s) propose a joint venture all of the information listed above must
be provided for all of the joint venture members. This information shall be in
separate sections, one section per joint venture member. In addition, the Bid
shall provide the agreements that support the relationships between joint
venture members.
15.7 Unless otherwise specified in the BDS, the Public Body reserves the right to
undertake physical checking of current Bidder's technical qualifications and
competence in order to make sure that the Bidder has adequate qualifications
to manage this Contract.
16. Documentary Technical Evidence
16.1 To establish the conformity of the Goods and Related Services to the Bidding
Documents and to support details provided in the Section 6, Technical
Specification and Compliance Sheet the Bidder shall furnish as part of its bid
the documentary technical evidence, unless otherwise specified in the BDS.
16.2 The documentary evidence may be in the form of literature, illustrations,
drawings brochures, or data, and shall consist of a detailed description of the
essential technical and performance characteristics of the Goods and Related
Services, demonstrating substantial responsiveness of the Goods and Related
Services to those requirements, and if applicable, a statement of deviations
and exceptions to the provisions of the Statement of Requirements.
16.3 Standards for workmanship, process, material, and equipment, as well as
references to brand names or catalogue numbers specified by the Public Body
in the Statement of Requirements, are intended to be descriptive only and not
restrictive. The Bidder may offer other standards of quality, brand names,
and/or catalogue numbers, provided that it demonstrates, to the Public Body’s
satisfaction, that the substitutions ensure substantial equivalence or are
superior to those specified in the Section 6, Statement of Requirement
17. Presentation of Samples
17.1 The Public Body reserves the right to request production and presentation of
samples representing any or all Goods proposed in response to this Bidding
Document. If Bidder fails to provide such Goods for presentation, the Bidder’s
Proposal may be rejected by the Public Body in its sole discretion. The Bidder
warrants that if awarded a Contract the Goods and Related Services delivered
under such Contract shall meet or exceed the quality of the Goods presented.
Samples of the quoted products, when requested in BDS, must be furnished
free of charge and in a timely manner. Bidder should not submit unsolicited
samples.
17.2 If the Public Body decide to request production and presentation of samples
representing any or all Goods all Bidders will be informed in writing on the
place where the samples are to be delivered and the time when and the place
where the samples will be openly shown.
17.3 The Public Body shall handle and examine carefully, samples supplied by
bidders; however Bidders shall not be paid compensation for samples lost or
destroyed in the examination process because of their nature. Samples that are
not lost or destroyed shall be returned to unsuccessful bidders. If samples are
not claimed by unsuccessful bidders within 6 months, they shall be forfeited to
the government.
17.4 Unless the Public Body decides otherwise, a sample supplied by the successful
bidder shall stay with the Public Body until the completion of the procurement
process to be used for checking conformity during delivery.
18. Joint Venture or Consortium
18.1 If bidder is a joint venture or consortium of two or more entities, the bid must
be single with the object of securing a single contract; authorized person must
sign the bid and will be jointly and severally liable for the bid and any contract.
Those entities must designate one of their members to act as leader with
authority to bind the joint venture or consortium. The composition of the joint
venture or consortium must not be altered without the prior consent in writing
of the Public Body.
18.2 The bid may be signed by the representative of the joint venture or consortium
only if he has been expressly so authorized in writing by the members of the
joint venture or consortium, and the authorizing contract, notarial act or deed
must be submitted to the Public Body. All signatures to the authorizing
instrument must be certified in accordance with the national laws and
regulations of each party comprising the joint venture or consortium together
with the powers of attorney establishing, in writing, that the signatories to the
bid are empowered to enter into commitments on behalf of the members of the
joint venture or consortium. Each member of such joint venture or consortium
must prove to the satisfaction of the Public Body that they comply with the
necessary legal, technical and financial requirements and have the wherewithal
to carry out the contract effectively.
19. Alternative Bids
19.1 Unless otherwise indicated in the BDS, alternative Bids shall not be considered.
19.2 If permitted in BDS, the Public Body may consider alternative systems or
products prior to the notification of the successful Bidder provided that the
Bidder:
(a). Has submitted Bid in accordance with the Bidding Document as issued; and
(b). Has submitted Bid based on alternative(s) to the Bidding Document as
issued;
(c). Has included with the Bid a demonstration of the advantages of the
alternative solution over the initial solution, including a quantifiable
justification of any economic and/or technical advantages; and
(d). Has included with the Bid sufficient descriptive information for a complete
evaluation of the proposed alternative(s) by the Public Body, including

calculations, technical specifications, breakdown of prices, proposed work
methods and other relevant details.
19.3 Only the technical alternative(s), if any, of the lowest evaluated Bidder
conforming to the basic technical requirements shall be considered by the
Public Body.
19.4 In evaluating a Bid containing an alternative process or product the Public Body
may use any evaluation/award criteria as indicated in the BDS and Section 3,
Evaluation Methodology and Criteria.
19.5 Alternative Bids not requested by the Public Body shall be rejected.
20. Period of Validity of Bids
20.1 Bids shall remain valid for the period specified in the BDS after the bid
submission deadline prescribed by the Public Body. A bid valid for a shorter
period may be rejected by the Public Body as non-responsive.
20.2 In exceptional circumstances, prior to expiry of the bid validity period, the
Public Body may request Bidders to extend the period of validity of their bids.
The request and the responses shall be made in writing.
20.3 Bidders who are not willing to extend their bid validity period for what ever
reason shall be disqualified from the bid without having forfeited their bid
security.
20.4 Bidders agreeing to the Public Body’s request for extension of their bid validity
period have to express in writing their agreement to such request and for how
long they are willing to extend the period. Similarly, they have to amend the
validity period of their bid security on the basis of the extension of the bid
validity period they have agreed to, or alternatively, furnish new bid security to
cover the extended period.
20.5 A bidder not agreeing to extend the validity period of his/its bid security shall
be treated as a bidder refusing the Public Body’s request for extension of bid
validity period, and as such, shall be disqualified from further bid proceeding.
21. Bid Security
21.1 Unless otherwise specified in the BDS, the Bidder shall furnish as part of its bid,
a bid security in original form and in the amount and currency specified in the
BDS. A copy of bid security, if submitted without original form, shall not be
accepted.
21.2 The bid security shall be, at the Bidder’s option, in any of the following forms:
(a). An unconditional Bank Guarantee;
(b). An irrevocable Letter of Credit;
(c). Cash, check certified by a reputable bank or financial institution, or payable
order;
all from a reputable source from any eligible country. Securities issued by
foreign banks or financial institutions shall be counter-guaranteed by an
Ethiopian bank. The bid security shall be submitted either using the Bid
Security Form included in Section 4, Bidding Forms, or in another
substantially similar format approved by the Public Body. In either case, the
form must include the complete name of the Bidder. The bid security shall
be valid for twenty-eight days (28) beyond the end of the validity period of
the bid. This shall also apply if the period for bid validity is extended.
21.3 The Bid Security of a Joint Venture shall be issued in the name of the Joint
Venture submitting the bid provided the Joint Venture has legally been
constituted, or else it shall be issued in the name of all partners proposed for
the Joint Venture in the bid. Sanctions due to a breach of the terms of a Bid
Security pursuant to ITB Clause 22.7 will apply to all partners to the Joint
Venture.
21.4 Any bid not accompanied by a substantially responsive bid security, if one is
required in accordance with ITB Sub-Clause 22.1, shall be rejected by the Public
Body as non-responsive.
21.5 The bid security of unsuccessful Bidders shall be returned as promptly as

possible upon the successful Bidder’s furnishing of the performance security
pursuant to ITB Clause 47.
21.6 The bid security of the successful Bidder shall be returned as promptly as
possible once the successful Bidder has signed the Contract and furnished the
required performance security.
21.7 The bid security may be forfeited:

(a). If a Bidder withdraws its bid during the period of bid validity specified by the
Bidder on the Bid Submission Sheet, except as provided in ITB Sub-Clause
21.2; or
(b). If the successful Bidder fails to:
(i) Sign the Contract in accordance with ITB 45;
(ii) Furnish a performance security in accordance with ITB Clause 47; or
21.8 The bid security furnished by foreign bidders from a bank outside of Ethiopia
has to be unconditional and counter guaranteed by local banks.
22. Documents Comprising the Bid
22.1 All bids submitted must comply with the requirements in the Bidding Document
and comprise the following:
22.2 Mandatory documentary evidence establishing the Bidder's qualification is the
following:
(a). Bid Submission Sheet (form furnished in Section 4, Bidding Forms) including
the following mandatory attachments:

(i) VAT registration certificate issued by the tax authority (only domestic
Bidders in case of contract value specified in BDS Clause 4.6(b)(ii));
(ii) A valid tax clearance certificate issued by the tax authority (domestic
Bidders only);
(iii) Business organization registration certificate or trade license issued by the
country of establishment;
(iv) Relevant professional practice certificates, as appropriate.
(b). Bidder Certification of Compliance (form furnished in Section 4, Bidding
Forms) including the following mandatory attachments:
(i) Written statement by a power of attorney (or notary statement, etc.)
proving that the person, who signed the bid on behalf of the company/joint
venture/consortium, is duly authorized to do so, as stipulated in ITB Clause
24.2;
(ii) Documents required in the BDS Clause 15.2 as proof of the bidder's
financial standing;
(iii) Certificates of satisfactory execution of contracts provided by contracting
parties to the contracts successfully completed in the course of the period
as specified in the BDS with a budget of at least that of this contract, unless
otherwise specified in the BDS Clause 16.3,
(c). Technical Specification + Technical Offer + Compliance Sheet (it should be
presented as per template furnished in Section 6, Statement of
Requirements) with detailed description of the proposed Goods and Related
Services in compliance with the minimum technical requirements, including,
if necessary, separate sheets or documentation for details. Technical
Specification + Technical Offer + Compliance Sheet Form must include the
following mandatory attachments;
(i) Descriptive technical literature in accordance with ITB Clause 17 (if required
in BDS);
(ii) Description of the organization of the warranty offered in accordance with
the conditions laid down in GCC Clause 23;
(iii) Manufacturer Authorization Letter in accordance with ITB Clause 5.6
(d). Delivery and Completion Schedule;
(e). Bid Security, in accordance with ITB Clause 22;
(f). Alternative bids, if permissible, in accordance with ITB Clause 20.
(g). Domestic Bidders, individually or in joint ventures, applying for eligibility for
a 15-percent margin of domestic preference shall supply all information
required to satisfy the criteria for eligibility as described in ITB 35.
(h). In the case of a bid submitted by a joint venture (JV), the Form Data on Joint
Ventures, the Agreement governing the formation of joint venture, or letter
of intent to form JV, including a draft agreement, in accordance with ITB
Clause 4.1.
(i). Price Schedule for the Goods and Related Services offered (it should be
presented as per template furnished in Section 4, Bidding Forms) and if
necessary completed by separate sheets for the details.
(j). Any other document or information required to be completed and submitted
by Bidders, as specified in the BDS
23. Format and Signing of Bid
23.1 The Bidder shall prepare one original of the documents comprising the bid as
described in ITB Clause 23 and clearly mark it “ORIGINAL.” Alternative bids, if
permitted in accordance with ITB 20, shall be clearly marked ―ALTERNATIVE.
In addition, the Bidder shall submit copies of the bid, in the number specified in
the BDS and clearly mark each of them “COPY.” In the event of any
discrepancy between the original and the copies, the original shall prevail. If
required in BDS, Bidders shall be required to submit bid documents in two
envelopes containing the technical and financial proposals separately.
23.2 The original and all copies of the bid shall be typed or written in indelible ink
and shall be signed by a person duly authorized to sign on behalf of the Bidder.
This authorization shall consist of a written statement by a power of attorney
(or notary statement, etc.) proving that the person, who signed the bid on
behalf of the company/joint venture/consortium is duly authorized to do so and
it shall be attached to the bid. The name and position held by each person
signing the authorization must be typed or printed below the signature. All
pages of the bid, except for non-amended printed literature, shall be signed or
initialed by the person signing the bid.
23.3 Any interlineations, erasures, or overwriting shall be valid only if they are
signed or initialed by the person signing the bid.
D. Submission and Opening of Bids

24. Sealing and Marking of Bids
24.1 The Bidder shall enclose the Original and each Copy of the bid, including
alternative bids, if permitted in accordance with ITB Clause 20, in separate
sealed envelopes, duly marking the envelopes as “ORIGINAL” and “COPY.”
These envelopes containing the original and the copies shall then be enclosed
in one single envelope.
24.2 The inner and outer envelopes shall:

(a). Be addressed to the Public Body in accordance with ITB Sub-Clause 26.1;
(b). Bear the subject of the procurement or the Project name, and procurement
reference number indicated in the BDS;
(c). Bear the words “Not to be opened before the time and date for bid
opening”.
24.3 The outer envelopes shall also indicate the name and address of the Bidder to
enable the bid to be returned unopened in case it is declared “late” pursuant to
ITB Clause 27.1.

24.4 If all envelopes are not sealed and marked as required, the Public Body shall
assume no responsibility for the misplacement or premature opening of the bid.
25. Deadline for Submission of Bids
25.1 Bidders may always submit their bids by registered post or by hand. Bids must
be received by the Public Body at the address and no later than the date and
time indicated in the BDS.
25.2 The Public Body may, at its discretion, extend the deadline for the submission
of bids by amending the Bidding Documents in accordance with ITB Clause 8, in
which case all rights and obligations of the Public Body and Bidders previously
subject to the deadline shall thereafter be subject to the deadline as extended.
26. Late Bids
26.1 The Public Body shall not consider any bid that arrives after the deadline for
submission of bids, in accordance with ITB Clause 26. Any bid received by the
Public Body after the deadline for submission of bids shall be declared late,
rejected, and returned unopened to the Bidder.
27. Withdrawal, Substitution, and Modification of Bids
27.1 A Bidder may withdraw, substitute, or modify its bid after it has been submitted
by sending a written notice, duly signed by an authorized representative, and
shall include a copy of the authorization in accordance with ITB Sub-Clause
24.2, (except that withdrawal notices do not require copies). The corresponding
substitution or modification of the bid must accompany the respective written
notice. All notices must be:
(a). Submitted in accordance with ITB Clauses 24 and 25 (except that
withdrawals notices do not require copies), and in addition, the respective
envelopes shall be clearly marked “Withdrawal,” “Substitution,”
“Modification;” and
(b). Received by the Public Body prior to the deadline prescribed for submission
of bids, in accordance with ITB Clause 26.
27.2 Bids requested to be withdrawn in accordance with ITB Sub-Clause 28.1 shall
be returned unopened to the Bidders. Bid withdrawal notices received after the
bid submission deadline will be ignored, and the submitted bid will be deemed
to be a validly submitted bid.
27.3 No bid may be withdrawn, substituted, or modified in the interval between the
deadline for submission of bids and expiry of the period of bid validity specified
by the Bidder on the Bid Submission Sheet or any extension thereof.
28. Bid Opening
28.1 The Public Body shall conduct the bid opening in the presence of Bidders`
designated representatives who choose to attend, and at the address, date and
time specified in the BDS. The opening of the bid shall not be affected by the
absence of the bidders on their own will.
28.2 First, envelopes marked “WITHDRAWAL” shall be opened and read out and the
envelope with the corresponding bid shall not be opened, but returned to the
Bidder. No bid withdrawal shall be permitted unless the corresponding
withdrawal notice contains a valid authorization to request the withdrawal and
is read out at bid opening. Next, envelopes marked “SUBSTITUTION” shall be
opened and read out and exchanged with the corresponding bid being
substituted, and the substituted bid shall not be opened, but returned to the
Bidder. No bid substitution shall be permitted unless the corresponding
substitution notice contains a valid authorization to request the substitution
and is read out at bid opening. Envelopes marked “MODIFICATION” shall be
opened and read out with the corresponding bid. No bid modification shall be
permitted unless the corresponding modification notice contains a valid
authorization to request the modification and is read out at bid opening. Only
envelopes that are opened and read out at bid opening shall be considered
further.
28.3 All other envelopes shall be opened one at a time, reading out: the name of the
Bidder and whether there is a modification; the Bid Prices, including any
discounts and alternative offers; the presence of a bid security, if required; and
any other details as the Public Body may consider appropriate. Only discounts
and alternative offers read out at bid opening shall be considered for
evaluation. No bid shall be rejected at bid opening except for late bids, in
accordance with ITB Sub-Clause 27.1.
28.4 The Public Body shall prepare a record of the bid opening that shall include, as
a minimum: the name of the Bidder and whether there is a withdrawal,
substitution, or modification; the Bid Price, per lot if applicable, including any
discounts and alternative offers; and the presence or absence of a bid security,
if one was required. The Bidders’ representatives who are present shall be
requested to sign the record. The omission of a Bidder’s signature on the
record shall not invalidate the contents and effect of the record. A copy of the
record shall be distributed to all Bidders.
28.5 Any bid document not opened and read out during the bid opening proceeding
shall not be considered for further evaluation.
. E. Evaluation and Comparison of Bids

