Excel Beginner
Excel Beginner
com
Course manual:
Excel
Beginner
Table of Content
1. INTRODUCING MICROSOFT EXCEL ............................................................................................... 4
2. ENVIRONMENT .................................................................................................................................. 4
3. TERMINOLOGY .................................................................................................................................. 4
The ribbon............................................................................................................................ 4
Choose an option for the ribbon ......................................................................................... 4
Ribbon customization .......................................................................................................... 5
The tabs ............................................................................................................................... 5
Groups ................................................................................................................................. 6
Quick access bar .................................................................................................................. 6
Contextual tabs .................................................................................................................... 6
Dialog box unwinder ............................................................................................................ 6
Instant Toolbar .................................................................................................................... 7
Formula bar ......................................................................................................................... 7
Status Bar ............................................................................................................................. 8
The importance of the brush in formatting ......................................................................... 8
Deleting all cell formatting. ................................................................................................. 9
7. SIMPLE FORMULA........................................................................................................................... 16
The addition How to do? ................................................................................................... 16
Table of content – p. i
FORMATION-CAD
Table of content – p. ii
FORMATION-CAD
Cells: This is the basic unit of the sheet. It is each cell of a sheet.
2. Environment
This environment is similar for other applications: Excel, PowerPoint, Outlook.
3. Terminology
The ribbon
In the ribbon, we will find tabs such as Home, Insert, Page Layout, View and others. Orders are categorized
into groups: for example: in Home, we will have the group Font, Alignment, Style, etc.
The display of a ribbon depends on the resolution of the screen. This display is sometimes done horizontally,
sometimes vertically and for lack of space, by a simple icon.
Ribbon customization
The ribbon can be customized by adding new tabs and or adding new groups. This option is available from
the menu File Options Personalize Ribbon. We may also decide not to display one or more tabs in
the ribbon.
The tabs
A tab contains a large number of commands, divided into several groups. A tab replaces a menu found in
earlier versions.
The "Home" tab shows several groups that were in the Edit and Format menu
1. Clipboard
2. Font
3. Alignment
4. Number
5. Styles
Groups
A group is designed to allow you to perform several operations
of similar type.
Example: The Police Group: Bold, Italic, Changing the font size,
Font color, Etc.
Contextual tabs
New tabs appear when a feature has been used. These tabs will appear for tables, images, charts, pivot
tables etc.
A chart or Pivot Table will have 2 tabs:
Instant Toolbar
As soon as a selection is made, a menu is displayed to change the layout.
Formula bar
The content of the cell is the result of a formula
The result of the cell: " E2 "=SUM(B2:D2)"
Status Bar
"Instant Statistics"
By clicking the Context in the status bar, you can change the status
bar view, for modification to keep the most used commands.
The field selected in the Excel spreadsheet "representing cells
(E2:E7)" Sum:"$5 810,"
The average is Average: 968,33
And the number of cells selected is Numerical Count: 6
To add an icon to the Quick Access toolbar, right click on the mouse and click Add to the
Quick Access toolbar.
1 To select cells:
In some more complex workbooks, the window will display certain destinations, it will also be possible to
select them from the list in the window.
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Continuous selection
Click on the tab of the first sheet of the selection, hold the key (Shift/Maj.) pressed
down and then click on the last sheet of the selection.
Non-continuous selection
Click on a selection tab, hold the CTRL button down and add the desired sheets with a
click on the tab per sheet.
Note:
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To copy sheets, hold the CTRL button down and slide; release the mouse button before
releasing the CTRL button.
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Delete a sheet
From the Home Tab Cells Group menu Delete Choose Delete Sheet.
It is also possible to use the functions of the pop-up menu by clicking with the right button on the
tab of the sheet to be removed, and then select the option Delete sheet.
Insert a sheet
Same action, Cells Group menu Insert Choose Insert Sheet.
Note:
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The words
Context: THE RIGHT MOUSE BUTTON ALLOWS YOU TO CHOOSE AN OPTION , BUT YOU ALWAYS
CHOOSE OR SELECT WITH THE LEFT BUTTON OF THE MOUSE.
