IP-guard 3 User Manual v2.0

IP-guard 3
User Manual v2.0
Copyright © TEC Solutions Limited. All rights reserved. v2.0Rev20111208

Copyright
Copyright
Copyright © 2008 TEC Solutions Limited.
All rights reserved. No part of this document may be reproduced, stored in a retrieval system, transmitted in any form
or by any means, electronic, mechanical, photocopying, recording, chemical, handwriting or otherwise, or translated into
any language or computer language without the prior permission in writing of TEC Solutions Limited.
Note
The information in this document is subject to change without notice and should not be construed as a commitment
by TEC Solutions Limited. While every effort has been made to assure the accuracy of the information contained herein,
TEC Solutions Limited assumes no responsibility for errors or omissions. TEC Solutions Limited assumes no liability for
errors in this document or damages resulting from the use of the information contained in this document.
Table of Contents i
Table of Contents
Chapter Page
1. Introduction of IP-guard
1.1 Introduction..................................................................................................................... 1
1.2 Major Functions.............................................................................................................. 1
2. IP-guard Installation
2.1 Basic Structure............................................................................................................... 4
2.2 Software Requirements.................................................................................................. 5
2.3 Installation ……………………………………………………………………………………… 5
2.3.1 Database Installation ……………………………………………………………………............... 5
2.3.2 Server and Console Installation ………………………………………………………................ 7
2.3.3 Server Registration …………………………………………………………………….................. 8
2.3.4 Checkcode Setting ………………………………………………………………………............... 10
2.3.5 Server Log ……………………………………………………………………………….................. 11
2.4 Agent Deployment …………………………………………………………………………….. 11
2.4.1 Direct Installation ………………………………………………………………………................. 11
2.4.2 Remote Installation …………………………………………………………………….................. 12
2.4.3 Logon Script Installation ………………………………………………………………................ 14
2.5 System Upgrade ……………………………………………………………………………….. 16
2.5.1 Server and Console Upgrade …………………………………………………………................ 16
2.5.2 Agent Upgrade ………………………………………………………………………….................. 16
2.6 Uninstall IP-guard ……………………………………………………………………………... 16
2.6.1 Uninstall IP-guard Server and Console …………………………………………….................. 16
2.6.2 Uninstall IP-guard Agent ………………………………………………………………................ 16
3. IP-guard Startup
3.1 IP-guard Console............................................................................................................. 19
3.1.1 Logon Console....................................................................................................................... 19
3.1.2 Change Password.................................................................................................................. 20
3.2 Using IP-guard Console.................................................................................................. 20
3.3 Computer and User Operations...................................................................................... 24
3.3.1 Basic Information................................................................................................................... 24
3.3.2 Grouping................................................................................................................................. 27
3.3.3 Find.......................................................................................................................................... 28
3.3.4 Delete....................................................................................................................................... 28
3.3.5 Rename................................................................................................................................... 28
3.4 Control.............................................................................................................................. 28
Table of Contents ii
3.4.1 Notification.............................................................................................................................. 28
3.4.2 Lock/Unlock Computer.......................................................................................................... 28
3.4.3 Log Off, Power Down / Restart Computer............................................................................ 29
3.5 Supplementary Functions............................................................................................... 29
3.5.1 Export and Import................................................................................................................... 29
3.5.2 Print and Print Preview.......................................................................................................... 29
4. Statistics
4.1 Application Statistics...................................................................................................... 32
4.2 Web Statistics.................................................................................................................. 35
4.3 Traffic Statistics............................................................................................................... 39
5. Event Log
5.1 Basic Event Log............................................................................................................... 44
5.2 Application Log................................................................................................................ 45
5.3 Web Log............................................................................................................................ 47
5.4 Document Operation Log................................................................................................ 48
5.5 Shared File Log................................................................................................................ 50
5.6 Printing Log...................................................................................................................... 51
5.7 Removable-storage Log.................................................................................................. 52
5.8 Assets Change Log......................................................................................................... 53
5.9 Policy Log......................................................................................................................... 54
5.10 System Log.................................................................................................................... 55
6. Policy
6.1 Policy Introduction.......................................................................................................... 56
6.2 Basic Policy...................................................................................................................... 59
6.3 Device Control Policy...................................................................................................... 61
6.4 Application Policy............................................................................................................ 63
6.5 Web Policy........................................................................................................................ 64
6.6 Screen Snapshot Policy.................................................................................................. 65
6.7 Logging Policy................................................................................................................. 66
6.8 Remote Control Policy.................................................................................................... 68
6.9 Alert Policy....................................................................................................................... 69
6.10 Bandwidth Policy.................................................................................................... 70
6.11 Network Policy............................................................................................................... 71
6.12 Mail Policy...................................................................................................................... 74
6.13 IM File Policy.................................................................................................................. 76
6.14 Document Operation Policy.......................................................................................... 78
Table of Contents iii
6.15 Printing Policy................................................................................................................ 81

6.16 Removable-Storage Policy........................................................................................... 83
7. Monitoring
7.1 Instant Message Monitoring........................................................................................... 85
7.2 Email Monitoring.............................................................................................................. 87
7.3 Real-time Screen Snapshot............................................................................................ 89
7.4 Multi-Screen Monitoring.................................................................................................. 90
7.5 Query Screen Snapshot History..................................................................................... 92
7.6 View Screen Snapshot History....................................................................................... 93
7.6.1 Screen Snapshot Viewer........................................................................................................ 93
7.6.2 Display.................................................................................................................................... 94
7.6.3 View Menu............................................................................................................................... 94
7.6.4 Search Bar.............................................................................................................................. 94
7.6.5 Export..................................................................................................................................... 95
8. Remote Maintenance
8.1 Remote Maintenance...................................................................................................... 96
8.1.1 Applications............................................................................................................................ 96
8.1.2 Processes............................................................................................................................... 97
8.1.3 Performance........................................................................................................................... 98
8.1.4 Device Manager...................................................................................................................... 99
8.1.5 Services.................................................................................................................................. 100
8.1.6 Disk.......................................................................................................................................... 100
8.1.7 Shared..................................................................................................................................... 101
8.1.8 Schedule................................................................................................................................. 102
8.1.9 Users and Groups.................................................................................................................. 103
8.2 Remote Control................................................................................................................ 104
8.2.1 Remote Control....................................................................................................................... 104
8.2.2 Remote File Transfer.............................................................................................................. 106
9. Assets Management
9.1 Assets Management........................................................................................................ 108
9.1.1 Assets Types and Property.................................................................................................... 108
9.1.2 Assets Classes Management................................................................................................ 110
9.1.3 Hardware Query...................................................................................................................... 113
9.1.4 Hardware Change................................................................................................................... 115
9.1.5 Software Query....................................................................................................................... 116
9.1.6 Software Change.................................................................................................................... 116
Table of Contents iv
9.1.7 Other Assets........................................................................................................................... 116

9.2 Patches Management...................................................................................................... 117
9.2.1 Patch Mode............................................................................................................................. 118
9.2.2 Computer Mode...................................................................................................................... 119
9.3 Vulnerability Check.......................................................................................................... 121
9.3.1 Vulnerability Mode.................................................................................................................. 121
9.3.2 Computer Mode...................................................................................................................... 121
9.4 Software Deployment...................................................................................................... 122
9.4.1 Package Deployment............................................................................................................. 122
9.4.2 Task Distribution.................................................................................................................... 127
10. Intrusion Detection

10.1 Startup Intrusion Detection........................................................................................... 129
10.2 Startup Intrusion Blocking............................................................................................ 132
10.3 Other Setting Functions................................................................................................ 133
10.3.1 Intrusion Detection Agent Selection................................................................................... 133
10.3.2 Pre-defined Computer and Type......................................................................................... 134
10.3.3 Search and Delete Computers............................................................................................ 135
11. Removable Storage Management

11.1 Disk Encryption.............................................................................................................. 136
11.2 Format Encrypted Disks into Non- encrypted Disks .................................................. 137
11.3 Removable-storage Information ................................................................................... 139
11.3.1 Account Management.......................................................................................................... 139
11.3.2 Removable-Storage Log...................................................................................................... 140
11.3.3 Removable-Storage Policy.................................................................................................. 141
11.4 Change Volume ID ................................................................................... 142
12. Database Backup & Data Recovery

12.1 Database Backup........................................................................................................... 143
12.2 Using IP-guard Console for Data Backup & Review................................................... 147
12.2.1 Backups Management……………………………………………………………………………….......... 147
12.2.2 Schedule Backup ........................................................................................................... 151
12.2.3 Review Backup Data............................................................................................................ 152
13. Tools
13.1 Account Management................................................................................................... 153
13.2 Computer Management................................................................................................. 155
Table of Contents v
13.3 Alert Message................................................................................................................ 157

13.4 Mail Report .............................................................................................................. 157
13.5 Classes Management.................................................................................................... 160
13.5.1 Application Class................................................................................................................. 160
13.5.2 Web Class............................................................................................................................. 161
13.5.3 Removable-storage Class.................................................................................................... 163
13.5.4 Time Types Class.................................................................................................................. 163
13.5.5 Network IP Address Class................................................................................................... 164
13.5.6 Network IP Port Class.......................................................................................................... 165
13.6 Server Management....................................................................................................... 166
13.7 Agent Tools.................................................................................................................... 167
13.7.1 Confirm-code Generator...................................................................................................... 167
13.8 Options........................................................................................................................... 169
13.8.1 Console Settings.................................................................................................................. 169
13.8.2 Server Settings..................................................................................................................... 170
14. Audit Console

14.1 Logon to Audit Console................................................................................................ 173
14.2 Audit Console Interface……………………………………………………………………... 174
14.3 Using Audit Console...................................................................................................... 175
Chapter 1 Introduction P.1
Chapter 1 Introduction of IP-guard

1.1 Introduction
Corporate information becomes more important under the era of intellectual economy. The critical factor for success
is to protect information effectively. With the fast growth in information technology, internet becomes an important
channel to communicate between customers and corporations. Despite its convenience, information is more easily
leaked. As important information leakage brings loss to corporations, a comprehensive control of computer usage is
important. It controls and reduces the risk of loss caused by leakage of the confidential information and/or abuse of
corporate resources and intellectual property.
More and more employees spend their time in browsing websites that are unrelated to work during working hour.
Such behavior decreases productivity. Many employees may think that the office computers are their personal
property; they can do whatever they want with the computers. Corporations should control and monitor their
behaviors in order to enhance productivity and minimize the risk of misuse of computer resources.
According to researches of the Gartner Group and Forrester Research, nearly 50% of time within the MIS
department has been spent on computer installation and software upgrading which occupy a large proportion of the
computer cost. System administrators spend 70-80% of time working on daily maintenance tasks which increase
the cost of computers. Moreover, productivity drops when computer problems cannot be solved immediately.
Therefore, it is necessary to reduce the workload of system administrators on minor tasks to increase their
productivity so that they can concentrate on computer management tasks and information system enhancement.
IP-guard is powerful software to solve the above problems for corporations. IP-guard can monitor and record the
utilization of every computer. Its functions include daily operation statistics, policy management, screen snapshot,
real-time recording, asset management, system patch management, software distribution, and remote control, etc.
IP-guard can automatically record screen snapshots, record computer utilization, and playback records. With all
these functions, corporations can realize the computer resources utilization, secure corporation information, and
enhance productivity.
Update By Ryan Lee Last update: v2.0Rev20120809

1.2 Major Functions
Corporations nowadays not only protect their physical resources; human resources, intangible assets such as
intellectual property, information, and goodwill are also very important. IP-guard provides effective monitoring and
managing capabilities to help corporations minimize their risks in information security. IP-guard is an application to
effectively monitor and manage corporate network activities, including:
Running Statistics
IP-guard can generate statistics reports on every application process, website browsing, and network flow in order
to evaluate the behavior of staffs.
Real-time Monitoring
With IP-guard, administrator can monitor computer usage, including application usage, website browsing history,
document operation, printing, screen snapshots, instant messages, and email contents in real time.
Policy Control
Computer restrictions including application usage, website browsing, document operation and printing, network
usage, bandwidth, and devices can securely protect corporation information, enhance staff efficiency, and allow
corporation to plan resources reasonably.
Real-time Maintenance
System administrators can monitor computers remotely with IP-guard. It controls computers, analyzes, and solves
computer problems remotely.
Asset Management
IP-guard records hardware and software asset information in detail. Alert can be sent when there is any change in
software or hardware. Asset information can be searched from custom-built query.
Patch and Vulnerability Management
IP-guard frequently checks Windows patches. It automatically downloads, distributes, and installs the patch to
agents if new patch is found. Also, it scans for vulnerability frequently with analytical information and repair
suggestions.
Software Deployment
IP-guard provides a simple way to distribute documents and deploy third party software to internal computers within
the corporation to lighten the workload of administrator and enhance efficiency at the same time.

Characteristics of IP-guard include:

Powerful data compression, archiving and viewing features
Optimized data compress algorithm to ensure high efficiency data access. Historical screen snapshot information is
stored in the internal archive system of the server using a specialized compression format. System administrator
can backup the archived data to backup storage device. Authorized users can search and view the historical data
by selecting the target computer and its recording period.
Data Encryption
Data transfer between workstation and server are encrypted using DES algorithm. With this encryption technology,
data is protected from illegal data capture.
System Authentication
Authentication is required for communication between server, agent, and console. Agent workstation can only
respond to authenticated server to prevent unauthenticated server connecting to the network to steal data.
Friendly User Interface
Despite powerful monitoring and data management functions, IP-guard has a simple and easy-to-use user interface.
All functions are well-organized and visualized in the graphical user interface.
Expandable and Cost-saving Solution
Computer equipment can be fully utilized under IP-guard system. It can be easily deployed from a single
workstation to a network environment. Number of managed workstations can also be adjusted. Hence, it reduces
the software cost for hardware and network upgrade.

Chapter 2 IP-guard Installation P. 4
Chapter 2 IP-guard Installation
2.1 Basic Structure

IP-guard system consists of 3 different components: Agent, Server, and Console. It is used on computers inside the
network to enhance its security. Agent is installed in every inspected computer. Server is used for database storage
and Agent management. Its main duty is to manage the inspected data. Usually, server should be installed on a
server class computer with a large amount of system memory and large hard disk capacity. Console is used to audit,
control and monitor the computers with Agent installed and examine the log history. In most cases, Console will be
installed on the administrator’s computer alone, but it can also be installed with Server together on the same
computer. The basic structure is shown below:
Figure 2.1 Basic System Architecture of IP-guard
Server functions:
• Search the network periodically, manage all the computer with Agent installed and send policy
settings and commands to Agents.
• Collect Agent data and save it to the database.
• Backup log history.
• Provide convenient log history management, such as, reading, archiving, and searching.
Console functions:
• Real-time screen capturing on agent computer

• Single or multiple real-time screens monitoring able to display screen snapshots of multiple targets at
the same time.
• Set up monitor and control policy
• Play screen history saved in the Server database.
• Search screen history by designated computer on designated date.
Agent functions:
• Collect and save data periodically

• Send the collected data to the Server periodically

• Respond to the real-time screen snapshot capturing request from Console.
• Control the operation of the user and computer according to the system policy.
2.2 Software Requirements

Module System Requirement
Database SQL Server 2000 SP4 or above / SQL Server 2005 SP1 or above
MSDE SP4 / SQL Server 2005 Express
Server OS Win2000 SP4/XP SP2/2003 SP1/Vista

Minimum Pentium III 500/256MB 10GB Hard disk space
Recommended Pentium 4 2G/512MB 50GB Hard disk space
Console OS Win2000 SP4/XP/2003/Vista

Minimum Pentium 166/64MB 10MB Hard disk space
Recommended Pentium III 1G/256MB 100MB Hard disk space
Agent OS Win Me/NT4/2000/XP/2003/Vista

Minimum Pentium 166/64MB 10MB Hard disk space
Recommended Pentium III 500/128MB Hard disk space
Table 2.1 Software Requirements
[Important]
Server & SQL Requirements
If the Server is installed on Windows 2000 SP4, please make sure the system is updated with service patch:
Win2000-KB891861-v2x86-*.exe
If you are using Microsoft Server 2000, please make sure that it is updated with Service Pack 4:
SQL2000-KB884525-SP4x86-ENU.exe
2.3 Installation
2.3.1 Database Installation
Prior to IP-guard installation, database must be installed on the IP-guard server. IP-guard supports SQL
Server 2000 SP4 or later, SQL Server 2005 SP1 or later for database. If licensed SQL Server is not available,
please install the free MSDE SP4 or SQL Express 2005 provided by Microsoft. Below are the instructions for
installing MSDE:
[Important]
SQL Server Limitations
The limitation of Database size on free MSDE and SQL Express 2005 are 2G and 4G respectively.
With this limitation, it would affect the stabilities of server. We strongly recommend using Enterprise

version if there are many agents and too much data has to be stored in the database.
Please ensure that SQL Server 2000 is installed together with SP4, and SQL Server 2005 is installed
together with SP1. If IP-guard server cannot startup properly, please go to Windows Control Panel
Administrative Tools Event Viewer Application Log to confirm the version of SQL Server
MSDE Installation
[How to]
1. Double click the MSDE setup file, and then it will display a default path for file extraction, please select a
path and extract the setup files.
2. Open the directory where the setup files extracted, under the MSDE folder, there is a file named setup.ini. 。
Default content of setup.ini:
[Options]
Please edit the file by adding the follow line:
[Options]
BLANKSAPWD=1
Save the setup.ini after editing.
3. Run the setup.exe under the MSDE folder to start the installation.
4. Run the SQL Server Network Utility. Open a command prompt and type: c:\ svrnet.exe
Make sure that Name Pipes protocol is enabled.
SQL Server 2005 Express Installation

We recommend installing Express Edition with Advanced Service version
[Prerequisite]
1. IIS 5.0 or above
If your Windows does not install with IIS, please go to Windows Control Panel Add or Remove
Programs Add or Remove Windows Components to install IIS
2. .NET Framework 2.0
Please go to Microsoft website to download .NET Framework 2.0 (x86) and install
3. Windows Installer 3.1
Please go to Microsoft website to download Windows Installer 3.1 and install
[How to]
1. Download SQL Server 2005 Express Edition with Advanced SP1 from Microsoft. Double click the
SQLEXPR_ADV.EXE to start the setup. After reading and accepting the End User License Agreement,
click Next to continue
2. Prior to installing SQL Server, there is some software components required to install. Click Next to continue
SQL Server setup when all required components are installed.