29. Confidentiality
29.1 Information relating to the examination, evaluation, clarification, and
comparison of bids, and recommendation of contract award, shall not be
disclosed to bidders or any other persons not officially concerned with such
process until information on Contract award is communicated to all bidders.
29.2 Any effort by a Bidder to influence the Public Body in the examination,
evaluation, and comparison of the bids or Contract award decisions may result
in the rejection of its bid.
29.3 Notwithstanding ITB Sub-Clause 30.2, from the time of bid opening to the time
of Contract award, if any Bidder wishes to contact the Public Body on any
matter related to the bidding process, it should do so in writing.
30. Clarification of Bids
30.1 To assist in the examination, evaluation, and comparison of the bids, the Public
Body may, at its sole discretion, ask any Bidder for a clarification of its bid. Any
clarification submitted by a Bidder that is not in response to a request by the
Public Body shall not be considered. The Public Body’s request for clarification
and the response shall be in writing. No change in the prices or substance of
the bid shall be sought, offered, or permitted, except to confirm the correction
of arithmetic errors discovered by the Public Body in the evaluation of the bids,
in accordance with ITB Clause 34.
30.2 If a Bidder does not provide clarifications of its bid by the date and time set in
the Public Body’s request for clarification, its bid may be rejected.
31. Responsiveness of Bids
31.1 The Public Body’s determination of a bid’s responsiveness is to be based on the
contents of the bid itself.
31.2 A substantially responsive bid is one that conforms to all the terms, conditions,
and specifications of the Bidding Documents without material deviation,
reservation, or omission. A material deviation, reservation, or omission is one
that:
(a). If accepted, would,
(i) Affect in any substantial way the scope or quality of the Goods and Related
Services specified in the Contract; or
(ii) Limits in any substantial way, inconsistent with the Bidding Documents, the
Public Body’s rights or the Bidder’s obligations under the Contract; or
(b). If rectified would unfairly affect the competitive position of other Bidders
presenting substantially responsive bids.
31.3 If a bid is not substantially responsive to the salient requirements of the
Bidding Documents it shall be rejected by the Public Body and may not
subsequently be made responsive by the Bidder by correction of the material
deviation, reservation, or omission.
31.4 Decisions to the effect that a bid is not substantially responsive t must be duly
justified in the evaluation minutes.
31.5 If only one Bid meets all salient requirements of the Bidding Document and is
not otherwise disqualified, the Public Body may still complete the full
evaluation of that Bid and sign contract with that Bidder if the Bid submitted by
such bidder is satisfactory to the Public Body and the price offered by the
bidder is comparable to or less than the market price of the required object of
procurement.
32. Nonconformities and Omissions
32.1 Provided that a bid is substantially responsive, the Public Body may waive any
non-conformity or omissions in the bid that does not constitute a material
deviation.
32.2 Provided that a bid is substantially responsive, the Public Body may request
that the Bidder submit the necessary information or documentation, within a
reasonable period of time, to rectify nonmaterial nonconformities or omissions
in the bid related to documentation requirements. Requesting information or
documentation on such nonconformities shall not be related to any aspect of
the price of the bid. Failure of the Bidder to comply with the request may result
in the rejection of its bid.
32.3 Provided that a bid is substantially responsive, the Public Body shall rectify
nonmaterial nonconformities or omissions. To this effect, the Bid Price shall be
adjusted, for comparison purposes only, by the highest price quoted in this
bidding process to reflect the price of the missing or non-conforming item or
component.
33. Dubious price quotations and errors in calculation
33.1 Provided that the bid is substantially responsive, the Public Body shall correct
arithmetical errors on the following basis:
(a). If there is a discrepancy between the unit price and the total price that is
obtained by multiplying the unit price and quantity, the unit price shall
prevail and the total price shall be corrected, unless in the opinion of the
Public Body there is an obvious misplacement of the decimal point in the
unit price, in which case the total price as quoted shall govern and the unit
price shall be corrected;
(b). If there is an error in a total corresponding to the addition or subtraction of
sub-totals, the subtotals shall prevail and the total shall be corrected; and
(c). If there is a discrepancy between words and figures, the amount in words
shall prevail, unless the amount expressed in words is related to an
arithmetic error, in which case the amount in figures shall prevail subject to
(a) and (b) above.
33.2 The Public Body shall correct the detected errors in calculation and notify the
bidder in writing of the corrections made without any delay, requesting the
bidder to confirm that he accepts the correction of the calculation error within
the period specified in BDS from the date on which the notice was received.
The corrections shall be clearly indicated in the bid.
33.3 If the Bidder that submitted the lowest evaluated bid does not accept the
correction of errors, its bid shall be disqualified.

34. Margin of Preference
34.1 Preference shall be granted to locally produced goods, to small and micro
enterprises established under the relevant Proclamation.
34.2 The margin of preference to be so granted for locally produced goods and
applied when comparing prices during evaluation of bids shall be 15 %
34.3 The preference to be granted as per Sub-Clause 35.2 shall be effective where it
is certified by a competent auditor that no less than 35% of the total value of
such products is added in Ethiopia.
34.4 For the purpose of Sub-Clause 35.3, value added in Ethiopia shall be calculated
by deducting from the total value of the product in question, the cost, exclusive
of indirect taxes, of imported raw materials and other supplies used in the
production of such product as well as services rendered abroad in connection
with the production of that product.
34.5 Preference shall be given to small and micro enterprises established under the
relevant law by a margin of 3% when such enterprises compete with local
bidders.
35. Preliminary Examination of Bids
35.1 The Public Body shall examine the bids to confirm that all documentary
evidence establishing the Bidder's qualification requested in ITB Clause 23
have been provided, and to determine whether bid comply with administrative
requirements of the Bidding Document.
35.2 From the time the Bids are opened to the time the Contract is awarded, the
Bidders should not contact the Public Body on any matter related to its Bid. Any
effort by Bidders to influence the Public Body in the examination, evaluation,
ranking of Bids, and recommendation for award of Contract may result in the
rejection of the Bidders’ Bid.
35.3 The Public Body may determine bid as not responsive when:
(a). Bidder has failed to submit Written statement by a power of attorney (or
notary statement, etc.) proving that the person, who signed the bid on
behalf of the company/joint venture/consortium, is duly authorized to do so
(ITB Sub-clause 24.2);
(b). Original and all copies of the bid are not typed or written in indelible ink and
signed by a person duly authorized to sign on behalf of the Bidder (ITB Sub-
clause 24.2);
(c). All pages of the bid, except for non-amended printed descriptive literature,
are not signed or initialled by the person signing the bid (ITB Sub-clause
24.2);
(d). Bid is not written in language specified in the ITB Clause 11.1;
(e). Bidder has failed to submit signed and dated Bid Submission Sheet Form;
(f). Bidder has failed to submit signed and dated Price Schedule Form;
(g). Bidder has failed to submit signed and dated Bidder Certification of
Compliance Form;
(h). Bidder has failed to submit signed and dated Technical Specification +
Technical Offer+ Compliance Sheet Form;
(i). Bidder has failed to submit signed and dated Delivery and Completion
Schedule;
(j). Bidder has failed to submit signed and dated Bid Security;
(k). The Bid Security is not in accordance with ITB Clause 22.
36. Legal, Professional, Technical, and Financial Admissibility of Bids
36.1 After confirming the bids comprise all mandatory documentary evidence
establishing the Bidder's qualification, the Public Body will rule on the legal,
technical, professional, and financial admissibility of each bid, classifying it as
compliant or non-compliant with qualification requirements set forth in the
Bidding Document.
36.2 Legal admissibility
The Public Body may determine bid as not responsive when:
(a). Bidder does not have nationality in accordance with ITB Sub-Clause 4.2;
(b). Bidder is found to have a conflict of interest as described in ITB Sub-Clause
4.3
(c). Bidder has failed to submit valid business license indicating the stream of
business in which the bidder is engaged in accordance with ITB Clause
4.6(b)(i);
(d). Bidder has failed to register itself in the Public Procurement and Property
Administration Agency's suppliers list (mandatory for domestic Bidders only)
in accordance with ITB Clause 4.7;
(e). Domestic Bidder has failed to submit VAT registration certificate issued by
the tax authority (in case of contract value specified in BDS Clause 4.6(b)(ii),
in accordance with ITB Clause 4. 6(b)(ii);
(f). Domestic Bidder has failed to submit a valid tax clearance certificate issued
by the tax authority in accordance with ITB Clause 4.6(b)(iii);
(g). Foreign Bidder has failed to submit business organization registration
certificate or valid trade license issued by the country of establishment, in
accordance with ITB Clause 4.6(c);
(h). Bidder has been debarred by a decision of the Public Procurement and
Property Administration Agency from participating in public procurements
for breach of its obligation under previous contracts, in accordance with ITB
Clause 4.4.
(i). In the case of a bid submitted by a joint venture (JV), the Bidder has failed
to submit the Form Data on Joint Ventures, the Agreement governing the
formation of joint venture, or letter of intent to form JV, including a draft

agreement, in accordance with ITB Clause 4.1
36.3 Professional admissibility
(a). Bidder has failed to submit relevant professional practice certificates, if
required in BDS Clause 4.6(b)(iv);
(b). Bidder has failed to provide in the Bidder Certification of Compliance Form
information related to its professional qualification and capability for the
period specified in the BDS Clause 14.1;
36.4 Technical admissibility
(a). Bidder has failed to provide in the Bid Submission Sheet Form the
Statement attesting the origin of the Goods and Related Services offered;
(b). Bidder has failed to provide in the Bidder Certification of Compliance Form
information about major relevant contracts successfully completed in the
number and period specified in the BDS;
(c). Bidder has failed to submit Certificates of satisfactory execution of contracts
provided by contracting parties to the contracts successfully completed in
the period and budget as specified in the BDS Clause 16.3;
(d). Bidder has failed to complete its Technical Specification + Technical Offer+
Compliance Sheet Form in accordance with technical specification
presented as per template in Section 6, Statement of Requirements and
submit the following mandatory attachments;
(i) Bidder has failed to submit Descriptive technical literature in accordance
with ITB Clause 17;
(ii) Bidder has failed to submit Description of the organization of the warranty
offered in accordance with the conditions laid down in GCC Clause 23;
(iii) Bidder has failed to submit Manufacturer Authorization Letter in accordance
with ITB Clause 5.6.
(e). Bidder has failed to submit signed and dated Delivery and Completion
Schedule presented as per template in Section 6, Statement of
Requirements
36.5 Financial admissibility
The Public Body may reject any bid when:
(a). Bidder has failed to submit financial statements certified by an independent
auditor as required in ITB Clause 15.2(a) for the period specified in Section
3, Evaluation Methodology and Criteria;
(b). Bidder has failed to submit other documents proofing its financial standing,
as required in the BDS Clause 15.2(b);
(c). The average annual turnover for the period specified in Section 3,
Evaluation Methodology and Criteria does not exceed the amount of the
financial proposal of the Bid in value specified in the BDS.
(d). Bidder has failed to calculate Bid Prices for the Goods and Related Services
offered as prescribed in ITB Clause 12; and
(e). Bidder has failed to quote prices in currency specified in the BDS in
accordance with ITB Clause 13.
37. Evaluation of Bids
37.1 The Public Body shall evaluate each bid that has been determined, up to this
stage of the evaluation, to be substantially responsive.
37.2 For evaluation and comparison purposes, the Public Body shall convert all bid
prices expressed in the amounts in various currencies into a single currency
indicated in BDS, using the selling exchange rate established by the National
Bank of Ethiopia and on the date of the Bid opening.
37.3 To evaluate a bid, the Public Body shall only use all the criteria and
methodologies defined in this Clause and in Section 3, Evaluation Methodology
and Criteria. No other criteria or methodology shall be permitted.
37.4 To evaluate a bid, the Public Body shall consider the following:
(a). The bid price;
(b). Price adjustment for correction of arithmetic errors in accordance with ITB
Sub-Clause 34;
(c). Price adjustment due to discounts offered in accordance with ITB Sub-
Clause 12.4;
(d). Converting the amount resulting from applying (a) to (c) above, if relevant,
to a single currency in accordance with ITB Sub-Clause 38.2;
(e). Adjustment for nonconformities and omissions in accordance with ITB Sub-
Clause 33;
(f). Application of all the evaluation factors, if indicated in Section 3, Evaluation
Methodology and Criteria.
(g). Adjustments due to the application of a margin of preference, in accordance
with ITB Clause 35.
37.5 The Public Body’s cost evaluation of a bid may require the consideration of
other factors, in addition to the Bid Price quoted in accordance with ITB Clause
12. These factors may be related to the characteristics, performance, and
terms and conditions of purchase of the Goods and Related Services. The
factors to be used, if any, and the methodology of application shall be indicated
in Section 3, Evaluation Methodology and Criteria.
37.6 If these Bidding Documents allow Bidders to submit a Bid for different lots, and
the award to a single Bidder of multiple lots, the methodology of evaluation to
determine the lowest evaluated lot combinations, including any discounts

offered in the Bid Submission Sheet, is specified in the BDS and detailed in
Section 3 Evaluation Methodology and Criteria.
38. Comparison of Bids
38.1 The Public Body shall compare all substantially responsive bids to determine
the lowest evaluated bid as specified in Section 3: Evaluation Methodology and
Criteria.
39. Post-qualification Evaluation
39.1 After identifying the successful bidder by evaluating the bid documents against
the criteria set forth in this Bidding Document the Public Body shall conduct
post qualification evaluation to establish the current qualification of the
successful bidder where it feels that it has to be ascertained.
39.2 Such post qualification evaluation of the successful bidder may relate to
submission of the documentary evidence specified in ITB Clause 37, unless
satisfactory documents are already included in the Bid, concerning its current
legal, professional, technical, and financial standing and conformity to the
requirements stated in this Bidding Document.
39.3 If the successful bidder fails to provide this documentary proof within 15
calendar days following the Public Body's request or if the successful bidder is
found to have provided false information its Bid shall be disqualified, in which
event the Public Body shall proceed to the next lowest evaluated bid to make a
similar determination of that Bidder’s capabilities to perform satisfactorily.
40. Acceptance or Rejection of Bids
40.1 The Public Body reserves the right to accept or reject any bid, and to annul the
bidding process and reject all bids at any time prior to contract award, without
thereby incurring any liability to Bidders.
41. Re-advertising bids
41.1 The Public Body may issue invitation to bid for a second time under the
following circumstances:
(a). Where the Invitation to Bid has been unsuccessful, namely where no
qualitatively or financially worthwhile Bids have been received.
(b). Where the best price offered by a bidder is significantly higher than the
market price estimate of the object of procurement made by the Public
Body prior to the issuance of the invitation to bid.
(c). Where it is concluded that noncompliance with the rules and procedures
governing bids prescribed by the Proclamation and Procurement Directive
led to the failure of the invitation to bid to attract more than one bidder, or
where it is believed that modifying the bidding document could attract
adequate number of bidders.
(d). Circumstances of Force Majeure render normal implementation of the
Contract impossible.
F. Award of Contract
42. Award Criteria
42.1 The Public Body shall award the Contract to the Bidder whose bid has been
determined to be the lowest evaluated bid and is substantially responsive to
the Bidding Documents, provided further that the Bidder is determined to be
qualified to perform the Contract satisfactorily.
42.2 If Bids are being invited for individual contracts (lots) Contracts will be awarded
lot by lot, but the Public Body may select the most favorable overall solution
after taking account of any discounts offered.
42.3 If the Bidder is awarded more than one lot, a single contract may be concluded
covering all those lots.
43. Right to Vary Quantities at Time of Award
43.1 At the time the Contract is awarded, the Public Body reserves the right to
increase or decrease the quantity of Goods and scope of Related Services
originally specified in Section 6, Statement of Requirement, provided this does
not exceed the percentages indicated in the BDS, and without any change in
the unit prices or other terms and conditions of the bid and the Bidding
Documents.
44. Announcing and Awarding of the Successful Bidder
44.1 Prior to expiry of the period of bid validity, the Public Body shall notify in writing
the result of a bid evaluation to all bidders alike at the same time.
44.2 The letter of notification to be disclosed to the unsuccessful bidders on the
technical evaluation shall state the reason why they did not succeed in their bid
and the identity of the successful bidder
44.3 A letter of award to be sent by the Public Body to a successful bidder shall not
constitute a contract between him and the Public Body. A contract shall be
deemed to have been concluded between the Public Body and the successful
bidder only where a contract containing detailed provisions governing the
execution of the procurement in issue is signed.
44.4 A letter of contract award to be sent to a successful bidder may contain the
following information:
(a). That the Public Body has accepted his bid;
(b). The total contract price;
(c). The list of items and their respective unit price;
(d). The amount of the performance security the successful bidder is required to
furnish and the deadline for providing such security.
45. Signing of Contract
45.1 Promptly after notification of the proposed contract award the Public Body shall
send the successful Bidder the Contract.
45.2 Within fifteen (15) days of receipt of the notification of award, the successful
Bidder shall sign, date, and return it to the Public Body the Contract
45.3 The Public Body shall not sign a contract before seven working days from the
date bidders are notified of the result of their bid or of any complaint against
the bid proceeding.
46. Performance Security
46.1 Within fifteen (15) days from signing the contract the successful Bidder shall
furnish the performance security in accordance with the GCC, using for that
purpose the Performance Security Form included in Section 9, Contract Forms,
or another form acceptable to the Public Body.
46.2 Failure of the successful Bidder to submit the above-mentioned Performance

Security or sign the Contract shall constitute sufficient grounds for annulment
of the award and forfeiture of the bid security.
46.3 Small and micro enterprises shall be required to submit a letter of guarantee
written by a competent body organizing and overseeing them in lieu of bid
security, performance security or advance payment guarantee.
46.4 Where the successful bidder cannot or is unwilling to sign a contract or submit
the above-mentioned Performance Security, the Public Body may either declare
the bidder submitting the second lowest evaluated bid the successful bidder or
invite such bidder to sign a contract or advertise the bid afresh by assessing
the benefit of the two options.
Part 1: Bidding Procedures Section 2: Bid Data Sheet
Section 2. Bid Data Sheet

Table of Contents
A. Introduction
B. Bidding Documents
D. Submission and Opening of Bids
E. Evaluation, and Comparison of Bids
F. Award of Contract
Document: Bid Data Sheet Section II of IX Issued by: Oromia Roads Authority
Section 2. Bid Data Sheet (BDS)
Instructions for
Bidders (ITB)  Data relevant to ITB
reference
A. Introduction
 ITB 1.1 The public body is: OROMIA ROADS AND LOGISTICS
BUREAU
Registered Address:
OROMIA ROADS AND LOGISTICS BUREAU
Attention
Floor/Room Eng. Helen Tamiru, Bureau Head of the
Number Oromia Roads & Logistics
P.O.BOX 2nd floor, Office of the Bureau Head

