Subject name and code: GUI (22034) Academic Year: 2022-23

Couse Name: IF4I Semester: Fourth

A STUDY ON
Student Record System
MICRO PROJECT REPORT
Submitted in May 2023 by the group of 3 students
Sr. Roll No. Full Name of Students Enrollment Seat No.
No. ( sem-4) No. (semester-3)
1 DSD02 PINIL BABURAV CHAKAR 2209350316
2 DSD14 ROHIT RAJENDRA SONAWANE 2209350328
3 DSD10 SURAJ GURUNATH RAUT 2209350324

Under the Guidance of

PROF. MS. PRANITA DINGORE
In
Diploma Board of Technical Education,
ISO 9001:2008 (ISO/IEC-27001:201
SHIVAJIRAO S. JONDHALE POLYTECHNIC, ASANGOAN
 MAHARASHTRA STATE BOARD OF TECHNICAL EDUCATION,
MUMBAI

CERTIFICATES
AS
This is to certify that Mr. PINIL BABURAV CHAKAR
Roll No: DSD02 of Fourth Semester of Information Technology Programme in
Engineering & Technology at Shivajirao. S Jondhale Polytechnic Asangaon
(EAST) Shahapur 421601 has completed the Micro Project Satisfactorily in
Subject: GUI
In the academic Year 20223 as prescribed curriculum of I Scheme.

Place: ASANGOAN Enrollment No: 2209350316

Date: / /2023 Exam Seat No:

Project Guide Head of Department Principal

Seal of
institute
 MAHARASHTRA STATE BOARD OF TECHNICAL EDUCATION,
MUMBAI

CERTIFICATES

This is to certify that Mr. ROHIT RAJENDRA SONAWANE

Roll No: DSD14 of Fourth Semester of Information Technology Programme in
Engineering & Technology at Shivajirao. S Jondhale Polytechnic Asangaon
(EAST) Shahapur 421601 has completed the Micro Project Satisfactorily in
Subject: GUI
In the academic Year 2023 as prescribed curriculum of I Scheme.

Place: ASANGOAN Enrollment No: 2209350328

Date: / /2023 Exam Seat No:

Project Guide Head of Department Principal

Seal of
institute
 MAHARASHTRA STATE BOARD OF TECHNICAL EDUCATION,
MUMBAI

CERTIFICATES

This is to certify that Mr. SURAJ GURUNATH RAUT

Roll No: DSD10 of Fourth Semester of Information Technology Programme in
Engineering & Technology at Shivajirao. S Jondhale Polytechnic Asangaon
(EAST) Shahapur 421601 has completed the Micro Project Satisfactorily in
Subject: GUI
In the academic Year 2023 as prescribed curriculum of I Scheme.

Place: ASANGOAN Enrollment No: 2209350324

Date: / /2023 Exam Seat No:

Project Guide Head of Department Principal

Seal of
institute

INDEX
 Sr. Content Page No.
No.

1 Introduction 1
2 Aim 2
3 Course Outcome 2
4 Procedure Following 3
5 Resources used 5
6 Output 6
7 Learning from micro-project 7 7
8 Conclusion 8
9 References 8

INTRODUCTION
The mission of the Student Information Management system is to create an integrated
information technology environment for students, HOD, faculty, staff and administration.
Our
goal is to focus on services and integration for end users. It is a web based self service
environment for students, prospective students, and employees; an administrative transaction
processing environment for yearly admissions; an informative environment for all levels of
faculty and staff to do reporting, data extraction and information analysis.It is mainly useful
for
educational establishments to manage student data which also facilitates all individual
associated information for easier navigation on daily basis. It provides capabilities for
entering
student test and other assessment scores, building student schedules, tracking student
attendance
and managing many other student-related data needs in a college. Our easy-to-use, integrated
college administration application would be used to reduce time spent on administrative
tasks,
as to concentrate on other skillful practical activities other than book worming. It can accept,
process and generate reports at any given point of time accurately.
The design and implementation of student information system is to replace the current
paperbased
records [1]. College Faculties are able to directly access all aspects of a student’s
academic progress, attendance-details and various activities of students through a secure,
online interface [6].All data is thoroughly reviewed and validated on the server before actual
record alteration occurs. In addition to a staff user interface, the system plans for student user
interface, allowing users to access information and submit requests online thus reducing
processing time. All data is stored on servers managed by the college administrator and
ensures
highest possible level of security. The system features a logging system to track all
Usersaccess
and ensure conformity to data access guidelines and is expected to increase the
efficiency of the college’s record management thereby decreasing the work hours needed to
access and deliver student records to users. This system provides a simple interface for the
maintenance of student information. Achieving this objective is difficult using a manual
system
as the information is scattered, can be redundant and collecting relevant information may be
very time consuming. All these problems are solved using student information management
system:-Providing the online interface for students, faculty etc., Increasing the efficiency of
college record management, Decrease time required to access and deliver student records, To
make the system more secure, Decrease time spent on non-value added tasks.
AIM

The aim of this project is to manage student record .

Course Outcome

a) Use visual studio IDE to design specifications.

b) Develop GUI Applications using form controls and its event.

c) Apply object oriented concepts in GUI Applications.

