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    IC Event To Do List Template 9053

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    fanny.laine6
    The document is an event to-do list and budget template that includes: 1) A task list with event details, tasks, assigned personnel, and priority levels. 2) A projected and actual budget breakdown across categories like venue, travel, and décor. 3) Projected and actual revenue sources including vendors, sponsorships, ticket sales, and product sales.

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    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd

    IC Event To Do List Template 9053

    Uploaded by

    fanny.laine6
    10 views18 pages
    The document is an event to-do list and budget template that includes: 1) A task list with event details, tasks, assigned personnel, and priority levels. 2) A projected and actual budget breakdown across categories like venue, travel, and décor. 3) Projected and actual revenue sources including vendors, sponsorships, ticket sales, and product sales.

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    IC-Event-To-Do-List-Template-9053

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    The document is an event to-do list and budget template that includes: 1) A task list with event details, tasks, assigned personnel, and priority levels. 2) A projected and actual budget breakdown across categories like venue, travel, and décor. 3) Projected and actual revenue sources including vendors, sponsorships, ticket sales, and product sales.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Download as xlsx, pdf, or txt
    10 views18 pages

    IC Event To Do List Template 9053

    Uploaded by

    fanny.laine6
    The document is an event to-do list and budget template that includes: 1) A task list with event details, tasks, assigned personnel, and priority levels. 2) A projected and actual budget breakdown across categories like venue, travel, and décor. 3) Projected and actual revenue sources including vendors, sponsorships, ticket sales, and product sales.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Download as xlsx, pdf, or txt
    of 18

    EVENT TO-DO LIST TEMPLATE

    EVENT TITLE DATE(S) LOCATION

    DATE DATE PRIORITY


    TASK TITLE PERSON RESPONSIBLE PRIORITY COMMENTS
    DUE COMPLETED MENU

    HIGH HIGH

    MEDIUM MEDIUM

    LOW LOW
    EVENT BUDGET
    Projected Subtotal to Date: $ 9,500.00
    Actual Subtotal to Date: $ 7,830.00
    PROJECTED ACTUAL
    CATEGORY
    SUBTOTAL SUBTOTAL

    Venue SUBTOTALS $ 1,500.00 $ 1,200.00


    Location Rental $ 1,500.00 $ 1,200.00
    Event Staff
    Equipment Rental
    Additional Tables / Chairs
    AV

    Travel SUBTOTALS $ 1,600.00 $ 1,800.00


    Flight / Driving $ 1,600.00 $ 1,800.00
    Lodging
    Per Diem

    Public Relations SUBTOTALS $ 1,250.00 $ 950.00


    Announcements $ 400.00 $ 300.00
    Graphics $ 600.00 $ 400.00
    Press Releases $ 250.00 $ 250.00

    Décor SUBTOTALS $ 300.00 $ 280.00


    Linens $ 300.00 $ 280.00
    Lighting
    Additional Signage

    Event Programming SUBTOTALS $ 2,000.00 $ 1,800.00


    Speakers $ 1,500.00 $ 1,300.00
    Performers $ 500.00 $ 500.00
    Video Production
    Presentation Graphics
    Social Media SUBTOTALS $ 350.00 $ 350.00
    Twitter $ 50.00 $ 50.00
    Facebook $ 50.00 $ 50.00
    Pinterest $ 50.00 $ 50.00
    Instagram $ 50.00 $ 50.00
    Google+ $ 50.00 $ 50.00
    LinkedIn $ 50.00 $ 50.00
    Snapchat $ 50.00 $ 50.00

    Advertising SUBTOTALS $ 1,400.00 $ 500.00


    Online $ 400.00 $ 300.00
    Print $ 1,000.00 $ 200.00
    Outdoor
    Radio
    Television

    Refreshments SUBTOTALS $ 500.00 $ 500.00


    Drinks $ 180.00 $ 200.00
    Food $ 320.00 $ 300.00
    Catering Staff

    Other SUBTOTALS $ 600.00 $ 450.00


    Gift Bags $ 600.00 $ 450.00
    Pens
    Notebooks
    Packet Printing
    COMMENTS

    600
    6%

    500
    5%

    1400
    15%

    350
    4%

    2000
    21%

    $2,500
    $2,500

    $2,000

    $1,500

    $1,000

    $500

    $-
    Venue Travel Public Re
    600
    6%
    1500 PERCENT OF BUDGET
    500 16% (PROJECTED)
    5%

    Venue
    Travel
    Public Relations
    1600 Décor
    17%
    Event Programming
    Social Media
    Advertising
    Refreshments
    Other

