Proposal
Proposal
Proposal
By:
Mikael Abera &
Marsimoi Daga
Contents
Abstract.......................................................................................................................................................3
Acknowledgment.........................................................................................................................................3
Chapter One................................................................................................................................................4
Introduction.................................................................................................................................................4
1.1 Background............................................................................................................................................4
1.2 Statement of the problem.....................................................................................................................5
1.3 Significance of project...........................................................................................................................6
1.4 Objectives..............................................................................................................................................6
1.4.1 General objectives..........................................................................................................................6
1.4.2 Specific or Immediate objective......................................................................................................6
1.5 Scope and Limitation of the Projects.....................................................................................................6
1.5.1 Scope of the project.......................................................................................................................6
1.5.2 Limitation of the project.................................................................................................................7
1.6 Methodology and Tools.........................................................................................................................7
1.6.1 Data collection methodology..........................................................................................................7
1.6.2 System Analysis and Design Methodology......................................................................................7
1.6.3 System development tools.................................................................................................................8
1.6.3.1 Hardware requirement................................................................................................................8
1.6.3.2 Software requirement.................................................................................................................8
1.7 Project Management Technique...........................................................................................................9
1.7.1 Project Schedule (gnat chart. Pert chart, etc.)................................................................................9
1.7.2 Project Budget(cost break down estimation).................................................................................9
1.7.3 Project Work Break Down structure, responsibility, and Deliverables.........................................10
1.7.4 Risk Analysis, identification, mitigation and monitoring...............................................................10
1.8 Feasibility of the project......................................................................................................................10
1.8.1 Economic Feasibility.....................................................................................................................11
1.8.2 Technical Feasibility......................................................................................................................12
1.8.3 Political Feasibility........................................................................................................................13
1.8.4 Operational feasibility...................................................................................................................13
Abstract
The main objective of this project is to develop a library management system that enable to
reserve, borrow and return the books automated on the web. The implementation of this project
is by using PHP, MYSQL and some java script code. The system that we want to develop for
MWU social net is with simple graphical user interface, so that users can use and interact with
the system in a simple way and user friendly manner. This project examines how system flow
and work process on the library management system. It shows and solves the process of the
library system and make it automated. The former work of the library is all manual and makes
tedious most of the librarian and members in it all activity and its process. So we try our best to
solve the above problem as much as we can. To make satisfied all the members and librarian by
the work of the process and make the system secure and fast.
Acknowledgment
First and foremost and above all our biggest thanks would be to Almighty God because nothing
could be possible without his free will and the completion of this project is supported by him.
Secondly, our deepest thanks goes to our co-advisor Mr. Tade for guiding and correcting various
documents of ours with attention and care. They have taken pain to go through the project and
made necessary correction as and when needed.
In addition, we would like to forward our special words of gratitude to MWU library system
librarian who helped us by providing information and by giving useful documents and materials
that are useful for our project.
We would also thank our Department and Our project coordinator without whom this project
would have been a distant reality.
Chapter One
Introduction
Library is regarded as the brain of any institute; many institutes understand the importance of the
library to the growth of the institute and their esteem users (students). LMS support the general
requirement of the library like cataloguing, circulation. Library project system that offers many
flexible and convenient features, allowing librarians and library users to maximize their
efficiency and satisfaction. Library System gives the all detailed information about books and
other types of magazine. It will track on how many books available in library and books issued to
the students and staff. It helps to trace back most popular books among the students. It will
protect book lost in library.
1.1 Background
Madda Walabu University is one of the governmental higher level educational institutions in
Ethiopia. currently in Madda Walabu University have more than 4 schools, 6 collages above 32
different departments found and 8 under graduate class, and have three(3) campuses these are
main(Robe) campus, Shashemanne Campus and referral teaching hospital (Goba) Campus.
The university provides many important services for all the university communities therefore;
one of the most important services is library system. It store and distribute source of information
such as educational books and some entertains magazine for expensive use and extension of
knowledge.
Madda Walabu University main (Robe) campus have 4 different libraries which are:-
1. The Natural Library - provides services for all students but only has natural science books.
2. Social Library – provides services for all students but only has social science books.
3. Techno Library - provides services for all students but only has Technology reference
books. Mainly this library give service for computing and engineering students.
4. Law Library – provides services for all students but only has Law Reference books.
Those all libraries provide 24 hour services every day, except holiday, Sunday and other special
cases. Some of the facilities in the library include references books, different newspapers and
magazines, research and other documentations.
1.4 Objectives
1.4.1 General objectives
The objective of our study is to draw out and specify the basic requirements for our system and
changed manual system into automated.
1.4.2 Specific or Immediate objective
To reduce cost and other relational things.
to give reliable search facility for the users
to produce efficient books for the user
to decrease loses of resources and other additional tasks
To make it easy for the workers
1.5 Scope and Limitation of the Projects
1.5.1 Scope of the project
Mainly our project focus on the circulation management of the library and cataloging system.
After developing our project (website) it will provide the following services:-
To add or update members & books.
Manage in specifications for the systems based on the client’s need.
The system includes all possible available books found in the book store so that one can
check what is available inside the book store without manually search.
Addition to this it enables the university library managers and workers to control daily
attendance and easily submit work report.
The system will have large Storage Capacity books and other relative material.
Quick search facility for the users.
Quick transaction of booking systems.
Make Computerization all the activities of the system, so it makes Easy to update the
books and also provide all necessary services for databases such as updating and
searching information
Users can access the library databases easily by using the graphical interfaces with simple
computer knowledge.
1.5.2 Limitation of the project
This project has some of limitations; like:-
Do not put about the branch libraries of the university
Due to the lack of excess information we cannot put the financing system of the libraries
Planning
Analysis
design
developme
nt
implementa
tion
evaluation
support
Pen 5 20 100
Cd-R
Economy -- Does current mode of operation provide cost-effective information services to the
business? Could there be a reduction in costs and/or an increase in benefits?
• Determines whether the system offers adequate service level and capacity to reduce the
cost of the business or increase the profit of the business. The deployment of the proposed
system, manual work will be reduced and will be replaced by an IT savvy approach. Moreover, it
has also been shown in the economic feasibility report that the recommended solution is
definitely going to benefit the organization economically in the long run. In the existing system
the data are stored in ledgers and filing cabinets which require a lot of space and maintenance.
Access to certain data can be restricted by creating different levels of user accessibility.
Control -- Does current mode of operation offer effective controls to protect against fraud and to
guarantee accuracy and security of data and information?
• As its database does not contain any confidential information which can be misused so on
that contrast there should no use of any security corner for this system.
Efficiency -- Does current mode of operation makes maximum use of available resources,
including people, time, and flow of forms?
• Efficiency work is to ensure a proper workflow structure to store patient data; we can
ensure the proper utilization of all the resources. It determines whether the system make
maximum use of available resources including time, people, flow of forms, minimum processing
delay. In the current system a lot of time is wasted on paper work like making new records,
updating records. The proposed system will be a lot efficient in maintaining the record and easily
fetching out the required data.
Services -- Does current mode of operation provide reliable service? Is it flexible and
expandable?
• The system is desirable and reliable services to those who need it and also whether the
system is flexible and expandable or not. The proposed system is very much flexible for better
efficiency and performance of the organization. The existing system can provide service only to
a limited number of users. There is very little room for change and hardly any scope for
expansion. The scalability of the proposed system will be inexhaustible as the storage capacity of
the system can be increased as per requirement. This will provide a strong base for expansion.
The new system will provide a high level of flexibility.