Procedure Following

1. SYSTEM DESIGN

The design of the student information management system includes the design of the
home page which provides the way for all the students, staff and other user to access the
system. Every user of the system has a unique username and password.The home page
mainly
contains a login form through which a new user can register, or an existing user can login to
the system by entering the username and password.

fig 3.2 System design

A. . STUDENT:

The student is of center focus ,because in every college student plays the very
important role . Student can access the information of the college, course details, subject
details, faculty details, training and placement cell information and exam section information
wherein the course details include information regarding branch of studying, the academic
calendar of the college, year wise subject offered by the branch, the subject details include
the
syllabus of the subjects, information regarding the staff handling the subjects, the subjects he
presently registered for the semester he is presently studying, attendance and internal marks
of the subjects, he can also ask any queries to the staff regarding the subjects. The placement
details include the information about the companies , the eligibility criteria for attending
recruitment of the companies, the process of recruitment, the date and time of the
recruitment.
The placement cell updates the students information who got selected for a company. The
exam section details include the internals and external time tables, the room allocation for the
exams, it also contains the semester end results.

B. . FACULTY:

Each teacher has one file that enables them to keep their schedules, students, and
classroom information all in one place. That single database file allows administrators to have
up-to-date information about the teachers and their classes at any time. It is faster for teachers
to fill out classroom reports and forms using the interactive teacher database because all of
the
basic information including the teacher’s name and classroom details are automatically
placed
in the form.Teachers simply fill in the details and click OK. Reports and forms are
automatically saved to the teacher’s file. They can also view the student details for better
understanding the student performance and improving the efficiency of the student. The staff
also gets the updates from the college regarding any events occur in the college. They can
also get the notifications from the placement cell and exam section.

C. . EXAM SECTION:

The examination section is responsible for updating internal and external examination
time table. They also allocate time slots for the updating the supervision list for the faculty by
generating unbiased schedule to equally allocate the duty and also provides benefit of work if
faculty supervises supplementary and classroom allocation for the students in the
examination. The verification of marksheet and approval of the internal marks are done by
the
exam department.

D. PLACEMENT CELL:

The placement officer is responsible for updating the placement related information
like eligible criteria for a particular company, arriving date for the company which is coming
for recruitment, the list of students who are eligible for attending the recruitment process. The
list of student who got placed in a company and the placement officer can access the student
information from the student database for selecting the eligible candidates list for placements.
He also can send notifications to students regarding any information.

E.. ADMINISTRATOR:

The administrator is responsible for entering the new student, promoting the student
from one class to another, from one semester to another and from one year to another.
Managing the student accounts like any changes regarding to the name, address etc. The
administrator also manages the faulty accounts like entering a new faculty, assigning the
faculty to the subjects. The administrator also updates the college related information like
calendar of events, information regarding any other events that occur
in the college. The administrator will check the all the updates i.e. student updates, faculty
updates, exam updates etc. The administrator has the highest level of power in the student
information system.

The list of Modules and Forms used in the program as follows. :

(A) frmStudentManagement System

Caption: STUDENT RECORD MANAGEMENT SYSTEM
(B) frmLogin
Caption: LOGIN
(C) frmCourse
Caption: COURSE DETAILS
(D) frmStudentDetails
Caption: STUDENT DETAILS
(E) Module1.Bas
Components of frmStudentDetails

Form Student Record Details – Student Management

LabelsName : lblStudentID
Caption : STUDENT ID
Name : lblFirstName
Caption : FIRST NAME:
Name : lblLastName
Caption : LAST NAME:
Name : lblCourseID
Caption : COURSE ID
Name : lblGrade
Caption : GRADE
Text-Boxes
Name : txtStudentID
Text : ‘leave blank’
Name : txtFirstName
Text : ‘leave blank’
Name : txtLastName
Text : ‘leave blank’
Name : txtCourseID
Text : ‘leave blank’
Name : txtGrade
Text : ‘leave blank’
Buttons
Name : cmdAdd
Caption : &ADD
Name : cmdDel
Caption: &DELETE
Name : cmdUpdatev
Caption : &UPDATE
Name : cmdClear
Caption : &CLEAR
Name : cmdExit
Caption : &EXIT
Name : cmdDisplay
Caption : &DISPLAY
Name : cmdStudentCourses
Name: cmdNext
Caption : &Next Record
Name : cmdPrev
Caption : &Previous Record
Name : cmdFirst
Caption : &First Record
Name : cmdLast
Caption : &Last Record
Data Grid Control
Name : DataGrid1

Resources used:

Hardware

o Computer

o RAM 2 GB

o CPU 1.4 GHz , Intel 4 On wards

Software

o VB.net

o Ms Access

Learning from Micro-project

Learning from micro project is as follows

Use visual studio IDE to design specifications.

Develop GUI Applications using form controls and its event.

Apply object oriented concepts in GUI Applications.

Conclusion:

It is always prudent to opt for a student information system that is designed using modern

system architecture to cope with changing requirements. This system should encompass very solid

information coding and distinctly outlined business applications. The overview of system elaborates

the ease of information delivery at the tip of your fingers with precise data and increases the

retention rate of student and teaches them how to manage their time efficiently. .
References:

1. www.javatpoint.com

2. https://www.scribd.com/document/334841579/Synopsis-of-Student-Management-

System

3. http://1000projects.org/students-academic-record-management-system.html

4. Almahdi Alshareef, Ahmed Alkilany "Toward a Student Information System for Sebha

University, Libya",Fifth international conference on Innovative Computing Technology

(INTECH 2015)-p 34-39

5. Prabhu T Kannan, Srividya K Bansal,"Unimate: A Student Information System",2013

International Conference on Advances in Computing, Communications and Informatics

(ICACCI)-p-1251-1256

6. S.R.Bharamagoudar, Geeta R.B, S.G.Totad, “Web service api for student information and

course management systems”International Journal of Advanced Research in Computer and

Communication Engineering Vol. June 2013

thank you !!!