Street Address 42937
Town/City Oromia Regional Government Sectorial
Office Building, ORLB Head Office, Around
Sarbet /Calcali/
Post code
Finfinne /Ethiopia
Country
Telephone 011-835-10-40
FAX 011-835-10-40
E-Mail Address info@oromiaroadsauthority.org
Website WWW.oromiaroadsauthority.org
ITB 1.1 The Bidding Document is issued under Procurement Method:
National Competitive Bidding ( NCB)
ITB 1.2 (b) General description of Goods that are subject of the procurement
is: The goods under this contract requires the purchase of
40 ton Truck Tractor 2 unit and 10 unit of water truck with
quality & specification as depicted in this bidding
document
ITB 1.3 and The Procurement Reference Number is:

25.2(b) Tender Number –
Document: Bid Data Sheet Page 1 of 4 Issued by:Oromia Rodas and Logistics Bureau
Instructions for
reference
ITB 1.3 The number and identificación of ítems in bidding document is:
No Description Measureme Quantit
nt y
1 Truck Tractor With Winch Number. 1
2 Truck Tractor Without Number. 1
Winch
3 Water/Shower Truck Number 10
4 Low bed Semi-Trailer Number 2
ITB 1.9 The permitted method of comunicación shall be in writing. Media
of comunicación shall be; letter, Enterprise’ noticie board, , email
and phone call
ITB 4.1(a) The individual or firms in a joint Venture, consortium or
association shall not be permited.
ITB 4.8 A Bidder shall amend the evidence of its continued eligibility with
the following documents:
Domestic bidder shall provide valid business license indicating
the stream of business in which the Bidder is engaged, VAT
certificate, TIN certificate, TAX clearance certificate,
suppliers list, manufacture Authorization letter.
Local agent shall provide Valid business license indicating the
stream of business in which the Bidder is engaged, VAT
certificate, TIN certificate, TAX clearance certificate,
suppliers list, manufacture Authorization letter and
foreign trade agent certificate
Foreign bidders shall provide Business organization registration
certificate or trade license issued by country of establishment
and manufacture Authorization letter.
ITB 5.6 Local bidder shall be required to submit Manufacturing

authorization letter to supply in Ethiopia the goods indicated in its
bid.
B. Bidding Documents
Instructions for
reference
ITB 7.1 and 9.4 For questions and/or clarification purposes only, the
Bureau’s address is:
Name: OROMIA ROADS AND LOGISTICS BUREAU
Attention: Eng. Helen Tamiru, Bureau Head of the Oromia
Roads & Logistics
Floor/Room 2nd floor, Office of the Bureau Head
number:
P.O. Box: 42937
Street Oromia Regional Government Sectorial Office
Address: Building, ORLB Head Office, Around Sarbet
/Calcali/
Town/City: Finfinne
Post Code:
Country: Ethiopia
Telephone: 011-835-10-40
Fax 011-835-10-40
E-mail info@oromiaroadsauthority.org
address
WWW.oromiaroadsauthority.org
ITB 7.1 and 9.4 The deadline for submission of questions and/or
clarifications is:
__
Time: __________________________
ITB 12.5 The Incoterms edition is: 2020.
ITB 12.6(iii) Foreign Bidder shall be required to quote the price of the goods
in FOB Term
Local bidders shall deliver at Sabata ,Alemgana Oromia Roads
and Logistics Bureau warehouse
ITB 13.1 Local bidders shall quote their price in Ethiopian Birr (ETB)
Instructions for
reference
Foreign bidders shall quote their price in USD/EURO

ITB 14.1 Bidder must provide in the Bidder Certification of Compliance
Form information related to its professional qualification and
capability for 2021 ,2022,2023&2024 years in order to proof its
professional capacity.
ITB 15.2 (a) As a proof of the bidder’s financial standing the following
documents need to be furnished:
The last 3 years financial statement certified by
independent auditor with auditor’s legal license
ITB 16.3 Bidder should submit at least 4 certificates of satisfactory
execution of contracts provided by contracting parties to the
contract successfully completed in the course of the last four
years with a budget of two times its financial offer
A bidder or local agent shall not have litigation history in any
previous tender with ORLB (litigation history includes for fitness of
bid security or performance bond resulted none performance or
poor performance of contract.
Bidder shall furnish the necessary documentary technical
ITB 17.1
evidence, Technical Specification and Compliance Sheet and
catalogs or brochures as part of its bid document. Bidder shall
provide well designed and comprehensive bid document
ITB 20.1 Alternative Bids shall not be considered.
ITB 21.1 The bid validity period shall be: 60 days

A bid security shall be required.
ITB 22.1
The amount of the bid security shall be ETB350,000.00 (five
hundred Fifty thousand ETB)for water truck, ETB200,000.00(Two
hundred thousand) for Truck Tractor and ETB 100,000(One
Hundred thousand )for Low bed semi trailer or equivalent amount
of foreign currency.
The type of acceptable bid security is: - unconditional bank
guarantee or cash payment order (CPO).
The bid security shall denominate in freely convertible currency
Instructions for
reference
acceptable to the purchaser or currency of payment of the
contract in accordance with their portion of contract Price.
Securities issued by foreign banks or financial institutions shall be
counter-guaranteed by Ethiopian bank
Mandatory documentary evidence establishing the Bidder's
ITB 23.2
qualification (a) to (e) & (J) which is stated in SBD section one ITB
23.2.
In addition to the original of the bid, the number of copies
ITB 24.1
required is. 1 (One) Copy for each bid and Bidders shall be
required to submit bid documents in two envelopes Containing
Technical and Financial Proposal Separately.
 Mandatory documentary evidence listed in the ITB Clause 23.2
(a) to (e) & (J) ;
 Price Schedule for the Goods and Related Services offered, as
stated in the ITB Clause 23.2
 The bidder shall submit marked outer envelope with Financial &
Technical offer in two separated envelopes enclosed in
one big Envelope.
 The bidders shall submit its bid security in its technical
envelop
Submission and Opening of Bids
ITB 26.1 For bid submission purposes only, the Bureau’s address is:
Name : OROMIA ROADS AND LOGISTICS BUREAU
Attention Eng. Helen Tamiru, Bureau Head of the Oromia Roads & Log
:
Floor/ 2nd floor, Office of the Bureau Head
Room
number:
P.O. Box:42937
Street Oromia Regional Government Sectorial Office Building, ORLB
Address: Sarbet /Calcali/
Town/ Finfinne
City:
Post
Code:
Instructions for
reference
Country: Ethiopia
Phone 011-835-10-40
011-835-10-40
info@oromiaroadsauthority.org
WWW.oromiaroadsauthority.org
Bid closing date and time
Date: _______________________________
Time: _______________________________
ITB 27.1  The enterprise shall not consider any bid delivered after the
deadline of the bid
Evaluation, and Comparison of Bids
ITB 34.2 Bidder has to confirm that he accepts the correction of the
calculation error within the period 5 working days after
receipt of the notice from Bureau
ITB 38.2 The currency that shall be used for bid evaluation and
comparison purposes to convert all bid prices expressed in
various currencies into a single currency is: ETB (Ethiopian
Birr).
ITB 38.3 The methodology of evaluation to determine the lowest

evaluated lot combinations, including any discounts offered in
the Bid Submission Sheet, is specified in the BDS and detailed in
Section 3 Evaluation Methodology and Criteria.
Award of Contract
ITB 44.1 The percentage by which quantities may be increased is 20%.

The percentage by which quantities may be decreased is 20 %.
Part 1: Bidding Procedures Section 3: Evaluation and
Qualification Criteria
Section 3. Evaluation Methodology and Criteria
Table of Contents
1. Professional, Technical, and Financial Qualification Criteria

2. Determining the Successful Bid
3. Domestic Preference
4. Evaluation of Multiple Contracts
5. Alternative Bids
Section 3: Evaluation Methodology & criteria
This section, read in conjunction with Section 1, Instructions to Bidders and
Section 2, Bid Data Sheet, contains all the factors, methods and criteria that
the Public Body shall use to evaluate a bid and determine whether a bidder
has the required qualifications. No other factors, methods or criteria shall be
used.
Determining the Successful Bid
According to the methodology defined in the Public Procurement Proclamation
and Directives the Public Body shall select the successful bid by applying the
Bid with the Lowest Price.
following method:
A. The bid that is found to be substantially responsive to the professional,
technical, and financial qualification requirements, technically compliant
in relation to the technical specifications, and with the lowest price.
B. The bids shall be examined to confirm that all documentary evidence
establishing the Bidders' qualifications requested in ITB Clause 23 have
been provided;
C. After confirming the bids comprise all mandatory documentary evidence
establishing the Bidder's qualification the Public Body will rule on the
legal, technical, professional, and financial admissibility of each bid,
classifying it as compliant or non-compliant with qualification
requirements set forth in the Bidding Document;
D. The Public Body will then analyze the bids' technical conformity in relation
to the technical specifications, classifying them technically compliant or
non-compliant.
E. The Public Body shall continue evaluation of bids that have been
determined to be substantially responsive with rectification of
Document: Evaluation and Qualification Criteria Section III of IX Issued by:
Part 1: Bidding Procedures Section 3: Evaluation and
Qualification Criteria
nonconformities and omissions in bids, if any.

F. The Public Body shall examine all bids to ascertain whether there are any
arithmetic errors in computation and summation. The Public Body shall
notify bidders on adjusted calculation errors and request bidders to
confirm that they accept the correction of the calculation error within the
time limit of three days from the receiving of the notification.
G. After evaluation of legal, professional, technical, and financial
admissibility of bids the Public Body shall award of the contract the bidder
whose bid has been determined to be substantially responsive to the
Bidding Documents and with the lowest price.
Document: Evaluation and Qualification Criteria Section IV of IX Issued by:
Part 1: Bidding Procedures Section 4: Bidding Forms
47. Domestic Preference

If the ITB Clause 35 so specifies, the Public Body will grant a margin of
preference to goods manufactured in the Federal democratic Republic of
Ethiopia for the purpose of bid comparison, in accordance with the
procedures outlined in subsequent paragraphs Responsive Bids shall be
classified into the following groups:
(a). Group A: Bids offering locally produced Goods meeting the criteria of
ITB Sub-Clause 35.3; and
(b). Group B: all other Bids.
For the purpose of further evaluation and comparison of Bids only, an amount
equal to 15% percent of the evaluated Bid prices determined in accordance
with ITB Sub-Clause 35.3 shall be added to all Bids classified in Group B.
Section 4. Bidding Forms
Table of Contents
A. Bid Submission Sheet IV

B. Price Schedule for Goods and Related Services V
E. Bid Security VIII
F. Manufacturer’s Authorization Error! Bookmark not defined.
A. Bid Submission Sheet

Place and Date
Procurement Reference Number: ORLB/NCB/RFP/GP-10/2017 Rebid
To: Oromiya Roads and Logistics Bureau

Att: Eng. Helen Tamiru, Office of the Bureau Head
Oromia Regional Government Sectorial Office Building, ORLB Head
Office around Sarbet
P.O. Box: 42937
Finfinne/Addis Ababa
Ethiopia
SUBMITTED BY1:
Complete Name and Address of the
Nationality2
Seat of the Bidder
Leader3
1
One signed original Bid Submission Form signed by each legal entity making the Bid must be supplied
together with the number of copies specified in the Instruction to Bidders.
2
Country in which the legal entity is registered.
3
Add/delete additional lines for members as appropriate. Note that a subcontractor is not considered to be
a member for the purposes of this bidding procedure. If this bid is being submitted by an individual bidder,
Document: Bidding Forms Section IV of IX Issued by: Oromia Roads and Logistics Bureau
Member
ETC …
In response to your Bidding Document for the above Procurement Number:,
we, the undersigned, hereby declare that:
(a) We have examined and accept in full the content of the Bidding Document
for the purchase of 40 ton Truck Tractor 2 unit and 10 unit of water
truck Procurement Number: ORLB/NCB/RFP/GP-10/2017 Rebid We hereby
accept its provisions in their entirety, without reservation or restriction.
(b) We offer to supply in conformity with the Bidding Documents and in
accordance with the delivery schedule specified in the Statement of
Requirements the following Goods and Related Services: ;
(c) Warranty period for offered Goods and Related Services is . 12 months or
one year
(d) The total price of our Bid, excluding any discounts offered in item (d)
below is: 160,000,000.00(one hundred sixty thousand million )Birr
(e) The discounts offered and the methodology for their application are:
Unconditional Discounts:
If our bid is accepted, the following discounts shall apply. Methodology
of Application of the Discounts: The discounts shall be applied using
the following method:
Conditional Discounts:
If our bid(s) are accepted, the following discounts shall apply.
.Methodology of Application of the Discounts: The discounts shall be
applied using the following method: ;
(f) Our bid shall be valid for a period of days from the date fixed for the bid
submission deadline in accordance with the Bidding Documents, and it
shall remain binding upon us and may be accepted at any time before
expiry of that period;The prices in this bid have been arrived at
independently, without, for the purpose of restricting competition, any
consultation, communication, or agreement with any other bidder or
competitor relating to:
i. Those prices;
ii. The intention to submit a bid; or
iii. The methods or factors used to calculate the prices offered.
(g) The prices in this bid have not been and will not be knowingly disclosed by
the , directly or indirectly, to any other bidder or competitor before bid
opening.
(h) We, including any subcontractors for any part of the contract resulting
from this procurement process, are eligible to participate in public
procurement in accordance with ITB Clause 4.1 and have not been
debarred by a decision of the Public Procurement and Property
the name of the bidder should be entered as "leader" and all other lines should be deleted.
Document: Bidding Forms Section V of IX Issued by: Oromia Roads and Logistics Bureau
Administration Agency from participating in public procurements for

breach of our obligation under previous contract;
(i) We have not committed an act of embezzlement, fraud or connivance with
other bidders.
(j) We have not given or have been offered to give inducement or bribe to an
official or procurement staff of the to influence the result of the bid in our
favor.
(k) We are not participating, as Bidders, in more than one bid in this bidding
process, other than alternative bids in accordance with the Bidding
Document;
(l) We do not have any conflict of interest and have not participated in the
preparation of the original Statement of Requirements for the Public Body;
(m) If our bid is accepted, we commit to submit a performance security in
accordance with the GCC Clause 47 of the Bidding Documents, in the
amount of for the due performance of the Contract;
(n) We, including any subcontractors or suppliers for any part of the Contract,
have nationalities from eligible countries ];
(o) We will inform the immediately if there is any change in the above
circumstances at any stage during the implementation of the contract. We
also fully recognize and accept that any inaccurate or incomplete
information deliberately provided in this bid may result in our exclusion
from this and other contracts funded by the Government of the Federal
Democratic Republic of Ethiopia.
(p) We understand that this bid, together with your written acceptance
thereof included in your notification of award, shall not constitute a
binding contract between us, until a formal contract is prepared and
executed.
Document: Bidding Forms Section VI of IX Issued by: Oromia Roads and Logistics Bureau
Part 1: Bidding Procedures Section 5: Eligible Countries
(q) We understand that you reserve the right to reject any or all bids
that you may receive.
Name :_________________________________________________
In the capacity of .:_______________________________________
Signed :________________________________________________
Duly authorized to sign the bid for and on behalf of .
Dated on -------------- day of -----------], 2024

Attachments:
1. Valid trade license indicating the stream of business in which the is
engaged;
2. VAT registration certificate issued by the tax authority ;
3. A valid tax clearance certificate issued by the tax authority ;
4. Business organization registration certificate or trade license issued
by the country of establishment ;
5. Relevant professional practice certificates.
6. Bid Security; and
7. Other documents requested by the Public Body.
A. Price Schedule for Goods and Related Services4

Place and Date:___________________________________________________
Procurement Reference No.: ORLB/NCB/RFP/GP-10/2017 Rebid
Oromia Regional Government Sectorial Office Building, ORLB Head
Office around Sarbet
P.O. Box:42937
Ethiopia
Price
Item Description of Goods or Country
Unit Qty Unit Total
No.5 Related Services6 of Origin
Price Price
1 2 3 4 6 7
4
Fill data into table columns as appropriate.
5
Insert Item Number from Technical Offer, Column 1, Section 6, and Statement of Requirements.
6
Insert description of the Goods and Related Services from Technical Offer, Column 2, Section 6, and Statement of
Requirements.
Document: Eligible Countries Section V of IX Issued by: Oromia Roads &Logistics Bureau
Name ________________________
In the capacity of ________________________
Signed _________________________________
Duly authorized to sign the bid for and on behalf of
Dated on [_____] day of __, 2024
Bidder Certification of Compliance
Place and Date

Procurement Reference Number: _________________________________
To: _________________________________________________________
Addis Ababa
Ethiopia
General Information About the Bidder
Bidder’s Legal Name:
Place of Registration:
Legal Address in
Country of
Registration:
Name:
Authorized Position:
Representative Address:
Information Telephone/Fax:
E-mail address:
In case of government owned entity from
the Enterprise’s country, documents
establishing legal and financial autonomy
and compliance with the principles of
commercial law, in accordance with ITB
Sub-Clause 4.4.
Document: Eligible Countries Section VI of IX Issued by: Oromia Roads &Logistics Bureau
We have attached an official written statement by a power of attorney

(or notary statement, etc.) proving that the above person, who signed
the bid on behalf of the company consortium, is duly authorized to do
so.
Financial Standing
has adequate financial resources to manage this Contract as
established by our financial statements, audited by an independent
auditor, submitted in this Bid. The following table contains our financial
data. These data are based on our annual audited accounts. Figures in
all columns have been provided on the same basis to allow a direct,
year-on-year comparison to be made.
Historic Information for Previous Years in

