An

Internship Assessment Report

On

Employee Payroll Management System

At

SHAPE MY SKILL PVT. LTD.

Report submitted in partial fulfillment of the requirement forward of

Bachelor of Technology

Submitted To Submitted By

Mr. Basudeo Singh Roohani Ankur Yadav(2001430100045)

Ms. Shanu Priya Chauhan Abhishek Paras(2001430100016)
(Internship Coordinators) Anuj Kr Singh(2101430109005)

Department of Computer Science and Engineering

IMS ENGINEERING COLLEGE
NH-09, Adhyatmik Nagar, Ghaziabad-201015

(2023-24)
 Vision and Mission of the Institute and Department

Vision of the Institute

“To make IMSEC an Institution of Excellence for empowering students through technical
education coupled with incorporating values and developing engineering acumen for
innovations and leadership skills for the betterment of society”.

Mission of the Institute

To promote academic excellence by continuous learning in core and emerging

Engineering areas using innovative teaching and learning methodologies.
To inculcate values and ethics among the learners.
To promote industry interactions and produce young entrepreneurs.
To create a conducive learning and research environment for life-long learning to develop the
students as technology leaders and entrepreneurs for addressing societal needs.

Vision of the Department

To provide globally competent professionals in the field of Computer Science & Engineering
embedded with sound technical knowledge, aptitude for research and innovation with ethical
values to cater to the industrial & societal needs.

Mission of the Department

M1: To provide quality undergraduate education in both the theoretical& applied

foundations of Computer Science Engineering.
M2: Conduct research to advance the state of the art in Computer Science &
Engineering and integrate the research results as innovations.
M3: To inculcate team building skills and promote life-long learning with a high
societal and ethical values.

1
 Program Outcomes (POs)

S. No. Program Outcomes / Program Specific

Outcomes
PO1. Engineering knowledge: Apply the knowledge of mathematics, science,
engineering fundamentals, and an engineering specialization to the solution
of complex engineering problems.
Problem analysis: Identify, formulate, review research literature, and analyze complex
PO2. engineering problems reaching substantiated conclusions using first principles
of mathematics, natural sciences, and engineering sciences.

Design/development of solutions: Design solutions for complex engineering problems and

design system components or processes that meet the specified needs with appropriate
PO3. consideration for the public health and safety, and the cultural, societal, and environmental
considerations.
Conduct investigations of complex problems: Use research-based knowledge And
PO4. research methods including design of experiments, analysis and interpretation of data, and
synthesis of the information to provide valid conclusions.

Modern tool usage: Create, select, and apply appropriate techniques, resources, and
PO5. modern engineering and IT tools including prediction and modelling to
complexengineering activities with an understanding of the limitations.
The engineer and society: apply reasoning informed by the contextual knowledge to assess
PO6. societal, health, safety, legal and cultural issues and the consequent responsibilities relevant to
the professional engineering practice.

Environment and sustainability: Understand the impact of the professional engineering

PO7. solutions in societal and environmental contexts, and demonstrate the knowledge of, and need
forsustainable development.
PO8. Ethics: Apply ethical principles and commit to professional ethics and responsibilities and
normsof the engineering practice.
PO9. Individual and team work: Function effectively as an individual, and as a member or leader in
diverse teams, and in multidisciplinary settings.
Communication: Communicate effectively on complex engineering activities with the
PO10. engineering community and with society at large, such as, being able to comprehend and write
effective reports and design documentation, make effective presentations, and give and receive
clear instructions.
Project management and finance: Demonstrate knowledge and understanding of the
PO11. engineering and management principles and apply these to one’s own work, as a member and
leader in a team, to manage projects and in multidisciplinary environments.
Life-long learning: Recognize the need for, and have the preparation and ability to engage
PO12. in independent and life-long learning in the broadest context of technological change.

2
 Program Specific Outcomes (PSOs)

PSO1: To apply standard software engineering practices & strategies in real-time

softwareproject development
PSO2: To apply latest programming languages in creating innovative career opportunities.

Program Educational Objectives (PEOs)

Graduate Will:
PEO1: Possess knowledge to enable continued professional
development. PEO2: Engage in life-long learning to foster
personal &organization growth. PEO3: Work productively as
successful professionals in diverse career paths.
PEO4: Effectively communicate ideas to promote collaboration in accordance
with societal standards & ethical practices.

3
CO-PO-PSO MAPPNG FOR ACADEMIC SESSION 2023-24
Course Name: Internship Assessment AKTU Course Code: KCS752
Semester/Year: VII/ 4th NBA Code: C406
Course Coordinator: Basudeo Singh Roohani
Course Outcomes

CO. No. COGNITIVE

DESCRIPTION LEVEL (BLOOMS
TAXONOMY)
Developing a technical artifact requiring new technical
CO1(C406.1) skills and effectively utilizing a new software tool to K4,K5
complete a task
Writing requirements documentation, Selecting
CO2(C406.2) appropriate technologies, identifying and creating K5,K6
appropriate test cases for systems.
Demonstrating understanding of professional customs &
CO3(C406.3) practices and working with professional standards. K4,K5

Improving problem-solving, critical thinking skills and

CO4(C406.4) report writing. K4,K5

Learning professional skills like exercising leadership,

CO5(C406.5) behaving professionally, behaving ethically, listening K2,K4
effectively, participating as a member of a team, developing
appropriate workplace attitudes