Desktop: SCREEN, THE MOST USED ICONS ARE LOCATED ON THE DESKTOP .
ALT + ENTER PRESSING ALT AND ENTER ALLOWS YOU TO WRITE IN THE SAME CELL BUT
ON THE NEXT LINE - (AUTOMATIC LINE BREAK)
CTRL KEEPING CTRL DOWN ALLOWS YOU TO SELECT MORE THAN ONE ROW OR
COLUMN AT A TIME
SHIFT KEEPING SHIFT DOWN ALLOWS YOU TO SELECT MORE LINES OR COLUMNS
(IN BLOCK)
ESC CLOSES A WINDOW IN AN APPLICATION, ALSO: END HIGHLIGHTED TEXT OR
CELLS
F1 DISPLAYS HELP
F 12 SAVE-AS
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Place the cursor in the formula bar, enter the desired information.
Confirm the data using either the green checkmark in the formula bar (click with the mouse) or
using the tabulator or the "Enter" button.
This is certainly the most effective way to add text (especially text copied from Word or elsewhere).
Sometimes, Excel interprets certain data in a way other than the expected one. For example,
the "product number" 12-05, will be interpreted as a date and translated as Dec 05. To foil
Excel's formatting, just add an apostrophe in front of the information. The input data will
be interpreted as text.
Note:
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Formulas
OPERATIONS: Addition, subtraction, multiplication and division are achievable using the
mathematical operations presented in the following table. Operations must be preceded by the equal sign.
Mathematical operators
Addition + =10+5
Subtraction - =10-5
Multiplication * =10*5
Division / =10/5
A little later, we'll see how to make a formula with numbers inserted into cells to get accurate results.
7. Simple formula
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Activate cell D3. Directly in the cell or in the function bar , enter the equal sign =, click in the
A3 cell that represents the value 10, then type the operator for multiplication *, click in the C3 cell, value
200 which represents the unit price and confirm with Enter or click in the green checkmark located to
the left of the formula bar
2. Click in the cell D3, place the pointer on the lower right corner of cell
D3 until the fill handle appears (small black cross +). The result is "29,90"
3. Then drag the fill handle to the D5 cell.
4. If you have a lot of line to copy, DOUBLE-CLICK ON THE BOTTOM
RIGHT CORNER.
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8. Using a function
To insert a function, press button called "Automatic Sum or Sigma Icon". This option gives you
access to the more commonly used functions: automatic sum, average, minimum, maximum, counter,
the option "More functions" will open the dialog "Insert function”.
Click in cell A5, then on Automatic Sum in the Home or Formulas tab, Excel will
suggest a selection of data to add up. If the data is the desired data, validate by pressing
Enter
The answer is " 6 5 29 "
To know the sum of the data in a selection without using a formula (for example, to
do a verification), simply select the data range involved. The sum will appear on
the status bar.
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ASSISTANCE FUNCTION
T HIS EXERCISE AIMS TO HELP YOU WITH THE USE OF FUNCTIONS AND ASSISTANT FUNCTIONS
1. Type in the text below:
Relative reference:
Whose formula adjusts during a copy.
E XAMPLE OF RELATIVE REFERENCES:
A B C D
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Absolute reference:
Fixed reference, it does not change during a copy.
Changes to the formatting of a sheet, as the name suggests, apply to a sheet (the
active sheet). If changes were desired across a workbook or on multiple sheets,
it would be enough to select the affected sheets before making the changes.
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Additions and deletions of rows and columns are easily accessible from the pop-
up menu. To use the pop-up menu, place the cursor either on the column header
or the row number, so that the entire column or line can be activated and right
click on the mouse.
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"Font" tab
3. In the Home tab, click on the Fill Color icon choose a color.
4. Or from the Home tab, activate the Format Cells dialog box , click in
the Fill tab choose a color.
