UNIT 1 DIGITAL DOCUMENTATION (ADVANCED)

Q1) What are Styles? What are the advantages of using styles?

A style is a set of formats that you can apply to selected pages, text, frames, and other elements in your document
to quickly change their appearance.
Advantages of using styles are:
• Change the formatting of your text with just one click. No need to revisit the ribbon multiple times to apply
font color, size, type, paragraph spacing and indentation.
• Change the appearance of a whole document very quickly.
• Create consistent, uniform documents for yourself, your team or across a whole organization.

Q2) Give any four styles supported by OpenOffice.org

Styles provided by openoffice.org:
• Paragraph styles
• Character styles
• Page styles
• Frame styles
• List styles

Q3) How can we create our own styles?

We can create new styles by following two ways:
• Creating New Style from the Selection.
• Creating New Style by Drag and Drop Method.

Q4) list any three methods of inserting images in a text document.

1. Using drag and drop method.
2. Inserting an image using scanner.
3. From the OpenOffice gallery.
Q5) How is cropping different from scaling/resizing?

• Cropping means removing unwanted area from an image starting from its boundary
• Scaling means changing the size of a full image here image remains full but its height and width are
different with respect to original image.
Q6) What do you understand by the terms:
1. Text Wrapping
2. Anchoring
Text wrapping refers to the relation of graphics to the surrounding text, which may wrap around the graphic on
one or both sides, be overprinted behind or in front of the graphic.
Anchoring: It refers to the reference point for the graphics. This point could be the page or paragraph where the
object is. An image always has an anchor point.
Q7) What are templates? What are the advantages of using templates?

A template is a blueprint document containing formatting features like styles, headers, footers, graphics on which
other documents can be created
A template is a model that you use to create other documents.
The advantages of using templates:

• You only need to create a template once. Using that template in the future means you don’t have to
spend time formatting your document – it’s already done!
• Templates ensure that all documents have a uniform layout, look and feel.

Q8) What is a table of contents?

A table of contents is a list or a table listing all the chapters or section titles along with their page numbers a table
of content is usually given in the beginning of a book

Q9) What do you mean by protecting against manual changes in TOC?

To protect the table of contents from being changed accidentally check the protected against manual changes
checkbox.
If the box is not checked the table of contents can be changed directly on the document page just like other text.

Q10) Explain Mail Merge.

Mail merge is a feature in Writer that enables users to send a similar letter or document to multiple recipients.
Mail merge works with two documents, the data file and the letter template.
The advantages of Mail merge are:
1. It saves our time and effort.
2. It helps to create multiple personalized letters in a very short time.
3. It also helps to keep the formatting consistent in all the letters.

Q11) Give examples of databases in which the Data Source can be created.
Databases in which the Data Source can be created are:
1. MySQL
2. MS – Access
3. OpenOffice base
4. Oracle

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UNIT 2 - SPREADSHEET ADVANCED

Q1. How can we rename a worksheet?
Ans. There are three ways you can rename a worksheet
a. Double-click on one of the existing worksheet names.
b. Right-click on an existing worksheet name, then choose Rename from the resulting Context menu.
c. Select the worksheet you want to rename (click on the worksheet tab) and then select the Sheet option from
the Format menu. This displays a submenu from which you should select the Rename option.

