01 November 2023

Course Learning Outcome (CLO):

▪ At the end of the course the student will be able to:

CLO1 Explain the basics of various technical report writing techniques &

reporting styles and formats.

CLO2 Write proper lab report, field works and other technical reports.

CLO3 Apply IT tools for technical report writing and presentation.

CLO4 Create and demonstrate presentation using tips and techniques for

successful presentations
COURSE OUTLINE DETAILS
Chapter 1: Introduction Chapter 3: Writing and creating the
Technical Report
• What is the difference between Report &Technical Report? Structure/Parts of the Technical Report and their
layout
• Attributes of Technical Writing,
• Title
• Different Types of Technical Reports • Summary (abstract)
• Purpose and benefit of technical writing • Introduction
• Methods & materials
• Results
• Discussion
Chapter 2: Planning the Technical Report (Writing • Conclusion
Strategy) • References
• Appendix(-ces)
• General overview of all required work steps
• Analysis of Readers Chapter 4: Presenting the Technical Report
• Why presentations?
• Scope of Writing
• Planning the presentation
• Purpose and Objective • Tips and techniques of creating presentation
• Tips and techniques of giving presentation
• Writing to Various Readers
• Review and analysis of the presentation
 METHODS OF ASSESSMENT

1 Quizzes: 5%
The expected learning
outcomes for the course 2 Assignments: 10%
will be assessed through 3 Tests: 25%
4 Project: 10 %
5 Final Examination: 50 %
 Chapter 1:
Introduction

By Areda Batu
 Chapter objectives
At the end of this chapter you will

➢Understand the concept of technical report writing

➢ Define technical report writing

➢ Discuss the types of technical report writing

➢ Outline the Characteristics of technical report writing

➢ Illustrate how technical writing differs from other forms of writing

➢Enumerate the purpose and benefits of writing technical report.

 WHAT IS A REPORT?
• A report is a means of communication that has been written for a specific
purpose and is aimed at a specific audience.

• It is more structured than an essay and is presented in a way that enables it to be

read quickly.

• Report could be

• Information only reports

• Research reports

• Case study analysis reports

 What is Technical Report?
• Technical Report is
• report about technical subjects

• written in the “language of science and technology” (special terms and

phrases, display rules etc.)

• In general, Technical Reports must comply with the following request:

• Technical Reports must have a high level of systematic order,

inner logic, consistency etc.
 Introduction
❖People communicate in their spare time and in the professional area.

❖They communicate either in oral or in written form.

❖If they communicate about technical topics, this process is called

technical communication.

❖If they communicate in written form, they write or read “Technical

Reports”.

❖If the Technical Report is communicated in oral form, it is a presentation

to an audience.
 Attributes of Technical Writing

➢Technical writing has a degree of formality, and it

generally focuses on a specific subject with the
purpose of making something happen or sharing
useful information or knowledge.
 Attributes of Technical Writing
Ten general attributes of technical writing
• It pertains to a technical subject.
• It has a purpose.
• It has an objective(overall reason).
• It conveys information/facts/data.
• It is impersonal (Third Person Voice)
• It is concise.
• It is directed.
• It is performed with a particular style and in a particular format.
• It is archival.
• It cites contributions of others.
 Different Types of Technical Reports
The following list are Technical Reports, if they deal with a technical subject:
• reports about laboratory experiments

• construction and design reports

• reports about testing and measurements

• various thesis written at the end of study courses

• articles or reports about research works in scientific journals

• Research/project reports

• Instruction Leaflets and Manuals

• Technical Specifications

• Feasibility Report
 Different Types of Technical Reports
The major types of documents in technical writing can be grouped into

four major categories :

• Reports and communications in day-to-day business in technical fields

• Technical papers for research, teaching and education

• Operational manuals, instructions, or procedures

• Patents
 Purpose Of Writing

• The first task for writing effective report is to identify the purpose of the
communications.

• There are mainly two purpose of communication:

1. To inform

2. To Persuade
Purpose Of Writing
Informative Writing- a checklist Persuasive Writing- a checklist
• Does it focus on the subject under • Does focus on the reader?
discussion? • Does it basically seek to convince
• Does it primarily inform rather than rather than inform?
persuade the reader? • Does it support its viewpoint by giving
• Does it offer complete and exact information or valid reasoning?
information? • Does it clearly follow a logical
• Does it present information logically and arrangement of thought and reasoning
clearly?
• Does it make good reading?
 ESSAY VS TECHNICAL REPORT

Essay Technical Report

• Continuous writing in style • Formal structure to aid understanding

• Tables, graphs, diagrams, images, all

• Text only welcome

• Not intended to lead to decisions • Recommendations for decisions

 Benefits of Technical Writing
• The Boss Wants a Report.

• Forces Analysis of Work- helps you organize yourself.

• Completes a Job - a project can be ended with or without a concluding report.

• Unreported Work Can Be Lost Forever.

• Oral Statements Can and Will Be Altered.

• Necessary in Global Businesses.

• Writing Is Necessary for Standardization.

• Career Advantages.
 Benefits of Technical Writing
• Personality traits associated with writing and not writing
Thank You