CO-PO-PSO Mapping

PO PO PO PO PO
PO1 PO4 PO5 PO6 PO7 PO8 PO9 PSO1 PSO2
2 3 10 11 12
C406.1 3 3 3 3 3 2 1 2 2 2 2 3 3 3

C406.2 3 3 2 2 2 1 1 2 2 3 1 1 2 3

C406.3 1 1 1 1 1 3 2 3 2 2 2 2 2 1

C406.4 3 3 3 3 3 2 1 1 2 3 1 3 1 1

C406.5 1 1 1 1 1 2 2 3 3 3 3 1 1 1

C406 2.2 2.2 2 2 2 2 1.4 2.2 2.2 2.6 1.8 2 1.8 1.8

4
 TABLE OF CONTENTS

S.No Content Page No

1. Internship Certificate 6
2. Declaration 7
3. Acknowledgement 8
4. List of Figures 9
5. Introduction to the Industry/Institution 10
6. Company Profile 11

7. Activities of the Company 13

8. Summer internship at a Glance 14

9. CHAPTER 1: INTRODUCTION 15
1.1 Background
1.2 Objective
1.3 Scope of Project
1.4 Purpose of Project

10. CHAPTER 2: METHODOLOGY 18

2.1 Problem Definition
2.2 Literature Survey
2.3 Literature Review
11. CHAPTER 3: SYSTEM DESIGN 21
3.1 Basic Modules
3.2 Data Flow Diagram
3.3 User Interface design
3.4 Security Issues

12. CHAPTER 4: IMPLEMENTATION AND TESTING 26

4.1 Implementation
4.2 Testing

13. CHAPTER 5: RESULT AND DISCUSSION 30

5.1 Result
5.2 Discussion

14. CHAPTER 6: CONCLUSION 34

6.1 Limitation of the system
6.2 Future Scope of the Project
6.3 References

5
Internship Certificate

6
Internship Certificate

7
Internship Certificate

8
 DECLARATION

I hereby declare that the work, which is being presented in this report “Employee Payroll Management
System” in partial fulfillment of the requirement for the award of Bachelor of Technology in Computer Science
& Engineering and submitted to the Department of the Computer Science & Engineering, IMS Engineering
College, Ghaziabad, is an authentic record of my work carried within the premises of “Shape My Skill Pvt. Ltd.”
under the supervision of “Mr. Ibran Ali Sir (Trainer)”.

The contents of this report, in full or parts have not been submitted to any other Institute or University for the
award of any other degree or diploma and are free from plagiarism.

Signature:

Ankur Yadav

(2001430100045)

CSE-1

Abhishek Paras

(2001430100016)

CSE-1

Anuj Kr Singh

(2101430109005)

CSE-1

9
 ACKNOWLEDGEMENT

I am extremely grateful to “Shape My Skill Pvt. Ltd.” for providing me the opportunity to carry out my Summer
Internship at their facility. Special thanks to “Mr. Ibran Ali Sir Sir” for continuous support and guidance
in being my mentor. Last but not least, I would like to extend my gratefulness to all the supervisors and
technicians, right from the highest to simplest, for their constant and enthusiastic support.

My Sincere thanks to respected Director Prof. (Dr.) Vikram Bali, Head of the Department Prof. (Dr.) Sonali
Mathur, Co-ordinator Internship Assessment Mr. Basudeo Singh Roohani and all the faculty members for
providing me wonderful support and guidance.

Signature:

Ankur Yadav

(2001430100045)

CSE-1

Abhishek Paras

(2001430100016)

CSE-1

Anuj Kr Singh

(2101430109005)

CSE-1

1
0
 LIST OF FIGURES

Figure 1: Data Flow Diagram 1 ....................................................................................................................................... 23

Figure 2: Create Account Page 1...................................................................................................................................... 30

Figure 3: Login Page 1 .................................................................................................................................................... 31

Figure 4: Dashboard 1 ..................................................................................................................................................... 31

Figure 5: Product Showcase 1.......................................................................................................................................... 32

Figure 6: Wishlist 1......................................................................................................................................................... 32

Figure 7: Cart 1............................................................................................................................................................... 33

1
1
 Introduction to the Industry/Institution
The Information Technology (IT) industry stands at the forefront of global technological advancements,
driving innovation, economic growth, and societal progress. In today's interconnected world, IT plays a
pivotal role in shaping various sectors, ranging from healthcare and finance to entertainment and
communication. It is a dynamic industry characterized by rapid technological evolution, constant
innovation and an insatiable demand for skilled professionals.
“Shape My Skill Pvt Ltd.” founded in 2000 and headquartered in Noida, is a prominent player in the IT
industry, specializing in Training, Recruitment, and Development services. As an ISO 9001:2015 certified
company,Shape My Skill is committed to addressing the gap between industry requirements and the skills
imparted by educational institutions. The company's core focus areas include providing specialized IT
training courses, offering recruitment services to bridge the gap between employers and qualified
professionals, and developing tailored software solutions for diverse clients.
Distinctive Offerings:
Training Excellence: Shape My Skill is renowned for its comprehensive and industry-relevant training
programs, equipping students and professionals with the latest technical skills and knowledge. The
company's training modules are designed to align with the ever-changing demands of the IT sector.
Recruitment Services: Shape My Skill actively engages in recruitment, connecting skilled IT professionals
with leading companies. Its extensive network and understanding of industry requirements make it a
reliable partner for both job seekers and employers.
Corporate Social Responsibility: Shape My Skill is deeply committed to social responsibility, organizing
community outreach programs, workshops, and events aimed at promoting digital literacy and
empowering aspiring IT professionals, particularly from underprivileged backgrounds.