    1250
    2000 13%
    21%

    300
    3%

    PROJECTED vs. ACTUAL


    PROJECTED vs. ACTUAL

    Travel Public Relations Décor Event Programming Social Media Advertising Refreshments Other

    Projected Actual
    NT OF BUDGET
    PROJECTED)

    Venue
    Travel
    Public Relations
    Décor
    Event Programming
    Social Media
    Advertising
    Refreshments
    Other
    Refreshments Other
    EVENT REVENUE
    Projected Subtotal to Date: $ 63,800.00
    Actual Subtotal to Date: $ 65,725.00

    CATEGORY QUANTITY

    Vendors PROJECTED ACTUAL


    Entrance Kiosk 1 1
    Exit Kiosk 1 1
    Space - Large 15 14
    Space - Medium 20 20
    Space - Small 10 15

    Sponsor / Partnerships PROJECTED ACTUAL


    Named Sponsor 1 1
    Featured Vendor 2 3

    Program Ads PROJECTED ACTUAL


    Front Cover 1 1
    Back Cover 1 1
    Full Page 25 20
    Half Page 50 60
    Centerfold 1 1

    Ticket Sales PROJECTED ACTUAL


    Adult 500 600
    Senior 300 350
    Child 200 165

    Product Sales PROJECTED ACTUAL


    Product 1 100 50
    Product 2 100 110
    Product 3 100 88
    Other PROJECTED ACTUAL
    Other 100 30
    PROJECTED
    COST ACTUAL SUBTOTAL
    SUBTOTAL
    SUBTOTAL $ 23,350.00 SUBTOTAL $ 24,200.00
    $ 800.00 $ 800.00 $ 800.00
    $ 800.00 $ 800.00 $ 800.00
    $ 650.00 $ 9,750.00 $ 9,100.00
    $ 450.00 $ 9,000.00 $ 9,000.00
    $ 300.00 $ 3,000.00 $ 4,500.00
    $ - $ -
    $ - $ -
    SUBTOTAL $ 7,400.00 SUBTOTAL $ 8,600.00
    $ 5,000.00 $ 5,000.00 $ 5,000.00
    $ 1,200.00 $ 2,400.00 $ 3,600.00
    $ - $ -
    $ - $ -
    SUBTOTAL $ 15,800.00 SUBTOTAL $ 16,050.00
    $ 800.00 $ 800.00 $ 800.00
    $ 750.00 $ 750.00 $ 750.00
    $ 250.00 $ 6,250.00 $ 5,000.00
    $ 150.00 $ 7,500.00 $ 9,000.00
    $ 500.00 $ 500.00 $ 500.00
    $ - $ -
    $ - $ -
    SUBTOTAL $ 11,500.00 SUBTOTAL $ 13,325.00
    $ 15.00 $ 7,500.00 $ 9,000.00
    $ 10.00 $ 3,000.00 $ 3,500.00
    $ 5.00 $ 1,000.00 $ 825.00
    $ - $ -
    SUBTOTAL $ 3,750.00 SUBTOTAL $ 2,950.00
    $ 15.00 $ 1,500.00 $ 750.00
    $ 10.00 $ 1,000.00 $ 1,100.00
    $ 12.50 $ 1,250.00 $ 1,100.00
    $ - $ -
    $ - $ -
    $ - $ -
    SUBTOTAL $ 2,000.00 SUBTOTAL $ 600.00
    $ 20.00 $ 2,000.00 $ 600.00
    $ - $ -
    $ - $ -
    $ - $ -
    $ - $ -
    $ - $ -
    $ - $ -
    $ - $ -
    COMMENTS

    $30,000

    $25,000

    $20,000

    $15,000

    $10,000

    $5,000

    $-
    Vendors Sponsor / Par
    PROJECTED vs. ACTUAL

    Vendors Sponsor / Partnerships Program Ads Ticket Sales Product Sales Other

    Projected Actual
    Other
    EVENT REVENUE

    BUDGET / REVENUE TOTALS


    PROJECTED ACTUAL

    TOTAL BUDGET $ 9,500.00 $ 7,830.00

    TOTAL REVENUE $ 63,800.00 $ 65,725.00

    PROFIT TOTALS
    PROJECTED ACTUAL

    TOTALS $ 54,300.00 $ 57,895.00

    PROFIT vs. LOSS


    $70,000

    $60,000

    $50,000

    $40,000

    $30,000

    $20,000

    $10,000

    $-
    TOTAL BUDGET TOTAL REVENUE

    Projected Actual

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