FINANCIAL
Last Current
DATA Year 2 Year 1 Average
Year Year
A. Information from Balance Sheet
1.Total Assets
2. Total
Liabilities
I. Net Value (1-
2)
3. Current
Assets
4. Short-term
debts
II. Working
Capital (3-4)
B. Information from Income Statement
1. Total
Revenue
2. Pre-tax Profits
3. Losses
Along with financial data we provided above we have attached the

following documents as proof of our financial standing, as required in
the BDS
Document: Eligible Countries Section VII of IX Issued by: Oromia Roads &Logistics Bureau
(a).
(.b)
Attached documents comply with the following conditions:
 Documents reflect the financial situation of the Bidder, and not sister
or parent companies;
 Historic financial statements are audited by a certified accountant;
 Historic financial statements are complete, including all notes to the
financial statements;
 Historic financial statements correspond to accounting periods
already completed and audited.
Annual Turnover Data

Year Amount and
Currency
Average Annual
Turnover*
*Average annual turnover calculated as total certified payments
received for contracts in progress or completed over the number of
years specified in Section 3, Evaluation and Qualification Criteria, Sub-
Factor 1.3(a), divided by that same number of years.
Technical Qualifications, Competence, and Experience in the
Procurement Object
As proof of the technical and professional ability in selling and
servicing the Goods and Related Services listed in our Bid the tables
below summarizes the major relevant contracts successfully
completed in the course of the past years with a budget of.
Each partner of a Joint Venture should separately provide details of its
own relevant contracts.
Professional Qualifications and Capabilities
In order to proof our professional qualifications and capability the
following table contains personnel statistics for the current and the two previous years.
Average Year before last Last year This year
manpowe Over Specialists Specialists Overal Specialists
Overall
r all in Technical in l in Technical
Document: Eligible Countries Section VIII of IX Issued by: Oromia Roads &Logistics Bureau
Technical
Area Area
Area
Permanent
Temporary
TOTAL
Equipment and Facilities
Bidder Audit Agency
Organization of Firm
Bank Account Number and Bank Address
The bank account into which payment should be made is the following:
Name
In the capacity of .
Signed

Dated on [insert day] day of ], 20
Attachments:
1. Statement issued by a power of attorney authorizing the signatory
of the Bid;
2. Audited financial statements;
3. Documents required as proof of the bidder's financial standing, as
required in the BDS.
Certificates of satisfactory execution of contracts provided by
contracting parties to the contracts successfully completed in the
course of the past years, as required in the BDS
B. Bid Security
Date: _________________________
Procurement Reference Number: ORLB/NCB/RFP/Goods-
______________________
Oromia Regional Government Sectorial Office Building, ORLB
Head Office around Sarbet
Document: Eligible Countries Section IX of IX Issued by: Oromia Roads &Logistics Bureau
P.O. Box: 42937

Ethiopia
Whereas (hereinafter “the Bidder”) has submitted its bid dated for
Procurement reference Number for the supply of , hereinafter called
“the Bid.”
Know all People by these presents that we , of having our registered
office at (hereinafter “the Guarantor”), are bound unto (hereinafter
“the Public Body”) in the sum of , for which payment well and truly to
be made to the aforementioned Public Body, the Guarantor binds itself,
its successors or assignees by these presents. Sealed with the
Common Seal of this Guarantor this ] day of , .
THE CONDITIONS of this obligation are the following:
1. If the Bidder withdraws its bid during the period of bid validity
specified by the Bidder in the Bid Submission Sheet, except as
provided in ITB Sub-Clause 21.2; or
2. If the Bidder, having been notified of the acceptance of its bid by
the Public Body, during the period of bid validity, fails or refuses
to:
(a) Execute the Contract; or
(b) Furnish the Performance Security, in accordance with the ITB
Clause 47; or
We undertake to pay the Public Body up to the above amount upon
receipt of its first written demand, without the Public Body having to
substantiate its demand, provided that in its demand the Public Body
states that the amount claimed by it is due to it, owing to the
occurrence of one or more of the above conditions, specifying the
occurred conditions.
This security shall remain in force up to and including twenty-eight (28)
days after the period of bid validity, and any demand in respect thereof
should be received by the Guarantor no later than the above date.
Name:
In the capacity of
Signed:
Duly authorized to sign the bid for and on behalf of:
Section 5. Eligible Countries
A. Eligible Countries
Procurement Reference Number: ORLB/NCB/RFP/Goods-

__________________
All countries are eligible except countries subject to the following

provisions.
Document: Eligible Countries Section X of IX Issued by: Oromia Roads &Logistics Bureau
A country shall not be eligible if:

(c). As a matter of law or official regulation, the Government of the
Federal Democratic Republic of Ethiopia prohibits commercial
relations with that country, provided that the Government of the
Federal Democratic Republic of Ethiopia is satisfied that such
exclusion does not preclude effective competition for the
provision of goods or related services required; or
(d). By an act of compliance with a decision of the United Nations
Security Council taken under Chapter VII of the Charter of the
United Nations, the Government of the Federal Democratic
Republic of Ethiopia prohibits any import of Goods from that
country or any payments to persons or entities in that country.
Document: Eligible Countries Section XI of IX Issued by: Oromia Roads &Logistics Bureau
Part 2: Statement of Requirements Section
Requirements
Part 2 Statement of Requirement
Section 6. Statement of Requirements
Table of Contents
A. Technical Specification - General Note

4. Documents / Samples
5. Other Requirements
D. Delivery and Completion Schedule
Document: Statement of Requirements Section VI of IX Issued by: Oromia Roads &Logistics
Bureau
Part 2: Statement of Requirements Section 6: Statement of
Requirements
Lot 1. Water Truck
OROMIA ROADS AND LOGISTICS BUREAU

Technical Score Tabulation For Water Truck
S/N Technical Parameter Specification Offerd Compilian
from_______________ ce
Local Agent
Supplier Name
Country of Origin
Year Of Manufacturing
Make/Brand
Model
1.1 Scope
It is the intent of these specifications whether or
not specifically mentioned herein, to describe a
heavy-duty diesel engine driven, six wheels, four-
rear wheel and two front wheels drive, and steel
body water truck having gross vehicle weight
25,500-33,500Kg With a tank capacity of 20000
liters.
The truck should be suitable for continuous
operation in tropical conditions specified under
the service requirement herein, and rough terrain
as well as dusty & sandy terrain. All items to be
fully assembled with the entire necessary fittings,
and tested ready for immediate use. Due
consideration will be given for bids which provide
interchanging of parts between models.
1.2 Service Requirement
Document: Statement of Requirements Section VI of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
The equipment to be supplied shall be used for

construction, where the following climate, altitude
and temperature variations shall be experienced:
-
Climate varies from humid tropics to arid desert.
Temperature varies from 0oC to 57 o C.
Altitude varies from sea level to an average of
2500 meters elevation.
1.3 Manufacture requirements & bidders
responsibilities
1.3.1 General
.
All parts, components, attachments &
accessories, not specifically mentioned in this
specification, but essential for dependable and
efficient operation of the unit shall be furnished
by the supplier as part of his bid, and shall be in
accordance with current engineering &
manufacturing practices, and
According to prevailing trade provisions in
general.
N.B. The bidder shall provide & detailed clause-
by-clause commentary to the specification
requirement. If not his bid will be considered /
treated as incomplete and excluded as non-
responsive.
1.3.2 Materials
The materials of which all parts, attachments,

accessories &components of the unit bid upon are
manufactured and assembled, shall be of the
current technology, durable &reliable for the
Document: Statement of Requirements Section VII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
intended purpose. The finish shall be of high

quality &good workmanship, with dependable
operation.
1.3.3 Basic Information’s
a) The manufacturer/supplier shall ensure that all

components; parts attachments, etc are of high
quality material, properly covered by the
warranty.
b) The bidder shall provide a detailed clause-by-
clause commentary to the specification
requirements, and details of the offer, If not his
bid will be considered /treated and incomplete,
and excluded as non-responsive.
c) The foot of each page of the specification shall
be signed &stamped by the bidder.
d) Offers with all other items, normally provided as
standard features, but not specifically mentioned
in this specification shall be included in the
supply.
1.3.4 Per-delivery Service
.
The manufacturer/supplier shall under take
inspection and servicing of the unit, including
washing, greasing, lubrication, adjustment, and
calibration (if any), to buyer satisfaction, etc.
Before commissioning and final acceptance of the
unit at final destination.
The manufacturer/ supplier shall bear all costs
(parts, materials, labor etc) of the per-service.
1.4. Warranty
Document: Statement of Requirements Section VIII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
The manufacturer / supplier shall guarantee that

all items, parts and components, included and /or
furnished with the unit bid upon shall be brand
new, of current model/ version and recent
manufacture, of high quality and state-of-the art
workmanship. And the manufacturer/supplier shall
then guarantee to repair or replace any part that
may break or fail in any manner under the use
and conditions herein described, by reasons of
inferior material or defective material and/or
workmanship for a warranty period covering at
least 12 months or 100,000Kms of operation
whichever comes last, counted from the date of
receipt of the unit at the final destination.
The manufacturer/supplier shall bear all costs of
the warranty repair/ replacement up to the final
destination and/or work-site, which shall
comprise: Labor cost, parts and materials cost
(including all inland costs, dues and duties
incidental to the importation and delivery of the
parts & materials). The buyer shall be completely
free of any changes, whatsoever, with respect to
the warranty repair/ replacement.
Moreover, as these warranty obligations, the
manufacturer/ supplier shall correct, repair or
replace the failed or defective part/ component
within a maximum of 45 calendar days from date
of notification or such occurrences by the
concerned body of buyer.
Failing which, the manufacturer / supplier shall be
fully liable to compensate, in monetary payments,
any damage that ORLB may claim with respect to
Document: Statement of Requirements Section IX of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
the notified failure including the damages caused

to ORLB by the down time of the equipment
counted from the day failure of the equipment is
notified and the manufacturer / supplier shall also
absorb all risks that may occur as a result.
1.5. Recommended Spare parts list
Manufacturer’s standard recommended spare
parts list to value 15% of the equipment price
should be submitted with the offer. The current
price shall remain fixed for at least one year.
1.6. Non Compliance with specifications
In the event that the unit bid upon does not fully
comply with these specifications the bidder shall
state definitely wherein the unit he proposes to
furnish does not comply, referring with the
applicable paragraph of these specifications.
1.7. Specification waiver
ORA reserve the right to partially or fully waive
compliance to any of these specifications, and
makes awards on the basis that the interest of the
Authority is best served.
1.8. Dealership Preference
Preference in making an award will usually be
given by the ORLB to the equipment
manufacturer, having a well-established
dealership in Addis Ababa, and is certified as the
sole agent by the manufacturer i.e. dealership
with well organized maintenance center that
fulfills the following conditions is preferred: -
· Adequate holding of spare parts for the
equipment in the supply
Document: Statement of Requirements Section X of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
· Well-equipped service center and technical

personnel, proficient enough to undertake repair
& maintenance service for the equipment.
should have professionals who can provide training on the products
you supply and be able to conduct industrial visits up to the
company that manufactured the machinery.
1.9. PROVEN PERFORMANCE
The truck offered should be a current standard
model of production, which is substantially the
same as model in successful use for a period of
one year or more than 2000 hrs of operations.
2 MANUALS
It is very compulsory to supply one copy of each
of the following manuals with each machine,
Maintenance manual/Service manual
Operators manual
Spare parts catalog
Shop/repair manual
* Manuals/catalog to be supplied should be listed
with unit price
2.1. Descriptive Coverage
Manuals shall cover the equipment itself, and all
the components, attachments and accessories
thereof. Advertising literature will not be
acceptable in lieu of these manuals.
3 GENERAL LANGUAGE REQUIREMENTS
All manuals, charts, drawings and manufacturer’s
specification literature included with the bid offer
are to be in English, and correctly worded so that
no misinterpretation of manufacturer’s
specification, terms of intent are possible.
Document: Statement of Requirements Section XI of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
4 COLOR
Manufacturing standard.
5 UNDER COATING
The frame, under structure of the truck and under
side of the hood shall be covered with suitable
undercoating to protect the vehicle against
corrosion and rust.
2 ENGINE
2.1. General
The diesel engine shall perform smoothly and
efficiently under all conditions of operation
described above and shall develop the rated
horsepower when operating on commercial diesel
fuel with sulfur content of 1 % & cetane number
of 50.
2.2. Type
The engine shall be four cycle, water–cooled, and
turbocharged, preferably after cooled with six
cylinders InLine & shall be equipped with
replaceable cylinder sleeves preferably wet type
liner.
2.3. Horse Power
The engine shall deliver 336 ---380
HP/2100Rpm. SAE J1349 net at flywheel at rated
RPM, equipped with fuel pump, water pump,
cooling fan, heavy duty radiator, lubricating oil
pump, air cleaner, alternator, stator, hydraulic
pump & any other required engine accessories.
2.4. Required Engine Data
The manufacturer shall submit certified engine
data according to SAE standard with his bid
Document: Statement of Requirements Section XII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
showing net power, 135kgf-m/1200rpm out put

torque and specific fuel consumption curves at
governed RPM at sea level and 2500m elevations.
The supplier shall also furnish certified average
fuel consumption per hour when the truck is
running at a speed of 60Km/hr on a paved and
level road.
2.5. Lubrication system
Engine lubrication system shall be of the full force
feed type by a gear driven oil pump or equivalent,
through oil clarification, by two replaceable filters
(Filters through full-flow and by-pass cartridge
filters or filters of better filtration system) shall be
provided.
The engine oil filler cap permanently attached to
filler neck (oil filler cap with chain) is required. Oil
pump shall be strainer protected.
Oil cooler shall incorporate in the lubrication
system.
3 FUEL SYSTEM
The fuel tank or tanks shall be properly ventilated,
made from repairable steel, protected both
internally & externally from corrosion, and must
incorporate a baffled sump, to collect water
formed by a condensation, properly supported
with an underside sheet metal for protection, fuel
tank (s) made from plastic will not be accepted.
Fuel tank cap shall be self-closing type
permanently fixed on the filler neck (fuel tank cap
should be secured to filler neck by chain)
preferably with key lock. Tank filler shall contain
strainer.
Document: Statement of Requirements Section XIII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
Fuel type------------------------ Diesel

Fuel tank capacity--------.400liters(min)
3.1. Injection pump
Mechanically driven pumping system with all
necessary regulatory & controlling attachments.
Electronically controlled fuel injection system.
3.2 .Injectors
Injectors shall be accessible, interchangeable and
readily removable type of injectors
3.3. Fuel filter
The engine shall be equipped with water
separator incorporated in it and a main fuel filters
shall be minimum two in series & shall be
accessible, replaceable and readily removable for
ease of maintenance.
3.4. Water Separator
Water separator shall be required.
4 COOLING SYSTEM
The cooling system shall be of tropical zed closed,
pressurized, pump forced type water medium with
ample capacity to permit continues full load
operation of the engine without boiling of the
coolant under the conditions specified in the
service requirement herein. The cooling system
shall incorporate an efficient tropical zed
thermostat.
4.1. Radiator
The radiator shall be tropical zed, of the heavy-
duty construction; upper & lower channels tank,
as well as core shall be made from brass and /or
copper of repairable type. Properly mounted to
Document: Statement of Requirements Section XIV of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
withstand shocks and strains, likely to be

encountered in operation. The radiator shall have
adequate capacity & flow area, plus a
compensation for the altitudes & temperatures in
buyer. The radiator shall be easily removable &
accessible for maintenance. Radiator core
protection grill & cap with strong chain
permanently attached to the radiator shall be
furnished. An expansion tank and by-pass shall be
provided with the radiator.
The corrosion circuit or equivalent shall be
provided for the purpose of preventing collection
of rust and dust, which gives unfavorable effect
on the cooling line and scale to be collected
Plastics will not be acceptable in manufacture of
any part of the radiator.
It is preferred if possible to install water filter
within the cooling system for trapping foreign
materials.
4.2. Cooling Fan.
The cooling system shall be fitted with and
adequate size direct drive cooling fan made from
steel & driven by belt.
5 AIR CLEANER
Heavy duty of a two stage dry-type air cleaner
fitted with a cyclone type pre-cleaner (Automatic
dust evacuator, and dust indicator) with
restriction gauge/ indicator of ample capacity
shall be furnished .The restriction gauge /indicator
shall be well protected from external damage &
strong enough to withstand shocks & impacts.
6 ELECTRICAL SYSTEM
Document: Statement of Requirements Section XV of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
The electric system shall be composed of, but not

limited to, a complete 24V electric starting,
charging & lighting systems, electric switches &
two keys. All wiring shall be enclosed in non-
metallic loom, and the systems shall be protected
by fuse.
6.1. Starting System
The engine shall be equipped with heavy-duty
24V direct electric starting system .An Electric
motor shall start the engine satisfactorily at
temperatures as low as 0oC without recourse to
any auxiliary heating or starting device, glow
plugs, or fluid priming system. Reduction type
starter motor having minimum 5.5kw rated
capacity is required.
6.2. Alternator
The alternator shall be heavy duty; fan ventilated,
with electronic voltage regulator, & shall be of
adequate capacity to provide service, under
normal operating conditions. Approximate rated
capacity of alternator shall be 24V/50Amp.
· It is advisable that the alternator and voltage
regulator are separately installed
6.3. Lighting System
The lighting system shall consist of but not limited
to: -
a) Two adjustable headlights with high & low
beams.
b) Two parking lights.
c) Two-combination stop, tail and direction lights.
d) Cabin interior light.
Document: Statement of Requirements Section XVI of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
e) Backup lights with automatically activated

warning device.
f) Instrument panel light.
g) Two reflectors and clearance lights.
h) Plate number lights.
i) Any other lights required by I.C. C. motor
vehicle safety regulation.
N.B. Gravel protection wire mesh grill shall be
provided for all lights installed outside the
cabin.
6.4. Instrument Panel & Control
6.4.1 Instrument panel & control shall include but
. not be limited to: -
a) Panel lighting
b) Speedometer with odometer calibrated in
kilometers /hr
c) Tachometer
d) Water temperature gauge with audible warning
light for engine over heating
e) Cooling water level
f) Ammeter or charging indicator light.
g) Lighting switches.
h) Oil filter element clogging indicator
i) Fuel gauge.
j) Air cleaner restriction gauge/indicator
k) Oil pressure gauge with warning signal
l) Cab safety lock hatch indicator
· Windshield wiper control
· Engine over-running warning device
· Inter axle lock switch
Document: Statement of Requirements Section XVII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
· Air pressure gauge.