12
 Company Profile

Introduction:
“Shape My Skill Pvt. Ltd.” established in 2017 and headquartered in Noida, is a leading company
specializing in Training, Recruitment, and Development services. The company was founded by Mr.
Kuldeep Dixit , who also serves as the CEO, with a vision to bridge the gap between industry requirements
and the level of education provided by colleges. Shape my skill is committed to providing high-quality IT
training courses and developing cutting-edge software solutions for clients.

Core Services:
Training: ““Shape My Skill Pvt. Ltd.” is an ISO 9001:2015 certified training company offering specialized
IT training courses in Noida. The company focuses on providing highly proficient professionals to the
industry by designing training programs that meet industry requirements.
Recruitment: “Shape My Skill ” plays a vital role in recruitment, connecting skilled professionals with
blue- chip companies, thus contributing to the growth of the workforce in specialized technologies.

Internship Details:
Period: 26th June 2023 – 20th august 2023
Designation: Core Java Internship
Technology Focus: Core Java
Internship Project: Employee Payroll Management System
Company Mission: “Shape My Skill Pvt. Ltd.” .” aims to promote and appreciate the value of technology
and skills by offering top-quality training in specialized technologies. The company is dedicated to
overseeing and shaping technology and skills for the benefit of humanity, ensuring its students and clients
are at the forefront of innovation and expertise.
Company Values:
Excellence: “Shape My Skill Pvt. Ltd.” is committed to delivering excellence in all its services, be its
training, recruitment.
Innovation: The company values innovation, encouraging its employees and interns to think creatively
and develop solutions that push the boundaries of technology.

13
Collaboration: The company promotes a collaborative work culture, fostering teamwork and cooperation
among employees, interns, and clients.
Company Achievements and Recognition: Shape My Skill Pvt. Ltd.has garnered several accolades and
industry recognition over the years. Its commitment to providing top-notch training and development
solutions has earned the company a reputation as a reliable and innovative player in the AdTech sector.
Ducat success stories include numerous satisfied clients, successful placements, and transformative
training programs.
Training Excellence: Shape My Skill Pvt. Ltd.is renowned for its comprehensive and industry-relevant
training programs. The company's trainers are experts in their respective fields, ensuring that students
receive the best education and hands-on experience. Shape My Skill training excellence is reflected in the
high placement rates of its graduates, who are often recruited by leading companies in the IT sector.
Client Portfolio: Ducat boasts an impressive portfolio of clients, ranging from startups to established
enterprises. The company has provided customized software solutions to businesses across various
industries, demonstrating its versatility and expertise. Shape My Skill client-focused approach and ability
to deliver tailored solutions have contributed significantly to its success in the competitive IT market.
Community Engagement: Beyond its corporate endeavors, Ducat actively engages with the community.
The company organizes workshops, seminars, and tech events to share knowledge and promote IT literacy.
Ducat commitment to social responsibility is evident through its initiatives aimed at empowering aspiring
IT professionals and promoting digital education.
Future Outlook: Shape My Skill Pvt. ltd. continues to evolve and adapt to the ever-changing landscape of
technology. The company is poised for further growth, with plans to expand its training programs, enhance
its recruitment services, and explore new avenues in software development. Ducat future endeavors
include stablishing strategic partnerships, venturing into emerging markets, and furthering its research and
development initiatives.
Conclusion: Shape My Skill stands as a beacon of quality and expertise in the IT industry, providing
unmatched training, recruitment. Through its innovative approach, commitment to excellence, and
dedication to shaping skilled professionals, Ducat continues to make significant contributions to the
industry and the future of technology.

14
 Activities of the Company

Training Programs: Shape My Skill conducts a wide array of training programs, covering diverse IT
domains such as programming languages, web development, data science, artificial intelligence,
cybersecurity, and more. These programs are meticulously designed to impart practical skills, ensuring
that students are well-equipped to meet industry demands.
Skill Enhancement Workshops: The company organizes skill enhancement workshops and bootcamps,
inviting industry experts to share their knowledge and insights. These workshops focus on the latest trends,
tools, and technologies, allowing participants to stay updated with the rapidly evolving IT landscape.
Internship Opportunities: Shape My Skill offers internship opportunities to aspiring IT professionals,
providing them with hands-on experience in real-world projects. Interns are mentored by seasoned
professionals, enabling them to apply their theoretical knowledge in practical scenarios and gain valuable
industry exposure.
Corporate Training: Shape My Skill collaborates with corporate clients to provide customized training
solutions tailored to their specific requirements. These training sessions are designed to enhance the skills
of employees, ensuring that organizations have a highly competent workforce capable of tackling complex
IT challenges.
Placement Assistance Shape My Skill actively assists students in securing placements with leading
companies. The company maintains strong relationships with a vast network of recruiters, facilitating
placement drives, campus interviews, and job fairs. This comprehensive approach enhances the
employability of Shape My Skill students and fosters industry connections.
Software Development Services: Shape My Skill specializes in developing bespoke software solutions
for businesses across various industries. The company's development team collaborates closely with clients
to understand their unique needs and challenges, delivering tailor-made applications, websites, and
software products that align with the client's objectives.
Research and Development: Shape My Skill invests in research and development initiatives to explore
emerging technologies and innovative solutions. The company collaborates with academic institutions,
industry experts, and research organizations to stay at the forefront of technological advancements,
ensuring that its training programs and development services are up-to-date and relevant.
Community Engagement Initiatives: Shape My Skill actively engages with the community through
outreach programs, free workshops for underprivileged students, and initiatives promoting digital literacy.
By organizing hackathons, coding competitions, and tech talks, the company encourages young talents to
explore the world of IT and pursue careers in technology-related fields.