3. All necessary conditions are listed, click Next to continue
4. In the Registration Information windows, unclick the option Hide advanced configuration options. Click
Next to continue
5. In the Feature Selection windows, make sure Management Studio Express is selected. Click Next to
continue
6. In the Instance Name windows, make sure Default Instance is selected. If another option is selected, it will
cause the IP-guard server cannot start up properly.
7. In the Service Account windows, select Use the built-in System account and then select Local system.
Click Next to continue.
8. The remaining parts should be followed by the default settings until the installation completed.
9. Open the SQL Server Configuration Manager from Start All Programs Microsoft SQL Server 2005
Configuration Tools SQL Server Configuration Manager
10. In the left panel, expend the SQL Server 2005 Network Configuration and then click the Protocols for
MSSQLSERVER, double click Named Pipes to make the status Enabled
Figure 2.2 SQL Server Configuration
11. Expend the SQL Native Client Configuration and then click the Client Protocols, double click Named
Pipes to make the status Enabled.
2.3.2 Server and Console Installation

Make sure the SQL Server or MSDE is started up
[How to]
1) Double click IPguard3.exe, select the installation language, and then click Next;
2) Main installation interface will show up, click Next;
3) The installation process prompts the default installation path. Users can select another path for installation.
Please select a partition with a larger storage size for IP-guard server installation;

4) The installation process prompts the types and components. Users can select IP-guard server and console
as they need. Click Next;
5) Select the path of short-cut inside the “Start menu”. Click Next;
6) After verifying the settings, click Install and wait for the installation process to complete. Then, click Finish
to end the installation. The server will startup and the IP-guard Service Manager will be displayed on
the task bar.
[Important]
Event Viewer helps trace the installation problems
During the server installation, installation process will determine the operation system and the version of
the SQL Server. If the installation is not successful, please check the error message in Windows Event
Viewer Application to analyze the problems
2.3.3 Server Registration

IP-guard will generate a trial key for 30-days trial at the first time installation, the serial number is composed of
6 groups of 4 digits string.

Figure 2.3 Server Registration
[How to]
1. Right click IP-guard Service Manager

Tools
Register, then input administrator password to enter
the registration interface
2. Click the Upgrade button, the serial number text field becomes editable, input the licensed serial number
3. Click Confirm button to confirm the input serial number. If the input is correct, system will pop up a
confirmation dialogue and remind you to activate the system. You have to register the product to obtain the
register ID. Only with valid register ID input, the whole registration procedure is so-called completed.
There are two methods to complete the registration:
1. Online Please fill in the product registration information with Company Name, Contact Person,
Contact Number and email address. Click Register Online button, then the Register ID
will be returned and displayed in the Register ID [RID] field.
A dialogue box with system message “ “ showed will pop up to confirm the registration.
Click Close button to leave the registration interface.
2. Email Please fill in the product registration information with Company Name, Contact Person,
Contact Number and email address. Click Send Email button.
Email will be sent to your registered email address with Register ID, please copy and
paste the Register ID into Register ID [RID] field, then click Register button to confirm
the registration.
A dialogue box with system message “ “ showed will pop up to confirm the registration.
Click Close button to leave the registration interface.
Table 2.2 Registration Methods
[Important]
About Registration...
You have to activate the product with input valid register ID within 15 days. Otherwise, the system
will be stopped automatically and cannot work properly.
If your server cannot connect to Internet or other reasons, please email us with your Serial Number
[SN] and Product ID [PID], we will help you process the registration individually.
2.3.4 Checkcode Setting

Checkcode is a unique identifier between server and agent. The checkcode stored in agent must be matched
with server’s checkcode, then the server is granted to manage the agent. In case of more than one server
running at the same time in a network, this avoid the agent is managed by another server which may not
belong to its original parent server. So, we highly recommend the system administrator first set the checkcode
before deploying any agents.
Figure 2.4 Set Checkcode
[How to]
After the server starts up at the first time, right click the Service Manager icon and select from the popup
menu Tools
Checkcode. System would request to input administrator login and password before setting
the Checkcode. To confirm the setting, please input the Checkcode twice. Click OK button to complete the
setting.
The default Checkcode is empty. Once the checkcode is new set, reset or updated, this data will be updated
to connected agents automatically.

[Important]
About Checkcode...
System Administrator has to memorize or record this Checkcode in the save place. In case the
operating system is required to be re-installed or IP-guard is required to install on a new server, the
last Checkcode must be input after the re-installation completed. Otherwise, those existing agents
could not be connected to the new setup server because their checkcode are not matched. In this
case, all agents must be re-installed.
If agents not appear in the Console, please go to IP-guard Console Events Log System to
check whether it is checkcode error or not
2.3.5 Server Log

To examine the IP-guard server activity in details, please go to Windows Event Log. System Administrator
may use the information to analyze the server problems.
Figure 2.5 View Event Logs
[How to]
Right click the Service Manager popup menu Tools Event Log. Click the Application from the
left-hand-side panel of the Event Viewer to check the OSERVER3 process logs including the startup, stop or
error status of oserver3.exe.
2.4 Agent Deployment

There are three installation methods to install agents: Direct, Remote and Logon Script Installation methods.
Depends on the deployment environment, system administrator can choose either one for the agent
deployment
2.4.1 Direct Installation

To generate executable agent program, on IP-guard server, Start All Programs IP-guard V3 Agent
Install Generator, showed as following:

Figure 2.6 Agent Generator
Input the following fields, finally click Create Setup File button to generate the agent program
Server IP Address - Default is the IP of the local machine. If more than one IP
addresses, you can input using comma “,” to separate the

IPs e.g. 192.168.1.223, 58.177.209.222
- Static IP or Dynamic DNS is allowed to input
Setup File Full Path Input or Select the path and filename of the Agent setup
file to be created
Silent Mode - if selected, no user interface will show up during
[optional] installation
Login & Password - if the logon windows account is not administrator, the
[optional] created agent program may not setup successfully. If so,
you should input the administrator’s login and password

before the program packed.
Table 2.3 Settings of Agent Generator
2.4.2 Remote Installation

[How to]
Using Remote Installation tool can help you install agents remotely and massively at a time. On the IP-guard
server, click Start All Programs IP-guard V3 Agent Remote Installer to start the installation.
[Functionality]
1. Scanning Settings
By default, the system only scans all computers from IP-guard server’s network segment. If you want to
extend the searching area, go to File Scanning Settings. In the opened dialogue, you can add the IP
range.
2. Color Representation of the computer icons

Icon Color Window Window Online Agent
NT4.0/2000/XP 95/98/ me or not Installed

or not
Deep blue Yes No Yes No

Deep blue No Yes Yes No
Gray Yes No No No
Gray No Yes No No
Light Blue Yes No Yes Yes
Light Blue No Yes Yes Yes
Table 2.4 Color Representation of the computer icons
3. Installation
Click which computers you would like to install the agent. After selected, go to Operation Install to start
the installation. During installation, the administrator login and password are required if the current logon
session is not administrator. The near bottom panel showing the details of installation status, if any failures
happened, the panel will show you the description and corresponding error code.
[FAQ]
If failure occurred during remote installation, please check the following items are available in your targeted
computer:
1) If the current logon session does not grant administrator right, at this time the system would pop up a
dialogue box to request input the login account and password with administrator rights.
2) Check ADMIN$ share is opened or not. Go to DOS Command Promote and type: net share command
to see whether ADMIN$ is already opened or not. If not, then type net share ADMIN$ to invoke this
function
3) Check any shared folders function is available. If not, please try to share a folder to invoke this function.
For example, right click a folder, select Properties Sharing. Then Select Share this folder. Input Share
name and define permission. Click OK to invoke the shared folder function
[Important]
About Agent Installation...
This installation method only works on Windows NT4.0/2000/XP. If you need to install agents on
Windows 9x/ME, you have to use Direct Installation method.
Because of some local security policies settings in Windows NT may affect the normal operations,
remote installation method does not 100% guarantee. If you have followed the above checking and
fulfilled the requirements, but still failed, we would recommend using Direct Installation method
(please refer to Section 2.4.1).

2.4.3 Logon Script Installation

If your local area network has a domain server ，you can use this method to deploy IP-guard Agent to
computers in your local area network. Use the Logon Script Manager to edit logon scripts of selected users in
domain server. When those users use their computers to log on to the domain server, the logon script is run
and IP-guard Agent will be installed to the selected computers remotely.
[How to]
1) Download the program first: http://www.ip-guard.com/Down/V3/supp/LogonScript.zip
2) Extract the zip file, then copy and paste the LogonScript folder to Domain Server any locations e.g. place
it in Desktop or C:\
3) On the IP-guard Server, using Agent Installation Generator to generate the agent setup program,
name ASetup.exe (Please refer the details in Section 2.4.1 Direct Installation how to generate the
setup program)
4) Copy and paste the ASetup.exe into LogonScript folder

5) Execute the LgnManV3.exe
6) The interface of Logon Script Manager is shown as following, LgnManV3.exe will automatically scan
and show all existing domain users. The user icon for the green color means that logon script has
included our Agent installation settings.

7) Select required users to set installation script, you can use CTRL or SHIFT keyboard to select multiple
users and right-click to select the users.

8) Click the button Set Script after you have selected required users.
9) When the selected users log on to the domain, the logon script will be run and IP-guard Agent will be
installed to computers of the selected users.
10) Once IP-guard Agent is installed to the selected computer, you can restore the logon script of the
selected user to the original logon script.

Figure 2.7 Logon Script Manager
[Functionality]
Set Scripts Add our installation command in logon scripts of selected users.
Unset Scripts Delete our installation command in logon scripts of selected users.
Refresh List Rescan user list
Remove Scripts Set selected users as having no logon script (It will not delete logon script)
Close Exit the program.
Table 2.5 Logon Script Manager Functional Buttons
[Important]
About Logon Script
When we set selected users as having no logon script, our program will not delete script files .You have to
clear the files yourself, and please make sure the files are not used by any script file before you delete
them.

2.5 System Upgrade

2.5.1 Server and Console Upgrade
It is easy to upgrade server and console using our Upgrade pack.
[How to]
1. Go to Windows Control Panel Administrative Tools Service to stop the following 2 services:
OCULAR V3 SERVER and OCULAR V3 UPDATE
2. Go to task manager Process, stop the service manager OControl3.exe and console
OConsole3.exe
3. Now you can start the upgrade process by executing the upgrade program. In the upgrade program,
you can see your current version and upgrade version details. Click Upgrade button to start. OR you can
upgrade using IP-guard full package to replace the existing one completely.
4. After completed, go to Windows Control Panel Administrative Tools Service to start the
OCULAR V3 SERVER and OCULAR V3 UPDATE manually. (If you are using IP-guard full package
method, the server will start up automatically)
2.5.2 Agent Upgrade

Once the server is upgraded successfully, the corresponding agents will be upgraded automatically. The
agent machine must be restarted to complete the system upgrade.
2.6 Uninstall IP-guard

2.6.1 Uninstall IP-guard Server and Console
[How to]
1. Close all running Console

2. Go to All Programs IP-guard V3 Uninstall IP-guard V3 to uninstall IP-guard or go to Control Panel
Add/Remove Program to uninstall IP-guard
[Important]
Uninstall agents first before...
If you want to remove all IP-guard agents, Console and Server, please delete all agents first using
Console before removing IP-guard. Otherwise, the agents are still running in every computer installed
with IP-guard agent even the IP-guard Server is removed
2.6.2 Uninstall IP-guard Agent

To uninstall IP-guard agents, you can either do it from IP-guard Console or agent side machine. Once the
agent is uninstalled, that agent will not be guarded by IP-guard anymore unless the agent is re-installed.

From IP-guard Console
[How to]
1. Select the agent from The Whole Network tree that you want to uninstall. If you want to uninstall all
agents at a time, please click The Whole Network.
2. After selected, there are 3 ways to uninstall the agent:
2a) From the toolbar, select Control Uninstall Agent or

2b) Right click the agent from The Whole Network, select Control Uninstall Agent from the menu
or
2c) Go to Tools Computers, click the Uninstall or Delete button
Notices that the difference between the function of Uninstall and Delete button
Uninstall button: the agent is uninstalled without releasing agent license
Delete button: the agent is uninstalled as well as releasing agent license
Figure 2.8 Uninstall Agent
From Agent side
For some agents that cannot connect to IP-guard server (i.e. the agent in offline mode), we provide another
way to uninstall, the steps are as following:
[How to]
1) Go to Start Run, type agt3tool ocularadv command
2) Select Uninstall Agent and then click Generate button
3) Inform your System Administrator about the Operate Code showed in the Check confirm code dialog
box
4) When a System Administrator gets the Operate Code, go to IP-guard Console Tools Agent Tool
Confirm-Code Generator, input the Operate Code in the field of Agent Operate Code. Then click
the Parse button, the agent information will be showed in the bottom textbox
5) Click the Generate button, the Confirm Code in Blue color will show in the Confirm Code Information
box. The System Administrator should tell the Confirm Code to the agent user.
6) Once the agent user gets the Confirm Code, input it in the field of Confirm Code to process the
un-installation immediately
[Important]
About Agent Un-installation...
Notices that only uninstall agent not exactly delete the agent as the agent license has not been
released indeed according to the above methods 2a and 2b. If you only uninstall the agent, you will
find that the agent still appearing in the IP-guard Console (i.e. The Whole Network tree) and its
icon displayed in dark gray color. To delete the agent completely after uninstalled:
1. Go to IP-guard Console Tools Computers, select the agent from the list that you
want to delete completely
2. Click Delete button. This action implied that the agent completely deleted and removed
from IP-guard. Notices that if you only click the Uninstall button, this action implied that
the agent will only be uninstalled without releasing the agent license.
To check the agent is deleted completely or not:
The agent will not appear in The Whole Network Tree

Go to IP-guard Console Tools Computers, the agent should not be
listed and the total number of licenses should be decreased

Chapter 3 IP-guard Startup P. 19
Chapter 3 IP-guard Startup
3.1 IP-guard Console

3.1.1 Logon Console
Before starting the console, IP-guard server must be running.
[How-to]
1. Go to IP-guard default folder and click OConsole3.exe OR Go to Start All Programs IP-guard V3
IP-guard V3 Console. The Logon windows popped up (see Figure 3.1)
Figure 3.1 IP-guard Login Windows
Server Input IP address, Computer Name or Dynamic Domain Name
Account - By default, the account for administrator is admin and the account
for auditor is audit
- After logon to the Console, the administrator can create different
accounts with different access rights
(IP-guard Console
Tools
Accounts)
Password - By default, the password for admin is empty
- After logon to the Console, the administrator can edit the password
from Tools Change Password.
2. Input correct account and password, click OK to logon to Console
When IP-guard connection is disconnected, or you need to logon to another IP-guard server or you need to
use another role to logon IP-guard, please go to Tools

Relogin to logout current session and re-login based
on your need.

[Important]
About Service Manager status...
Make sure the server is running properly: the color of the Service Manager should be like this:
If the status of the Service Manager is , it indicates that IP-guard server is still in initial stage, not
completely running. In this case, please wait until the color of the icon changed to .
If the status of the Service Manager is , it indicates that IP-guard server is stop. In this case,
right click Service Manager Service – Start to start IP-guard server
3.1.2 Change Password

You can change password to prevent others using your account to login to the system and perform illegal
operations.
Logon to the Console, select Tools Change Password (see Figure 3.2). In Change Password dialogue box,
input the old password (the password is blank for the first time). Then, enter New Password. In Confirm field,
re-enter the same new password to make sure the new password is entered correctly. User can only change
password of the current login account. The new password will be activated after it is saved in the server module.
Figure 3.2 Change Password Windows
3.2 Using IP-guard Console

After login to the console, user will see the following user interface (see Figure 3.3). The user interface consists of
menu, tool bar, status bar, and main area. The left side of the main area is the console tree of computer (group) and
user (group) on the network. The right side of the main area is the data view.