· Low air pressure warning signal & other
required accessories for proper & efficient
operation of the truck.
· Voltage gauge.
6.5. Directional Signals
The truck shall be equipped with double faced,
directional signals, prominently mounted at each
side of the vehicle on the front so that front lamps
emit a flashing signal to both front and rear
directions. The front & rear lenses shall be amber
colored. The directional signals shall be of the
self–canceling type, integrally mounted with
steering column. Operation of the directional
lamps shall be indicated to the driver by indicator
light and audible signal on the instrument panel.
Signal lamps must be activated at once by means
of an emergency four-way flasher switch, which
shall be installed in the system.
6.6 Over Load Protection
Fuses, circuit breakers or equal protection against
damage of short circuits shall adequately protect
all electrical circuits. The circuit protection device
shall be located at a point in the circuit between
the power source and the device being protected.
6.7. Windshield Wipers
Two speeds, two or three electrically operated
wipers shall be required. Automatic electric
windshield washers shall be installed.
6.8 .Horns
The vehicle shall be equipped with two types of
Document: Statement of Requirements Section XVIII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
horns .The first type will be electrical with

activation by standard steering wheel button
mounted type. The second type will be air
operated with the horn mounted at convenient
locations.
6.9. Batteries
The batteries shall be heavy duty, of ample power
to start the engine when cold at sufficient speed
down to ambient temperature of 0oC. Batteries
shall be 24V 150AH (minimum) at 20 hours rating
or manufacturer’s recommended type is also
acceptable.
6.9.1 Battery Mounting
.
The batteries shall be mounted at a convenient
place in a metal box, provided with hold down
device & shall be located so as to provide easy
access for servicing. Proper cushion shall be
provided for battery seat.
7 EXHAUST SYSTEM
The truck should be equipped with heavy-duty
muffler. The exhaust pipe shall be preferably
vertically located in such a manner that it will not
interfere with the opening & closing of the cab
doors. And the exhaust pipe shall have adequate
insulation and be shielded so as to prevent
burning, charring or damage in any way of the
electrical wiring, fuel supply or other components
of the truck.
8 CLUTCH
The clutch shall be of the heavy duty of adequate
size and plate capacity to assure long life under
Document: Statement of Requirements Section XIX of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
severe operating conditions as described under

service requirements. The input torque capacity
for the clutch as rated by the manufacturer shall
not be less than 10%. In excess of that maximum
net torque developed by the engine.
9 TRANSMISSION
The transmission shall be a heavy duty of manual
and shall have a minimum of six speeds forward
and one reverse speed and shall be a combination
of constant-mesh synchromesh type (preferably
fully synchromesh in all speeds). The maximum
road speed of the vehicle shall be within the
range of 80-100 Km/hr.
Final Reduction & Grade ability
The final reduction ratio shall enable the vehicle
to negotiate approximately 55 % gradient on road
at altitude of 1000m above sea level, in first gear,
at maximum torque & permissible GVW without
evidence of overloading the engine.
10 STEERING
The truck shall be equipped with left hand
steering. Hydraulic power assisted steering
system is required. In event of hydraulic failure,
truck shall be safely controlled by manual effort.
Means shall be provided for easy adjustment of
lost motion in the steering gear. Power steering
pump shall be gear drive directly mounted to the
engine.
11 CAB
The cab shall be all steel construction with dust,
heat and weather proof windows and clear view
window of toughened glass, with accommodation
Document: Statement of Requirements Section XX of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
for the driver & two passengers.

The cab shall be of all steel welded construction
of the manufacturer’s standard material, forward
control type. It shall be equipped with
heater/defroster, ashtray, cigar lighter & radio
cassette. Conventional cab will not be accepted.
11 Seats
Driver’s seat shall be of spring suspension type,
cloth covered with water repellent, and shall be
with fore & after adjustment and co-driver’s seat
shall also be upholstered & cushioned. Seat belts
shall be installed.
11 Door Locks
Both doors shall be locked from inside, and at
least one shall be locked from the outside,
preferably with same key as used in the starting
switch
11.3 Glass
.
All glass in the cab for windshields & windows;
shall be of the laminated plate type known as
safety glass, and shall be free from imperfection
or obvious distortions.
11.4. Sun Visors
Two or three adjustable interior sun visors shall
be installed in the cab in accordance to the
manufacturer’s standard practice.
11.5. Mirrors
Large articulated external rear view mirrors shall
be installed on both left and right hand side of the
vehicle. They shall be properly located as to give
the driver a clear view of the high way through
Document: Statement of Requirements Section XXI of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
each mirror for a distance at least sixty meters.

12 FRAME
The chassis frame shall be of heavy duty
construction & capable of withstanding the strain
of rigorous on and off the road surface and shall
provide with adequate number of cross members,
so designed and constructed as to support the
GVW of the vehicle with its evenly distributed
load. Chassis frame tails shall not project beyond
the rear end of the mounted tank body.
13 Water Tanker Construction( Fundamental)
The tanker body shall be designed and
constructed of high tensile steel of a minimum
thickness 3.2-4.5 mm and end plates not less
than 4mm thick. The tanker capacity shall be
min.18, 000Lts. With 3% overage, all components,
attachments or accessories generally used
considered necessary by the industry in a unit of
this kind, will be required. The tank shall be
properly vented to relieve pressure.
Dimension inside
Major axis--------------2,200-2,400 mm
Minor axis--------------1,250-1,300mm
Length between end plates----6,620-7,000mm
13.1. Bafflers
Bafflers or surge plates shall be incorporated in
the tank compartment to prevent surging of liquid
Material thickness
Baffler plate--------------- 3.2-4.5 mm
Shell plate---------------- 3.2-4.5 mm
End plate------------------ 3.2-4.5 mm
Document: Statement of Requirements Section XXII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
Part ion plate------------- 3.2-4.5 mm

13.2. Manhole
Number of manhole is not less than two and
internal diameter shall be minimum 400mm.
13.3. Piping
The piping system shall consist of, but not be
limited to, centrifugal pump, a 4-way ball valve, a
2-way ball valves, strainer and pipes. The 4-way
ball valve shall be marked for positioning delivery
suction and gravity.
The under tank drain pipes shall be greater or
equal to 80mm of diameter tubing with
approved gate valves. Pump shall be provided to
insure complete drainage.
13.4. Flashing and Catwalk
A permanently mounted steel ladder shall be
provided for access to a top mounted catwalk,
with non-skid steel walking surface. Steel flashing
shall be integrally welded 2 at both side of the
catwalk. Flashing shall prevent water spillage
from running down sides of tank.
13.4. Sidewalk Ways
1.
The sidewalk way shall be full length, both sides
of unit covered with non-slip surfacing.
13.4. Sub Frame
2.
The sub frame shall be manufactured of steel. The
sub frame shall be used as a hose carrier.
14 HOSES
Six each suction and discharge hoses, minimum
Document: Statement of Requirements Section XXIII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
6m length Ø 80 mm non-collapsible hoses

equipped with standard couplings for use with
outlet valve and pump shall be furnished.one tool
box mounted on frame
15 SPRAY BAR
A minimum of 50 mm diameter, 2400mm length,
and galvanized steel completely piped and gravity
fed, spray bar will be mounted. Spray bay will be
fitted with removable nozzles spaced at such a
distance center to center along the bar to give
complete and even distribution of water. The
spray bar shall be equipped with quick operating
discharge valve controlled from cab.
The spray bar shall be extendable. Vertically
adjustable and foldable type that can have
extensions added to make a spray bar up to min.
3000mm in length.
16 PUMPING EQUIPMENT
16 A steel compartment of sample size of
hoses, power take-off drive pumping unit
shall be required at the rear of the tank.
16.2. Pump
The pump shall be self-priming, power take-off
driven centrifugal pump, of the positive
displacement type, with a rated output of 400-
1000 lit. Per minute, at 7.0 Kg/cm, minimum
6000mm suction lifts capacity.
17 AXLES & SUSPENSION
17.1. Axles
The truck shall be equipped with heavy-duty front
& rear axles. The axle capacity ratings shall be at
Document: Statement of Requirements Section XXIV of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
least to the gross land imposed at the ground

when the vehicle in evenly loaded to its rated
G.V.W.
17.1. Front Axle
1.
The front axle shall be heavy duty “I-beam”
construction mounted on heavy-duty springs with
extra heavy-duty shock absorbers. All spindles,
kingpins thrust bearings and wheel bearing shall
be properly sized & matched with this axle rating.
The front axle rated capacity (designed capacity).
17.1. Tandem Rear Axle
2.
The tandem rear axle shall be of the full
oscillating and full floating type with hub-
reduction. The torque-input capacity of this axle
shall exceed the total engine torque developed
through the lowest intervening gear reduction
17.2. Suspension
Heavy-duty semi-elliptical front springs & extra
heavy-duty rear springs with adequate number of
leaves to sustain smooth operation of the fully
loaded truck shall be provided. Manufacturing
current standard.
17.3. Shock Absorbers
Extra heavy-duty double acting, telescopic shock
absorbers of adequate size and capacity shall be
mounted at each side of the chassis of the front
axle.
18 BUMPERS
Manufacturer’s standard heavy-duty steel bumper
Document: Statement of Requirements Section XXV of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
shall be installed on the front chassis. The bumper

shall span the complete width of the chassis
frame.
19 WHEELS & TIRES
19.1. Wheels
The truck shall be equipped with single front and
dual rear, preferable triplex type wheels. All
wheels and rims shall be interchangeable and
compatible with the tire size.
19.2. Tire
Tires shall be 12.00 R 20-18PR, heavy-duty on/ off
highway type, with heavy-duty tubes and flaps
shall be provided, and shall be mounted on each
wheel. All tires shall be of the same size, type
and load range. A spare tire, tube and wheel shall
be furnished and shall be installed on a strong
lockable carrier.
Performance requirement
Turning radius ------------- < 9.1m
Grade ability--------------------required
Maximum speed------------>97km/hr
Fuel consumption---------------required
Certified engine data------------required
20 Dimension
Wheelbase--- (4000 -5270 ) + 1300-1445mm
Ground clearance--------- 270mm (min)
Overall length---9140 mm---10600mm
Width---------- 2450mm---2500mm
Height----------2850mm---3310mm
Rear overhang----2050mm---3300mm.
21 MUD GUARDS
Document: Statement of Requirements Section XXVI of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
Heavy-duty steel mudguards with rubber flaps, on

both sides of the tandem axle, and on the rear
side of the front shall be furnished.
22 TOWING DEVICE
The vehicle shall be equipped with two towing
device hook-ups at front and rear of the chassis
mounted with frame reinforcement as required for
proper mounting.
23 BRAKE SYSTEM
23.1 Service Brakes
.
Service brakes shall be of the all wheel dual
system air type, with brake drums, located at
each wheel, and manually adjusted S-Cam type
brake shoe; brake shall be of the air mechanical
type. Brake diaphragm shall be mounted at each
wheel in such manner that no parts of the brake
chamber or diaphragm projects below the axles.
23.2. Brake Performance
The service brakes shall be capable of controlling
and holding the full loaded truck on a 20% grade,
and shall be consistently bringing the fully loaded
truck to a complete stop within 12 meters from a
speed of 32km/hr on hard, dry-level road free
from loose material.
23.3. Parking Brake
The parking brake shall be hand operated
mechanical type and capable of holding the fully
loaded truck in an either forward or reverse on a
20% grade. Parking brakes should be independent
of the service brake; however, it may be
connected to the rear brake shoes though entirely
Document: Statement of Requirements Section XXVII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
separated mechanical means.

23.4. Engine Brake
Manufacturer’s standard an air operated engine
brake with an operating switch located within the
driver’s reach shall be installed
23.5. Warning Device
An audible and visual low-air pressure-warning
device shall be installed in the cab of the vehicle.
The device shall activate when the air pressure
drops below the limit specified by the
manufacturer.
29 TOOLS
Set of ordinary & special tools with lubrication
gun; filter wrenches, wheel nut wrenches & 20
tons hydraulic jack shall be furnished with each
machine in toolbox. Tools to be supplied should
be listed with unit price.
30 FIELD KITS OF SPARE PARTS
The following field kits of spare parts are to be
furnished with each machine & price shall be
quoted separately. Parts supplied shall be
applicable to the unit offered.
a) Two each set of all fan belts or other belts
employed
b) One each set of engine top overhaul gaskets.
C) One each sets of all brake, air or fluid hoses.
d) Ten each sets of all oil filter elements
e) Ten each sets of all fuel filter elements
f) One each set of all cooling hoses.
g) Three each set of all electrical fuses and bulbs.
h) Ten each set of all air cleaner elements.
Document: Statement of Requirements Section XXVIII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
i) One each of locking fuel tank cap.

j) One each set of brake repair kits.
k) One each set of repair kits for self-priming
pump and its engine.
l) One each set of injector nozzles assy. (Enough
for complete engine)
m) One each set of all shock absorbers.
n) One each of radiator cap.
o) One each set of water pump repair kit
p) Two each sets of all brake shoe lining.
q) One each set of air compressor repair kits.
r) One each set of turbo-charger repair kits
s) Two each set of water separators
t) One each set of clutch disc.
31 ESSENTIAL EQUIPMENT
Radiator guard
Transmission guard
Two front Hooks
Pre-cleaner (Air)
Lockable fuel cap
Tire inflation device including connectors
charging hoses reaching to all wheels
Inflation pressure gauge
One each multi-purpose fire extinguisher shall be
furnished with each machine. It shall be installed
at easy reach of the operator.
Responsiveness
Document: Statement of Requirements Section XXIX of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
Lot 2. A. TRUCK TRACTOR Without Winch

OROMIA ROAD AND LOGISTICS BUREAU
Technical Score Tabulation for Truck Tractor
S/N Technical Parameters Specification offered Complia
from:_________________ nce
Local Agent
Supplier Name
Country of Origin
Year of manufacturing
Make/Brand
Model
1 Scope
It is the intent of these specifications, whether
or not specifically mentioned herein, to
describe a heavy-duty diesel engine driven,
truck tractor of the six wheels, four wheels
drive, equipped with tandem driving rear
axles. The truck tractor must be able to couple
with the low bed semitrailer with a common
coupling device (fifth wheel) interchangeably.
The units should be suitable for continuous
the service requirement herein. All items to be
fully assembled with all the necessary fittings,
consideration will be given for bids which
provide interchanging of parts between
Document: Statement of Requirements Section XXX of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
models. It is capable of haul High bed or Low

bed trailer.
2 SERVICE REQUIREMENT
The Truck Tractor to be supplied shall be
used on road construction and maintenance
sites in Oromia Regional State of Ethiopia
where the following climatic, altitude and
temperature variations shall be experienced.
Climate varies from humid tropics to arid
desert
Temperature varies from 00C to 550C.
2500 meters elevation
Uneven, bumpy and loose gravel road surfaces
are predominant
3 Manufacturer’s requirement and bidder’s
responsibilities
3.1 GENERAL
accessories, not specifically mentioned in
these specifications but essential for
dependable and efficient operation of the
units, shall be furnished by the supplier as part
of his bid and shall be in accordance with
current engineering & manufacturing practices
and according to prevailing trade provisions in
general.
3.2 MATERIALS
accessories & components of the units bid
upon which are manufactured and assembled,
Document: Statement of Requirements Section XXXI of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
shall be of the current technology, durable &

reliable for the intended purpose. The finish
shall be of high quality & good workmanship,
with dependable operation.
3.3 PRE-DELIVERY SERVICE
The manufacturer/supplier shall undertake
inspection and servicing of the units, including
washing, greasing, lubrication, adjustment and
calibration (if any), to Oromia Road and
logistics Bureau satisfaction and etc. before
commissioning and final acceptance of the unit
at final destination. The manufacturer/supplier
shall bear all costs (parts, materials, labor and
etc) of the per-delivery service
3.4 SPECIFICATION WAIVER
Oromia Road and logistics Bureau, reserves
the right to partially or fully waive compliance
to any of these specifications, and makes
awards on the basis that the interest of buyer
is best served.
3.5 BASIC INFORMATION
The manufacturer/supplier shall ensure that all
components, parts, attachments and etc. are
of high quality material, properly covered by
the warranty. the bidder shall provide a
complete response to each clause/section of
the specification details with the necessary
relevant comment. This response shall clarify
any variation or non-compliance with the
specification.
The manufacturer original technical booklet,
leaflet or brochure shall be provided with the
Document: Statement of Requirements Section XXXII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
offer. The foot of each page of the specification

and any attached brochures or any other
technical details shall be signed and stamped
by the bidder.
Offers with all other items, normally provided
as standard features, but not specifically
mentioned in this specification shall be
included in the supply.
4 WARRANTY
The manufacturer/supplier shall guarantee all
items, parts and components, included and/or
new, unused of current model/ version and
recent manufacture of high quality and state-
of-the-art workmanship. The manufacturer/
supplier shall then guarantee to repair or
replace any part that may break or fail in any
manner under the use and conditions herein
described, by reasons of inferior material or
defective material and/or workmanship for a
warranty period covering at least 12 months or
50,000Km of operation whichever comes last,
counted from the date of receipt of the unit at
the final destination.Moreover, as this warranty
obligation the manufacturer/supplier shall
correct, repair or replace the failed or
defective part/component within a maximum
of 45 calendar days from date of notification or
such occurrences by the concerned body of
buyer. Failing, which the manufacturer/supplier
shall be fully liable to compensate, in
monetary payments to any damage that buyer
Document: Statement of Requirements Section XXXIII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
may claim with respect to the notified failure,

