This document is an application form for students to request a change to their curriculum, such as changing programs, faculties, or courses. It requires the student to provide their details and contact information. The student must select the type of change they are requesting, such as changing their program or faculty. They must also select if they want to add or withdraw courses. Signatures are required from the student's advisor or program convener to approve the changes. The student must acknowledge they understand the implications the changes may have on their fees, funding, graduation timing, and other factors. Instructions are provided on the deadlines, process, and where to get additional approvals if needed.
This document is an application form for students to request a change to their curriculum, such as changing programs, faculties, or courses. It requires the student to provide their details and contact information. The student must select the type of change they are requesting, such as changing their program or faculty. They must also select if they want to add or withdraw courses. Signatures are required from the student's advisor or program convener to approve the changes. The student must acknowledge they understand the implications the changes may have on their fees, funding, graduation timing, and other factors. Instructions are provided on the deadlines, process, and where to get additional approvals if needed.
This document is an application form for students to request a change to their curriculum, such as changing programs, faculties, or courses. It requires the student to provide their details and contact information. The student must select the type of change they are requesting, such as changing their program or faculty. They must also select if they want to add or withdraw courses. Signatures are required from the student's advisor or program convener to approve the changes. The student must acknowledge they understand the implications the changes may have on their fees, funding, graduation timing, and other factors. Instructions are provided on the deadlines, process, and where to get additional approvals if needed.
This document is an application form for students to request a change to their curriculum, such as changing programs, faculties, or courses. It requires the student to provide their details and contact information. The student must select the type of change they are requesting, such as changing their program or faculty. They must also select if they want to add or withdraw courses. Signatures are required from the student's advisor or program convener to approve the changes. The student must acknowledge they understand the implications the changes may have on their fees, funding, graduation timing, and other factors. Instructions are provided on the deadlines, process, and where to get additional approvals if needed.
1. Student details Student number PeopleSoft ID Surname First name Cell phone number Qualification Name of the advisor previously consulted (where known) Current Faculty Are you funded by NSFAS (National Students Financial Aid Scheme) Yes No Do you expect to graduate this year Yes No
Career of study UG PGDip Honours Masters PhD
2. Change request Note: • Select all that apply and complete the relevant sections accordingly. • If selecting either section 2A or section 2B, then select and complete section 2C as well. 2A. Change Programme / Specialisation / Major 2B. Change Faculty 2C. Withdraw / Add a course 2A. Change Programme / Specialisation / Major Programme code Programme / Specialisation / Major Start date Current Change to 2B. Change Faculty Current Faculty New Faculty New programme code Approved by Faculty Manager (or Nominee) or Department of new Faculty Yes No Signature 2C. Withdraw / Add a course Withdraw course Add course Course code Period Course code Class number Period * Course convener signature
*Note: Course convener signature required only for adding Science/Humanities Postgraduate courses. 3. Declarations by student and advisor Student I understand that it is my responsibility: 1. To determine any effects that these changes may have on my timetable, fees, source of funding, eligibility for graduation and/or readmission and duration of study. 2. To check online and report discrepancies within 24 hours to the Faculty Office. 3. To acknowledge that the effective date is the date submitted to the Faculty Office. Signature Date
Advisor or Programme Convenor
I confirm that: 1. I have checked the proposed changes and credit load. 2. I approve that the changes comply with the curriculum rules. 3. The student is in AYOS (academic year of study) 1 2 3 4 Advisor name Signature Date *Dean or Nominee signature Date *Note: Dean or Nominee signature required for Humanities students only. Office use only AYOS has been checked Expected graduation term checked QIPA (Qualify if Pass) status reviewed (if applicable) Form has been processed