Figure 3.3 IP-guard Console
[Functionality]
IP-guard Console Panel
1. Toolbar Includes all system menu
2. Menu bar includes the common functions
3. Agent Panel In the left window to display all installed agents list under The
Whole Network tree and the corresponding computer grouping
4. User Panel In the left window to display all agents’ logon account user list
under The Whole Network and the corresponding user grouping
5. Navigation Main Menu Quick access to the main functions: Audit, Events Log, Basic Policy,
Advanced Policy, Monitoring, Maintenance
6. Navigation Sub-menu Quick access to the specific functions belonging its grouping
7. Functional Button Panel Provide different functional buttons e.g. for data sorting, add/delete/apply
policy etc.
8. Data Display Panel Core view – all data display here
9. Chart Panel For audit functions with statistical data, the corresponding chart displays
here
10 Searching Panel / Property Panel - Searching Panel: For searching purpose in audit, events log, IM and
email monitoring
- Property Panel: For policy settings purpose
11. Status Bar Display current system status
Table 3.1 IP-guard Console Interface

Color Representations of Agent Icons:

Icon Color Definitions
Light Blue Agent is running
Light Grey The computer agent module is not running. The computer may be turned off or not
connected to the network
Deep Grey The agent is un-installed
Table 3.2 Color Representations of Agent Icons
Color Representations of User Icons:
Icon Color Definitions
Light Blue The agent user is running
Light Grey The agent user is not running. The user may not logon to the agent computer
Table 3.3 Color Representations of User Icons

Common Search Conditions
Figure 3.4 Common Search Panel
Date Range For the designated date range, the default start time and end time are not clicked, that is, all log
data are searched and display as results. To specify the date range, click the start time and end
time:
Icon Descriptions
Select the date as the start time from the calendar
Select the date as the end time from the calendar

Restore to default setting
Time IP-guard has several defined time types (All Day, Working Time, Rest and Weekend) which can
be found in Tools Classes Management Time Types (see Figure 3.5). System
Administrator can also define new time types for their preferences to facilitate the queries.
Figure 3.5 Classes Management – Time Types

Network Range Click the button to select the network range, either a single computer, group or the entire
network for query
Table 3.4 Descriptions for Common Search Conditions Functions

Common Log
In the event log, including every common log, email log, instant messenger log, it commonly includes the following
contents:
Time The time for the detailed log
Computer The log records belonging to the client machine, the computer name here is recorded by IP-guard
showed in the agent panel

User The log records belonging to the user, the user here is recorded by IP-guard showed in the user panel
Table 3.5 Descriptions for Common Log Records
3.3 Computer and User Operations

3.3.1 Basic Information
Select from menu Statistic
Basic Information to view the basic information of the computer, computer
group, user, and user group (see Figure 3.6). The console displays the running status of the computer and
agent when selected a computer.
1) Computer Basic Information
Figure 3.6 Computer Basic Information
Name The name displayed in the Computer Tree, in order to facilitate management,
the name can be changed. If not changed, the name is same as computer
name
Computer It is a real Windows computer name
IP Address Computer’s IP address
Status Agent status: Running, Offline, Uninstalled
Version IP-guard agent version
OS Agent’s OS version

Running Time Agent’s startup time. This time only displayed if the status is running. Otherwise,
it will not be displayed
Last Online The last communication time between IP-guard agent and server
Last Active Time The last active time means the recorded time of the last activities of the agent
done in Windows
Installed Time The first installed time of agent
IP/MAC The agent’s IP/MAC address
Last Logon User The last logon user in that agent computer. The status of idle or lock also
displayed here
Table 3.6 Computer Basic Information Fields Descriptions
Windows server allows more than one concurrent connections connected, in this case, the Basic
Information also displays all current connections’ logon user information and the logon time (see Figure
3.7)
Figure 3.7 Computer Basic Information – Concurrent Logon Information
2) Computer Group Basic Information
Select a computer group will display all computer status under the selected group including computer
name, IP address, operating system, and number of user login to the computer (see Figure 3.8).
Figure 3.8 Computer Basic Information – Computer Group

If The Whole Network selected, IP-guard Console displays all computer groups. Click the button
can view all computers belonged to that group (see Figure 3.9)
Figure 3.9 Computer Basic Information – Expended Information
3) User Basic Information
Figure 3.10 User Basic Information
Name The name displayed in the User Tree, in order to facilitate management, the
name can be changed. If not changed, the name is same as user name
User It is a real Windows logon user name. If it is a local user, it displays the logon
name; if it is a domain user, it displays as domain\username
Status Agent status: Online, Offline etc.
Last Online The last communication time between IP-guard agent and server
Last Active Time The last active time means the recorded time of the last activities of the logon
user done in Windows
Table 3.7 User Basic Information Fields Descriptions
If the user logons to different computers using the same account, all information about the logon
computers and logon time will also display below the Last Logon Computer (see Figure 3.11)

Figure 3.11 Same user account logons to different computers
4) User Group Basic Information
Select a user group will display all user status under the selected group including user name, last online
time, last active time, and number of computers login (see Figure 3.12)
Figure 3.12 User Basic Information – User Group
If The Whole Network selected, IP-guard Console displays all user groups. Click the button can view all
users belonged to that group (see Figure 3.13)
Figure 3.13 User Basic Information – Expended Information
3.3.2 Grouping
By default, all new installed agent will be grouped into Unclassified group. To facilitate the computer/user
management, System administrator can create some groups and classify them into target groups.
New Groups
Computers and users are displayed in the console tree. Groups can be set according to the actual situation.
Then, assign users and computers into different groups. From computer groups and user groups of the

console, computers and users under the group can be managed.

Select the whole network or any group, select File
New Group will add a new group in the console tree and
allow administrators to name the new group. Administrator can define multi-level groups for the organization.
The operation of user group is identical.
Assign to group or changing groups

To assign a computer or user to a group, we can select the computer or user, select File
Move to and
choose the target group. Then the computer and user will be moved to the selected group.
Alternatively, we can also use mouse drag. Select the target computer or group and drag it to a group. Then
the selected computer will be moved to the destination group.
Hints:
The default group, Unclassified, for computers and users. Unclassified group cannot be deleted,
renamed, or add new sub-group within.
3.3.3 Find
Administrator can specify a computer or user quickly through the Find function to search related log data
Search Computer
In the Computer Tree Column, select File
Find. Input the search conditions e.g. computer name or IP
address.
The matched results display in the listed box, double click any one record will be directed to related log or
policy settings
Search User
Switch to the user column, select File
Find. Input the search conditions e.g. defined user name or
Windows logon user name.
The matched results display in the listed box, double click any one record will be directed to related log or
policy settings
3.3.4 Delete
Administrator can select File->Delete to delete computer (group) or user (group). Deleting computer (group)
will uninstall the Agents of the selected group or selected computer as well as update the license number.
Deleting user (group) will only remove current basic information.
3.3.5 Rename
Select the computer (group) or user (group) to change name from File->Rename to rename.

3.4 Control
Administrator can control the running agents using IP-guard Console, the prerequisite is the agent must be in
running status. To be reminded that all controls can only be done in Computer mode but not in User mode.
3.4.1 Notification
IP-guard can send notification to a computer or a group. Select Control
Notify to notify the selected
computer or group. In Notify dialogue box, enter the message and click Send to notify the target computer or
group.
3.4.2 Lock/Unlock Computer

IP-guard can lock the computer or the whole group of computers to prevent users on the agent computer to
use the keyboard and mouse in case of abnormal event happened. Select Control->Lock Computer to lock.
The locked computer will show that it is locked in its basic information
Select Control->Unlock to unlock the computer. The target computer will once again be able to use the
mouse and keyboard.
3.4.3 Log Off, Power Down/Restart Computer

Administrator can turn off / log off / restart any running agent computers. Select Log Of, Restart or Power
Down from the Control menu, he agent will execute the order immediately until the computer re-started or
logon again.
3.5 Supplementary Functions

In IP-guard Console, there are some other common functions that often used, the followings introduced the
detailed functions and descriptions
3.5.1 Export and Import

Export Data
In IP-guard, the data such as statistics, event logs, policies, instant message contents, emails and asset
management all can be exported and saved as HTML/Excel/Text(csv) files.
Export Current Page

In any event logs, right click Export
Records of Current Page will export the current page data. By
default there are 20 records in each page, administrator can amend the maximum number of records in
Console, Tools
Options
Console Settings
Logs.
Export All Matched Data

Right click Export
All Matched Records will export all records

Export / Import Policy
Only policy control provides Import function. IP-guard facilitates administrator to export/import policies from
one server to other servers
Export Function
In any policy settings panels, right click to select Export/Export Selected/Export All to save the policies in
XML file (see Figure 3.14). If Exported Selection option is selected, only the selected policy will be exported
and saved.
Figure 3.14 Export All Policies
Import function
Select specified computer (group) or user (group) from the Network tree first, right click Import in the policy
setting panel (see Figure 3.15). The File Open Dialogue will popup, select the related XML file, import process
will be started. To take effect on the imported policies, click the button to save the policies (see Figure
3.16)
Figure 3.15 Import Policies

Figure 3.16 Save Imported Policies
[Important]
About Import Policy...
The imported type of policies must be as same as exported one, otherwise, the policies cannot be imported
successfully.
3.5.2 Print and Print Preview

All data logs in IP-guard Console can print out. Select File
Print to start to print your target data or select
File
Print Preview to preview the output before printing.

Chapter 4 Statistics P. 32
Chapter 4 Statistics
IP-guard assists management people to evaluate staff’s working performance according to the collected
statistics reports on application usage, Internet browsing and network traffic.
4.1 Application Statistics

Application statistics provide powerful statistical functions to focus on the computer daily operations and
application usage to provide detailed records and complete analysis report. The statistical data provides
reference to managerial people to assess employees’ working behavior.
Select Statistic Application to query the application usage of computer (group) or user (group) in a given
period of time. By default, it queries today’s statistics of application usage.
The interface of Application Statistics is divided into 4 parts: (1) Computer or User column, (2) Statistical Data
Panel, (3) Chart Panel and (4) Search Panel (see Figure 4.1)
Figure 4.1 Interface of Application Statistics
[Function Button]
Mode – Administrator can select different application statistic view mode. Options include: By
Class, By Name, By Detail or By Group
Expand – In By Class view mode, if an application classes have sub-classes, use this button to
expand and view the sub-classes. For group view, expand button can expand the computer group
or user group to view the computers or users within the group. This button will turn grey and be
disabled in detail view.
Show – Control number of records to display. Options include All, Top 10, Top 20, and Custom.
This button will turn grey and be disabled when selected by class mode and expand.
Table 4.1 Statistics – Functional Buttons

In Application Statistic, the startup time and working time are default collected statistical data. Startup time
means that the agent computer starts running after logging to Windows; the working time means the
operations of mouse and keyboard controlled by agent computer.
There are 4 modes in Application Statistics:
1. By Class
In this mode, System Administrator can query the statistics by class. The application class can be
defined in Tools Classes Management Applications. Using this mode can facilitate to query
defined application usage (Details refer to Chapter 12, Section 12.4.1)
To choose this option, click the Mode button and then select By Class. By default, it shows all statistics
of defined application classes, each record contains the following details:
Class The name of application class defined in the Application Class Management
Time The total usage time of that particular application class.
Percent The total percentage used by particular application class.
Table 4.2 Statistics – By Class
Figure 4.2 Application Statistics – By Class
2. By Name
In this mode, it lists in the order of all statistics of application usage with application executable name,
usage of time and its percentage of selected computer (group) or user (group).
To choose this option, click the Mode button and then select By Name.
Figure 4.3 Application Statistics – By Name

3. By Detail
In this mode, it listed in the order of the details of application, not by process. For example, there are
two different versions of MSN program running in different agents, the process name are the same,
called msnmsgr.exe. Using By Detail mode, they are counted as two different versions of MSN.
However, if using By Name mode, the usage time of those two versions will be counted together.
To choose this option, click the Mode button and then select By Detail.
Figure 4.3 Application Statistics – By Detail
4. By Group
In this mode, it analyzes the application and its percentage usage based on selected computer (group)
or user (group). By default, the statistical data are working time and running time.
Figure 4.4 Application Statistics – By Group
To query other application classes usage should be selected from Search Panel Classes field and
click the button , the following windows will popup.
Figure 4.5 Application Classes Select Windows

For example (refer to above figure), to get the statistics of IM and Internet Browser application classes
by specified computer (group) and user (group), the method is selecting the target application class
from left panel, and click the button . Click OK to complete the selection. Finally, click the button
Search to get the result in the Data Panel
Figure 4.6 Application Statistics – By Group by specifying Application Class
Application Statistics not only show the list table, it can also generate charts to present the statistical data.
There are two types of charts: Bar Chart and Pie Chart
Figure 4.7 Application Statistics – Bar Chart
Figure 4.8 Application Statistics – Pie Chart
4.2 Web Statistics

Web statistics provide statistics on users what websites they visited. The statistical data provides reference to
easily understand user web browsing behavior.
Select Statistic Web to query the web usage of computer (group) or user (group) in a given period of time.
By default, it queries today’s statistics of web usage.
The interface of Web Statistics is divided into 4 parts: (1) Computer or User column, (2) Statistical Data Panel,
(3) Chart Panel and (4) Search Panel (see Figure 4.9)
Figure 4.9 Interface of Web Statistics
[Function Button]
Mode – Administrator can select different web statistic view mode. Options include: By Class, By
Detail or By Group
Expand – In By Class view mode, if a web classes have sub-classes, use this button to expand
and view the sub-classes. For group view, expand button can expand the computer group or user
group to view the computers or users within the group. This button will turn grey and be disabled in
detail view.
Table 4.3 Web Statistics – Functional Buttons
There are 3 modes in Web Statistics:
1. By Class
In this mode, System Administrator can query the statistics by class. The web class can be defined in
Tools Classes Management Web. Using this mode can facilitate to query defined web usage
(Details refer to Chapter 12, Section 12.4.2)
To choose this option, click the Mode button and then select By Class. By default, it shows all statistics
of defined web classes. All websites not classified are grouped into a class called Unclassified.
Figure 4.10 Web Statistics – By Class
2. By Detail
In this mode, it listed in the order of all details of website. If the website belongs to one of the web
classes, the format of the representation is Website Identity – Website. For example, a Website
Identity is Google, if www.google.com visited, it listed as Google – www.google.com. If none of any
web classes it belongs to, it shows the URL directly and analyzed by its domain name.
To choose this option, click the Mode button and then select By Detail.
Figure 4.11 Web Statistics – By Detail
3. By Group
In this mode, it analyzes the website and its percentage usage based on selected computer (group) or
user (group). By default, all statistical data is listed
Figure 4.12 Web Statistics – By Group
To query other web classes usage should be selected from Search Panel Classes field and click the
button , the following windows will popup.