15
 Internship at a Glance

My internship at Shape My Skill Pvt. Ltd. was an enriching and enlightening experience that provided me with
a holistic view of the IT industry. The opportunity to work on a real-world project, coupled with expert
guidance and a supportive learning environment, allowed me to bridge the gap between theoretical knowledge
and practical application. This internship not only enhanced my technical skills but also instilled in me a sense
of professionalism and a deeper understanding of the dynamic IT landscape. I am immensely grateful for the
knowledge, experiences, and relationships I have gained during this internship, which will undoubtedly shape
my future endeavors in the IT sector.
It is an esteemed EdTech company headquartered in Noida, was a transformative experience that provided me
with invaluable insights into the world of IT training, software development, and corporate professionalism.
Under the guidance of industry experts and mentors, I had the opportunity to immerse myself in real-world
projects, enhance my technical skills, and contribute meaningfully to the company's endeavors.
Learning Opportunities:
Specialized Training: Participated in specialized IT training programs, gaining expertise in the JAVA or
more languages.
Hands-on Experience: Worked on a live project involving the development of a Employee Payroll System,
honing my skills in web development, database management, and user experience design.
Industry Insights: Engaged in interactive sessions with professionals, learning about industry trends, best
practices, and the application of cutting-edge technologies in the IT sector.
Mentorship and Guidance:
Corporate Guide: Received expert guidance from Mr. , a seasoned professional in the IT industry, who
provided valuable insights and mentorship throughout the internship period.
Faculty Guide: Mr. Ritesh Jha, a dedicated and knowledgeable mentor, offered support and expertise ensuring
a conducive learning environment.
Key Achievements:
Successful Project Completion: Successfully contributed to the development and deployment of the
Ecommerce Website project, showcasing my ability to work in a team and deliver results within stipulated
timelines.
Enhanced Technical Proficiency: Strengthened my skills in front-end and back-end technologies, gaining
practical experience in building responsive and dynamic web applications.
Professional Development:
Corporate Exposure: Participated in client meetings, gaining exposure to client interactions, project
requirements, and the importance of effective communication in the corporate world.

16
 CHAPTER: 1
INTRODUCTION

1.1 Background :-

The proposed project “Employee Payroll Management System” has been developed to overcome the
problems faced in the practicing of manual system. This software is built to eliminate and in some cases
reduce the hardships faced by the existing system. Moreover this system is designed for particular need of
the company to carry out its operations in a smooth and effective manner.

This web application is reduced as much as possible to avoid errors while entering data. It also provides
error message while entering invalid data. It is user-friendly as no formal knowledge is required to use the
system.

Human resource challenges are faced by every organization which has to be overcome by the organization.
Every organization has different employee and payroll management needs. Therefore I have design
exclusive Employee and payroll Management System that are adapted to the organization’s Managerial
Requirements.

The development and evolution of Employee Payroll Systems have been shaped by various factors and
challenges in the realm of human resources and financial management.

Manual Payroll Processing: In the early days of business, payroll processing was largely a manual task.
This involved extensive paperwork, complex calculations, and a higher risk of errors. As businesses
expanded and payroll complexities increased, there was a growing need for automation.

Legislative and Taxation Changes: Tax codes, labor laws, and other regulatory requirements have become
more intricate and subject to frequent changes. Compliance with these regulations is a paramount concern
for businesses, and payroll systems are designed to keep up with these changes and ensure accurate
compliance.

Efficiency and Accuracy: Automating payroll processes significantly improves efficiency and accuracy.
Modern Employee Payroll Systems use advanced algorithms to calculate salaries, deductions, and taxes,
reducing the risk of errors and costly mistakes.

Direct Deposit and Electronic Payments: The shift from physical paychecks to electronic payments, such
as direct deposit, has been facilitated by payroll systems. This has streamlined the payment process,
improved security, and reduced the administrative burden of distributing physical checks.

Integration with HR and Accounting Systems: Employee Payroll Systems have evolved to integrate
seamlessly with other HR and accounting systems. This integration streamlines the flow of data between
various departments and ensures consistency in employee data.

Employee Self-Service: Many modern payroll systems offer self-service portals for employees. These
portals allow employees to access their payroll information, make changes to personal details, and view
their paystubs, reducing the number of inquiries to HR.

17
Data Security and Privacy: With the growing concern over data security and privacy, payroll systems have
incorporated robust security measures to protect sensitive employee information and financial data.

Scalability and Flexibility: Employee Payroll Systems are designed to accommodate the varying needs of
organizations of different sizes and industries. They should be scalable and flexible to adapt to changing
business requirements.