5. Click OK
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"Border" tab
"Number" tab
4. If, however, the proposed format doesn't suit you yet, click on
More Number Formats
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E XAMPLE :
1. In a cell, type 123456789, and validate with the checkmark of the formula
bar
2. From the Home tab, in Standard Number choose the option "Use
1000 Separator"
3. Click twice on the "Decrease decimals" icon to reduce decimals to zero.
Here's the result: 123,456,789
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"Alignment" tab
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11. In text control: choose Merge cells, in Text alignment, horizontal choose Center, click
in the Font tab to change the size to "16," change the font Script MT Bold, and bold,
click OK
Merge cells
This option converts a group of cells into one. Especially use for titles
and subtitles
Text orientation
Allow the text to appear either horizontally,
vertically or in between (oblique)
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5. Move through the table with the horizontal slide up to the "December" column, and select cell
P16, enter the value "250" in the cell.
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Filtered data only shows row that meet the specified criteria and hides those you don't want to see. Once
the data is filtered, you can copy, edit, format, graph and print without reorganizing or moving it.
You can also filter the data in multiple columns. Filters are additive, i.e. each additional filter is based on the
active filter, further reducing the subset of data displayed.
A Filter button indicates that a filter is being applied. If you want to undo the filter, the
option Clear Filter is in the drop-down menu.
Data has been added, deleted or modified in the cell range or table column.
Reapplying the filter means that it will filter again with our last command.
Note:
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Filter text
Selecting values from a list and searching are the fastest filtering methods. When you click the arrow in a
column that is filtered, all the values in that column appear in a list. The following illustration shows three
methods of rapid data filtering.
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To filter numbers
1. Take one of the following actions:
2. Select a range containing digital data.
3. Under the Data tab, in the Sort & Filter group, click Filter.
Make sure the active cell is in a table column containing digital data.
FOR EXAMPLE , TO FILTER THE NUMBERS ACCORDING TO UPPER AND LOWER LIMITS , CLICK
BETWEEN .
In the area or areas displayed on the right of the Custom Automatic Filter dialog box, type
numbers or select them from the list.
for example, to filter the numbers between 25 and 50
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Delete filters
1. To view all the data, click Clear from the Data tab
2. Or if you want to erase the Montreal filter only and keep the other
filters (other columns), In the column city, press Clear the filter
"Department"
3. To remove all filtering arrows, click on FILTER from the Data tab
H OW DO I DO THAT ?
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17. Layout
The purpose of this exercise is to demonstrate how to use different layout options for printing purposes
The new Excel 2010 screen allows us to view the pages to be printed.
You can also reach Page Break Preview from the Status Bar (last icon)
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"Margins" tab
Margin change: "2.5 - 2.5 cm"
"Header/Footer" tab
Header with system choice
Custom Header
Custom Footer
Footer with system choice
N.B. The header or footnote is divided into three sections
(left, center, right)
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"Sheet" tab
1. Print area
2. Print titles:
Rows to repeat at top
Columns to repeat on left
3. Printing:
Gridlines
Comment and notes
Row and column headings
Draft quality, black and white
4. Page order:
N.B. In this case, the definition of a print area is optional, by default, Excel prints the
contents of the entire active spreadsheet
Sheet tab: Depending on the spreadsheet, point to the Rows to repeat from the top and click on the
row headers (EX.1 row or more), or point the Columns box to repeat to the left by selecting column A. This
option will repeat rows or columns headers on as many pages to print.
The Print Area is used to set a data range for printing purposes. Don't forget to remove this area when
you no longer need it.