Figure 4.13 Web Statistics Web Classes Selection Windows
For example (refer to above figure), to get the statistics of Search Engine, Webmail and Video web
classes by specified computer (group) and user (group), the method is selecting the target web class es
from left panel, and click the button . Click OK to complete the selection. Finally, click the button
Search to get the result in the Data Panel
Figure 4.14 Web Statistics – By Group by specifying Web Classes
Web Statistics not only show the list table, it can also generate charts to present the statistical data. There are
two types of charts: Bar Chart and Pie Chart
Figure 4.16 Web Statistics – Bar Chart

Figure 4.17 Web Statistics – Pie Chart
4.3 Traffic Statistics

The Network Traffic Statistics help Network Administrator to quickly trace the network obstruction problems so
that they can make the appropriate response measures to fix the problems. Network traffic statistics include
both sides of the communications’ network address, ports and bandwidth, such information help Network
Administrators to view the current network status.
Select Statistic Traffic to view the use of network traffic.
The interface of Traffic Statistics is divided into 4 parts: (1) Computer or User column, (2) Statistical Data
Panel, (3) Chart Panel and (4) Search Panel (see Figure 4.18)
Figure 4.18 Interface of Traffic Statistics

[Function Button]
Mode – Administrator can select different traffic statistics view mode: By IP, By Port, By IP
Classes, By Port Classes, By Computer/IP Classes or By Computer/Port Classes
Direction – Traffic directions: Total, Sent or Received
Expand – In by IP classes or by Port classes view mode, if IP / Port classes have sub-classes,
use this button to expand and view the sub-classes. In By Computer/IP classes view or By
Computer/Port classes view, expand button can expand the computer group to view the
computer detail within the group. This button will turn grey and be disabled in IP / Port detail view.
Table 4.4 Traffic Statistics – Functional Buttons
[Search Conditions]
Date / Time Range Common Search conditions: Specified start date, end date, time and range
IP Range Specified remote IP addresses. System Administrator can select the Network IP
classes which are defined in Tools Classes Management Network Address

or directly input the IP address in the IP Range field.
Port Range Specified remote IP ports. System Administrator can select the Network Port classes
which are defined in Tools Classes Management Network Port or directly
input the communication protocol with IP port e.g. TCP:139 in the IP Range field. If
not specified the protocol, by default it is TCP.
Table 4.5 Traffic Statistics – Search Conditions
There are 6 modes in Traffic Statistics:

1. By IP
List the details of remote IP addresses traffic by selecting computer (group) or user (group). By default,
the statistics shows the remote IP address and the corresponding Port/Port Classes traffic statistics: All
(total), TCP (total) and UDP (total).
IP Address This column lists all remote IP address. If IP range is specified from the Search
panel, it only lists the specified IP range
Select from Search Panel IP range to specify the IP range or input the IP
address directly
All (Total) - It represents the total traffic of all ports. By default, the total traffic of TCP and
UDP are also listed. If port range is specified from the Search panel, it only lists all
specified range
- Select from Search Panel Port range to specify the port range
- Click the Direction button to specific the traffic directions: Total, Sent or
Received
Table 4.6 Traffic Statistics – By IP

Figure 4.19 Traffic Statistics – By IP
2. By Port
List the details local IP address traffic by selecting computer (group) or user (group). By default, the
statistics shows the protocol and port used in local IP address and the corresponding IP/IP Classes
traffic statistics: All (total), TCP (total) and UDP (total).
Protocol This column lists all ports with corresponding protocol e.g. TCP: 80 If Port range is
specified from the Search panel, it only lists the specified Port range
All (Total) - It represents the total traffic of local IP address. By default, the total traffic of
Intranet and Internet are also listed.
- Select from Search Panel IP range to specify the IP range or input the IP
address directly
- Click the Direction button to specific the traffic directions: Total, Sent or
Received
Table 4.7 Traffic Statistics – By Port
Figure 4.20 Traffic Statistics – By Port

3. By IP Classes
List the details of IP Classes traffic by selecting computer (group) or user (group). By default, the
statistics shows the IP Classes and the corresponding Port/Port Classes traffic statistics: All (total),
TCP (total) and UDP (total).
Figure 4.21 Traffic Statistics – By IP Classes
4. By Port Classes
List the details of Port Classes traffic by selecting computer (group) or user (group). By default, the
statistics shows the Port Classes and the corresponding IP/IP Classes traffic statistics: All (total),
Intranet (total) and Internet (total).
Figure 4.22 Traffic Statistics – By Port Classes
5. By Computer / IP Classes
List the details of By Computer / IP Classes traffic by selecting computer (group) or user (group). By
default, the statistics shows the Computer and the corresponding IP/IP Classes traffic statistics: All
(total), Intranet (total) and Internet (total).
Figure 4.23 Traffic Statistics – By Computer/IP Classes

6. By Computer / Port Classes

List the details of By Computer / Port Classes traffic by selecting computer (group) or user (group). By
default, the statistics shows the Computer and the corresponding Port/Port Classes traffic statistics:
All (total), TCP (total) and UDP (total).
Figure 4.24 Traffic Statistics – By Computer/Port Classes
Traffic Statistics not only show the list table, it can also generate charts to present the statistical data. There
are two types of charts: Bar Chart and Pie Chart
Figure 4.25 Traffic Statistics – Bar Chart
Figure 4.26 Traffic Statistics – Pie Chart
[Important]
About Traffic Statistics...
Traffic statistics can only be applied to computers mode. It does not support in user mode.

Chapter 5 – Event Log P. 44
Chapter 5 Event Log

IP-guard log the all operation logs from agent computers including user logon, logout, application log, web log,
document operation log, shared document log, printing log, removable-storage log, asset changes log etc.
There are some common functions provided in each log, for example, after selecting one of the log records, right
click to select Print, Print Preview, Export, Delete, View Screen History and Property.
Common Log Function
Print / Print Preview Every page log can print review and print out
Export Export the current or selected page logs to HTML / CSV / XLS format. There are two
options: Records of Current Page and All Matched Records
Delete Right click to select Delete from the log to delete the target log. There are three
options: Selected Records, Records of Current Page and All Matched Records
View Screen History System administrator can view the corresponding screen history of the log. Select one
of the log records, right click to select View Screen History, the corresponding screen
history will display in the viewer.
If no Screen Snapshot policy is set, of course no related history can be displayed.
Property Double click the selected log to view the details of the log
Table 5.1 Common Log Functions
5.1 Basic Event Log

Select LogBasic Events, this basic event log will record the systems’ startup/shutdown, login/logoff, dialup,
Patch scanning and software distribution related information. Also, the corresponding Time, Computer, User and
Description are also recorded. The following table summaries the details of Operating Type:
Operating Type
Startup / Shutdown The operating system startup and shutdown status of agent computers
Login / Logoff Every user login / logoff status
Dialup Every time when the user dialup, the corresponding action will be logged
Patches When System administrator requests patches installation, the related patches will be
installed automatically, those installation statuses such as Patch scanning and
Patch installation will be logged, the details will be showed in the Description column
Deployment When System administrator create software distribution task, it will be executed on
target agent computers. Those tasks will be logged.
Table 5.2 Basic Event Log – Operating Type

Administrator can input time and range, type and description to filter the search result. Input string support wildcard
character.
Search Conditions
Time and Range Input specified date, time and range to filter the search result
Type By default it is set to All, also can select specified types: startup/shutdown,
login/logoff, Dialup, Patched or Deployment
Description Input any contents to query the target log, support wildcard input
Table 5.3 Basic Event Log – Search Conditions
Figure 5.1 Basic Event Log
5.2 Application Log

Select Log Applications, administrator can view all applications start, stop, window change, and title change
login, and logoff event.
Log Types
Start / Stop Log the status of application start and stop
Windows Changes When user changes the application, system records the windows changes log
Title Changes When user uses an application, it may have different windows or titles such as browser
Table 5.4 Application Log – Log Type
Hints:
Notes that Window / Title changes are not logged by default, the settings can be changed through Basic
Policy
Event Log to record window and title changes.

Administrator can input time and range, type in path or window title, and enter specific application or application
class to filter the search result. Input string support wildcard character.
Search Conditions
Path / Title Input the application path or title for part of query conditions
Application Input the application name directly or specified the application class for part of query
conditions
a) input the application name directly
System administrator can input the application name directly e.g. qq.exe or
*game*.exe
b) specified application class
Select the button to specify the application class
Table 5.5 Application Log – Search Conditions
Figure 5.2 Application Logs

5.3 Web Log

Select Log->Web, administrator can view the web browsing log. Web log supports different browsers including IE,
Firefox, Netscape and Opera etc.
Log Contents
Caption Website caption
URL Detailed URL
Table 5.6 Web Log – Log Contents
Hints:
Notes that by selecting one of the web logs, right click to select Open URL to open the web page directly from
the system default browser.
Administrator can input time and range, enter specific URL or web class, and Window Title to filter the search result.
Input string support wildcard character.
Search Conditions
URL Input the target URL or web class, supports wildcard input.
Window Title Input the target windows title e.g. *mail* to query all related webmail log
Table 5.7 Web Log –Search Condition
Figure 5.3 Web Logs

5.4 Document Operation Log

Select Log
Documents to view all document operation logs of the agents.
Document Operation Types
Include create, access, modify, rename, copy, move, delete, restore and upload/send
Table 5.8 Document Operation Log – Document Operation Types
Disk types
Support Fixed, Floppy, CD-ROM, Removable and Network
Table 5.9 Document Operation Log – Disk Types
Log Contents
The document operation log contents include document operation Type, Time, Computer, User, Source
Filename, File size, Path, Disk Type, Application and Caption
Source Filename The file operated by agent computer user
Path The details of file operation path. When user copies, moves, rename the file, the details
of source and destination of the file path are also displayed.
Disk Type The location of the document which may be on the fixed disk, network drive, removable
storage or CD-ROM. When user copies, moves, rename the file, the details of source
and destination of the disk types are also displayed.
Application The application used to operate the file
Caption The caption of the document operations
Table 5.10 Document Operation Log – Log Contents
Backup Document Log

In the document and IM File policies, when these policies are invoked with document backup. The backup
document should be retrieved here (i.e. Document Operation Log). This icon represents the log with the
backup file inside. Double click the log, a button Copy should be placed in the dialogue windows.
Click this button to retrieve the backup document directly.
Table 5.11 Document Operation Log – Backup Document Log

Figure 5.4 Document Operation Log – Property
Administrator can input time and range, select operating type, drive where the document is located, file name, file
size range, and application that opened the file to filter the search result. Input string support wildcard character.
Search Conditions
Operating Type By default, it is set to All. Specified type can be selected from the drop-down menu
including Create, Copy, Move, Rename, Restore, Delete, Access, Modify and
Upload/Send
Drive By default, it is set to All. Specified drive can be selected from the drop-down menu
including Fixed, Floppy, CDROM, Removable and Network
Filename Based on the filename to filter the query. Support wildcard input
Size Specify the file size to query the target document log
conditions
c) input the application name directly
*game*.exe
d) specified application class
Has Backup Check this Has Backup box to query the document log with backup only
Table 5.12 Document Operation Log – Search Conditions

Figure 5.5 Document Operation Log
5.5 Shared File Log

Select Log
Shares, administrator can view log of shared files in the agent that had been operated by others.
Logged operations include create, rename, modify, and delete.
Shared File Operation Types

Include create, modify, rename, copy, delete BUT access, copy and move operations not supported
Table 5.13 Shared File Log – Operating Types
Log Contents
The shared file log contents include document operation Type, Time, Computer, Remote Host, Source
Filename and Path
Remote Host Remote Computers’ IP address
Source Filename The file operated by agent computer user
Path The details of file operation path.
Table 5.14 Shared File Log – Log Contents
Administrator can input time and range, select operating type, file name, and remote computer name or IP address
to filter the search result. Input string support wildcard character.
Search Conditions
Operating Type By default, it is set to All. Specified type can be selected from the drop-down menu
including Create, Rename, Delete and Modify
Name Based on the filename to filter the query. Support wildcard input
Remote IP / Name Specify the remote IP or computer name to filter the query

Table 5.15 Shared File Log – Search Conditions
Figure 5.6 Shared Files Log
5.6 Printing Log

Select Log Printing, administrator can view the printing log of the agent including usage of local printer, shared
printer, network printer, and virtual printer.
Log Contents
The printing log contents include Printer Type, Time, Computer, User, Printing Task, Printer Name, Pages,
Caption and Application
Printing Task Printed document name
Printer Name The printer used to print out the document
Pages The total number of pages
Caption The windows caption when printing
Application The application used to operate and print out the document
Table 5.16 Printing Log – Log Contents
Administrator can input time and range, printer type, printer name, computer name, printing task title, page size
range, and application to print to filter the search result. Input string support wildcard character.
Search Conditions
Printer Type By default, it is set to All. Specified printer type can be selected from the drop-down
menu including Local, Shared, Network and Virtual printers
Printer Specify the printer to filter the query to get the statistics to access the printer usage
Computer Specify the remote IP or computer name to filter the query
Task Specify the document name. Support wildcard input
Pages Specify the pages to filter the query to monitor the printer usage
conditions
e) input the application name directly
*game*.exe
f) specified application class
Table 5.16 Printing Log – Search Conditions
Figure 5.7 Printing Log
5.7 Removable-storage Log

Select Log
Removable-storage to view the log of all agent computers’ removable storage plug-in and
plug-off actions.
Log Contents
The removable-storage log contents include Type, Time, Computer, User, Disk Type, Volume ID, Description
and Volume Label.
Volume ID The volume ID is an unique ID of every removable-storage device, this data can also be
found in Removable-storage class.
Description The details information of the removable-storage device
Volume Label The name of removable drive
Table 5.17 Removable-storage Log – Log Contents
Administrator can input time and range, removable storage name and operation type to filter the search result. Input
string support wildcard character.
Search Conditions
Removable Storage Specified the removable-storage class for part of query conditions. Select the button

to specify the application class
Operation Type By default, it is set to All. Specified removable-storage type can be selected from the
drop-down menu including Plug-in and Plug-out
Table 5.18 Removable-storage Log – Search Conditions
5.8 Assets Change Log

Select LogAsset Changes, administrator can view the asset change log of hardware and software including add,
delete, and change.
Log Contents
The asset log contents include Operating Type, Time, Computer, Type and Description
Operating Type Add, Delete and Change of the asset
Type Identify the change is Software or Hardware
Description The information of asset changes
Table 5.18 Assets Change Log – Log Contents
Administrator can input time and range and asset description to filter the search result. Input string support wildcard
character.
Search Conditions
Type By default, it is set to All. Specified removable-storage type can be selected from the
drop-down menu including Hardware Changes and Software Changes
Operation Type By default, it is set to All. Specified removable-storage type can be selected from the
drop-down menu including Add, Delete or Change
Description Specify the asset description to filter the query. Support wildcard input.
Table 5.19 Assets Change Log –Search Conditions
Figure 5.8 Assets Change Log

5.9 Policy Log

Select Log
Policies, administrator can view the log trigger by policy setting.
Log Contents
The policy log contents include Alert Level, Time, Computer, User, Policy and Description
Alert Level There are three alert levels: Low, Important and Critical. The alert level settings can be
done in each policy
Policy The corresponding policy triggered by agent.
Description The information of triggered policy
Table 5.20 Policy Log – Log Contents
Administrator can input time and range, lowest alert level, policy type, and content to filter the search result. Input
string support wildcard character.
Search Conditions
Lowest Alert Level By default, it is set to All. Specified alert level can be selected from the drop-down
menu including Low, Important and Critical
Policy Type By default, it is set to All. Specified policy type can be selected from the drop-down
menu
Content Specify the policy description to filter the query. Support wildcard input.
Table 5.21 Policy Log – Search Conditions

5.10 System Log

Select Log
System, administrator can view the server start and stop status, illegal intrusion, and agent
connection errors.
Administrator can input time and range and content to filter the search result. Input string support wildcard
character.
Hints:
In case of any agents cannot connect to IP-guard server, System administrator can check this System
log to find out the reasons.
Figure 5.9 System Logs

Chapter 6 Policy P. 56
Chapter 6 Policy
6.1 Policy Introduction

Administrator can limit the use of computer and network resource on agent computer by setting policies to control
staffs’ computer usage and improve productivity.
Common Policy Properties
Name This is user-defined name to descript the policy. It is irrelevant to the actual function of the
policy. When adding a new policy, the system will add a default name to the policy and
administrator can change it later
Time This is time range that the policy is effective. It can be self-defined time type. Time types are set
in Tools Time Types. If no suitable time type available, select Custom and set the time range
from the popup time matrix.
Mode After satisfying the policy conditions, there are some modes can be selected to be executed:
Block, Allow, Inaction and Ignore.
Allow: Allow to perform an operation. According to the hierarchy (user policy has higher priority
than computer policy; self policy has higher priority than group priority; policy on top has higher
priority than the policy below), when a policy found in higher priority, it will be executed and the
policies in lower priority will be ignored.
Block: Block an operation. According to the hierarchy, policy in higher priority is executed and
the policies below it are ignored.
Inaction: Neither allows or block an operation, but it can trigger events such as warning or alert.
According to the policy matching principal, once the current Inaction policy completed, the
following policies will not be executed. For example, the first policy is setting the mode for USB
device as Inaction and the second policy is prohibiting USB device. When USB device is
plugged in, the first policy matched. Since the mode is Inaction, it will not be blocked but the
following second policy will not be matched.
Ignore: Neither allows or block an operation, but it can still trigger events such as warning or
alert. According to the policy matching principle, system continues to search the following
related policies. For example, the first policy is setting all *.doc with Ignore mode and alert; the
second policy is prohibiting copy *.doc files. When accessing the doc files, the first policy
matched (i.e. alert popup) and then the following second policy will also be matched too (i.e.
determine the accessing action is copy or not. If it is copy, action prohibited.
Action While the policy is executing, there are 3 types of actions are also taking action: alert, warning,
and lock computer.
Alert: When a matched policy with alert option is executed, the console can receive a popup
message to alert administrator. The popup alert can be set from ToolsOption Real Time

Alert
Popup Bubble to set rather to have popup alert bubble. There are three types of alert:
Low, Important, and Critical. Meanwhile, the server will record the alerts and can be viewed
from policy log or alert log.
Warning: When a matched policy with warning option is executed, a dialog box will pop up on
the agent computer. The content of the warning message can be set in each policy.
Lock computer: When a matched policy with lock computer option is executed, the agent
computer will be locked. To unlock, select from toolbar Control Unlock or highlight the target
agent from the network tree and then right click to select from the menu Control Unlock
Expiring By default, the expiry date setting is Always. In other words, the policy always keeps active,
Time never expired.
A policy will always be effective before its expiry date. Click button to set the expiry date. In
the Setting windows, check the Apply and input the expiry time. The system does not allow
user to set expire date earlier than the current date. If the policy is expired, the fonts in the policy
will be displayed in dark grey and the Expiring Time will be displayed in red.
Only Offline When no communications between server and agent is over 3 minutes, it indicates that agent is
in offline status. The policy will only be effective when console determines the agent is in offline
status.
When should apply this option is: System administrator may apply different policies for
notebook users when it is for business trip, office & home uses or in case the network cable
plug off.
Table 6.1 Common Policy Properties
Priority Matching for Policy