Cloud-Based Solutions: Many organizations have transitioned to cloud-based Employee Payroll Systems,
which offer accessibility from anywhere and enhanced data backup and security.

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1.2 Project Objective:

The primary objectives of an Employee Payroll System are to streamline and automate the process of managing
employee compensation, ensuring accuracy, efficiency, compliance, and transparency. Here are the key objectives
of an Employee Payroll System:
 Accuracy: Ensuring precise and error-free calculations of employee wages, salaries, and deductions, reducing
the risk of payroll-related mistakes and disputes.
 Efficiency: Streamlining payroll processes, saving time, and reducing administrative workload for HR and
payroll staff. Automation minimizes the manual effort required for payroll calculations.
 Compliance: Ensuring compliance with local, state, and federal labor laws, tax regulations, and other legal
requirements. This includes accurately calculating and withholding taxes, processing wage garnishments, and
adhering to minimum wage and overtime rules.
 Timeliness: Ensuring that employees are paid on time and in accordance with established pay schedules, which
boosts morale and employee satisfaction.
 Data Security: Safeguarding sensitive payroll information, including employee compensation details and
personal data, from unauthorized access or breaches.
 Cost Efficiency: Reducing operational costs associated with payroll processing, such as printing and
distributing physical checks, by embracing electronic payment methods like direct deposit.
 Transparency: Providing employees with visibility into their payroll information, including pay stubs, tax
withholding, and benefits deductions, to enhance transparency and reduce inquiries to HR.
 Reporting and Record Keeping: Generating reports for management, tax authorities, and internal audits. These
reports include payroll registers, tax filings, and historical payroll data for compliance and decision-making.
 Integration: Seamlessly integrating with other HR and accounting systems, allowing for a cohesive flow of
data between departments and accurate financial reporting.
 Scalability: Accommodating the growth of the organization by handling payroll for an expanding workforce
and adapting to changing compensation structures.
 Employee Self-Service: Offering self-service portals for employees to view and manage their payroll-related
information, request time off, and access relevant documents.
 Customization: Tailoring the system to an organization's specific payroll policies, such as variable pay rates,
bonuses, and unique deductions, to meet the company's unique needs.
 Audit Trails: Creating detailed audit trails that track changes to payroll data, enhancing accountability and
transparency.
 Reduction of Manual Errors: Minimizing the risk of human errors in payroll processing, which can result in
overpayments, underpayments, and compliance violations.
 Adaptation to Tax and Regulatory Changes: Keeping the system updated to comply with changing tax codes,
labor laws, and regulations.

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1.3 Scope of Project :

The scope of an Employee Payroll System encompasses the range of functionalities and processes it covers
within an organization. A comprehensive payroll system should address various aspects of managing
employee compensation, taxation, and related data. Here is an overview of the scope of an Employee
Payroll System:

 Employee Information Management:

• Storing and managing employee records, including personal details, contact information,
employment history, and tax-related data.
• Tracking changes in employee data, such as promotions, transfers, or terminations.
 Salary and Compensation Management:
• Calculating and processing regular salaries, hourly wages, bonuses, commissions, and other forms
of compensation.
• Handling deductions for benefits, taxes, retirement contributions, and wage garnishments.
• Managing variable pay structures, allowances, and overtime.
 Tax Calculation and Withholding:
• Accurately calculating and withholding federal, state, and local income taxes.
• Handling other tax-related deductions, such as Social Security and Medicare contributions.
• Managing tax exemptions, allowances, and credits for eligible employees.
 Employee Self-Service:
• Providing employees with self-service portals to access their pay stubs, tax forms, and make
changes to their personal information.
• Allowing employees to view their payroll history and request time off.
 Compliance and Reporting:
• Ensuring compliance with labor laws, tax regulations, and other legal requirements.
• Generating various reports, including payroll registers, tax filings, and compliance reports for
regulatory authorities.
 Customization:
• Tailoring the system to accommodate the organization's unique payroll policies, such as specific
pay rates, deductions, and compensation structures.
 Audit Trails:
• Creating detailed audit trails to track changes made to payroll data, enhancing accountability and
transparency.
 Scalability:
• Adapting to the organization's growth and changes in workforce size and structure.
 Adaptation to Tax and Regulatory Changes:
• Keeping the system updated to comply with changing tax codes, labor laws, and regulations.

1.4 Purpose of Project

The purpose of this document is to describe the functionality and specifications of the designof a web
application for Managing Employees and their payroll. The expected audiences of this document are the
developers and the admin of the web application. Now with the help of this system the admin has the
information on his finger tips and can easily prepare a good record based on their requirements.
Finally, we can say that this system will not only automate the process but save the valuable time of the
manager or the admin, which can be well utilized buy his institute. This will be an additional advantage
and management of power based on their free time from his normal duty.

20
 CHAPTER 2
METHODOLOGY
V-Model is a variation of the waterfall model that demonstrates how the testing activities are related to analysis
design. By using the V-Model methodology, we can ensure that steps will and must be well defined and
validated. To ensure the validation of the stages, the activities done on each stage are enumerated to know what
has been accomplished and what activities are needed to be done.

Requirement Analysis, in this phase, the proponents try to find out and analyze the need of theuser of the
proposed system. An extensive study through interviews with the each of the department’s current employees
and head about the current manual system, research how they compute employee salaries, and observation of
how they are currently making use of the system regarding the existing manual system was done, to be able to
determine processes that need improvement. This phase would help the proponents to enhance and develop a
system suitable to the everyday activities of the vicinity. And to help the proponents discover new ideas in
improving the system for better and faster transaction.