Q2. What are the two ways of referencing cells in other worksheets?
Ans. Two ways to reference cells in other sheets: by entering the formula directly using the keyboard or by
using the mouse.
Syntax: Sheet_name.Cell_address
Q3. What is the purpose of adding comments?
Ans. Comments are mostly used in a shared Calc sheet which is used to explain the changes made in the
sheet to the author of the sheet.
Q4. How can we add comments to the changes made?
Ans. Comments can be added as follows:
i. Make the change to the spreadsheet.
ii. Select the cell with the change.
iii. Choose Edit > Changes > Comments.
iv. Type your own comment and click OK.
Q5) What do you mean by consolidating data?
Data consolidation is a process of collecting and integrating data from multiple sources into a single destination
while applying a specific function such as sum, average, count, max, min.
Q6) What are the various what if tools available in OpenOffice Calc?
OpenOffice Calc makes available these commonly used what if tools.
I. Scenarios
II. goal Seek
III. Solver.
Q7) What are relative and absolute hyperlinks?
Relative hyperlink: Relative hyperlink tells the path of a document with respect to the current active location.
Absolute hyperlink: Absolute hyperlink tells the path to reach to a document starting from the topmost folder.
Q8) List the procedure involved in linking HTML tables to Calc worksheet
Ans. You can insert tables from HTML documents, and data located within named ranges from an
OpenOffice.org Calc or Microsoft Excel spreadsheet, into a Calc spreadsheet.
We can do this in two ways: using the External Data dialog or using the Navigator.
a. Using the External Data dialog
b. Open the Calc worksheet where the external data is to be inserted. This is the target worksheet.
c. Select the cell where the external data is to be inserted.
d. Choose Insert -> Link to External Data.
 e. On the External Data dialog, type the URL of the source worksheet or click the […] button to open a file
selection dialog. Press Enter to get Calc to load the list of available tables.
f. In the Available tables/range list, select the named ranges or tables you want to insert. You can also
specify that the ranges or tables are updated every (number of) seconds.
g. Click OK to close this dialog and insert the linked data.

Q9) What are Macros?

A macro is a saved sequence of commands or keystrokes that are stored for later use. Macros automate the
repetitive keystrokes and tasks.
Q10) How can we record a Macro?
Steps to record macro are as follows:
a. Use Tools > Macros > Record Macro to start the macro recorder. The Record Macro dialog is displayed
with a stop recording button.
b. Perform the actions you want to be recorded in the document.
c. Click Stop Recording.
d. The Macro dialog appears, in which you can save and run the macro.
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Unit 3: Database Management System (DBMS)

Q1. What does RDBMS Stands for?

Ans. RDBMS stands for Relational Database Management System.
Q2. How is data organized in a RDBMS?
Ans. The Relational Database Management System (RDBMS) organizes the data into tables. Tables are
organized into rows and columns. Each column stores one type of data.
Q3. State the relationship and difference between a primary and foreign key.

• The primary key is a field that uniquely identifies a record in the table whereas the foreign key is a field
in the table that is the primary key in another table.
• Primary key cannot accept null values. Foreign key can accept multiple null values.
• Primary key field cannot have duplicate values whereas foreign key can have duplicate values.
Q4. In how many ways can tables be created in Base?
Tables can be created in three ways.
i. Using Design View
ii. Using Table Wizard
iii. Using SQL
Q5) Why are data types used in DBMS /RDBMS?
Data types are used to identify which type of data (value) we are going to store in a database.
Q6) Difference between data and information.

Data Information.
Data refers to raw facts that have no specific Information refers to processed data that has
meaning. meaning.
Data is not enough to make decisions. Information is sufficient to make decisions.
Example 23 is data Example age = 23 is information.

Q7) Difference between record and field.

Record Feild
A record refers to a row in the table. A field refers to a column in the table.
A record is also known as tuple. Afield is also known as an attribute.
Example if employee is a table, then entire If the employee is a table, then empID, empname,
information of an employee is called a record. department, salary are the fields.

Q8) Define the structure of a table.

A table is a set of data elements (values) that is organized in vertical columns and horizontal rows. The
structure of a table describes the table name, the fields in a table and the data types of fields.
To define the structure of a table, the following syntax is used:
CREATE TABLE Tablename
(ColumnName1 DataType,
ColumnName2 DataType,
ColumnName3 DataType,
);
Q9) List datatypes available in Alphanumeric Data Type.
The different types of Alphanumeric Data Type are:

• Longvarchar
• Char
• Varchar
• Varchar_Ignore Case
Q10) Consider the following table: Employee

EmpNo EmpName Designation

1 Abdullah Manager
2 Jahangir Salesman
3 Mohan Salesman

Which field can be selected as primary key?

EmpNo
How many records are there in the table?
4
How many fields are there in the table?
3
Q11. Explain Referential Integrity with the help of an example.
Ans. Referential integrity is used to maintain accuracy and consistency of data in a relationship. In Base, data
can be linked between two or more tables with the help of primary key and foreign key constraints.

Q12. What is the file extension for databases created using OpenOffice.Org Base?
Ans. The extension is .odb

Q13. List any three file formats that can be managed using OpenOffice.Org Base?
Ans. Three file formats that can be managed using OpenOffice.Org Base.
I. .odb
II. .ods
III. .odp

Q14. How many types of relationships can be created in Base? Explain each of them.
Ans. There are three types of relationships in OpenOffice Base.