Policy adopted mechanism is similar to Firewall, each goal can be combined from a number of policies and then
matched in accordance with their relationships. At the same time, different computers (group) or users (group)
inherit their parents’ policies.
Function of Policy Buttons
New, click this button to add a new policy
Up, move up selected policy
Down, move down selected policy
Delete, delete selected policy
Restore, cancel new added policy or any modified settings
Save, click this button to save all new added or modified settings
Indicates that the policy mode is “allow”
Indicates that the policy mode is “block”
Indicates that the policy mode is “ignore”

Indication that the policy mode is “inaction”
Indicates that the policy with alert setting
Indicates that the policy with warning setting
Indicates that policy with lock computer setting
Indicates that policy with expiring time setting
Table 6.2 Policy Functional Buttons
[Important]
Key Concept: Priority Matching for Policy
- System administrator can apply policies to the whole network, group, computer and user levels. According to the
hierarchical mechanism, their accordance of priorities is: User Policy > Computer Policy > Group Policy > The
Whole Network Policy
- The inherited policy is indicated as light green color . The property fields related to string input are all
supported by wildcard (each string up to 3 wildcards) and multiple inputs separated by ; and ,

6.2 Basic Policy

Through the Basic policy can regulate the computer operation rights, also restrict the end users not easily to change
the system settings to prevent malicious destroy and strengthen the security.
To make the Basic policy work is to amend the system registry. Basic policy and Device policy are different from
other policies, they are state keeping policy, not a real-time invoked policy.
Basic policy supports: Control Panel, Computers Management, System, Network, IP/MAC Binding and ActiveX
controls
Control Panel
Control Panel All Control Panel’s functions
Modified Display Properties Restrict users to change the theme, desktop, screen saver and
appearance
Add printers Restrict user to add printers
Delete printers Restrict user to delete printers
Fast switching user in XP Restricted in Windows XP only
Computers Management
Device Manager Restrict user to use Device Manager
Disk Management Restrict user to use Disk Management
Local users and groups Restrict user to use Local users and groups
Service Management Restrict user to use Service Management
Other computer Restrict user to use: Event Viewer, Performance Logs and Alerts and
Managements Shared Folders which located in Computers Management
System
Task Manager Restrict user to use Task Manager
Regedit Restrict user to use Regedit
CMD Restrict user to use CMD. For Windows 98, it is command, others are
cmd
“Run” in registry If the mode is block for this option, the process under “Run” will not be run
when OS is starting up. Log off or restart is required for effective
“RunOnce” in registry “RunOnce” means that the process only run once when OS is starting up,
it will not be run again in the next startup. If the mode is block for this
option, the process under “RunOnce” will not be run. Log off or restart is
required for effective.
Network
Modify Network Property Restrict user to modify the network property. The button Properties will be
disable in the LAN Status windows
Display “Network Places” If the mode is block, My Network Places will be hidden. Log off or restart
is required for effective
Modify Internet Options Restrict user to modify Internet Options settings
Default Netshare If the mode is block, the default Netshare will be blocked
Netshare If the mode is block, the user cannot share folders or files
Add Netshare If the mode is block, the user is not allowed to add Netshare
IP/MAC Binding
Change IP/MAC Property - Using this option to prohibit user to change the IP settings. Once the
prohibited policy is set, the current settings of IP/MAC are saved. If any
changes found, it will be resumed to reserved IP/MAC settings.
- if required to change IP, the prohibited policy should be deleted first
ActiveX
Chat ActiveX Restrict user to use chat ActiveX
Media ActiveX Restrict user to use Media ActiveX. Generally this kind of ActiveX is
applied for playing music or video on Internet. Prohibit this option to stop
user listening or watching online media
Game ActiveX Some online games may require installing its ActiveX. Prohibit this option
to stop user playing online game
Flash ActiveX This ActiveX is required for playing FLASH. Prohibit this option to make
the FLASH file cannot be played properly
Others
PrintScreen keystroke To block the use of PrintScenne Keystroke
System Restore To prevent user to restore system back from agent to non-agent state.
Using this option to prohibit the system restore function
Windows Automatic Updates To block the function of the use Windows Automatic Updates
Table 6.3 Basic Policy
Basic Policy: Example 1

Requirements:
IP settings cannot be changed by end-user. However, it should be allowed when the computer is
out of office for business trip.
Policy (1): Add a policy at The Whole Network level to block Change IP/MAC Property
Policy (2): Add another policy at the target computer (group) level to allow Change
IP/MAC Property with option Only offline checked
Result:
According to the policy matching mechanism, the second policy (2) should have higher priority. So, the
second policy will be matched first – when the computer determined as offline status, the policy (2) will be
invoked and the user should be able to change the IP settings. However, if the computer determined as
online status, obviously the conditions specified in policy (2) not satisfied, then another policy (1) will
continue be matched. As the condition satisfied, policy (1) is invoked, the user should not be able to
change the IP settings.
[Important]
Basic Policy: Functions Only effective for Computer (group) settings
The following functions are only effective for Computer (group) settings: Change IP/MAC Property, System
Restore and Netshare

6.3 Device Control Policy

The device control policies support the followings: Storage, Communication Device, Dial, USB Device, Network
Device and other devices.
Storage
Floppy Floppy Drive Control, Cannot use floppy if it is prohibited
CDROM DVD/CD-ROM Drive Control
Burning Device The burning disks action, but the device still can read
Tape Tape drive Control
Moveable Device Includes USB Flash drive, removable drive, memory stick, smart card, MO
and ZIP drive control
But not includes the device with IDE, SCSI and SATA interface
Communication Device
COM COM Ports Control
LTP LTP Ports Control
USB Controller USB Controller Control
SCSI Controller SCSI Controller Control
1394 Controller 1394 Controller Control
Infrared Infrared device Control
PCMCIA PCMCIA Card Control
Bluetooth Bluetooth device Control
MODEM Modem device Control
Direct Lines Direct connection control between two computers using USB cable , COM
port or Serial cables
Dial
Dial-up Connection Dial-up Connection Control
USB Device
USB Keyboard USB Keyboard Control
USB Mouse USB Mouse Control
USB Modem USB Modem Control
USB Image Device USB Image Device Control such as Webcam, Digital Camera and Scanner
USB CDROM USB CDROM Control
USB Storage USB Storage Control
USB Hard disk USB Hard disk Control
USB LAN Adapter USB LAN Adapter Control
Other USB Devices Control other USB devices not mentioned as above
Network Devices
Wireless LAN Adapter Wireless LAN Adapter Control
PnP Adapter (USB, PCMCIA)

Virtual LAN Adapter Virtual LAN Adapter Control
Others
Audio Audio, video and game controller control
Virtual CDROM Virtual CDROM Drive Control
Any new devices Any new devices plug-in. if the mode is block, all new devices cannot be
used
Table 6.4 Device Policy
Device Control Policy: Example 1

Requirements:
Some companies’ policies not allow staff listening music or playing online game during office
hours. In this case, System administrator can set a policy to prohibit the use of Audio
Policy (1): add a policy to block Audio in Device Policy and set the effective time is
Working Time.
Figure 6.1 Device Policy – Example 1 Property
Device Control Policy: Example 2

Requirements:
To prevent some important files leakage, System administrator can set a policy to prohibit the use
of Burning devices, removable device
Policy (1): add a policy to block some Storage (Floppy, CDROM and Moveable Device),
Communication (Bluetooth as File transfer between local computer and Mobile
Phone/PDA may be done through Bluetooth) and USB devices (USB Storage
and USB Hard disk) and set the effective time as All Day
Figure 6.2 Device Policy – Example 2 Property

6.4 Application Policy

Many Enterprises prohibit their staff to install their own application software such as BT, chatting and online games
software. Application policy control can limit the use of unwanted applications.
To add a policy, by default, the application is <All>. There are two methods to specify the application:
Figure 6.3 Application Policy
1. Direct Input Application Name

In the Application Setting windows, click the button to input the application name directly e.g.
thunder.exe. If the user changes the application name to thunder123.exe, it makes the policy not
effective anymore because the input only matched with a string. To avoid this problem, use the
following method 2.
2. Select from Application Class

In the Application Setting windows, click the button and the Application Class Selection
windows popup. Check the application classes you want to control. If the mode is block, even the
user changes the application name later, the policy is still effective. (How to customize the
Application Class please refer to Chapter 12.4.1)
Caution:
Application Policy Warning
Prohibit all applications will cause many processes terminated immediately once the policy applied. Warning
message will be given before decided to block all applications.
Figure 6.4 Application Policy Warning

6.5 Web Policy

Web Policy effectively controls user to access websites. System administrator can set the web policies to control
user to access some prohibited websites.
There are two methods to specify the website:

1. Direct Input
In the Web Setting windows, click the button to input either a complete URL e.g. www.google.com or
wildcard input e.g. *mail*, *game* etc
2. Select from Web Classes

In the Web Setting windows, click the button and the Web Class Selection windows popup. Check the web
classes you want to control. (How to customize the Web Class please refer to Chapter 12.4.2)
Web Policy Example

Requirement:
To control user not access prohibited websites, System administrator can set a web policy to prohibit
some websites or only allow accessing specified website. The following policies only allow accessing
specified websites.
Policy (1): Add a policy to block <All> websites first
Figure 6.5 Web Policy – Example 1: 1st Policy
Policy (2): Add another policy to allow specified (e.g. defined internal web class) website
Figure 6.6 Web Policy – Example 1: 2nd Policy

6.6 Screen Snapshot Policy

Screen snapshot function can record all operations behavior in agent computers. By default, system would not
record anything as the data size is quite large, System administrator can base on their needs to set a policy to
record the screen snapshot.
Policy Properties:
Mode Record or Not Record
Application By default, it is <All>. It means all screen snapshot will be recorded based on the interval
setting. However, if only required to capture specified applications e.g. Outlook, IM
applications, here the System administrator can select the target applications.
Interval (Sec) By default, the interval setting is 15 seconds. It means system will take a snapshot every 15
seconds. The valid interval range is from 1 to 999 and only enabled under Record mode.
Table 6.5 Screen Snapshot Policy Properties
Screen Snapshot Policy Example

Requirements:
Only capture some important applications such as OUTLOOK and IM applications used by end-users
Policy (1): Add a policy to record specified applications {Email} and {IM} with interval settings 2
seconds
Figure 6.7 Screen Snapshot – Policy Example
[Important]
Be careful the interval setting and available hard disk storage space
- The smaller the interval is set, the larger data size of the screen snapshot history. System administrator should
estimate the total size of snapshot and prepare the sufficient hard disk storage space to save the snapshot
history.
- Typical reference: The data size is about 42MB for one agent with Interval setting (all applications) 15s running 8
hours per day

6.7 Logging Policy

By default, system has a preset policy to log all logs except Windows Title. Depends on different Enterprises
requirements, System administrator can add a policy to uncheck some logs that are not require to log.
Policy Properties:
Mode Record or Not Record
Startup/Shutdown Startup/Shutdown log (found in Basic Event log)
Login/Logoff Login/Logoff log (found in Basic Event log)
Dial Dial log (found in Basic Event log)
Policy Control Policy alert log
Hardware Changes Hardware changes log
Software Changes Software changes log
Application Application usage log. System administrator can set a policy to not record
application usage log
Visible It means the application with windows
Window
Application System administrator can specify applications, only the specified applications will be
logged. The defined application classes can be applied here Supports wildcard
input.
Window Title Change By default, this is not recorded. System administrator can set a policy to log the
changes based on different applications (optional)
Application System administrator can specify applications, only the specified applications with
window title changes will be logged. The defined application classes can be applied
here Supports wildcard input.
Web Web browsing log. System administrator can set a policy to not record web browsing
log
Website Input the website manually, support wildcard input. The defined web classes can be
applied here
Document Document log. System administrator can select to record or not record certain
document type logs to make sure that all logs are useful for future tracing.
Disk Type Includes: Fixed, Floppy, CDROM, Removable, Network and unknown disk types.
For example, set a policy to not record any file operations on fixed disk
File Name Set to record or not record specified filename. Supports wildcard input e.g. not
record *.txt ；*.log
Application Application for file operations
Printing Printing log
Printer Type Select to record or not record specified printer types
Application Application for file operations
Shared Files Shared files log
File Name Shared file name. Support wildcard input.
IP Range IP Range for remote access agents’ shared files. System administrator can set a
range to not record those IP ranges’ access operations.
Mail Log the email contents. Control policies can be set to record or not record the email
Sender Email sender address. Supports wildcard input.
Recipients Email recipient address. Supports wildcard input.

Mail Size If it is set, it means if email is over the specified size will not be logged
(>=KB)
Not Record This option only enabled under the mode Record. If it is checked, the email
Attachment attachments will not be logged. In the Console (Monitoring Mail), the properties of
email will tell you if it has attachments, however, cannot be retrieved.
Instant Message The instant message conversation contents. System administrator can select which
IM applications are targeted to log
Application Statistics Application usage data
Web Statistics Web browsing data
Traffic Statistics Network Traffic data
Table 6.6 Logging Policy Properties
Logging Policy Example

Requirement:
Only log all incoming and outing emails without attachments
Policy (1): Add a logging policy to not record email attachments.
Policy Name: Not record email attachments
Mode: Record
Mail, Send, Receive and Not Record Attachment: checked
Figure 6.8 Logging Policy – Policy Example

6.8 Remote Control Policy

With remote control policy, we can control the agent computers that can be controlled remotely or not.
There are two controls in Remote Control Policy: Remote Control and Remote File Transfer
Policy Properties:
Remote Control This option is only enabled under the mode Allow. If checked, it represents that all
remote control access rights must be granted by agent side. If not checked, it
represents that the remote control access right can be granted by agent or using
pre-defined password methods to process the remote control
Manager Name Target to control the logging on System administrator e.g. can limit some administrator
that cannot remote control specified agents. Administrator accounts can be created
from Tools Accounts…
Console IP address Limit the Console within specified IP range to process remote control actions.
If the input is .0.0.0.0 – 255.255.255.255, or blank, or invalid IP range, all are treated
as all IP address and using <All> to represent.
Console Name Limit the Console with specified Computer Name to process remote control action.
Table 6.7 Remote Control Policy Properties
Notices that the Manager Name, Console IP address and Console Name support symbol ; * and , as separator to
allow multiple settings

6.9 Alert Policy

Alert policy is used to monitor the changes from hardware, software and other system settings, any changes system
will give alert to System administrator in real time. This facilities the System administrator to understand the real
time situation of each computer in the network and make appropriate measures to increase the maintainability.
Alert Policy includes the following alert function: Hardware change, Plug in, Plug off, Plug in Storage Device, Plug
off storage Device, Plug in communication device, Plug off communication device, Software changes, System
service change, Startup change, System time change, Computer name change and Network configuration change
Policy Properties:
Hardware change Any hardware installed or removed alert
Plug in External devices plug-in alert, also record the device
name
Plug off External devices plug-off alert
Plug in storage device External storage device plug-in alert, also record the
device name
Plug off storage device External storage device plug-off alert
Plug in communication device External communication device plug in alert, also record
the device name
Plug off communication device External communication device plug off alert
Software changes Any software installed or removed alert
System service change Any system services installed or removed alert
Startup change Any system startup tasks added, deleted or changes alert
System time change Any System time changes alert
Computer name change Any computer name changes alert
Network configuration change Any network configuration changes alert
Table 6.8 Alert Policy Properties

6.10 Bandwidth Policy

Traffic policy is used to control the network bandwidth to avoid malicious use causing the network congestion. Also,
the bandwidth can also be controlled based on the specified network port.
Note that traffic policy is only effective for Computer (group) but not for User (group).
Policy Properties:
IP Range Set the Remote IP address range. By default, it is set <All>. System administrator can add
the specified IP range manually or selected from defined Network Address class
Port Range By default, it is set <All>, the default settings include TCP:0-65535; UDP: 0-65535; ICMP.
System administration can add the specified Port range manually or selected from defined
Network Ports class.
Direction The network bandwidth direction. Traffic (Sent) means from agent to remote computer, vice
versa. Total Bandwidth = Traffic (Sent) + Traffic (Received)
Limited Speed To limit the bandwidth speed, unit is KB/s. This is only enabled under Limited Traffic mode
Table 6.9 Traffic Policy Properties
If the mode is Limited Traffic with specified IP range, port range and direction which is over the limited speed, the
agent will be temporarily stop to download or upload until the speed is lower than the specified limited speed.
If the mode is Ignore with no other actions specified, the limited speed has no effective. If the IP range, port range
are set; and the user actions such as Alert, Warning or Lock Computer are specified; when the speed is over,
those actions will be invoked but the speed will not be limited.
Traffic Policy: Example 1
Requirements:
Set a bandwidth policy to control the Internet traffic
Policy (1): Add a traffic policy to control the traffic
Policy Name: Limit the agent traffic
Mode: Limited Traffic
IP range: Internet
IP port: All
Direction: Traffic
Limited Speed: 20 k/s
Traffic Policy: Example 2

Requirement:
Set a bandwidth policy to prohibit FTP download
Policy (1): Add a traffic policy to prohibit FTP download
Policy Name: Prohibit FTP download
Mode: Limited Traffic
IP range: All
IP port: TCP:21
Direction: Traffic
Limited Speed: 0 k/s