EXERCISE : TO PRINT THE EMPLOYEE LIST : ONE PAGE PER DEPARTMENT WITH THE TITLE LINE ON
ALL PAG ES , HOW TO DO IT ?
start from the Home tab, click Sort and filter, then on
3. From the View tab, choose "Page Break Preview"
4. Select the row that represents the end of the "Finance" column
5. From the Page Layout tab choose "Breaks", then click Insert page break
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6. Repeat the same operation for each department change, or press F4 to repeat the last
operation
7. Click "Print Preview" to view the 4 pages
8. To move a page break, place the cursor between two rows, hold the mouse down and slide
in the right place (as shown below)
9. To view the line titles on all pages, from the Page Layout tab, click Print titles
10. In the Page Setup dialog box section "Rows to repeat at top" section, click the button
11. Or click directly into the empty area, and then click in row 1
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Format text File path
Page number File name
Number of pages Sheet name
Date Insert an image
Time Format image
Note:
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Select Header & Footer from the Insertion tab, group Texte you will fall into a "Header & Footer"
display
A new tab will be displayed: this one is called "Header and Footer Tools". It is simple and easy to work
with. We end up in page layout mode and we can type directly into the appropriate boxes.
N.B. The Align with Page Margins option is a popular new feature of the new Excel
2010 environment
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By clicking Options in the "Find and Replace" dialog box, more options become available
and allow to change the word with a new Font, Border or Fill
5. To change the word "finance" to get in Bold and Blue, in "Replace with" click in "Format"
and in the Font tab, choose Bold and Blue
6. If you don't want to change all the words "Finance," click "Find Next" to switch to the next
word "Finance," click "Replace" to change, otherwise move on to the next one until the search
is complete. You can also click "Replace All"
7. Click "Replace All" to replace all the words "Finance" in bold and blue"
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Symbol Meaning
Always displays a number. If there is no number at this location, display a 0. For example,
0
code 0.00 always shows two decimal places.
# Shows a number only if there is one. Doesn’t show anything if there isn't one.
The comma serves as a decimal separator. Can be defined as a point in the Windows
,
configuration panel.
% Converts the number into a percentage by multiplying by 100 and adding the sign.
() Shows parentheses.
The space is used to separate the thousands. Can be modified for a comma in the
Space
Windows configuration panel.
The underscore leaves a space of 1 character. Can be used to align numbers both in the
_
column and on the decimal symbol.
j/m/aa Date format posted for January 5, 1985 - 5/1/85
jj-mmm-aaaa Date format posted for January 5, 1985 - 05-Jan-1985
jj/mm/aa Date format: posts 01/01/00 for January or 12/12/00 for December.
Shows hours above 24 or minutes and seconds above 60. For example, [h]:mm gives
[]
72:00 if the cell contains the value 3.
Shows according to the specified color. The available colors are black, blue, cyan, green,
[color]
magenta, red, white or yellow. Example: [red].
Shows the text specified in quotation marks. For example: # ##0" hab" shows 1 234 hab
"text"
if the value 1234 is entered in the cell.
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Subtotal ?
Gst 5% ?
Qst 9.975% ?
Total ?
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Word 32 42 33
Excel 44 74 53
PowerPoint 56 33 83
Access 33 58 39
Total
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Piano 10 $2,575.50 ?
Flute 75 $189.99 ?
TOTAL SOLD: ? ?
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Practice
8H
HOCKEY Junior A HOCKEY ADULT
COMPETITION
ICE RINK ACTIVITY
REGIONAL
JUNIOR B JUNIOR B HOCKEY
ARTISTIC
SKATING
Practice
9H
Junior B
10 H
FREE ADULT HOCKEY HOCKEY
SKATING HOCKEY JUNIOR A JUNIOR A
11 H
Practice
13 H BOOKING Junior A FREE
COMPETITION
BOOKING SCHOOL
REGIONAL
SKATING
ARTISTIC
SKATING ROSEMONT Practice
14 H SCHOOL
Junior B
STE-MARIE
15 H
ADULT FREE HOCKEY
Practice HOCKEY SKATING JUNIOR B
16 H
Hockey adult
1. Reproduce the following table
2. Don't forget to merge the cells
3. Don't forget "ALT ENTER" to make a line change = wrap text
4. Don't forget the "F4 function" to repeat the last operation
5. The title: "Schedule for the WINTER 2020-2021 season" is a page header, font "Arial, 26, Bold"
6. Save As " Patinorama"
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