Name Signature Date
18 January 2023 Page 1 of 3 ACA09
Important It is your responsibility to establish the consequences of the changes you wish to make. These could include: • fee changes (http://www.students.uct.ac.za/students/study/handbooks/current ) • timetable changes • changes in eligibility for readmission • changes in eligibility for graduation • changes in funding eligibility • changes to your overall duration of study Note: Do not use this form to cancel your UCT registration. Please use the Cancellation of registration form (http://www.students.uct.ac.za/sites/default/files/image_tool/images/434/fees_funding/fees/forms/cancel_registration.pdf)
Instructions • Complete this form when applying for the following change of curriculum: o Change of Programme / Specialisation / Major o Change of Faculty o Withdrawal or addition of courses • If selecting either section 2A Change of Programme / Specialisation / Major or section 2B Change of Faculty, then section 2C Withdraw / Add a course must be completed as well. • If you are Science Faculty student, then you must complete the ACA09S supplement on page 3 as well. • Curriculum changes are subject to strict deadlines dates, after which penalties may apply. See: Deadline dates. • If you are currently receiving funding, ensure you consult with your funder prior to applying for your proposed curriculum changes, regarding the impact on your continued eligibility for funding. See: Financial Aid / Sponsor information. • Your form must be submitted on PeopleSoft using the service-request function. For instructions on how to use service requests, see: Change Curriculum page on Vula (https://vula.uct.ac.za/x/2kCokU). • If you cannot upload it to PeopleSoft, you should approach your Faculty Office. • You do not need to get it signed by an advisor before you upload it. The advisor will approve it in PeopleSoft. • Monitor your service-requests in PeopleSoft to see any comments from your curriculum advisor. • The service-request status will be changed to “accepted” when approved. • Please allow three or four working days for this to take place. Your transcript will then be updated. • Check your updated enrollment changes in Student Administration Self Service within 72 hours and report any discrepancy to your Faculty Office immediately.
Deadline dates The deadline dates for course withdrawals and additions for the current year are listed below. Late changes, if permitted, are subject to a penalty. See General Rules and Policies handbook (Rule G 14 and G 13.1) or consult your Faculty Office for deadline dates and fee implications. Last date to drop a course 2023 Last date to add Course Get 100% fee Get 50% fee Cancel a course 2023 adjustment adjustment transcript entry Whole year courses 17 February 17 February 28 July 04 August First semester courses 17 February 17 February 03 March 24 March Second semester courses 28 July 28 July 11 August 01 September
Financial Aid/Sponsor information
Curriculum changes or taking a leave of absence has funding implications. You are required to consult your funder, prior to the completion of this form, regarding the impact on your continued eligibility for funding. NSFAS and UCT Student Financial Aid does not allow for students to change their programme of study without prior approval. It is your responsibility to ensure that you have consulted and received approval from your sponsor regarding changes to your studies. Student Administration Self Service Access Student Administration Self Service (http://studentsonline.uct.ac.za/) to print your academic record and attach it to this application form. The academic record contains your registration information as it is currently held on the UCT Student System. Remember to keep your personal data, including addresses and telephone numbers, up to date via Student Administration Self Service. Any queries about this information should be directed to your Faculty office.
Changing a Programme/Specialisation/Major Add in the Programme code and Specialisation. For example: CB001ACC04. This is obtainable from the Faculty Handbooks. Withdrawal and Addition of courses Credit information can be obtained from the Faculty Handbooks. Class numbers are available from Faculty Office Notice Boards. Humanities courses class numbers are listed in the Humanities Handbook. Departmental signatures are required for withdrawal and addition of courses. Course convener/student advisor signatures are required for adding Science/Humanities Postgraduate courses.
Declarations by student and advisor
Check all information carefully and sign the form yourself. Ensure that your Programme Convener / Curriculum Advisor has signed the form as well. The Advisor/Convenor must indicate your Academic Year of Study (AYOS).
18 January 2023 Page 2 of 3 ACA09
For Science Faculty students only: ACA09S – Application for change of curriculum Does your new curriculum plan meet your funder’s requirements? Yes No