6.11 Network Policy

Network policy can effectively control the communications between agent computers and other illegal computers,
also, some malicious network ports or download ports can be blocked to prevent the virus attack.
Notes that network policy is only effective for Computer (group) but not User (group)
Policy Properties:
Direction 3 options: Both, Out or In
Outbound and inbound relative to the agent computer i.e. if the
agent computer takes the initiative to connect other computers, it
represents outbound
Port Range By default, it is set <All>, the default settings include TCP:0-65535;
UDP: 0-65535; ICMP. System administration can add the specified
Port range manually or selected from defined Network Ports class.
IP Range Set the Remote IP address range. By default, it is set <All>. System
administrator can add the specified IP range manually or selected
from defined Network Address class
Remote is Agent Determine the remote connection computer is agent or not. The
following options are only enabled when this option is checked
Belong to the same group The same group means the current agent belonging group, here not
included the parent group or the following subgroups
Belong to the selected group The selected group means the control between agents and selected
group agents. The following 2 options (Group of agent and Include
subgroup) are only enabled if this option is checked.
Group of agent Specify the belonging group of remote computers. The following
option (Include subgroup)is only enabled if this is specified.
Include subgroup Check this option to specify to include subgroup or not
Table 6.10 Network Policy Properties
Network Policy: Example 1
Requirements:
To prohibit user accessing website and FTP download
Policy (1): Add a Network policy to block the ports 80 and 21

Policy Name: Block the ports 80 and 21
Mode: Block
IP port: TCP:80, TCP:21
IP range: All

Requirements:
In the Enterprise, there are some important departments which may have many sensitive data.
However, to facilitate the staff workflow, they may use net share to share the working files. In this
case, how to protect these departments’ shared resources away from other departments’ illegal
access
Policy (1): Add a Network policy to block the IP range Intranet first
Policy Name: Block all intranet communications

Mode: Block
IP port: All
IP range: {Intranet}
Figure 6.9 Network Policy – Policy Example 1: 1st policy
Policy (2): Add a Network policy to allow remote is agent + Belong to the same group
Policy Name: Allow communicating with the remote is agent & belong to the same group
Mode: Allow
IP Port: All
IP Range: All
Remote is Agent: Checked
Belong to the same group: Checked
Figure 6.10 Network Policy – Policy Example 1: 2nd policy

In practice, the Network policy can combine with the use of Intrusion Detection to prevent
external/illegal computers communicating with internal computers

For the enterprise computers installed with agent, network policy should be set to allow only
communicating remote is agent. This policy prevents some external computers accessing the internal
enterprise computers.
For the enterprise computers not installed with agent, System administrator can enable the Intrusion
Blocking function with set some specified computers as Protected. This function will block all
communications between Illegal (all other external computers are treated as illegal which are not
listed in the Intrusion Detection windows) and Protected computers. Details of Intrusion Detection
function please refer to Section 10.

6.12 Mail Policy

Mail policy is used to prevent Enterprise internal information/data leakage through sending email.
Mail policy is used to control outgoing email but cannot control incoming email. Also, IP-guard cannot control
webmail and Lotus emails whatever is incoming or outgoing.
Notes that mail policy is only effective for computer (group) but not user (group)
Policy Properties
From Control the sender email address. Support wildcard and multiple inputs, use , and ; as
separators
To Control the recipients’ email address including CC and BCC email addresses. Input rules are
same as Sender
Subject Control the email subject. Input rules are same as Sender
Has attachments Control the email with/without attachments. If this option is checked, it means the control is
only effective for email with attachment. If this option is unchecked, it means the control is
effective for all emails whatever the email has attachments or not.
Attachment Control the email with specified attachment name. Input rules are same as Sender
Mail size Control the email with specified size. By default, it is set to 0 which represents all. Input the
(>=) mail size with >= value for conditional control
Table 6.11 Mail Policy Properties
Mail Policy: Example 1

Requirements:
Some enterprises may limit the sender, only allow staff using internal email account to send email, others will
be prohibited
Policy (1): Add a Mail policy to block all emails

Policy Name: Block all emails
Mode: Block
Figure 6.11 Mail Policy – Policy Example 1: 1st policy

Policy (2): Add another Mail policy to allow specified sender to send emails out.
Policy Name: Allow @teclink.com.hk only
Mode: Allow
Sender: *teclink.com.hk*
Figure 6.12 Mail Policy – Policy Example 1: 2nd policy
Mail Policy: Example 2

Requirements:
All Enterprises must not allow staff communicating with competitors, IP-guard can block all outgoing emails
which the recipients are competitors
Policy (1): Add a Mail policy to block all emails which the recipients are competitors
Policy Name: Block emails to send to competitors
Mode: Block
Alert: [optional]
Warning: [optional]
Recipients: *yahoo*
Figure 6.13 Mail Policy – Policy Example 2

6.13 IM File Policy

IM Policy is used to control the communications using IM tools and monitor/control all outgoing files sent through the
IM tools to prevent information leakage through the IM channels
The following IM tools are supported to limit the outgoing files sent through IM tools: QQ, MSN, SKYPE, TM, UC,
RTX, Yahoo!, POPO, ALI, ICQ etc.
Policy Properties:
File Name Specify what files are controlled. Support wildcard input, using ; or , as separators
Limited Size (>=KB) Only enabled under the block mode. Used to limit the outgoing file size. Input range:
0 – 100000 (KB)
Backup If checked, all outgoing files will be backup. The backup files can be retrieved from
Event log Document, check the option has Backup and select the operating type
is Upload/Send for faster searching
Minimum Size If Backup is checked, the file size can specify to decide the file will be backup or not. If
(>=KB) out of the specified range, the file will not be backup
Maximum Size
(<=KB)
Table 6.12 IM Policy Properties
IM File Policy: Example 1

Requirements:
Some Enterprises may allow staff using IM tools for communications. However, they are also
afraid that some information is sent out through these tools. Using IM policy to prohibit user to
send files out and backup all trial outgoing files
Policy (1): Add an IM File policy to backup all outgoing files

Policy Name: Backup all outgoing files
Mode: Allow
Figure 6.14 IM Policy – Policy Example 1: 1st Policy
Policy (2): Add another IM File policy to block all outgoing files with specified file extensions
Policy Name: Backup all outgoing files with specified file extensions
Mode: Block

Alert: [optional]
Warning: [optional]
File Name: *doc*, *pdf*, *zip*, *rar*, *jpg*
Figure 6.14 IM Policy – Policy Example 1: 2nd Policy

6.14 Document Operation Policy

Document Control Policy is used to control and limit the agent users accessing confidential information or assign
different rights to different agent users. Also, the backup function prevents some important files are deleted
maliciously or by human error
Policy Properties:
Operating Type There are 3 kinds of operating types separated: Read, Modify and
Delete
- allow Modify means also allow to Read
- allow Delete means also allow to Read and Modify
Read Read files
Modify Includes all operations expect read and delete, i.e. create, rename,
modify, copy, move and restore.
Delete Delete files
Disk Type By default, it is set to <All>, Press Ctrl + A to select all or none.
File Name - Specify the required control filename, also can input the folder path
e.g. E:\work\*, it represents all files under this work folder take effective
of that particular policy.
- Support wildcard input, using ; and , as separators for multiple inputs
Backup before modify - Backup files before modify
- This option is only enabled when Modify is checked
Backup when copy/out to - Backup files when copy/cut to specified disk
Backup when copy/out from - Backup files when copy/cut from specified disk
Backup before delete - This option is only enabled when Delete is checked
Minimum Size (>=KB) If the above Backup options are checked, the file size can specify to
decide the file will be backup or not. If out of the specified range, the
Maximum Size (<=KB)
file will not be backup
Application Specify the document operations done on application software
Table 6.12 Document Policy Properties
Document Operation Policy: Example 1

Requirements:
Some important files/folders from shared network drive are required to restrict not all users can modify or delete the
files
Policy Settings:
Policy (1): Add a Document Control policy to block the operating types: modify / delete to specified network shared
drive
Policy Name: Cannot modify / delete \\network_path\*
Mode: Block
Alert: [optional]
Warning: [optional]

Operating types: check modify, delete

Disk type: Network
File Name: \\network_path\*
Figure 6.15 Document Policy – Policy Example 1
Figure 6.16 Document Policy – Policy Example 1 Warning message
Figure 6.17 Document Policy – Policy Example 1 Alert message

Document Operation Policy: Example 2

Requirements:
Similar to the Example Policy 1, however, to facilitate the network shared resources, some staff is
allowed to modify/delete files/folders from shared network drive but System administrator is afraid
that some files are deleted maliciously or by human error. In this case, backup options should be
checked in a document control policy.
Policy Settings:
Policy (1): Add a Document Control policy to allow the operating types: modify / delete to specified
network shared drive
Policy Name: Backup files before delete
Mode: Allow
Alert: [optional]
Warning: [optional]
Operating types: check modify, delete
Disk type: Network
File Name: \\network_path\*
Backup before delete: checked.
All backup files can be retrieved from Event Logs Document
Figure 6.18 Document Policy – Policy Example 2 Document Operation Logs
Caution:
Be careful of Backup Option
If any Backup options are checked, it will cause the volume of backup data quite large. We strongly recommend
the System administrator should be careful when designing their policies with backup options. Enough hard disk
spaces should be ready for storing the data and keep to backup the data regularly.

6.15 Printing Policy

Printing policy is used to control the use of different kinds of printers such as local, shared, network and virtual
printers to prevent the information leakage.
Policy Properties:
Printer Type 4 kinds of printer types: Local, Shared, Network and Virtual Printer (e.g. PDF creator)
Printer description Set the printer name. System administrator can specify the internal network printers
e.g. \\server\* represents all printers in \\server
Application Specify the application used for printing out
Record Printed Image Record the printed out document
Table 6.13 Printing Policy Properties
Printing Policy: Example 1

Requirements:
Some Enterprises are afraid that their staff brings their own mini-printers back to office to print out
confidential information/data
Policy Settings:
Policy (1): Add a Printing policy to block all local printers
Policy Name: Block all local printers
Mode: Block
Printer Type: Local Printer
Figure 6.19 Printing Policy – Policy Example 1: 1st Policy
Policy (2): Add another Printing policy to allow specified server’s printers
Policy Name: Allow specified server’s printers
Mode: Allow
Printer Type: Shared Printer, Network Printer
Printer description: \\192.168.0.72\*

Figure 6.20 Printing Policy – Policy Example 1: 2nd Policy

6.16 Removable-Storage Policy

To prevent information leakage through removable devices, System administrator can apply removable-storage
policy to assign different rights to removable storages. Also, the files can be encrypted when writing to the
removable storages, only authorized computer agents can decrypt the files.
To manage specified removable storages, go to Tools Classes Management Removable-Storage or refer

to Section 12.4.3 to see how to custom the Removable-storage classes
Policy Properties:
Read - free to read any files from removable storages
- The following 3 options (i.e. Decrypt when reading, Write and Encrypt
when writing) are enabled when this is checked
Decrypt when reading - this option is only enabled when Read is checked
- the files are only decrypted using Explorer.exe to copy files from
removable storage to local or network disks. Using other application
programs to read the encrypted files cannot be decrypted
Write - free to write any files to removable storages
- when the action Write is prohibited, any files cannot be copied or saved
to removable storages, also, all files in the removable storages cannot be
deleted or renamed.
Encrypt when writing - this option is only enabled when Write is checked
- Prohibit any application programs to copy any files to removable storages
except using Explorer.exe
Removable Storage By default, it is set to <All>.To specify removable storages, corresponding
classes must be selected (Please refer to Section 12.4.3 about
Removable-storage class management)
Table 6.14 Removable-storage Policy Properties
Removable-storage Policy: Example 1

Requirements:
How to control users that only can use company’s provided removable devices?
Policy Settings:
Policy (1): Add a Removable Storage policy to block all unclassified devices
Policy Name: Block all unclassified devices
Read: unchecked
Removable Storage: select {Unclassified} class

Figure 6.21 Removable-storage Policy – Policy Example 1: 1st Policy
Policy (2): Add another Removable Storage policy to allow approved class removable-devices
Policy Name: Allow Read/Write for approved class device only
Read: checked
Write: checked
Removable Storage: select {approved} class
Figure 6.22 Removable-storage Policy – Policy Example 1: 2nd Policy
Caution:
Priority between Document Control Policy and Removable-storage Policy
If both document control policy and removable-storage policy are applied at the same time, document control
policy will be executed first and then removable-storage policy. For instance, in removable-storage policy, a
policy allows reading/writing from removable storage with encrypt function; while in document control policy, a
policy prohibits all word document to copy to removable disk. The resulting execution is not allowed copying
any word documents to removable disk but other files are allowed copying to removable storage with
encryption.

Chapter 7 Monitoring P. 85
Chapter 7 Monitoring
7.1 Instant Message Monitoring
System administrators are able to monitor Instant Message history of Agent computers by selecting
Monitoring
Instant Message. Supported instant message tools include: Tencent QQ, TM, MSN Messenger, ICQ
(Not support web-based ICQ yet), Yahoo! Messenger, Sina UC, 163 POPO (outgoing message only), Skype
(support both since v3.0.2108), Tencent RTX, Lotus Sametime, and Alibaba AtiTalk.
Figure7.1 Instant Message
The Instant Message log includes: IM tools, Computer, Local user, Contact User, Begin Time, End Time, no. of
Statement and the Instant Message contents
IM Tool Show which IM tool is used

Computer Show the computer name
Local User Show the IM login account
Contact User Show the another chatting party’s user account
Begin Time Show the start time of chat
End Time Show the end time of chat
Statement Show the total numbers of chat statement
IM Content Show the details of IM contents with recorded time
Table 7.1 IM Log Contents
Save IM Contents
To save the IM contents, select the desired records (press Ctrl for multiple selections) and then right click to select
Save As HTML File to save the IM contents in htm or html format. If multiple records are selected, each one will be
saved in individual file.

Search conditions
Tool By default, it is set to All. To specify IM tool can select from the drop down menu
User ID or Nickname Query the IM contents with specified either local user ID (or nickname) or another party’s
account ID (or nickname)
Content Query the IM contents with specified the keywords input e.g. *mail* The input contents
will be highlight with red color in the results
Table 7.2 IM Search Conditions

7.2 Email Monitoring

Email contents can be logged from every agent. Support email types: Normal mail, Exchange mail, Web mail and
Lotus mail. Note that only normal and Exchange mail types can log all incoming and outgoing emails, web mail and
Lotus mail types can only log the outgoing mail.
Figure 7.2 Mail Monitoring
Email contents include: Send/Receive, Subject, Sender, Recipients, mail content, attachment and size.
Send/Receive represents the mail is outgoing email while represents the mail is incoming email
Subject Subject of email
Sender Sender’s email address
Recipient Recipients’ email address including CC and BCC email address, the details can be
reviewed in the property windows
Attachment represents the mail has attachment. By default, system will backup all email
attachments (System administrator can add a Logging policy to not backup the attachment,
details please refer to Section 6.7). Click button to retrieve the attachments.
Size Email size
Content Select one of the email first, the details will be showed at the bottom part.
Table 7.3 Mail Log Contents
Save emails
To save the email contents, select the desired records (press Ctrl for multiple selections) and then right click to
select Save As EML File to save the email contents in eml format. If multiple records are selected, each one will be
saved in individual file.

Search Conditions
Type By default, it is set to All. To specify email type can select from the drop down menu
Send/Receive By default, it is set to All. Or either query send or receive only
Email address Query specified email address
Subject Query email with specified keywords input about the email subject
Content Query the email contents with specified the keywords input e.g. *mail* The input contents
will be highlight with red color in the results
Attachment If this option is checked, all email with/without attachment will be queried.
If this option is not checked, only email with attachment will be queried.
Attachment name: Query email with specified keywords input about the attachment
Size Query email with specified email size range
Table 7.4 Mail Search Conditions

7.3 Real-time Screen Snapshot

System administrator can monitor and track the screen snapshot of a computer/user by selecting
Monitoring
Screen Snapshot.
If a computer is logged by two or more users or same user logged into two or more computers,
manager can select which screen to display by clicking this button.
Best fit windows size.
Original windows size.
Track button, the screen snapshot is automatically refreshed. The refresh interval setting can be
set in Tools
Options Console Settings Information Interval of tracing frames
(seconds)
Stop Track, the screen snapshot will not be refreshed.
Table 7.5 Screen Snapshot Functional Buttons
Figure 7.3 Screen Snapshot Monitoring
After selecting a target computer, click the Track button to start the real-time tracking function. Then, the
screen snapshot will update when the target computer’s screen is changed. The track mode could be stopped
by clicking the Track button again.