System Design, this is determined after studying the business aspect of the system. The proponent realizes what
should be done to fulfill the requirement/s in order to implement the proposed system. The hardware and
software requirements which will make the proposed system run efficiently. The language to be used whether it
may be coded on Java etc. The kind of database where files are to be stored. And other files structures needed
in building the system were identified.

Program Design, in this phase, how the business runs was analyzed by examining the flow of everyday activity
of the company. And by normalizing the municipal hall’s data by inputting it in a SQL database and all of the
needed information will hence produce the output of this analysis is development of the system that would
completely combine with the flow of business.

Coding, this phase allows the proponents to input program code for the proposed system and install the system
in the establishment. The kind of coding will vary depending on what language will the proponents will use.

21
This is the most part wherein most of the proponents’ time will be consumed. This is due to the fact that this is
the essential part of the system. Because this is where all computations are being done, processed, and what kind
of system will be the outcome.

Unit testing, this phase addresses the correctness of programs through running some computations from
inputted data or from the created database .

System testing, this phase includes running tests for the system. This is to determine if the program can really
help the establishment. The test ranges to see if the encoding has improved,computation. The testing will take
place after the proponents are done coding and analyzing therequirements of the establishment. Thus, this is to
ensure to the Municipal Hall that the eachmodel/module of the proposed system is highly efficient and will meet
their demands.

Acceptance testing, this is the phase where in the users of the program will begin to use theinstalled system.
To is also to see if there are any problems that the user will encounter. This phase is mainly to see if the
user is comfortable using the newly installed system. Any errors thatwere occurred when the user used the
system are subject to change immediately. Most of theinconvenience that the user has encountered are done
and changed through maintenance.

Maintenance and Implementation, this is the final phase where all the other phases arechecked. Any
revisions or alterations in the program are done in this stage so as to performefficiently. This phase includes
training of the users of the new system and planning for better ideas to improve the ease of the interactions
between the users/employees and the new system.Once all errors have been solved and the system has been
improved the program is then ready for implementation and use.

22
2.1 Problem Definition:
Our task is the creation of a new payroll system. The old system is outdated and no longer adequately
manages the payroll process and the entry of employee time card information. Therefore, manual
intervention is required to process the payroll. In addition to the preexisting category of salaried
employee, which the current payroll process does support, our organization now accommodates two
new types of employees: those employees working on commission, and those employees working on
an hourly basis. The current payroll process doesn't support these two new employee types, which are
described in detail later in this problem statement.

In addition to accommodating all employee types, as well as ensuring that our system can
accommodate newly created categories of employees in the future, the system must also allow each of
these employees to enter his or her time information via a corporate intranet using a standard Web
browser. Because employees can manage only their individual time card information, a user ID and
password is required of each employee prior to gaining access to this section of the corporate intranet.
The payroll process can process only "signed" time cards, which are those time cards that the
employee has identified as accurate.

Overall, the system will store information about the approximately 2,000 company employees. This
data will be stored in the Oracle payroll database. The payroll process must run on the fifteenth and
last day of each month at 12:00 a.m. All paychecks must be accurately calculated and deposited into
one or more bank accounts of the employees' choosing. Employees also should be able to change
personal information, such as names, addresses, and passwords. Eventually, the system must enable
employees to maintain their direct deposit information via the system as well. However, this feature is
beyond the scope of the initial release. A human resources representative must be able to initiate the payroll
process on demand based on a selected list of employees. When doing so, the system should cycle through
the list of selected employees, running payroll only for those employees. This process typically will be done
by a human resources representative during normal business hours.

As stated earlier, our system must be able to track information and calculate salaries for the following
three types of employees:

1. Salaried: These employees are paid a flat salary. However, they're still required to submit time
cards that include the dates worked and the number of hours worked on those dates.
2. Hourly: These employees are paid based on their hourly rate. Employees working more than a
standard 40-hour work week are paid 1.5 times their hourly rate.
3. Commission: These employees are paid a commission based on their total sales. The commission
rates for commissioned employees are 10, 20, or 25 percent. In addition to the percentage rate, these
employees also may receive a base salary.

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2.2 Literature Survey:
A literature survey or literature review for a Payroll Management System project involves reviewing
and summarizing existing research, publications, and resources related to the project's scope, objectives,
and relevant topics. This review helps you gain insights into best practices, emerging trends, potential
challenges, and prior work in the field. Here's a general outline for conducting a literature survey for a
Payroll Management System project:

 Payroll Processes and Regulations:

Explore literature on payroll processes, including salary calculations, deductions, and compliance with tax
and labor laws.
Highlight relevant regulations and standards, such as tax laws, labor laws, and data privacy regulations, that
the system needs to comply with.
 Features and Functionality:
Investigate the literature for common and advanced features of Payroll Management Systems, such as
employee self-service, leave management, and integration with accounting software.
 System Design and Architecture:
Analyze research on the architectural design of such systems, including database design, user interface
design, and security measures.
 Technology and Tools:
Review studies on the technologies, programming languages, and development tools commonly used in
building Payroll Management Systems.
 User Training and Change Management:
Look for literature on effective strategies for user training and change management during the
implementation of such systems.
 Data Security and Privacy:
Investigate resources related to data security, encryption, access controls, and compliance with data privacy
regulations (e.g., GDPR).
 Compliance and Legal Aspects:
Examine studies that focus on ensuring compliance with tax and labor laws, including best practices for
handling regulatory changes.
 Integration with Accounting and HR Systems:
Explore the integration of payroll systems with accounting and HR systems, as well as the benefits and
challenges associated with this.
 Mobile and Cloud-Based Payroll Systems: - Investigate the literature on mobile apps and cloud-based
solutions for payroll management, including their advantages and limitations.
 Best Practices and Case Studies: - Identify and summarize best practices and successful case studies
related to Payroll Management System implementations in various industries.