• ONE to ONE: In this relationship, both the tables must have primary key columns.
• ONE to MANY: In this relationship, one of the tables must have a primary key column. It signifies that
one column of primary key table is associated with all the columns of associated table.
• MANY to MANY: In this relationship, no table has the primary key column. It signifies that all the
columns of the primary key table are associated with all the columns of the associated table.
Q15. What do you mean by Sorting? In how many ways can it be done?
Ans. Sorting means arranging elements in a particular sequence. It can be done in two ways.
I. Increasing order
II. Decreasing Order
Q16. Name DML commands.
DML stands for Data Manipulation Language. DML Commands are:

• SELECT – retrieves data from a database.

• INSERT – inserts data into a table.
• UPDATE – updates existing data within a table.
• DELETE – deletes all or specific records from a table.
Q17. What is the purpose of using queries?
The purpose of using query is to collect specific information from the pool of data (TABLE). A query also helps
us to extract information from different tables.
Q18. Which clause of the Select statement helps to display specific data?
‘Where’ clause of the Select statement helps to display specific data.
Q19. Differentiate between Where and Orderby clause of SQL statements.
Where clause helps to retrieve specific rows from the table and ORDER BY clause specifies an order in which
to return the rows.
Q20. State the purpose of Update Command with the help of an example.
Update statement is used for modifying records in a table. For example, the following command will increase
the salary of all employees by Rs 2000.
Update emp set sal = sal + 2000;
Q21. Why is there a need to create Forms?
A form provides the user with a systematic way of storing information in the database. It is an interface in a
user-specified layout that lets users view, enter, and change data directly in database objects such as tables.
Q22. What is the purpose of creating Reports?
A report helps to display the data in a summarized manner. It is used to generate the overall work outcome in a
clear format. We can create reports in OpenOffice Base using wizard.
Q23. What are the prerequisites to create a Form and Reports?
Tables must be created and selected before creating forms and reports in OpenOffice Base.
Q24. Differentiate between Forms and Reports.
Forms:

• A form provides an interface that allows users to enter, change and view the data in a database table.
Forms are made up of elements such as textboxes and labels.
• We can make changes to data.
Reports:
 • Reports are used to present data from tables or queries in a format that can be printed.
• We cannot make changes to the data.
Q25. In how many ways can Forms be created in a database?
Forms can be created in two ways:

• Create Form in design View

• Create Form using wizard
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Unit 4- Web applications and security

Q1. Define networking?
Ans. A computer network is a collection of computers that allow the sharing of resources and information.

Q2. Give any three advantages of networking.

Ans. Three advantages of networking are:

• 1. Data Sharing
• 2. Files Transfer
• 3. Hardware Sharing
• 4. Internet Access Sharing

Q3. Explain the term packet with reference to data transfer.

Ans. Data transfer over the network is divided into small segments called packets. Each packet is sent from
one computer to another computer until it finds its destination.

Q4. Explain Wi-Fi and its significance.

Ans. Wi-Fi stands for wireless fidelity. Wi-Fi is a popular technology that allows electronic devices such as
computers or mobile phones to exchange data wirelessly over a network.
Wi-Fi is used where cables cannot be run (such as old buildings, outdoor areas) to provide network and
Internet access

Q5. Compare LAN with WAN.

Ans.
LAN:
It Stands for Local Area Network
It covers a small geographical area.
WAN:
It Stands for Wide Area Network
It spreads across countries.

Q6. Expand the Following terms:

a. DSL : Digital Subscriber Line
b. ISP : Internet Service Provider
c. Modem : Modulator and Demodulator
d. WWW : World Wide Web
e. LAN : Local Area Network
f. MAN : Metropolitan Area Network
g. WAN : Wide Area Network
h. P2P : Peer to Peer

Q7. Explain P2P Architecture and how it is different from Client Server Architecture?

Ans. Networks in which all computers have an equal status are called peer to peer networks. Generally, in
such a network each terminal has an equally competent CPU.
Networks in which certain computers have special dedicated tasks, providing services to other computers (in
the network) are called client server networks. The computer(s) which provide services are called servers and
the ones that use these services are called clients.

Q8. List any five application based instant messaging software.