7.4 Multi-Screen Monitoring

System administrator could monitor the screen snapshot of multiple target computers. Multi-Screen monitoring
display is a screen matrix and the matrix size is from (2 x 2) to (4 x 4). This function could be started from menu
Monitoring Multi-Screen.
System will update the screen snapshot periodically with specified matrix size. Next matrix of computers will be
updated after a period of time.
Functional Buttons
First page of screen matrix
Previous page of screen matrix
Next page of screen matrix
Last page of screen matrix
Full screen mode to display one or multiple screen snapshots. Double click one of the screen snapshot to
view it individually. Press ESC on the keyboard to resume to windows mode.
Specify the required monitored computer or computer group
Close to exit the Multi-screen viewer
Table 7.6 Screen Snapshot Viewer Functional Buttons
Lock Function
You could lock on one of the screen of a computer by using the lock on function. Right click on the target computer
screen snapshot, and then select Lock. When the screen is locked, the background of the title of that screen
snapshot will change to yellow. Once the screen is locked, it will stay right here even the screen switch to next group
after a period of time. If you want to release the screen, click the Lock button again to release the screen.
Figure 7.4 Multiple Screen Monitoring

Screen Snapshot information
When mouse moves to one of the snapshot, it will display the agent information including Computer name, IP
address, User and online status.
Refresh Interval Setting
The update period of the screen snapshot could be configured in Tools

Options
Console
Settings
Information
Interval of tracing frames (seconds)

7.5 Query Screen Snapshot History

Select Tools
Search Screen History to search the screen snapshot history
Search conditions
Begin / End Date Query the screen snapshot history with specified begin and end date
Name Query the screen snapshot history with computer name. Support wildcard input e.g. TEC.
Then the resulting query will only include all screen snapshot history with computer name
TEC
IP address Query the screen snapshot history with specified IP address. Either input a IP address or a
IP address range e.g. 192.168.1.100-192.168.1.200
Table 7.7 Screen Snapshot Search Conditions
Figure 7.5 Snapshot History

History Log Properties
The log information include: Date, Computer, Session, Begin Time, End Time and File Name
Date The recording date of the screen snapshot history. Basic unit is “Day”, a file is used to store
one day snapshot history
Computer Computer name for corresponding screen snapshot history
Session If only one user logon, the session ID is 0. The second logon user, the session ID is 1.
Every session ID would have its own file to store the snapshot history
Notes that the first user logon session ID is 1 under Windows Vista
Begin / End Time The start and end time of snapshot history
File Name The file name shows as <SQL>, it represents that the screen snapshot data is stored inside
the SQL server. If the screen snapshot files are stored under the SCREEN directory, the file
name is initialized at date
Table 7.8 Screen Snapshot History Log Properties
7.6 View Screen Snapshot History

Double click one of the resulting records or click View button after a record selected. The Screen History Viewer will
open. Notes that the viewer cannot run individually, it must be run during IP-guard console is running
7.6.1 Screen Snapshot Viewer

In the Screen Snapshot Viewer, it includes: the menu bar, tool bar, searching bar, time line bar, display panel,
as well as the status bar.
Figure 7.6 Screen Snapshot History Viewer

7.6.2 Display
Select Show Play to start to play the screen snapshot history
Play the screen snapshot history continuously
Stop
Display the Previous capture
Display the Next capture
Table 7.9 Screen Snapshot History Viewer Functional Buttons
Except using the control buttons, System administrator can also control the time line bar to point to the
specified capture directly.
7.6.3 View Menu

From the menu bar, the view menu includes Toolbar, Status bar, Original Size, Fit to Window, Full screen
and Play Speed. System administrator can select their desired options to meet their needs such as fitting the
windows size or display in full screen mode. Also, there are 3 options in Play Speed: Slow, Normal and Fast.
It can be adjusted for playing the screen snapshot history.
7.6.4 Search Bar

According to the specified Application, User, Screen and Time line to display the matched screen snapshot
history
Application By default, it is set to All. To specify viewed application can select from the drop down
menu. Once selected, only the specified application snapshot will be showed.
User By default, it is set to All. To specify the user can select from the drop down menu. Once
selected, only the specified user snapshot will be showed.
Screen If agent side has more than one display card installed or a display card with multiple
connected interfaces, one of them can be specified to play.
Time line Display the current time frame, drag the slider to a designated location to view the current
frame of the screen. When mouse is over the time line pointer, the basic information: Time,
User, Application and Caption will appear
Table 7.10 Screen Snapshot History Viewer Functional Buttons

7.6.5 Export
Select from Tools
Save as Video Files… to save the screen snapshot history in wmv format. There are 4
options provided before saved.
From / To Time Drag the slider to designated from and to time, only the specified time range record will
be exported
Application If this is checked, the default is set to All. To specify the Application can select from the
drop down menu. Once selected, only the specified Application record will be exported
User If this is checked, the default is set to All. To specify the User can select from the drop
down menu. Once selected, only the specified User record will be exported
All If this is checked, all screen snapshot history will be exported
Table 7.11 Screen Snapshot Export Function

Chapter 8 Remote Maintenance P. 96
Chapter 8 Remote Maintenance

According to the research analysis, many internal IT department staff (esp. technical support staff) may spend
70-80% time on daily maintenance tasks. The functions of Remote Maintenance in IP-guard help IT department
real-time check the computers’ status and information. With real-time information helping to solve the technical
problems immediately to save more time and resources especially in assisting remote sites’ computers.
8.1 Remote Maintenance
8.1.1 Applications
Select Maintenance
Applications can check the agent running application status. The active running
application is highlighted in blue color.
Figure 8.1 Remote Maintenance – Applications
Control Buttons:
For the terminal server situation, there are some concurrent connections and different users logon at
the same time, click this button can select specified user to check their application running status.
This is trace button, click this button the application list will be refreshed automatically. The refresh
time interval set from Tools
Options
Console Settings
Information
Maintenance
Remote Controls:
End Task Select any application from Application List, right click and select End Task to stop the running
application program
Table 8.1 Application List Controls

8.1.2 Processes
Select Maintenance
Processes can check the agent’s all real-time processes including: Filename, PID,
time, CPU, CPU Time, Memory, Virtual Memory, Priority, Handle, Thread Count and Path.
Figure 8.2 Remote Maintenance - Process
Time Startup time of the process
Path Details path of the process
Other Other properties are like the processes running in Explorer.exe, their meanings are similar
Table 8.2 Process List Contents
Control Buttons:
Only enable under user mode (see Figure 8.3), select target user to check the processes status.
This is trace button, click this button the processes list will be refreshed automatically. The refresh
Options
Console Settings
Information
Maintenance
Remote Control:
End Task Select any processes from Processes List, right click and select End Task to stop the process
Table 8.3 Process List Controls
Figure 8.3 Remote Maintenance – Checking Process for multiple logon users

8.1.3 Performance
Select MaintenancePerformance can check the agent’s performance status including CPU Usage,
Memory Usage, Physical Memory, Commit and Kernel Memory. These real-time data is exactly same as
Windows Task Manager Performance
Control Buttons:
Only enable under user mode, select target user to check the performance status.
This is trace button, click this button the processes list will be refreshed automatically. The refresh

Options
Console Settings
Information
Maintenance
Table 8.3 Performance Controls
Figure 8.4 Remote Maintenance – Performance

8.1.4 Device Manager

Select Maintenance
Device Manager to check the agents’ all devices including Processor, DVD/CD
ROM Drive, Keyboard, Mouse, Network adapters etc.
Control Buttons
Device List Checking method: By Type, By Connection and Show Hidden Devices
Only enable under user mode, select target user to check the device.
Remote Controls:
Disable / Enable Select target device, right click to select Disable or Enable to control agent’s
devices
Table 8.4 Device Manager Controls
Figure 8.5 Remote Maintenance - Device Manager

8.1.5 Services
Select Maintenance
Service to check the agents’ system services information including Name,
Description, Status, Startup Type, Log On As and Path.
Control Buttons:
Only enable under user mode, select target user to check the device.
Remote Control:
Start / Stop Select target service, right click to select Start or Stop to control system service
Startup Type Select target service, right click to select Startup Type. There are three types can be
set: Automatic, Manual and Disabled
Table 8.5 Service Controls
Figure 8.6 Remote Maintenance – System Services
8.1.6 Disk
Select MaintenanceDisk can check the agent’s disk usage situation including disk Volume, File System,
Capacity, Free Space and % Usage
Control Buttons:
Only enable under user mode, select target user to check the disk information.
Table 8.6 Disk Controls

Figure 8.7 Remote Maintenance – Disk
8.1.7 Shared
Select Maintenance
Shared to check the agents’ network shared situation including shared folders,
shared Path, Client Connections and Comments.
Figure 8.8 Remote Maintenance – Network Shares
Control Buttons:
Only enable under user mode, select target user to check the network shares status.
Remote Control:
Share Select target network share, right click to select Delete share to delete the shared
Select this mode to check agent’s shared files is being remote accessed by remote
Sessions
computers or not. The information includes User, Computer, Type, Open File,
Connect Time, Idle Time and Guest (see Figure 8.7)
Select this mode to check the files operation details which are being remote
Files
accessed including Open File, Visitor, Locked and mode.
System administrator can select target file, right click to select Close Open File or
Close All Open Files
Table 8.7 Shared Controls

Figure 8.7 Remote Maintenance – Network Shares (Sessions Mode)
Figure 8.8 Remote Maintenance – Network Shares (Open File Mode)
8.1.8 Schedule
Select Maintenance
Schedule can check the agents’ computers schedule list including Name, Schedule,
Application, Next Run Time, Last Run Time, Status, Last Result and Creator
Figure 8.9 Remote Maintenance – Schedule
Select the schedule task, right click to select Delete to delete the schedule.
Control Buttons:
Only enable under user mode, select target user to check the schedule status.
Table 8.8 Schedule Controls

8.1.9 Users and Groups

Select Maintenance
Users and Groups to check the agents’ computer all local users and groups. The
information for local users includes Name, Full Name and Description while for groups includes Name and
Description.
Control Buttons:
Only enable under user mode, select target user to check the users and groups information.
Table 8.9 User and Groups Controls
Figure 8.10 Remote Maintenance – Users and Groups

8.2 Remote Control
8.2.1 Remote Control

Select target agent computer from the network tree, then select Maintenance
Remote Control or right
click to select Control

Remote Control. There are 2 types of authorization methods for remote control:
agent user authorization and password authorization
Agent User Authorization
Select target computer, select Maintenance

Remote Control or right click to select Control
Remote
Control, a popup windows from Console requests authorization from agent side (see Figure 8.11), click
Yes. Then a popup window appears in agent computer to ask for authorization from remote side (see
Figure 8.12). If the agent user answers Yes, System administrator can control the agent computer
immediately from the Console.
Figure 8.11 Console requests authorization from agent side
Figure 8.12 Ask for authorization from remote request
Password Authorization
Select target computer, select Maintenance
Remote Control or right click to select Control
Remote
Control, a popup window (see Figure 8.13) appears in the Console to request to input the password. If
the password is correct, System administrator can control the agent computer immediately. Otherwise, the
control is ended.

Figure 8.13 Input password for remote control
The method to preset the password from agent computer is: Press ctrl + alt + shift + ocularrm from the
keyboard, then a popup window (see Figure 8.14) would appear in the agent computer, input the
password twice to confirm.
Figure 8.14 Set remote password in agent computer
To protect the agent users against the preset password method, System administrator can set a policy in
Remote Control Policy to force all authorizations must be granted from agent users even the agent
computer has set the password (Details please refer to Section 6.8 Remote Control Policy)

Remote Control Interface
When the agent computer is in remote control status, a message Remote Controlling… would display at
the right upper corner to inform the agent user that his/her computer is under remote control.
Functional Buttons:
Screen Size
Full screen mode. To exit from full-screen mode, press F12 or press ctrl-Esc
and then right-click on the viewer task icon to see the menu or.
Refresh screen
Change the color quality
Display in 256-bit color
Enable agent computer’s mouse and keyboard during remote controlling
Disable agent computer’s mouse and keyboard during remote controlling
Allow using clipboard during remote controlling
Prohibit to use clipboard
Table 8.9 Remote Control Panel Functional Buttons
Right click the remote control windows to send Ctrl + Alt + Del, Ctrl-Esc or F12 commands to remote
computer.
8.2.2 Remote File Transfer

Select target agent computer from the network tree, then select Maintenance
Remote File Transfer
from menu bar or right click to select Control
Remote File Transfer. There are 2 types of authorization
methods for remote control: agent user authorization and password authorization which are same as
Remote Control (details please refer to Section 8.2.1)
Remote File Transfer Interface:
It includes menu bar, toolbar, local and remote view panels and status bar. Refer to the following figure
8.15, the left-hand-side panel is local view and the right-hand-side panel is remote view.

Figure 8.15 Remote File Transfer
File Operations:
System administrator can directly click the folder and access the following sub-folders or select File
Up to
move up to previous level, also the folder or file path can be input in the address bar directly. Some basic file
operations such as create, rename, delete are also available in this function.
File Transfer:
Local to Remote Select the target files/folders from local and select the destination folder in remote
side, and then select Transfer

Local to Remote, the file will be transferred from
local to remote immediately. See the status bar to determine it is in local view or
remote view and the file transfer status.
Remote to Local Select the target files/folders from remote side and select the destination folder in
local, and then select Transfer
Remote to Local, the file will be transferred from
remote to local immediately. See the status bar to determine it is in local view or
remote view and the file transfer status.
Terminate Transfer Select Transfer

Stop to stop the transfer action. See the status bar to determine
and the file transfer status.
Table 8.10 Remote Control Transfer Functions
Display mode:
Both local and remote view support Large , Small , List and Details icons.

Chapter 9 Assets Management P. 108
Chapter 9 Assets Management

9.1 Assets Management
Assets Management collects all agent computers’ software and hardware information to facilitate Enterprise to
manage, audit and maintain their computer assets efficiently.
Select Assets
Assets to open the assets management windows. The window includes Title bar, Menu bar,
Toolbar, Navigation bar, Data panel and status bar.
Figure 9.1 Asset Management
9.1.1 Assets Types and Property

Assets Types
Assets types include computer, hardware, software and self-defined types
Computer Summary of agent computers such as logon user, domain and computer name etc.
Hardware Hardware types such as CPU, memory, hard disk, motherboard, NIC etc.
Software Software types such as Operating System, Application Software, Anti-virus program,
Windows System Software and Microsoft Product Patches.
Self-defined Self-defined assets types means which are customized by System administrators
which may not be collected from agents automatically such as routers, printers, desk,
chairs etc.
Table 9.1 Asset Types

Assets Property
For every asset such as Memory, there are some properties to mention the details such as slot number,
Max Capacity, Current Capacity, Capacity per Slot and Summary (DDR, SDRAM…) etc
There are two types of properties: Classific Property and Instance Property
Classific Statistical properties of assets. For example, memory, a type of attributes such as the
Current Installed Number of Memory, Slot Number, Max Capacity, Current Capacity
and Capacity per Slot.
Instance Instance of asset class, for each memory it has attributes such as Device Locator,
Capacity and Type etc.
- if the asset class is Computer, it has only Classific Property

- if the object is either Hardware or Software, both could have Classific and Instance Properties.
- All custom assets have only Instance properties.
Table 9.2 Assets Property
9.1.2 Assets Classes Management

All assets classes and their properties are listed in the assets class management, System administrator can
use the Console to check the properties details or add any properties manually.
In the Assets Management windows, select Assets

Asset Classes Management to open the
management window. In this window, the assets structure tree is placed in the left panel and the assets
properties displayed in the right panel. In the properties list, the black color text represents Classific property
and the blue color text represents Instance property.
Figure 9.2 Assets Classes Management

Data Types of Property
There are 5 data types in asset properties, the followings are related icons to represent different data types
Text
Integer
Decimal
Date
Yes / No
Table 9.3 Data Types of Property

Custom Property
Except the System default asset properties, System administrator can add the property manually.
For example, how to add an Instance property in CPU class called Repair date.
- Select CPU in the asset tree in the left panel, then select Operation
New Property or click the button
to add property
- In the Asset Property window, check the Instance Property option, input Repair date in Asset Property
field and select Date in the Value Type field. Click OK to confirm
Figure 9.3 Asset Property
After the Instance Property is added, the property showed with * symbol. It represents it is custom property. All
Rename) or deleted (Operate
custom properties can be renamed (Operate Delete) but the default
properties cannot.

Figure 9.4 Asset Properties
Custom Asset
System administrator can custom asset to create a database to save all other assets information.
How to add a custom asset? e.g. office has 3 printers, System administrator can add a custom asset
called Printer.
- Select Operate
New Asset to input Printer and then also add the corresponding Instance properties such
as Model, Department, Buy Date, Price, Warranty etc.
Figure 9.5 Custom Asset

For all custom assets, System administrator required to add the property value manually. Details
please refer to Section 9.1.7
9.1.3 Hardware Query

Select Assets
Hardware to check all hardware assets of agent computers or input conditions to filter the
query results.
Query Asset Information
By default, all agent computers CPU, Memory, Disk Drive and Network Adapter are listed. Double click
one of the computers in the list to view the details of individual agent.
In the individual Asset Information windows, by default it shows the hardware information. Select
Show
All or Show
Software to view other assets information.
In the asset property, there is a default property Brief, this information focus the asset Instance property.
While in all classific property, there is a default property Summary, it shows the summary of all instances.
Hints:
When viewing the asset information, the custom asset value can be added directly. Select
Operation
New Property to open the Asset Property window to add the asset property values.
Query Conditions
Click the button to open the Query Conditions windows, System administrator can set one or more
query conditions to filter the results
Range By default, it is set to {The Whole Network}. Select button to specify the target
group
Click this button the Conditions windows opened. Each condition includes: asset
properties and logic e.g. Memory-Number == 2 or CPU-Name include AMD
Delete existing conditions
View and edit existing condition
Table 9.4 Query Conditions
Caution
Query conditions of Instance Property and Classific Property
If a condition includes asset A’s Instance property first, the following conditions cannot include another
Asset B’s Instance properties (all other Instance properties will be hidden automatically), in this case only
classific property conditions can be added for the followings input conditions.

