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Hands-on Lab 4: Simple Use of Functions

Estimated time needed: 30 minutes

In this lab, first you will learn the basics of formulas, how to perform simple calculations, how to select ranges in formulas, and how to copy formulas.
Next, you will learn the basics of functions, how to use some of the more common functions that a Data Analyst might employ, and look at some of the
more advanced functions available in Excel. Finally, you will learn about referencing data in formulas; specifically how to differentiate between relative and
absolute references, and you will also learn about error handling in formulas.

Software Used in this Lab

The instruction videos in this course use the full Excel Desktop version as this has all the available product features, but for the hands-on labs we will be
using the free ‘Excel for the web’ version as this is available to everyone.

Although you can use the Excel Desktop software if you have access to this version, it is recommended that you use Excel for the web for the hands-on labs
as the lab instructions specifically refer to this version, and there are some small differences in the interface and available features.

Dataset Used in this Lab

The dataset used in this lab is an internal dataset.

Objectives
After completing this lab, you will be able to:

Understand the basics of formulas

Perform simple calculations
Select ranges in formulas and copy formulas
Understand the basics of functions
Use common functions
Understand the more advanced functions available
Reference data in formulas
Differentiate between relative and absolute references
Understand how to handle formula errors

Exercise 1: Basics of Formulas

In this exercise, you will learn the basics of formulas, how to perform simple calculations, how to select ranges in formulas, and how to copy formulas.

1. Download the file Personal_Monthly_Expenditure_Lab4.xlsx. Upload and open it using Excel for the web. Go to the Expense - 2018 worksheet.

2. In A14, type Totals and in B14, type =SUM( then select cells B2 to B13 with the mouse, and press Enter.

3. Select the fill handle on cell B14 and drag to G14 to copy the formula.

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3. In cell H1, type Monthly Total and double-click the divider between H and I.

4. In H2, type =SUM( then select cells B2 to G2 with the mouse, and press Enter. If necessary, select the fill handle on cell H2 and drag to H14 to
copy the formula.

5. Select columns B to H. On the Home tab, in the Number group, click the Accounting Number Format ($) drop-down list, and select $ English
(United States).

Exercise 2: Basics of Functions

In this exercise, you will have an introduction to functions, including using some common statistical functions, and then you will learn about some more
advanced functions that a Data Analyst might also use.

1. In cells A16-A20, type the following:

Avg
Min
Max
Count
Median

2. In B16, type =AVERAGE( then select cells B2 to B13 with the mouse, and press Enter. Select the fill handle on cell B16 and drag to G16 to copy
the formula.

3. In B17, type =MIN( then select cells B2 to B13 with the mouse, and press Enter. Select the fill handle on cell B17 and drag to G17 to copy the
formula.

4. In B18, type =MAX( then select cells B2 to B13 with the mouse, and press Enter. Select the fill handle on cell B18 and drag to G18 to copy the
formula.

5. In B19, type =COUNT( then select cells B2 to B13 with the mouse, and press Enter. Select the fill handle on cell B19 and drag to G19 to copy the
formula. Select row 19. On the Home tab, click the Number Format drop-down list, and select Number.

6. In B20, type =MEDIAN( then select cells B2 to B13 with the mouse, and press Enter. Select the fill handle on cell B20 and drag to G20 to copy the
formula.

7. Explore some more commonly used functions of a data analyst by clicking the arrow under AutoSum, then select More Functions and look at some
of the functions in various categories to see what actions they perform:
Financial : ACCRINT, INTRATE
Logical : AND, IF, OR, NOT
Text : CONCAT, FIND, SEARCH

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Date & Time : NETWORKDAYS, WEEKDAY
Lookup & Reference : AREAS, SORTBY, VLOOKUP, HLOOKUP
Math & Trig : POWER, SUMIF, SUMPRODUCT
Statistical : AVERAGE, COUNTIF, MAX, MEDIAN, MIN

Exercise 3: Referencing Data in Formulas (relative vs absolute) &

Formula Errors
In this exercise, you will learn how to reference data in formulas; specifically differentiating between relative and absolute references, and you will also
learn about error handling in formulas.

1. In cells A31-A40, type 1-10. Select row 31 to 40. On the Home tab, click the Number Format drop-down list, and select General.

2. Relative References : In cell B33, type =A31+A32 and press Enter. Select the fill handle on cell B33 and drag to B40 to copy the formula. Here,
both first and second cell reference will move 1 cell down. For example, on cell B34 formula will be changed to =A32+A33, on cell B35 formula will
be changed to =A33+A34 and so on.

3. Absolute References : In cell C33, type =$A$31+$A$32 and press Enter. Select the fill handle on cell C33 and drag to C40 to copy the formula.
Here, both first and second cell references will not change. For example, on cell C34 formula will remain =$A$31+$A$32, on cell C35 formula will
remain =$A$31+$A$32 and so on.

4. Mixed References : In cell D33, type =$A$31+$A32 and press Enter. Select the fill handle on cell D33 and drag to D40 to copy the formula. Here,
first cell reference will stay the same, but the second reference will change. For example, on cell D34 formula will be changed to =$A$31+$A33, on
cell D35 formula will be changed to =$A$31+$A34 and so on.

5. In cell B31, type =A16+A17. Now this will lead to a formula error #VALUE! since cells A16 and A17 do not contain any number.

6. Click the question mark icon in the error message box. This will open the Help for this topic. Read through this help file for more information about
#VALUE! errors in formulas.

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Congratulations! You have completed Lab 4, and you are ready for the next topic.

Author(s)
Sandip Saha Joy

Other Contributor(s)
Steve Ryan

Changelog
Date Version Changed by Change Description
2020-09-10 1.2 Steve Ryan Added software/dataset info
2020-06-25 1.1 Steve Ryan Reviewed version
2020-06-16 1.0 Sandip Saha Joy Initial version created

© IBM Corporation 2020. All rights reserved.

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