Ans. Five application based instant messaging software are :

• Google Talk
• Yahoo! Messenger
• Skype
• Windows Live Messenger
• Rediff Bol

Q9. What do you mean by instant messages?

Ans. Instant messaging (IM) is a form of communication over the Internet that offers an instantaneous
transmission of text-based messages from sender to receiver.

Q10. Give any three key features of Instant Messaging.

Ans. Three key features of Instant Messaging are:

• Text Messages can be sent to one or more person

• Audio calling and conferencing.
 • Video calling and conferencing.

Q11. State any 3 rules and etiquettes to be followed while chatting on the Internet.

Ans. Three rules and etiquettes to be followed while chatting on the Internet are:

• Messages should be short and to the point.

• Always introduce yourself by name if your screen name doesn’t reflect it.
• Always ask if the other person has time to chat first.

Q12. What are the basic needs to use instant messaging (chat) software?
Ans. The basic needs to use instant messaging (chat) software are :

• A valid instant messaging account.

• An active internet Connection.
• A computer and a browser

Q13. What is a blog? Explain its use.

Ans. A blog is a discussion style site used by non-technical (or technical users) users for creating personal web
pages. Blogs are like an online personal diary and simple to use.
We can use a blog to convey messages about events, announcements, news, reviews, etc.

Q14. List any 5 websites that provide blog service.

Ans. Five websites that provide blog service are :

• www.WordPress.com
• www.blogger.com
• www.blog.com
• www.weebly.com
• www.blogsome.com

Q15. Difference between web page and website.

Ans. A single HTML document is called a web page. A collection of web pages is called web site.

Q16. What do you mean by publishing a post?

Ans. Publishing a post means to make the post public. Once we finish typing the content, we need to publish
the post for others to see. To view the post, you can type the blog address in the address bar of the web
browser.
Q17. Explain the purpose of an offline blog editor.
Ans. Whenever we do not have an active internet connection, we can create blogs using a blog application and
publish the blog whenever internet connectivity is available.
Q18. List any five offline blog editors.
Ans. Five Offline blog editors are:

• Qumana
• Windows Live Writer
• Blogdesk
• MarsEdit
• BlogJet

Q19. Explain the purpose of Online transactions.

Ans. Online transactions have made transactions very convenient and simplified the workflow in many forms in
a business. Online transactions deal with transfer of money over the internet.

Q20. List any five websites that allow online transactions.

Ans. Five websites that allow online transactions are :

• IRCTC
• Flipkart
• eBay
• RedBus
• Amazon

Q21. List any three payment tools to use online transactions.

Ans. Three payment tools to use online transactions are:

• Credit card
• Debit Card
• UPI
• Net Banking
• Paytm
• PhonePe

Q22. Give any two benefits of online transactions.

Ans. Two benefits of online transactions are:

• Money can be transferred immediately.

• It helps to reduce black marketing to some extent.

Q23. Explain the purpose of Internet Security.

Ans. Internet security is a branch of computer security specifically related to the Internet. Its objective is to
establish rules and measures to use against attacks over the Internet.

Q24. Explain different kinds of online threats.

Ans. Different online threats are :

1 Phishing
2. Email spoofing
3. Chat spoofing

Q25. Explain the need to clear data stored in browsers.

Ans. Browsers often prompt users to save usernames and passwords when users attempt to log on to
websites. Browsers can also store data such as cookies, visited websites or web pages data, browsing history,
etc. However, it is not advisable to leave the web browser to store this data particularly on public or shared
computers. So, it is advisable to clear data stored in browsers particularly on public or shared computers.

Q26. Explain any five tips to manage strong passwords.

Ans. Following are general guidelines for managing strong passwords :

• Keep the length of the password at least 12-14 characters if permitted.

• Avoid keeping passwords based on repetition, dictionary words, letter or number sequences,
usernames, relative or pet names, etc.
• Including numbers, and symbols in passwords if allowed.
• Use capital and lower-case letters.
• Avoid using the same password for multiple sites or purposes.

Q27. Explain any four best practices to secure data.

Ans. Four best practices to secure data are:

• Keeping your username and password private.

• Use updated antivirus and antispyware software.
• Clear browser cookies frequently.
• Do not click on links shared by unknown users.
• Never install software from unknown sources.
• Install firewalls

Q28. Explain use of Antivirus and Anti Spyware.