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 2.3 Tools and Technology Used

Tools:

 A reliable internet connection

 Operating System : Window 10.

 Processor: 4.1 GHz, 8 Cores, 8 Threads

 8GB RAM. Web Browser :

 Chrome 117.0.5938.92

 Visual Studio Code 1.82.2

Technologies:
Languages: Core Java

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 CHAPTER 3
SYSTEM DESIGN

3.1 Basic Modules:

 Employee Info: Manages personal, contact, work history, and salary data.
 Attendance & Leave: Tracks attendance, leave requests, and approvals.
 Time Tracking: Calculates work hours with timesheets and biometrics.
 Payroll Processing: Automates salary, tax, and deduction calculations.
 Tax Management: Handles tax calculations and reports.
 Deductions & Benefits: Manages health insurance, loans, and benefits.
 Reporting & Analytics: Provides payroll-related reports and insights.
 Self-Service Portal: Lets employees access payslips and manage info.
 Integration: Links with accounting systems for financial reporting.
 Compliance & Security: Ensures legal and data security compliance Modules may vary by
organization needs. A good system boosts efficiency, reduces errors ensures compliance, and enhances
employee satisfaction.

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3.2 Data Flow Diagram

Level 0

Level -1

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3.3 User Interface Design

Designing the user interface for an Employee Payroll System is a crucial aspect of ensuring that the system
is user-friendly, efficient, and capable of meeting the needs of HR professionals, administrators, and
employees. Here are some key considerations and best practices for designing the user interface for an
Employee Payroll System:

User-Centered Design: Begin by understanding the needs and expectations of the system's users. Engage
HR staff, payroll administrators, and employees to gather their requirements and feedback

Clear and Intuitive Navigation:

Organize the interface with a clear menu structure and navigation that allows users to easily access different
sections of the payroll system.
Use consistent and logical terminology and iconography for menu items and buttons.

Role-Based Access: Implement role-based access control to ensure that users see only the information and
functions relevant to their role and permissions. For example, HR administrators may have different access
than regular employees.

Dashboard: Create a user-friendly dashboard that provides an at-a-glance overview of important payroll
information, such as upcoming payrolls, leave balances, and pending tasks.
Incorporate data visualization, charts, and widgets for quick insights.

Employee Self-Service Portal: Design an employee self-service portal that allows employees to view their
pay stubs, tax forms, and other personal information.
Provide easy access to request time off, update contact details, and check benefits information.

Forms and Data Entry: Design data entry forms with clear labels, error messages, and validation to ensure
accurate and efficient input of employee data.
Use drop-down lists, date pickers, and autocomplete fields where appropriate to simplify data entry.

Notifications and Alerts: Implement a notification system to alert users about important events, such as
payroll deadlines, tax document availability, and system updates.
Allow users to configure their notification preferences.

Feedback Mechanism: Include a feedback mechanism that allows users to report issues, suggest
improvements, or seek assistance from support teams.

Help and Documentation:Provide user documentation, help guides, and tooltips to assist users in
understanding how to use the system and its various features.

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 CHAPTER 4
IMPLEMENTATION AND TESTING
4.1 Implementation
Implementing an employee payroll system is a complex process that involves several steps. It's essential to
plan and execute each phase carefully to ensure a smooth transition and accurate payroll processing.
Here's a step-by-step guide for implementing an employee payroll system:

Project Planning:
Define the scope and objectives of the project.
Identify the project team members and their roles.
Set a budget and establish a project timeline with milestones.

Requirements Gathering:
Collect detailed payroll requirements from various stakeholders, including HR, finance, and employees.
Document data sources, such as employee records, attendance data, and tax information.

Select a Payroll System:

Research and choose a payroll software solution that aligns with your organization's needs and budget.
Consider factors like scalability, compliance with tax laws, user-friendliness, and integration
capabilities.

Data Migration:
Prepare and cleanse existing payroll data for migration to the new system.
Develop a migration plan to ensure the accurate transfer of data.

System Configuration:
Configure the payroll system to align with your organization's specific payroll policies, tax regulations,
and benefits.
Define payroll components like earnings, deductions, and tax categories.

User Training:
Provide training sessions for HR personnel, payroll administrators, and employees on how to use the
new system.
Create user manuals and documentation for reference.

Integration with Other Systems:

Integrate the payroll system with other relevant systems, such as accounting software or HR
management software, to streamline data exchange.

Compliance and Regulations:

Ensure that the system is in compliance with all relevant tax, labor, and data privacy regulations in your
jurisdiction.
Stay updated with changes in regulations and update the system accordingly.

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 Parallel Payroll Processing:
- Run the new payroll system in parallel with the existing system for at least one payroll cycle to ensure
accuracy and reliability.