including the damages caused to buyer by the
down time of the equipment counted from the
day failure of the equipment is notified, and
the manufacturer/ supplier shall also absorb all
risks that may occur as a result.
5 SPARE PARTS AVAILABILITY AND
SUPPLIER SERVICE CENTER CAPACITY
REQUIREMENT
Adequate holding of spare parts for the
Well-equipped service center and technical
personnel, proficient enough to undertake
repair & maintenance service for the
equipment.
6 PARTS LIST REQUIREMENT
parts should be submitted with the offer. The
current price shall remain fixed for at least one
year.
7 COLOR
The truck shall be painted manufacturer
standard, the under shall be painted black
8 UNDER COATING
The frame, under structure of the truck and
under side of the hood shall be covered with
suitable undercoating to protect the vehicle
against corrosion and rust.
9 MANUALS
One copy of each of the following manuals
should be supplied with each machine,
Document: Statement of Requirements Section XXXIV of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
a) Operator’s manual
b) Maintenance manual/service manual
c) Spare parts catalogue
9.1 DESCRIPTIVE COVERAGE
Manuals shall cover the equipment itself, and
all the components, attachments and
accessories thereof.
Advertising literature will not be acceptable in
lieu of these manuals.
9.2 GENERAL LANGUAGE REQUIREMENTS
All manuals, charts, drawings and
manufacturer’s specification literature shall be
in English, and correctly worded so that no
misinterpretation of specification, terms or
intent is possible in analyzing the bid.
10 PERFORMANCE INDICATORS
Bidders must provide the following data:-
a) Operating cost per hour or per km
b) Maintenance cost per year (cost details of
labor, spare parts, etc)
11 OTHERS
Bidders must provide the following data:
Manufacturer's recommended lubricants and
their change intervals, (grease & oils, engine,
hydraulic, transmission, final drive,
differentials etc)
Manufacturer's recommendation of the
change intervals of all filters (air cleaner, fuel
filters, engine oil filters, hydraulic oil filter,
transmission oil filters etc)
12 PROVEN PERFORMANCE
Document: Statement of Requirements Section XXXV of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
The truck tractor offered should be a current

standard model of production, which is
substantially the same as model in successful
use for a period of one year or more than
100,000 kms of operations. Additionally
Oromia Roads and logistics Bureau shall
consider the previous performance of the
offered make/model with in Ethiopia.
a) Country of Origin
b) Manufacturer
12.1 Letter of Authorization
Bidder's must provide letter of authorization
directly from the manufacture
12.2 Weights(kg)
a) Specify Gross Vehicles weight
b)Specify gross Trailer weight
12.3 Truck Tractor performance:
a) Max. speed (km/h) :80-100km/hrs.
b) Max. gradeability (%) :……..…...Required
c) Min. turning radius (mm) :(Max. 700mm)
12.3 ENGINE:
a) Manufacturer :………………...….Specify
b) Model :…………………….……..Specify
12.3. General
1
horsepower when operating on commercial
diesel fuel with sulfur content of 1 % & cetane
Document: Statement of Requirements Section XXXVI of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
number of 50.
12.3. Type
2
Four-cycle, in-line six cylinders with
replaceable wet type cylinder sleeves/liners.
water-cooled, direct injection diesel,
turbocharged and intercooled
12.3. Horse Power
3
The engine shall deliver 380 - 420 HP SAE
J1349 net at flywheel at rated RPM, equipped
with fuel pump, water pump, cooling fan,
heavy duty radiator, lubricating oil pump, air
cleaner, alternator, starter, hydraulic pump &
any other required engine accessories.
12.3. Required Engine Data
4
Specific fuel consumption curves at governed
RPM at sea level and 2500m elevations. In
addition bidders must specify:-
a) Bore x stroke
b) Total piston displacement
c) Compression ratio
d) Max. torque output 1,800Nm@1,000-1,400
rpm
12.3. Fuel Economy Analysis
5
fuel consumption (liter per hour) when the
truck is on full load & running at a speed of 40
km/hr with load , 60Km/h with load & 100
Document: Statement of Requirements Section XXXVII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
km/hr on:
a paved……………..….(L/hr)
a gravel road…………...(L/hr)
12.3. Lubrication system
6
Engine lubrication system shall be of the full
force feed type by a gear driven oil pump or
equivalent, through oil clarification, by two
replaceable filters shall be provided.
The engine oil filler cap permanently attached
to filler neck (oil filler cap with chain) is
required.
13 FUEL SYSTEM
permanently fixed on the filler neck (fuel tank
cap should be secured to filler neck by chain)
preferably with key lock. Tank filler shall
contain strainer. Fuel tank(s) capacity
……………… (min.) 500 liters.
13.1 INJECTION PUMP
Injection pump shall be mechanically driven
with all necessary regulatory & controlling
attachments.
13.2 INJECTORS
Injectors shall be accessible, interchangeable
and readily removable.
13.3 FUEL FILTER
Fuel filters shall be minimum two in series &
shall be accessible, replaceable and readily
removable for quick maintenance.
13.4 WATER SEPARATOR
Document: Statement of Requirements Section XXXVIII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements

14 COOLING SYSTEM
The cooling system shall incorporate an
efficient tropical zed thermostat.
14.1 RADIATOR
The radiator shall have adequate capacity &
flow area, plus a compensation for the
altitudes & temperatures in Ethiopia. The
radiator shall be easily removable & accessible
for maintenance.Plastics will not be
acceptable in manufacture of any part of
the radiator.
14.2 Cooling Fan
adequate size direct drive cooling fan
preferably made from steel & driven by belt.
Manufacturer standard is also acceptable.
15 AIR CLEANER
fitted with a cyclone type pre-cleaner
(Automatic dust evacuator, and dust indicator)
with restriction gauge/ indicator of ample
capacity shall be furnished
16 ELECTRICAL SYSTEM
The electric system shall be composed of, but
not limited to, a complete 24V electric starting,
charging & lighting systems, electric switches
& two keys
16.1 Starting System
24V direct electric starting system. An Electric
Document: Statement of Requirements Section XXXIX of IX Issued by: Oromia Roads &Logistics Bureau
Requirements

temperatures as low as 0oC without recourse
to any auxiliary heating or starting device,
glow plugs, or fluid priming system. Reduction
type starter motor having minimum 6kw rated
capacity is required. Or Manufacturer standard
is also acceptable.
16.2 Alternator
The alternator shall be heavy duty; fan
ventilated, with electronic voltage regulator, &
shall be of adequate capacity to provide
service, under normal operating conditions.
Approximate rated capacity of alternator shall
be 24V/50Amp., or Manufacturer standard is
also acceptable.
·It is advisable that the alternator and voltage
16.3 Lighting System
The lighting system shall consist of but not
limited to: -
a) Two adjustable headlights with high & low
beams.
b) Two parking lights.
c) Two-combination stop, tail and direction
lights.
d) Cabin interior light.
e) Backup lights with automatically activated
warning device.
f) Instrument panel light.
g) Two reflectors and clearance lights.
h) Plate number lights.
Document: Statement of Requirements Section XL of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
i) Fog light.
j) Alarm light.
k) Cabin back light for night watching the load.
l) Any other lights required by I.C. C. motor
cabin.
16.4 Instrument panel
16.4. Instrument panel & control shall include
1 but not be limited to:
a) Panel lighting
b) Speedometer with odometer calibrated in
kilometers /hr
c) Tachometer
d) Water temperature gauge with audible
warning light for engine over heating
e) Cooling water level
f) Ammeter or charging indicator light.
g) Lighting switches.
h) Oil filter element clogging indicator
i) Fuel gauge.
j) Air cleaner restriction gauge/indicator
k) Oil pressure gauge with warning signal
l) Cab safety lock hatch indicator
m) Windshield wiper control
n) Engine over-running warning device
o) Inter axle lock switch
p) Air pressure gauge.
q) Low air pressure warning signal & other
Document: Statement of Requirements Section XLI of IX Issued by: Oromia Roads &Logistics Bureau
Requirements

r) Voltage gauge.
16.5 Directional Signals
directional signals, prominently mounted at
each side of the vehicle on the front so that
front lamps emit a flashing signal to both front
and rear directions.
Fuses, circuit breakers or equal protection
against damage of short circuits shall
adequately protect all electrical circuits.
16.7 Windshield Wipers
16.8 Horns
The vehicle shall be equipped with two types
of horns. The first type will be electrical with
locations.
16.9 Batteries
Batteries shall be 2 x 12V series system; each
150AH (minimum) at 20 hours rating or
manufacturer’s recommended type is also
acceptable.
16.9. Battery Mounting
1
Document: Statement of Requirements Section XLII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements

access for servicing
17 EXHAUST SYSTEM
vertically located in such a manner that it will
not interfere with the opening & closing of the
cab doors
18 CLUTCH
a) Air- assisted hydraulically operated clutch
release mechanism.
b) Outside diameter (mm/inch) : Required
19 TRANSMISSION
a) Manufacturer :Required
b) Model :Required
The transmission shall be a heavy duty of
manual and shall have a minimum of twelve
speeds forward and two reverse speeds
and shall be a combination of constant-mesh
synchromesh type (preferably fully
synchromesh in all speeds). The maximum
road speed of the vehicle shall be within the
range of 80 -100 Km/hr.
c) Final Reduction & Grade ability
The final reduction ratio shall enable the
vehicle to negotiate approximately 55 %
gradient on road at altitude of 1000 m above
sea level, in first gear, at maximum torque &
permissible GVW without evidence of
Document: Statement of Requirements Section XLIII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
overloading the engine.

20 STEERING
The truck must be equipped with left hand
system is required.
21 CAB
The cab shall be all steel construction with
dust, heat and weatherproof windows and
clear view window of toughened glass, with
accommodation for the driver & two
passengers.
21.1 SEATS & BED
a) Driver seat : Height adjustable, Air
suspension Sliding & reclining, Equipped with
head rest
b) Passenger seat : Rigid type, full folding
& reclining
Bed: Equipped one bed
21.2 DOOR LOCKS
preferably with same key as used in the
starting switch.
21.3 GLASS
safety glass, and shall be free from
imperfection or obvious distortions.
21.4 SUN VISORS
Document: Statement of Requirements Section XLIV of IX Issued by: Oromia Roads &Logistics Bureau
Requirements

21.5 HEATING: Heater & Defroster
21.6 MIRRORS
Large articulated external rear view mirrors
shall be installed on both left and right hand
side of the vehicle.
22 Frame
Detail chassis frame drawings must be
attached with the offer document.
23.1 Axles
The truck shall be equipped with heavy-duty
front & rear axles.
23.1. Front Axle
1
The front axle rated capacity (designed
capacity) shall be about 8 tons.
23.1. Rear Axle
2
a) Heavy duty type rear axle.
b) Full oscillating and full floating type with
single reductions
c) The rear axle rated capacity will be 26 ton
(13t for each tandem axles)
d) Inter axle lock & Differential lock
23.2 Suspension
heavy-duty rear springs with adequate number
of leaves to sustain smooth operation of the
fully loaded truck shall be provided.
23.3 Shock Absorbers
Document: Statement of Requirements Section XLV of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
Extra heavy-duty double acting, telescopic

shock absorbers of adequate size and capacity
shall be mounted at each side of the chassis of
the front axle.
24 BUMPERS
Manufacturer’s standard heavy-duty steel
bumper shall be installed on the front chassis.
The bumper shall span the complete width of
the chassis frame.
25 WHEELS & TIRES
a) Wheel formula: 6x4 tandem drive type
25.1 Wheels
The truck shall be equipped with single front
and dual rear, disc type wheel rims. Or
Manufacturer standard is also acceptable. All
25.2 Tire
Tires shall be tube typeradial. The sizes of rim
& tires can be manufacturer’s current
standard, but preferably 12.00R20 -18PR,
heavy-duty on/ off highway type, with heavy-
duty tubes and flaps shall be provided
Spare tire with rim should be supplied. The
truck should have a minimum of 270 mm
ground clearance when fitted 12.00R20 tire.
25.3 Spare tire: One with mounting bracket
26 WHEEL BASE
The rims of the wheels must be ring types.
The tandem wheelbase shall be minimum
1300mm.
Document: Statement of Requirements Section XLVI of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
27 MUD GUARDS
Heavy-duty steel mudguards with rubber flaps,
on both sides of the tandem axle, and on the
rear side of the front shall be furnished.
28 TOWING DEVICE
device hook-ups at front and rear of the
chassis mounted with frame reinforcement as
required for proper mounting.
29 BRAKE SYSTEM
29.1 Service Brakes
a) Air operated
b) Will have dual circuits to operate
individually and simultaneously
c) Brake diaphragm will be mounted at each
wheel in such manner that no parts of the
brake chamber or diaphragm projects below
the axles.
29.2 Service Brake Performance
The service brakes shall be capable of
controlling and holding the full loaded truck on
a 20% grade, and shall be consistently
bringing the fully loaded truck to a complete
stop within 12 meters from a speed of 32
km/hr on hard, dry-level road free from loose
material.
29.3 Parking Brake
mechanical type and capable of holding the
fully loaded truck in an either forward or
reverse on a 20% grade.
Document: Statement of Requirements Section XLVII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
29.4 Engine Brake

Manufacturer’s current standard two stage
exhaust engine brake will be equipped in the
system. The operating switch will be located
within the driver’s reach.
29.5 Warning Device
device shall be installed in the cab of the
vehicle. The device shall activate when the air
pressure drops below the limit specified by the
manufacturer.
29.6 Air supply systems
29.6. Compressor capacity: Maximum
1 requirement of the truck will be supplied,
single cylinder compressor of capacity 520
lt/min.
29.6. Reservoir: Air tank with optimum capacity
2 needed for truck operation systems. Equipped
with Air dryer with manual discharge of
condensation regeneration tank.
30 STANDARD ATTACHEMENTS.
A hand operated independent control shall be
incorporated to act on the trailer brakes.
Control shall be installed in the cab within easy
reach of the driver.
30.2 Fifth Wheel (Coupling Device)
The fifth wheel on the truck tractor should be
mounted in such a way that it can be coupled
and must be compatible the device on the low
bed semi trailer interchangeably so that semi
trailers can be trailed by the same truck
Document: Statement of Requirements Section XLVIII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
tractor. The fifth wheel must be of a heavy-

duty, oscillating type, both laterally and
longitudinally (i.e. in all directions), with a
kingpins size of 3 1/2”.
Specifications:
a) King Pin Size: 3.5 inch
b) Load capacity: 30ton
31 TOOLS
tons hydraulic jack shall be furnished with the
truck in toolbox. Tools to be supplied should be
listed with unit price.
N.B:- Original Brochure should be supplied
with marking highlights of the requirements
and the offer.
Ressponsiveness
Document: Statement of Requirements Section XLIX of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
Lot 2. B. TRUCK TRACTOR WITH WINCH