Ans. Antivirus and Antispyware programs offer real-time protection monitoring your computer for any changes
by malware software. Keep your Antivirus and Antispyware software always up to date, this can help in
protecting your computer from any threats.

Q29. Enlist any three basic safety rules to follow at the workplace.
Ans. Basic safety rules to follow at workplace –

• Fire safety
• Falls and slips
• Electrical safety.

Q30. Give any two basic safety rules for ensuring Falls and Slips safety.
Ans. Two basic safety rules for ensuring Falls and Slips safety are as follows:

• Keep the moving area clean and clutter free.

• The workplace must be properly ventilated and receive light.
• Wear non-slip footwear.
• Floors must be clean and dry.

Q31. Give any two electrical safety rules in any organization.

Ans. Two electrical safety rules in any organization are as follows:

1. Electrical equipment used should be approved by a recognized organization.

2. Workers should be trained to handle the electrical equipment safely.

Q32. Explain any two first aid rules.

Ans. Two first aid rules are:

• Assure the injured to remain calm and not to panic.

• Keep them warm if they are shocked.

Q33. What do you mean by occupational hazards?

Ans. An occupational hazard is the illness one may acquire due to his occupation. for example, people working
in a chemical factory may get affected due to the presence of certain chemicals.

Q34. List any three types of occupational hazards.

Ans. Three types of occupational hazards are as follows:

1. Physical hazards
2. Chemical hazards
3. Biological hazards

Q35. Explain the terms accident and emergency.

Ans. Accident can be defined as an unfortunate incident that occurs unintentionally causing hazardous results
or injury or unwanted results.
Any unexpected situation that needs immediate attention and action is called an emergency.

Q36. Enlist any four types of accidents.

Ans. Accidents may be of following types:

1. Accidents at workplace: Slips and fall accidents

2. Industrial disease/illness
3. Road traffic accidents
4. Clinical Accidents
5. Sports related accidents

Q37. Give any three situations of emergency that require evacuation.

Ans. Some of the types of emergencies that require evacuation are:

• Fire
• Explosion
• Floods
• Earthquake
• Hurricane
• Tornado
• Toxic material release
• Civil disturbance
• Workplace violence

Q38. Give any two ways to handle accidents.

Ans. Accidents must be handled carefully. Two ways to handle accidents are:

• 1. Every organization must follow SOP for accident handling.

• 2. Safety measures must be taken to prevent workplace accidents.
 • 3. Immediately call the medical team about any injury.
• 4. Stay Alert

Q39. List any three types of hazards.

Ans. Different types of hazards are as follows:

• Physical
• Chemical
• Biological

Q40. Give a checklist for workstations to minimize the hazards.

Ans. Checklist for Workstations: The workstation should:

• 1. Provide sufficient space for the user to alter position comfortably.

• 2. Provide adequate lighting.
• 3. Have windows fitted with adjustable coverings to alter the sunlight level.
• 4. Be spacious enough when a workstation is shared by more than one person.

Q41. Explain the term ‘Evacuation Policy’.

Ans. Evacuation Policy means a plan to evacuate a place in case of any emergency or disaster. Evacuation is
the process of emptying a place in case of an emergency or disaster. Every organization must have an
evacuation policy.

Q42. Explain Buddy System to implement evacuation efficiently in case of emergency.

Ans. This system ensures that differently abled are assisted and guided out of the premises or the impacted
area properly. If you are a buddy to someone, ensure that your buddy is safe at the assembly point with you in
case of any emergency.

Q43. Explain the terms Floor Plans and Assembly /areas.

Ans. Floor Plans means to show evacuation routes in work areas. It is the responsibility of all employees or
workers to understand these plans so that they can use them in case of any emergency.

Assembly areas: A space where all employees or workers are required to assemble after evacuation.

Q44. Describe the importance of periodic evacuation drills.

Ans. Evacuation drills are very important for all employees or workers so that they know which path they must
follow to evacuate their floor/room/office in case of any emergency.

Q45. Explain the importance of a healthy lifestyle.

Ans. Healthy Lifestyle leads to a healthy being. Healthy living has a lasting impact on an individual at home as
well as at the workplace. A happy and healthy worker will always perform best to his ability.

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