Data Verification and Validation:

- Verify that the data in the new system matches the data in the old system.
- Reconcile any discrepancies and errors.

Rollout:
- When satisfied with the parallel processing results, roll out the new payroll system to all employees.
- Provide support and assistance to employees during the transition.

Monitoring and Maintenance:

- Implement system monitoring to detect any issues or performance problems.
- Develop a maintenance plan for ongoing updates, bug fixes, and system enhancements.

User Support:
- Continue to provide user support for HR, payroll administrators, and employees as they use the new
system.

Post-Implementation Review:
- Conduct a post-implementation review to assess the project's success and identify areas for
improvement.

Ongoing Compliance and Updates:

- Stay updated with changes in regulations and tax laws and ensure the system remains compliant.

User Feedback and Improvements:

- Continuously gather feedback from users to make incremental improvements to the system.

4.2 Testing
Testing is a critical phase in the implementation of an employee payroll system to ensure that it functions
accurately, securely, and in compliance with regulations. Payroll errors can have significant consequences,
so rigorous testing is essential. Here are the key types of testing and considerations for an employee
payroll system:

Unit Testing:

Test individual components and functions of the payroll system.

Ensure that calculations for earnings, deductions, and taxes are accurate at the granular level.

Integration Testing:

Verify that various modules or components within the payroll system work together cohesively.

30
 Test data exchange and communication between different system parts, such as employee records,
attendance data, and tax calculations.

User Acceptance Testing (UAT):

Involve end-users, such as HR staff and payroll administrators, in testing the system.

Let users perform common payroll tasks, such as setting up employee profiles, processing payroll, and
generating reports.

Collect feedback and address any usability issues or user concerns.

Regression Testing:

After any system updates or modifications, rerun previous tests to ensure that new changes haven't
introduced new issues.

Pay close attention to whether any updates have affected calculations, compliance, or report generation.

Compliance and Regulation Testing:

Ensure that the payroll system complies with local and national tax laws, labor regulations, and data
privacy requirements.

Test tax calculations, deductions, and reporting to ensure accuracy and adherence to tax laws.

Parallel Payroll Processing:

Run the new payroll system in parallel with the old system for at least one payroll cycle.

Compare the results of the two systems to verify the accuracy and consistency of the new system.

Address any discrepancies found during parallel processing.

Stress Testing:

Test the system under high loads to ensure it can handle peak processing demands.

Evaluate system performance under conditions of high concurrent user access and large payroll data
volumes.

Security Testing:

Verify that the payroll system is secure and that sensitive employee and financial data is protected.

Test access controls, encryption mechanisms, and data privacy measures.

Disaster Recovery Testing:

Create and execute a disaster recovery plan to ensure the system can recover in the event of data loss or
system failures.

Test backup and restore procedures.

31
 CHAPTER 5
RESULT AND DISCUSSION

5.1 Result

Create Account Page

The "Create Account" page on an e-commerce website allows users to register. It features a form for essential
information like name, email, and password. The design is user-friendly and responsive, with real-time error
validation. Optional fields may include phone number and shipping address, enhancing the user experience and
platform security.

Figure 2: Create Account Page 1

Login Page

Customer should before register their account into the system to login into the system. When they submit the
login form with valid username and password the session will be created with the username. Validation will be
performed by checking if the username and password occurred together. If they match with the data into the
database then the user would be directed to the internal pages. If the username and password does not match,
then the user will be directed to the login form with error message.

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Figure 2: Create Login Page 2

Output

33
 CHAPTER 6
CONCLUSION
6.1 Limitation of the system
This project is built keeping in mind that it is to be used by only one user that is the admin. It is built for use in small scale
organization where the number of employees is limited. According to the requested requirement the admin can add,
manipulate, update and delete all employee data in his organization. The admin can add new departments and delete them.
The Admin can also add predefined pay grades for the employees. The required records can be easily viewed by the admin
anytime time he wants in an instant. The payment of the employee is based on monthly basis. Numerous validations
implemented would enable the admin to enter accurate data. The main objective of this framework is to save time, make the
system cost effective and management records efficiently.

6.2 Future scope of the work

 The option to print the records In future.

 I intend to add a leave structure in the future.
 I would like to implement a regular backup mechanism to back up theemployee database
to avoid disasters.
 The system can be developed in such a way that its existing features canbe modified to
better versions.

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6.3 References
[1] – Begg Carolyn, Connolly Thomas, Database systems (a Practical approach toDesign, Implementation,

and Management), Addison-Wesley, an imprint of Pearson Education, University of Paisley (U.K.),

Fourth edition 2005

[2] – Bodnar George /Duquesne University/, Hopwood William /Florida Atlantic University/, Accounting

Information systems, Eighth Edition, Prentice Hall, Upper Saddle River, New Jersey .

[3] – Andersen Virginia, Access 2000: The Complete Reference, Blacklick, OH, USA: McGraw-Hill

Professional Book Group, 2001, http://site.ebrary.com/lib/vaxjo/Doc?id=5002842 (2006-05-25).

[4] – Andersson Tobias, [DAB744] C# Course Lectures, School of Mathematics and System Engineering,

Växjö University.

[5] - http://msdn.microsoft.com/library/default.asp?url=/library/en-

us/vbcon/html/vboritextboxctltasks.asp (2006-05-25).

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