OROMIA ROAD AND LOGISTICS BUREAU
Technical Score Tabulation for Truck Tractor with Winch
Sno Technical Parameter Specification Offered from _________ Complia
nce
Local Agent
Supplier Name
Country of Origin
Year of manufacturing
Make/Brand
Model
1 Scope
It is the intent of these specifications, whether
or not specifically mentioned herein, to
describe a heavy-duty diesel engine driven,
truck tractor of the six wheels, four wheels
drive, equipped with tandem driving rear axles.
The tractor must be designed, constructed and
equipped with minimum of 35 tons net pulling
capacity.The truck tractor must be able to
Document: Statement of Requirements Section L of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
couple with the low bed semi trailer with a

common coupling device (fifth wheel)
interchangeably.
The units should be suitable for continuous
the service requirement herein. All items to be
fully assembled with all the necessary fittings,
consideration will be given for bids which
provide interchanging of parts between models.
It is capable of haul High bed or Low bed trailer.
2 SERVICE REQUIREMENT
The Truck Tractor to be supplied shall be
used on road construction and maintenance
sites in Oromia Regional State of Ethiopia
where the following climatic, altitude and
temperature variations shall be experienced.
Climate varies from humid tropics to arid desert
Temperature varies from 00C to 550C.
2500 meters elevation
Uneven, bumpy and loose gravel road surfaces
are predominant
3 Manufacturer’s requirement and bidder’s
responsibilities
3.1 GENERAL
accessories, not specifically mentioned in these
specifications but essential for dependable and
efficient operation of the units, shall be
furnished by the supplier as part of his bid and
shall be in accordance with current engineering
Document: Statement of Requirements Section LI of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
& manufacturing practices and according to

prevailing trade provisions in general.
3.2 MATERIALS
accessories & components of the units bid upon
which are manufactured and assembled, shall
be of the current technology, durable & reliable
for the intended purpose. The finish shall be of
high quality & good workmanship, with
dependable operation.
3.3 PRE-DELIVERY SERVICE
The manufacturer/supplier shall undertake
inspection and servicing of the units, including
washing, greasing, lubrication, adjustment and
calibration (if any), to Oromia Road and
logistics Bureau satisfaction and etc. before
commissioning and final acceptance of the unit
at final destination. The manufacturer/supplier
shall bear all costs (parts, materials, labor and
etc) of the per-delivery service
3.4 SPECIFICATION WAIVER
Oromia Road and logistics Bureau, reserves the
right to partially or fully waive compliance to
any of these specifications, and makes awards
on the basis that the interest of buyer is best
served.
3.5 BASIC INFORMATION
The manufacturer/supplier shall ensure that all
components, parts, attachments and etc. are of
high quality material, properly covered by the
warranty.the bidder shall provide a complete
response to each clause/section of the
Document: Statement of Requirements Section LII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
specification details with the necessary

relevant comment. This response shall clarify
any variation or non-compliance with the
specification.
The manufacturer original technical booklet,
leaflet or brochure shall be provided with the
offer. The foot of each page of the specification
and any attached brochures or any other
technical details shall be signed and stamped
by the bidder.
Offers with all other items, normally provided
as standard features, but not specifically
mentioned in this specification shall be
included in the supply.
4 WARRANTY
The manufacturer/supplier shall guarantee all
items, parts and components, included and/or
new, unused of current model/ version and
recent manufacture of high quality and state-
of-the-art workmanship. The manufacturer/
supplier shall then guarantee to repair or
replace any part that may break or fail in any
manner under the use and conditions herein
described, by reasons of inferior material or
defective material and/or workmanship for a
warranty period covering at least 12 months or
50,000Km of operation whichever comes last,
counted from the date of receipt of the unit at
the final destination. Moreover, as this warranty
obligation the manufacturer/supplier shall
correct, repair or replace the failed or defective
Document: Statement of Requirements Section LIII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
part/component within a maximum of 45

calendar days from date of notification or such
occurrences by the concerned body of buyer.
Failing, which the manufacturer/supplier shall
be fully liable to compensate, in monetary
payments to any damage that buyer may claim
with respect to the notified failure, including
the damages caused to buyer by the down time
of the equipment counted from the day failure
of the equipment is notified, and the
manufacturer/ supplier shall also absorb all
risks that may occur as a result.
5 SPARE PARTS AVAILABILITY AND
SUPPLIER SERVICE CENTER CAPACITY
REQUIREMENT
Adequate holding of spare parts for the
Well-equipped service center and technical
personnel, proficient enough to undertake
repair & maintenance service for the
equipment.
6 PARTS LIST REQUIREMENT
parts should be submitted with the offer. The
current price shall remain fixed for at least one
year.
7 COLOR
The truck shall be painted manufacturer
standard, the under shall be painted black
8 UNDER COATING
The frame, under structure of the truck and
under side of the hood shall be covered with
Document: Statement of Requirements Section LIV of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
suitable undercoating to protect the vehicle

against corrosion and rust.
9 MANUALS
One copy of each of the following manuals
should be supplied with each machine,
a) Operator’s manual
b) Maintenance manual/service manual
c) Spare parts catalogue
9.1 DESCRIPTIVE COVERAGE
Manuals shall cover the equipment itself, and
all the components, attachments and
accessories thereof.
Advertising literature will not be acceptable in
lieu of these manuals.
9.2 GENERAL LANGUAGE REQUIREMENTS
All manuals, charts, drawings and
manufacturer’s specification literature shall be
in English, and correctly worded so that no
misinterpretation of specification, terms or
intent is possible in analyzing the bid.
10 PERFORMANCE INDICATORS
Bidders must provide the following data:-
a) Operating cost per hour or per km
b) Maintenance cost per year (cost details of
labor, spare parts, etc)
11 OTHERS
Bidders must provide the following data:
Manufacturer's recommended lubricants and
their change intervals, (grease & oils, engine,
hydraulic, transmission, final drive, differentials
etc)
Document: Statement of Requirements Section LV of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
Manufacturer's recommendation of the change

intervals of all filters (air cleaner, fuel filters,
engine oil filters, hydraulic oil filter,
transmission oil filters etc)
12 PROVEN PERFORMANCE
The truck tractor offered should be a current
standard model of production, which is
substantially the same as model in successful
use for a period of one year or more than
100,000 kms of operations. Additionally Oromia
Roads and logistics Bureau shall consider the
previous performance of the offered
make/model with in Ethiopia.
a) Country of Origin
b) Manufacturer
12.1 Letter of Authorization
Bidder's must provide letter of authorization
directly from the manufacture
12.2 Weights(kg)
a) Specify Gross Vehicles weight
b)Specify gross Trailer weight
12.3 Truck Tractor performance:
a) Max. speed (km/h) :80-100km/hrs.
b) Max. grade ability (%) :……..…...Required
c) Min. turning radius (m) :(Max. 700mm)
12.3 ENGINE:
a) Manufacturer :…….Specify
b) Model :……………..Specify
12.3 General
.1
Document: Statement of Requirements Section LVI of IX Issued by: Oromia Roads &Logistics Bureau
Requirements

horsepower when operating on commercial
diesel fuel with sulfur content of 1 % & cetane
number of 50.
12.3 Type
.2
Four-cycle, in-line six cylinders with replaceable
wet type cylinder sleeves/liners. water-cooled,
direct injection diesel, turbocharged and
intercooled
12.3 Horse Power
.3
The engine shall deliver 380- 420 HP SAE
J1349 net at flywheel at rated RPM, equipped
with fuel pump, water pump, cooling fan, heavy
duty radiator, lubricating oil pump, air cleaner,
alternator, starter, hydraulic pump & any other
required engine accessories.
12.3 Required Engine Data
.4
Specific fuel consumption curves at governed
RPM at sea level and 2500m elevations. In
addition bidders must specify:-
a) Bore x stroke
b) Total piston displacement
c) Compression ratio
d) Max. torque output 1,800Nm@1,000-1,400
rpm
12.3 Fuel Economy Analysis
.5
Document: Statement of Requirements Section LVII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements

fuel consumption (liter per hour) when the
truck is on full load & running at a speed of 40
km/hr with load , 60Km/h with load & 100 km/hr
on:
a paved……………..….(L/hr)
a gravel road…………...(L/hr)
12.3 Lubrication system
.6
Engine lubrication system shall be of the full
force feed type by a gear driven oil pump or
equivalent, through oil clarification, by two
replaceable filters shall be provided.
The engine oil filler cap permanently attached
to filler neck (oil filler cap with chain) is
required.
13 FUEL SYSTEM
permanently fixed on the filler neck (fuel tank
cap should be secured to filler neck by chain)
preferably with key lock. Tank filler shall
contain strainer. Fuel tank(s) capacity ……
(min.) 500 liters.
13.1 INJECTION PUMP
Injection pump shall be mechanically driven
with all necessary regulatory & controlling
attachments.
13.2 INJECTORS
Injectors shall be accessible, interchangeable
and readily removable.
13.3 FUEL FILTER
Fuel filters shall be minimum two in series &
Document: Statement of Requirements Section LVIII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
shall be accessible, replaceable and readily

removable for quick maintenance.
13.4 WATER SEPARATOR
14 COOLING SYSTEM
The cooling system shall incorporate an
efficient tropical zed thermostat.
14.1 RADIATOR
The radiator shall have adequate capacity &
flow area, plus a compensation for the altitudes
& temperatures in Ethiopia. The radiator shall
be easily removable & accessible for
maintenance. Plastics will not be
acceptable in manufacture of any part of
the radiator.
14.2 Cooling Fan
adequate size direct drive cooling fan
preferably made from steel & driven by belt.
Manufacturer standard is also acceptable.
15 AIR CLEANER
fitted with a cyclone type pre-cleaner
(Automatic dust evacuator, and dust indicator)
with restriction gauge/ indicator of ample
capacity shall be furnished
16 ELECTRICAL SYSTEM
The electric system shall be composed of, but
not limited to, a complete 24V electric starting,
charging & lighting systems, electric switches &
two keys
16.1 Starting System
Document: Statement of Requirements Section LIX of IX Issued by: Oromia Roads &Logistics Bureau
Requirements

24V direct electric starting system. An Electric
temperatures as low as 0oC without recourse to
any auxiliary heating or starting device, glow
plugs, or fluid priming system. Reduction type
starter motor having minimum 6kw rated
capacity is required. Or Manufacturer standard
is also acceptable.
16.2 Alternator
The alternator shall be heavy duty; fan
ventilated, with electronic voltage regulator, &
shall be of adequate capacity to provide
service, under normal operating conditions.
Approximate rated capacity of alternator shall
be 24V/50Amp., or Manufacturer standard is
also acceptable.
·It is advisable that the alternator and voltage
16.3 Lighting System
The lighting system shall consist of but not
limited to: -
· Two adjustable headlights with high & low
beams.
· Two parking lights.
· Two-combination stop, tail and direction
lights.
· Cabin interior light.
· Backup lights with automatically
activated warning device.
· Instrument panel light.
· Two reflectors and clearance lights.
Document: Statement of Requirements Section LX of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
· Plate number lights.

· Fog light.
· Alarm light.
· Cabin back light for night watching the
load.
· Any other lights required by I.C. C. motor
cabin.
16.4 Instrument panel & control shall include
.1 but not be limited to:
Panel lighting
Speedometer with odometer calibrated in
kilometers /hr
Tachometer
Water temperature gauge with audible warning
light for engine over heating
Cooling water level
Ammeter or charging indicator light.
Lighting switches.
Oil filter element clogging indicator
Fuel gauge.
Air cleaner restriction gauge/indicator
Oil pressure gauge with warning signal
Cab safety lock hatch indicator
Windshield wiper control
Engine over-running warning device
Inter axle lock switch
Air pressure gauge.
Low air pressure warning signal & other
Document: Statement of Requirements Section LXI of IX Issued by: Oromia Roads &Logistics Bureau
Requirements

Voltage gauge.
16.5 Directional Signals
directional signals, prominently mounted at
each side of the vehicle on the front so that
front lamps emit a flashing signal to both front
and rear directions.
Fuses, circuit breakers or equal protection
against damage of short circuits shall
adequately protect all electrical circuits.
16.7 Windshield Wipers
16.8 Horns
The vehicle shall be equipped with two types of
horns. The first type will be electrical with
locations.
16.9 Batteries
Batteries shall be 2 x 12V series system; each
150AH (minimum) at 20 hours rating or
manufacturer’s recommended type is also
acceptable.
16.9 Battery Mounting
.1
Document: Statement of Requirements Section LXII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements

access for servicing
17 EXHAUST SYSTEM
vertically located in such a manner that it will
not interfere with the opening & closing of the
cab doors
18 CLUTCH
a) Air- assisted hydraulically operated clutch
release mechanism.
b) Outside diameter (mm/inch) : Required
19 TRANSMISSION
a) Manufacturer :Required
b) Model :Required
The transmission shall be a heavy duty of
manual and shall have a minimum of twelve
speeds forward and two reverse speeds and
shall be a combination of constant-mesh
synchromesh type (preferably fully
synchromesh in all speeds). The maximum road
speed of the vehicle shall be within the range
of 80 -100 Km/hr.
c) Final Reduction & Grade ability
The final reduction ratio shall enable the
vehicle to negotiate approximately 55 %
gradient on road at altitude of 1000 m above
sea level, in first gear, at maximum torque &
permissible GVW without evidence of
overloading the engine.
Document: Statement of Requirements Section LXIII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
20 STEERING
The truck must be equipped with left hand
system is required.
21 CAB
The cab shall be all steel construction with
dust, heat and weatherproof windows and clear
view window of toughened glass, with
accommodation for the driver & two
passengers.
21.1 SEATS & BED
a) Driver seat : Height adjustable, Air
suspension Sliding & reclining, Equipped with
head rest
b) Passenger seat : Rigid type, full folding &
reclining
Bed: Equipped one bed
21.2 DOOR LOCKS
preferably with same key as used in the
starting switch.
21.3 GLASS
safety glass, and shall be free from
imperfection or obvious distortions.
21.4 SUN VISORS
21.5 HEATING: Heater & Defroster
Document: Statement of Requirements Section LXIV of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
21.6 MIRRORS
Large articulated external rear view mirrors
shall be installed on both left and right hand
side of the vehicle.
22 Frame
Detail chassis frame drawings must be
attached with the offer document.
23.1 Axles
The truck shall be equipped with heavy-duty
front & rear axles.
23.1 Front Axle
.1
The front axle rated capacity (designed
capacity) shall be about 8 tons.
23.1 Rear Axle
.2
a) Heavy duty type rear axle.
b) Full oscillating and full floating type with
single reductions
c) The rear axle rated capacity will be 26 ton
(13t for each tandem axles)
d) Inter axle lock & Differential lock
23.2 Suspension
heavy-duty rear springs with adequate number
of leaves to sustain smooth operation of the
fully loaded truck shall be provided.
23.3 Shock Absorbers
Extra heavy-duty double acting, telescopic
shock absorbers of adequate size and capacity
shall be mounted at each side of the chassis of
Document: Statement of Requirements Section LXV of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
the front axle.

24 BUMPERS
Manufacturer’s standard heavy-duty steel
bumper shall be installed on the front chassis.
The bumper shall span the complete width of
the chassis frame.
25 WHEELS & TIRES
a) Wheel formula: 6x4 tandem drive type
25.1 Wheels
The truck shall be equipped with single front
and dual rear, disc type wheel rims. Or
Manufacturer standard is also acceptable. All
25.2 Tire
Tires shall be tube typeradial. The sizes of rim
& tires can be manufacturer’s current standard,
but preferably 12.00R20 -18PR, heavy-duty on/
off highway type, with heavy-duty tubes and
flaps shall be provided
Spare tire with rim should be supplied. The
truck should have a minimum of 270 mm
ground clearance when fitted 12.00R20 tire.
25.3 Spare tire: One with mounting bracket
26 WHEEL BASE
The rims of the wheels must be ring types.
The tandem wheelbase shall be minimum
1300mm.
27 MUD GUARDS
Heavy-duty steel mudguards with rubber flaps,
on both sides of the tandem axle, and on the
rear side of the front shall be furnished.
Document: Statement of Requirements Section LXVI of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
28 TOWING DEVICE
device hook-ups at front and rear of the chassis
mounted with frame reinforcement as required
for proper mounting.
29 BRAKE SYSTEM
29.1 Service Brakes
a) Air operated
b) Will have dual circuits to operate
individually and simultaneously
c) Brake diaphragm will be mounted at each
wheel in such manner that no parts of the
brake chamber or diaphragm projects below
the axles.
29.2 Service Brake Performance
The service brakes shall be capable of
controlling and holding the full loaded truck on
a 20% grade, and shall be consistently bringing
the fully loaded truck to a complete stop within
12 meters from a speed of 32 km/hr on hard,
dry-level road free from loose material.
29.3 Parking Brake
mechanical type and capable of holding the
fully loaded truck in an either forward or
reverse on a 20% grade.
29.4 Engine Brake
Manufacturer’s current standard two stage
exhaust engine brake will be equipped in the
system. The operating switch will be located
within the driver’s reach.
29.5 Warning Device
Document: Statement of Requirements Section LXVII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements

device shall be installed in the cab of the
vehicle. The device shall activate when the air
pressure drops below the limit specified by the
manufacturer.
29.6 Air supply systems
29.6 Compressor capacity: Maximum requirement
.1 of the truck will be supplied, single cylinder
compressor of capacity 520 lt/min.
29.6 Reservoir: Air tank with optimum capacity
.2 needed for truck operation systems. Equipped
with Air dryer with manual discharge of
condensation regeneration tank.
30 STANDARD ATTACHEMENTS.
A hand operated independent control shall be
incorporated to act on the trailer brakes.
Control shall be installed in the cab within easy
reach of the driver.
30.1 Winch
The truck Tractor must have a built in winch
mounted on it by the manufacturer. Otherwise
the offer will be rejected. Modified winch is not
also acceptable. The winch shall be a single
horizontal drum type utilizing through engine
power, transmitted through a two direction,
two-speed power take-off. The winch shall be
powered in both directions for hoisting and
lowering and shall be equipped with safety
brake on the shaft to positively hold the load or
to control when lowering the load under power.
The winch operation shall be controlled from
inside of the truck cab, from the driver seat.
Document: Statement of Requirements Section LXVIII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
The winch must have a 30 tons net direct

pulling capacity by a single heavy duty
wire attached to the equipment. Any
mechanical advantage devices equipped to
multiply force are not acceptable. The winch
rotational speed should be so appropriate for
slowly pulling of the equipment that damage by
snatching will be avoided. I.e. snatching type
winch is not acceptable.
Winch specifications:-
Specify winch make & model;… ……. to be
specified;
Minimum drum diameter …………….... min 250
mm;
Specify drum flange diameter;… ………. to be
specified;
Minimum winch pulling capacity …….…… min
30 ton;
Drum rotation in rpm…………….…. to be
specified;
Minimum wire diameter ……….. to be specified;
and
Specify wire length. ………………... to be
specified;
30.2 Fifth Wheel (Coupling Device)
The fifth wheel on the truck tractor should be
mounted in such a way that it can be coupled
and must be compatible the device on the low
bed semi trailer interchangeably so that semi
trailers can be trailed by the same truck
tractor. The fifth wheel must be of a heavy-
duty, oscillating type, both laterally and
Document: Statement of Requirements Section LXIX of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
longitudinally (i.e. in all directions), with a

kingpins size of 3 1/2”.
Specifications:
a) King Pin Size: 3.5 inch
b) Load capacity: 30ton
31 TOOLS
tons hydraulic jack shall be furnished with the
truck in toolbox. Tools to be supplied should be
listed with unit price.
N.B:- Original Brochure should be supplied with
marking highlights of the requirements and the
offer.
Lot2. C. LOW BED SEMI TRAILER
Technical Score Tabulation for Low Bed Semi Trailer

Technical Parameter Specification Offered Complia
from:_____________ nce
Local Agent
Supplier Name
Country of Origin
Manufacturer
Make/Brand
Model
1 Scope
Three axel low bed trailer minimum 40 tons
carrying capacity suitable for hauling and/or
transporting construction equipment; and The
low bed semi trailer must be able to couple with
the truck tractor with a common coupling device
Document: Statement of Requirements Section LXX of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
(fifth wheel) interchangeable so that semi

trailers can be trailed by the track tractor.
2 Weight
Payload is required
G.V.W is required
3 Dimensions
The platform shall have load carrying length of
8.5 - 10 meters
Rest area about 3.5m
Overall length of not more than 13.6 meters
from front end to rear end excluding the
foldable heading ramp.
Ground Clearance minimum 300mm
Basic width shall be 3m.
4 Axle & Tyre
The axle rated capacity will be 39 ton (13t for
each tandem axles)
Two spare tires and carriers for mounting on the
trailers are required, beneath the trailer body
must be supplied
Tire :12.00R20-18PR
5 Brake
Full air brake system
Two way air line : Control & supply line
Parking brake : Double chamber type
Safety emergency valve
6 Frame
Main frame : High tensile steel
SAE 3.5”king pin
Cross beam : High tensile steel
7 Landing leg & Loading Ramp
Document: Statement of Requirements Section LXXI of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
Two-Speed landing-gear Sand shoe type

Lifting Load : 22.5ton
Static Load : 40ton
Inclination angle at loading/unloading
approach:20°
The ramps must be equipped with strong
pistons to reposition after loading operation or
Spring operating Loading Ramp: 15 tons
8 Suspension
Leaf spring suspension
9 Electric System:
A heavy-duty 24 volt electrical system shall be
installed ,DC 24v
Seven pole plug (receptacle)
Trailer shall be equipped with clearance light,
two parking lights, two backup lights, plate
number light, two stop and tail lights, rear
directional lights and reflectors, in accordance
with international uniform vehicle traffic
regulation and I.C.C. regulations
All the electrical wiring shall be installed to
those connections are protected from moisture,
abrasion, and road splash, stones, grease, oil
and shafting.
10 Boding & Painting
Base coating : Epoxy primer, thickness 30~40 ㎛
1'st coating : Polyurethane, thickness 20~30 ㎛
2'nd coating : Polyurethane, thickness 20~30 ㎛
Paint color: manufacturer standard
Steel type mud guard should be provided.
11 Manuals:
Maintenance manual & Instruction
Document: Statement of Requirements Section LXXII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
Spare part list

12 Accessories.
Four load binders and four 6 meter length of
30mm chain with grab hooks at each end shall
be required. Water Tank of 80 Liters, Aluminum
with sufficient support must be provided. Escort
tire holder must be provided.
13 Tools Box.
A theft proof tool box where the above
mentioned accessories, chains and other
essential can be stored must be provided.
14 Tools
One set of essential special tools shall be
furnished with each trailer; tools to be supplied
should be listed.
15 Proven performance
The trailer offered shall be a current standard
model of production, which is the substantially
the same as model in successful use for a period
of one year.
N.B:- Original Brochure should be supplied with
marking highlights of the requirements and the
offer.
Responsiveness
Document: Statement of Requirements Section LXXIII of IX Issued by: Oromia Roads &Logistics Bureau
Requirements
A. Delivery and Completion Schedule

Place and Date
Procurement Reference No.: ORLB/NCB/RFP/Goods-
_________________
To: Oromia Roads & Logistics Bureau

Finfinne
Ethiopia
Ite Description of Unit of Delivery / Completion

Delivery
m Goods or Measur Qty period
Location/Site
No. Related Service e (days/weeks/months)
1 2 3 4 5 6
Name
In the capacity of .
Signed
Document: General Conditions of Contract Page 1 of 29 Issued by: Oromia Roads &Logistics Bureau
Requirements
Part 3 Contract
Section 7. General Conditions of Contract
General Conditions of Contract shall be the Federal Public Procurement

Agency’s (FPPA) Conditions of Contract prepared for the procurement
goods And Relative services Version 1, April 2011. These Conditions
are subjected to the variation and additions set out in part II hereof-
entitled “Conditions of Particular Application”
Copies of the “FPPA” Conditions of Contract can be obtained from:

The Federal Public Procurement & Property Administration Agency’s Head office at 6 kilo
P.O.box_______________________
Faxmail_______________________
Telephone____________________
Document: General Conditions of Contract Page 2 of 29 Issued by: Oromia Roads &Logistics Bureau
Part 3: Contract Section 8: Special Conditions of
Contract
Section 8. Special Conditions of Contract
Table of Clauses
A. General Provisions 1
B. The Contract 1
C. Obligations of the Public Body 3
D. Payment 3
E. Obligations of the Supplier 3
F. Performance of the Contract 4
Document: Special Conditions of Contract Section VIII of IX Issued by:
Contract
Section 8. Special Conditions of Contract

The following Special Conditions of Contract (SCC) shall supplement the General
Conditions of Contract (GCC). Whenever there is a conflict, the provisions herein
shall prevail over those in the GCC.
GCC
Clause Section 8. Special Conditions of Contract
Reference
A. General Provisions
Procurement Reference Number is:
ORLB/NCB/RFP/Goods-13/2026
GCC 1.2 (s) The Public Body is: Oromia Roads & Logistic Bureau
GCC 1.2 The Supplier is:

(x)
GCC 6.3 The meaning of the trade terms shall be as prescribed by.
(a) International Chamber of Commerce
GCC 6.3 The version of Incoterms shall be: 2010

(b)
B. The Contract
In addition to documents listed in GCC Clause 7.1 the
GCC 7.1 (i)
following documents shall form the Contract:
I. Agreement
GCC 7.3 The Public Body’s authorized representative shall be:
Authorized Eng. Helen Tamiru, Bureau
Representative: Head of the Oromia Roads &
Logistics
Floor/Room Number 4th floor, Office of the general
Director
P.O. Box: 42937
Street Address: Oromia Regional Government
Sectorial Office Building, ORLB
Head Office, Around Sarbet & Kera
Town/City: Finfinne
Post Code:
Country: Ethiopia
Telephone: +251-113-718052
Facsimile: +251-113-718092/0507
Document: Special Conditions of Contract Page 1 of 4 Issued by:
Contract
GCC
Reference
E-mail address info@oromiaroadsauthority.org
The Supplier’s authorized representative shall be:
Authorized
Representative:
P.O. Box:
Street Address:
Town/City:
Post Code:
Country:
Telephone:
Facsimile:
E-mail address
GCC 8.1 The governing law shall be the laws of Federal
Democratic Republic of Ethiopia
GCC 9.1 Language of the Contract shall be English
GCC 10.1 For notices, the Public Body’s address shall be:
and 10.3 Public Body: Oromia Roads & Logistics Bureau
Attention: Eng. Helen Tamiru, Bureau Head
of the Oromia Roads & Logistics
Floor/Room 4th floor, Office of the general Director
number:
P.O. Box: 42937
Street Address: Oromia Regional Government
Sectorial Office Building, ORLB Head
Office, Around Sarbet & Kera/Calcali)
Town/City: Finfinne
Post Code:
Country: Ethiopia
Telephone: +251-113-718052
Facsimile: +251-113-718092/0507
E-mail address info@oromiaroadsauthority.org
For notices, the Supplier’s address shall be:
Supplier:
Attention:
Floor/Room
Contract
GCC
Reference
number:
P.O. Box:
Street Address:
Town/City:
Post Code:
Country: Ethiopia
Telephone:
Facsimile:
E-mail address
In case of change of laws and regulation after the deadline
GCC 15.1
for submission of the Bid Contract Price not be
correspondingly increased or decreased and/or the
Delivery Date be reasonably adjusted to the extent that
Supplier has thereby been affected in the performance of
any of its obligations under the Contract.
GCC 16.1 For Goods supplied from outside the Federal Democratic
Republic of Ethiopia The Supplier shall be responsible for
all taxes, custom duties, formalities, license fees except
for the following:
GCC 16.2 For Goods supplied from within the Federal Democratic
Republic of Ethiopia the Supplier shall be responsible for
all taxes, formalities, license fees except for the following:
none
GCC 23.3 The period of validity of the Warranty shall be: Two Years
GCC 23.5 The repair or replace period will be: six months
C. Obligations of the Public Body

The Public Body shall, if so required by the Supplier, assist
GCC 29.1
the Supplier in complying with the following requirements:
in the case obtaining permits, order, approvals, test and
other licenses from local public authorities, the contracting
authority shall make its best effort to assist the supplier in
complying with such requirements in a timely &
expeditious manner
D. Payment
Contract
GCC
Reference
The Public Body shall pay the Contract Price to the
GCC 32.4
Supplier, within the period of the.
 30% of Advance payment is made before the
goods delivered.
 The Contract Price (70%) shall be paid to the
Supplier within thirty days after inspection and
issuance of the acceptance Certificate for the
respective delivery issued by the Purchaser or
after the handover of the goods process is
completed.
GCC 32.5 For Goods supplied locally all payment to the Supplier
under this Contract shall be made in the currencies of
Ethiopian Birr (ETB).
For Goods supplied from outside the Federal Democratic
Republic of Ethiopia all payment to the Supplier under this
Contract shall be made in the currencies of ETB..
E. Obligations of the Supplier

GCC 40.1 The amount of aggregate liability shall be: The total
(b) Amount of contract Price
GCC 42.1 The insurance coverage shall be in accordance with the

following Incoterms: CIP-Alemgena Oromia Roads and
Lojistics ware house. The insurance shall be in an amount
to 110% of the CIP value of the goods from warehouse to
warehouse on all risks basis, including war and strikes
risks. The insurance certificate should be issued by one of
the insurance company established in Ethiopia NONE
GCC 47.1 The amount of the Performance Security shall be: Ten
(10%) percent of the contract price which valid for
180 days.
GCC 47.3 The types of acceptable Performance Securities are: .

The types of acceptable Performance Securities are:
.Unconditional Bank Guarantee and Cash Payment Order
Contract
GCC
Reference
(CPO). The performance security should be counter
guarantee and issued by a recognized Bank established in
Ethiopia
The currency shall be: Performance security shall be
denominated in a freely convertible currency acceptable to
the purchaser or the currencies of payment of the
contract, in accordance with their portion of the contract
price.
GCC 47.4 Discharge of the Performance Security shall take place: :

The performance security shall be reduced 2(two)
percent of the contract price to cover the supplier’s
warranty obligation None
F. Performance of the Contract
GCC 48.1 The Scope of Supply shall be defined in: As specified in
the statement of requirement
The Supplier shall deliver the Goods to the following
GCC 50.1
Locations: Alemgena Oromia Roads Logistics Bureau
Warehouse. All goods Delivered within ninety (90)
days
GCC 50.5 The Supplier responsible for obtaining all export and
import licenses for the Goods
GCC 50.9 The shipping and other documents to be furnished by the
Supplier are: Alemgena Oromia Roads & Logistics
Bureau Warehouse
GCC 51.2 The following details must be shown on the outside of
every package :None
GCC 57.2 Inspections and tests will be conducted at: Alemgena

Oromia Roads & Logistics Bureau Warehouse
Contract
Section 9. Contract Forms

Table of Contents
A. Contract Agreement 1
1. The Agreement 1
2. Term of Contract Agreement 2
B. Performance Security 3
C. Advance Payment Security
Document: Contract Forms Section IX of IX Issued by: Oromia Roads & Logistics Bureau
Contract
A. Contract Agreement
for the Procurement of
Procurement Reference No:
This Contract Agreement is made on the day of the month of ,

BETWEEN
of the Federal Democratic Republic of Ethiopia, and having its
principal place of business (hereinafter called the “Public Body”) ,
And
a corporation incorporated under the laws of and having its principal
place of business at (hereinafter called the “Supplier”), of the other part
WHEREAS
(e). The Public Body invited bids for certain Goods and Related Services
(hereinafter called the “Goods”), and has accepted a Bid by the
Supplier for the supply of those Goods and Services in the sum of
(hereinafter called “the Contract Price”) in the manner and on the
terms described herein
(f). The Supplier having represented to the Public Body that it has the
required skills, personnel and technical resources, has agreed to
provide the Goods on the terms and conditions set forth in this
Contract;
NOW THEREFORE the parties hereto hereby agree as follows:
1. The Agreement
1.1 In this Agreement words and expressions shall have the same
meanings as are respectively assigned to them in the Conditions of
Contract referred to.
1.2 The following documents shall constitute the Contract between the
Public Body and the Supplier, and each shall be read and construed as
an integral part of the Contract:
Document: Contract Forms Page 1 of 4 Issued by:
Contract
1. This Contract Agreement;

2. The Special Conditions of Contract;
3. The General Conditions of Contract;
4. The Bid Submission Sheet with Annexes;
5. Price Schedule;
6. List of accepted items including their unit price;
7. Bidder Certification of Compliance with Annexes;
Technical Specification + Technical Offer + Compliance
8.
Sheet with Annexes;
9.
1.3 This Contract shall prevail over all other Contract documents. In the
event of any discrepancy or inconsistency within the Contract
documents, then the documents shall prevail in the order listed
above.
1.4 In consideration of the payments to be made by the Public Body to the

Supplier as hereinafter mentioned, the Supplier hereby covenants
with the Public Body to provide the Goods and Services and to remedy
defects therein in conformity in all respects with the provisions of the
Contract.
1.5 The Public Body hereby covenants to pay the Supplier in consideration
of the provision of the Goods and Services and the remedying of
defects therein, the Contract Price or such other sum as may become
payable under the provisions of the Contract at the times and in the
manner prescribed by the Contract.
Part 2 Term of Contract Agreement

1.1 The Contract shall enter into force on the date on which it is signed by
the last contracting party.
1.2 Under no circumstances may implementation commence before the
date on which the Contract Agreement enters into force.
IN WITNESS WHEREOF, THE PARTIES HERETO HAVE CAUSED

THIS CONTRACT TO BE SIGNED IN THEIR RESPECTIVE NAMES AS
OF THE DAY AND YEAR FIRST ABOVE WRITTEN.
SIGNED for and on behalf of WITNESS to signature on behalf

of
Contract
Signature: Signature:
Name: Name:
Position: Position:
Date: Date:
SIGNED for and on behalf of WITNESS to signature on behalf of
Signature: Signature:
Name: Name:
Position: Position:
Date: Date:
Contract
B. Performance Security
(Bank Guarantee)
Date:
Procurement Reference No:
To:
WHEREAS (hereinafter “the Supplier”) has undertaken, pursuant to

Contract No. dated , to supply (hereinafter “the Contract”).
AND WHEREAS it has been stipulated by you in the aforementioned

Contract that the Supplier shall furnish you with a security issued by a
reputable guarantor for the sum specified therein as security for
compliance with the Supplier’s performance obligations in accordance
with the Contract.
AND WHEREAS the undersigned, legally domiciled in [insert complete

address of Guarantor], (hereinafter the” Guarantor”), have agreed to
give the Supplier a security:
THEREFORE WE hereby affirm that we are Guarantors and responsible

to you, on behalf of the Supplier, up to a total of and we undertake to
pay you, upon your first written demand declaring the Supplier to be in
default under the Contract, without cavil or argument, any sum or
sums within the limits of as aforesaid, without your needing to prove
or to show grounds or reasons for your demand or the sum specified
therein.
This security is valid until the day of , .
This guarantee is subject to the Uniform Rules for Demand Guarantees,

ICC Publication No 458.
Name:
In the capacity of
Signed:
Duly authorized to sign the Security for and on behalf of:


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STANDARD BIDDING DOCUMENT (SBD)

FOR PROCUREMENT OF Shower Truck & Truck Tractors

FOR NATIONAL COMPETITIVE BID (NCB)

Subject of Procurement Shower Trucks and Truck Tractors

Procurement Reference ORLB/NCB/RFP/GP-10/2017 Rebid

Procurement Method National Competitive Bidding (NCB)

Date of Issue of Bidding ____________________________

Part 1 Bidding Procedures I

Part 2 Statement of Requirement VI

Part 1 Bidding Procedures

Section 1. Instructions to Bidders

26. Deadline for Submission of Bids 14

Section I. Instructions to Bidders

B. Contents of Bidding Document

Public Body will be rejected during evaluation. Where a Bidding Document is

7. Modification to Bidding Documents

required to immediately acknowledge receipt of any such amendment, and it will

14. Financial Standing of the Bidder

evaluation of the proposed alternative(s) by the Public Body, including

21.5 The bid security of unsuccessful Bidders shall be returned as promptly as

21.7 The bid security may be forfeited:

the following mandatory attachments:

D. Submission and Opening of Bids

24.2 The inner and outer envelopes shall:

ITB Clause 27.1.

absence of the bidders on their own will.

. E. Evaluation and Comparison of Bids

correction of errors, its bid shall be disqualified.

formation of joint venture, or letter of intent to form JV, including a draft

determine the lowest evaluated lot combinations, including any discounts

send the successful Bidder the Contract.

46.2 Failure of the successful Bidder to submit the above-mentioned Performance

Section 2. Bid Data Sheet

Section 2. Bid Data Sheet (BDS)

P.O.BOX 2nd floor, Office of the Bureau Head

ITB 1.3 and The Procurement Reference Number is:

ITB 5.6 Local bidder shall be required to submit Manufacturing

ITB 12.5 The Incoterms edition is: 2020.

Foreign bidders shall quote their price in USD/EURO

ITB 21.1 The bid validity period shall be: 60 days

Evaluation, and Comparison of Bids

ITB 38.3 The methodology of evaluation to determine the lowest

ITB 44.1 The percentage by which quantities may be increased is 20%.

Section 3. Evaluation Methodology and Criteria

1. Professional, Technical, and Financial Qualification Criteria

nonconformities and omissions in bids, if any.

47. Domestic Preference

Section 4. Bidding Forms

A. Bid Submission Sheet IV

A. Bid Submission Sheet

To: Oromiya Roads and Logistics Bureau

Administration Agency from participating in public procurements for

Duly authorized to sign the bid for and on behalf of .

Dated on -------------- day of -----------], 2024

A. Price Schedule for Goods and Related Services4

Bidder Certification of Compliance

Place and Date

Bidder’s Legal Name:

We have attached an official written statement by a power of attorney

Historic Information for Previous Years in