Result List
After input required conditions, asset properties are then added to the Result Lists:
Double click the property from the left panel or click this button to add the property to result list
Double click the property from the right panel or click this button to remove the property from
result list
Table 9.5 Result List
Caution
Query conditions of Instance Property and Classific Property
Same as query, if a condition includes asset A’s Instance property first, the following conditions cannot
include another Asset B’s Instance properties (all other Instance properties will be hidden automatically),
in this case only classific property conditions can be added for the followings input conditions.
Save / Delete Query Settings

To facilitate the query, the settings can be saved after completing the conditions input
In the Query windows, input the Name and click this Save button to save the current
query. Select from the drop-down menu to select the saved query.
Click this Delete button to delete the saved query
Click this Set Default button to set the current query as default. Next time when open
the Asset Management windows, the default query results will be displayed.
Table 9.6 Save / Delete Query Settings
Add Custom Property Value

According to the previous example CPU-Repair date, set a query condition: CPU-repair date Not exist and
the result lists include: Computer-Summary, CPU-Brief and CPU-Repair date. The resulting query shows
that the CPU-Repair date is empty. If you want to add the Repair date, click the CPU-Repair date column,
the field becomes editable. Now you can add the value one by one.
Figure 9.6 Hardware Assets

Caution
Add the custom properties
The result list must include CPU-Repair date, also any one of the CPU instance properties must be
included. Otherwise, the property value may not be added. The reason is that CPU-Repair date belong
Instance property, we cannot add the same value for all instance properties for a computer.
9.1.4 Hardware Change

Hardware Change log all hardware changes made from agent computers including add, delete and
change. Select Assets

Hardware Changes to view the hardware changes log.
Hardware Change Contents
The contents include: Type, Time, Computer, Asset and Description
Type Type of asset change: Add, Delete or Change
Asset Asset classes such as CDROM, CPU BIOS etc.
Description More detailed information about the asset shows in this column
Table 9.7 Hardware Change Contents
Figure 9.7 Hardware Change

Query Conditions
Select File
New Query to open the search panel, System administrator can set different conditions to
filter.
Time & Range Common query conditions
Asset Type By default, it is set to All. Select Asset Type from the drop-down menu to specify the
type to filter the query result.
Content Specify asset contents. Support wildcard input.
Table 9.8 Hardware Change - Query Conditions
9.1.5 Software Query

Select Asset
Software to switch to the software asset. By default, the query is Computer and
Operating System, System administrator can set other query condition to query the required results.
The software query method is similar to Hardware Query, please refer Section 9.1.3 for details.
9.1.6 Software Change

Software Change log all software change made by agent computers including add, delete and change.
Select AssetSoftware Change to check all software change logs.
The software change log contents include: Type, Time, Computer, Asset and Description which are
similar to Hardware Change.
Query Conditions
Time & Range Common query conditions
Asset Type By default, it is set to All. Select Asset Type from the drop-down menu to specify the
type to filter the query result. It includes Operating System, Application, Antivirus,
Windows and Patches of Microsoft Products.
Content Specify asset contents. Support wildcard input.
Table 9.9 Software Change – Query Conditions
9.1.7 Other Assets

System administrator required to input the asset property values after completing the custom asset
management.
Add Custom Asset

According to the previous Printer example, select File
New Query to open the Query Condition
window. Query conditions are empty and the result includes Printer- Model, Printer-Department,
Printer-Buy date, Printer-Price, all of these properties will show in the results.
Click the add button to enter the property’s value one by one to record the Printer information.
Query Custom Asset
After completing to add the asset and its properties, System administrator can create query condition.
Select FileNew Query to set the conditions e.g. Printer-Price >= 1000 and the result list includes:
Printer-Model, Printer-Department, Printer-Buy date, Printer-Price. The resulting query will only show
the printer which the price is above or equal to 1000.
9.2 Patches Management

Patch Management function scans all patches status of all agent computers and based on the agent computer
requirements to install patches automatically and manually to enhance the security.
Patches Scanning, Download and Install

The patches updater is running on the IP-guard server, it will automatically download and update the patch
scanning file (wsusscan.cab). This file will be downloaded to agent computer after the agent program installed in
client computer at the first time.
Select Asset
Patches to check the agent computers patches situation. Also, System administrator requires to
set the download policies to download the patches to the server and then install patches to agent computer.
Agent computers base on the server settings to get the patches file and process the installation automatically.
Hints:
Combine the use of CTRL and SHIFT keys to set the download policies for multiple patches or computers.
Control functions
System administrator can set the order of download scanning file or patches in the COnsole
Download Scanning File Click the button to select the option Download Scanning file,
server will download the latest scanning file immediately.
Download All Patches Click the button to select the option Download All Patches,
server will download the required patch files immediately.
Scan Now Click the button to select the option Scan Now, all agent
computers will scan the patch once immediately.
Scan for system patches If only one agent computer to scan the patch, right click the computer and select
Scan for system patches, then only the specified computer will be scanned.
Computer Range Click the button to select group or individual computer to check the patch

installation situation.
Table 9.10 Control Functions
9.2.1 Patch Mode

Patch Log Contents
Under Patch mode, all patches scanned from agent computers will be listed including Ordinal,
Severity Rating, Bulletin ID, Patch ID, Name, Not Installed, Auto downloading and Download Sate
Severity Rating 5 different ratings: Low, Moderate, Important, Critical and Unknown
Bulletin ID Microsoft Published Bulletin ID
Patch ID Patch ID
Name Patch Name with ID
Not Installed The total number of agent computers not installed the corresponding patch.
Select the patch to check the installed / not installed patch situation from the
bottom panel.
Auto downloading System administrator can set the download policy: Download or Not
Download. By default it is set to Not Download and this field is blank, server
will not download the patch automatically.
Download State Includes Not Download, Download or Downloaded. When mouse moves to
the column, the download status will be displayed in %. Complete download

will show as 100%
Detailed Double click the patch or right click to select Details to check more information
Information about the patch including Download Path, Size and Description etc.
Table 9.11 Patch Log Contents
Patch Download Settings

Under Patch mode can check all agent computer patches list, By default, system would not install
and install the patches automatically, System administrator required to set manually.
In the Auto Downloading field, using to represent that patch is set to Download; if set to Not
Download, this field is empty and the server would not automatically download.
For the coming new agents, System administrator can set the patches download option
automatically or not from the Console: select Tools
Options
Server Settings
Patches, there
are two options there: Install patches on new agents automatically and Download new patches
automatically. By default, these two options are not checked.

Figure 9.9 Options - Patches
9.2.2 Computer Mode

Computer Mode Contents
Under computer mode check all agent computers information and patches installation situation
including Computer, IP address, Operating System, Last Scanned Time and Auto installing
Computer Agent Computer belonging group and computer Name
IP address Agent computer IP address
OS Agent computer Operating System
Last Scanned Time The last scanned patch time of the agent computer
Auto Installing Auto install or not
Table 9.12 Computer Mode Contents

Figure 9.10 Patch Management – Computer Mode
Computer Patch Install Setting

Under Asset Management, select Patches
Computer Mode, it shows the agent computer list and the
details of patches installation. By default, the patches download and installation are not automatically,
System administrator required to set the settings manually.
Select one of the computers to right click to set Install or Not Install, agents set with Install the patches
will be automatically downloaded and installed while agents set with Not Install will not do anything.
In the detailed list of patches under computer mode, System administrator can specify patches to
download for individual computer. Select the desired patches (using CTRL key for multiple
selections) and then right click to set Install or Not Install.
For the coming new agents, System administrator can set the patches download option
automatically or not from the Console: select Tools
Options
Server Settings
Patches, there
are two options there: Install patches on new agents automatically and Download new patches
automatically. By default, these two options are not checked.

9.3 Vulnerability Check

Vulnerability check function automatically scans the internal network computers and process analysis to help
System administrator to check and trace the vulnerability problems. Follow the resulting suggestion to take timely
response measures to enhance the security of all internal computers.
Under Asset Management, select Vulnerabilities

System Vulnerabilities or Computer Mode, click the
vulnerability management button to execute the vulnerability scanning immediately. Click the computer button
to view a computer group or individual computer vulnerability information.
9.3.1 Vulnerability Mode

System Vulnerabilities) can check the list of vulnerability
Under vulnerability mode (Vulnerabilities
information of corresponding agent computers. The list includes the following information: Ordinal,
Severity Rating, Name, Vulnerability, Pass and other detailed information.
Severity Rating 3 different ratings: Information, Normal and Critical
Name Summary of the vulnerability
Vulnerability Total number of agent computers having the corresponding
vulnerability
Pass Total number of agent computers having no vulnerability
Other detailed information Double click any vulnerability from the list to see the details. Apart from
the details of the vulnerability, system also provides solutions for
System administrator to solve the particular vulnerability problem.
Table 9.13 Vulnerability Mode
9.3.2 Computer Mode

Under VulnerabilitiesComputer mode to view and check the agent computer information and
corresponding vulnerability information including Computer, IP Address, OS, Last Scanning Time and
Auto Installing. Double click any vulnerability from the list to see the details and find out the suggested
solutions.

9.4 Software Deployment

System administrator can install software, run an application, and deploy files to agent through IP-guard console.
Software can be installed to the agent by simply creating a deploy task. System administrator can view the
deployment status from the console. With the software deployment function, System administrator also can
organize and deploy software to the networked agent computers more efficiently and consistently.
Select AssetsDeployment for software deployment. Deployment is divided into two steps: packages creation
and tasks creation.
Figure 9.11 Deploy Package
9.4.1 Package Deployment

System administrator requires creating a deployment package first, deployment package includes
required deployment conditions which can be saved in server and used repeatedly.
Click the new button to create a new package or right click deploy package list to new one, the
deployment conditions include: General conditions, File Conditions, Checkup conditions and
Necessary conditions.
General Conditions Settings
Input basic information: package name, operating system, and language

Name By default, it is set as New Package. System administrator can rename
it but cannot be empty
Created and Modified Time These two fields will be generated by system and cannot be edited. They
are empty when the deployment package is still in creating. Once
completed, the created time and System administrator name will show.
Any changes made of the deployment task, the modified time will also be

updated.
Operating System By default, all are selected. System administrator can select the target
Operating System for the deployment
Language By default, it is set to All. System administrator can select the target
language from the drop-down menu.
Table 9.14 Package General Condition Settings
Figure 9.12 Deploy Package General Condition Settings
File Conditions Settings
From the left panel select File to switch to File Conditions Settings
General
Size The size can be checked after successful creation of the deployment package
Computer The computer used to create the deployment package using Console
Path The complete file path
Parameters
Command This command parameter is used to install software or execute program during
package mode. There are two methods to input this field: 1) right click the
software installation item from the File List to click Copy to Command-Line (see
the following figure) or 2) Input the name manually.

Deploy Mode There are three modes: Install, Execute (once) and Deploy File
Install Distribute application software installation program to agents and process

installation.
Execute (once) Execute the distributed program once only in agent side.
Deploy File Deploy file(s) to agent, the default destination path is {sd}\deploy files, it can be
changed manually.
Notes that {sd} means System Drive, if OS is located in D:\windows, it is D: More
details please refer to the following table 9.19.
Run Mode Run mode means there are some interactions required between the installation
process and the user; user should be able to see the installation and execution
interface during installation.
If this option is not checked, it means it is silent installation – user cannot see the
installation and execution process. However if the program itself does not
support silent mode installation, it may cause installation failure.
File List Click the button to select required file(s) (or folder), if multiple files are
selected, they must be placed in the same folder.
Every time click the button to create a new file list which will automatically
override the previous created file list.
The information of the file list includes: File Name, File Size, Modified and
Version
Table 9.15 Deploy Package File Condition Settings

Figure 9.13 Deploy Package File Conditions
Checkup conditions and Necessary conditions
1. Purposes of Checkup conditions and Necessary conditions
Checkup conditions Only enabled under Install mode. The checkup conditions are used for
agent to check the required installation conditions. Once satisfied, agent

will install the program automatically.
Necessary conditions Prerequisite checking before distributing programs or files. Once satisfied,
all specified files or programs will distribute to agents. Otherwise, no

actions taken.
Table 9.16 Purposes of Checkup conditions and Necessary conditions
2. Setting of Checkup conditions and Necessary conditions
There are 5 types in checkup conditions: File, File Version, RegKey, RegValue and Installed software
File Determine the file exists or not, required to input complete path
File Version Determine the file and its version, required to input complete path
RegKey Determine specified register key exists or not
RegValue Determine specified register value exists or not
Installed software Normally the installed software means that windows Control Panel Add
/ Remove Programs

Table 9.17 Settings of Checkup conditions and Necessary conditions
Example of Checkup Conditions: Install Office 2003
File Exist "%pf%\Microsoft Office\OFFICE11\EXCEL.EXE"
File Version >= "%pf%\Microsoft Office\OFFICE11\EXCEL.EXE" "11.0.5612.0"
RegKey Exist "SOFTWARE\Microsoft\Office\11.0\Access\InstallRoot"
RegValue Exist "SOFTWARE\Microsoft\Office\11.0\Access\InstallRoot" "Path"
Installed software Include "Microsoft Office Professional Edition 2003"
Table 9.18 Example of Checkup Conditions
Hints:
The followings are the system default shortcut using in conditions input:
“tmp” temp folder (c:\windows\temp)
“win” windows directory (c:\windows)
“sys” system directory (c:\windows\system32)
“pf” program files (c:\program files)
“sd” system drive (c:\)
“cf” common files (c:\program files\common files)
Table 9.19 Default Shortcut Conditions Input
Other Operations:
Delete package. Only the package with the status can delete.
Edit packet. Only the package with status can edit
View The basic information includes: Name, Modified, Editor, Size and Status. Double click to
see the details
Table 9.20 Other Operations
[Important]
About Package Task...
1. Make sure all files and folders for the installation package are located in the same folder and select the
required files at once. It is considered as a new file list and replaces the existing on every click of .
2. When deploy mode is install or execute (once), select the main file in command line. When deploy
mode is deploy files, select the destination path for the files to deploy to.
3. The default run mode is to run on user’s desktop which will interact with users during the installation
process. User will not be able to see the installation process if this option is unchecked.

9.4.2 Task Distribution

Except to create distribution packet, tasks distribution is also required to create to specify target agent
computers. Click the button to create a task.
Task distribution settings include: Task Name, Package Name, Max Retry and Target computers.
Task Name By default, it is set to New Task. System administrator can edit the name but it cannot
be empty
Package Name Click the button to select required package which created in package part
Max Retry The task will retry if it is failed. Be default, it is set to 10. if 0 is input, it means unlimited
retry
Target Click the button to select target agent computers
Table 9.21 Task Distribution
Click OK will start the deploy task immediately. Select the task to view the task status. Task cannot be deleted
when deployment. User can right click on the task and select stop to stop the task. Right click on a computer
and select Cancel to cancel the task on the computer.
Delete task distribution. Task cannot be deleted when deployment. User can right click on the task
and select stop to stop the task. And then delete the task.
Edit task distribution. Task cannot be edited during deployment. User can right click on the task
and select stop to stop the task. And then edit the task.
Table 9.21 Task Distribution Operations
Figure 9.14 Task Distribution Properties

Caution
Deploying...
If the task status is Deploying, it cannot be deleted or edited, only delete the distribution tasks the
corresponding package status would change to Ready.
Figure 9.15 Deploy Task

Chapter 10 Intrusion Detection P. 129
Chapter 10 Intrusion Detection

The Intrusion Detection function in IP-guard is used to discover any illegal or unauthorized computers
accessing Enterprise’ internal network and then apply corresponding policies to block their communications
with internal network.
10.1 Startup Intrusion Detection

To start the Intrusion Detection settings, go to Tools Intrusion Detection (see Figure 10.1)
At the first time, no computers display in the Intrusion Detection windows. Select Operation Setting…
to set the Intrusion Detection settings.
Figure 10.1 Intrusion Detection windows
In the Setting windows (see Figure 10.2), check the Enable intrusion detection option. Here are two cases
would happen either input the IP address range or not::

Case 1: Without specify IP address range
- All online computers (agent and non-agent computers) are scanned and listed out if each
subnet at least has a computer installed with agent.
- In each subnet, IP-guard automatically assigns one computer to be representative to
manage all computers within that subnet. The representative computer so-called Intrusion
Detection Agent indicated with red flag
Case 2: Specify IP address range
- If IP address ranges are set, IP-guard only scans the computers within those ranges. Make
sure that at least one IP-guard agent installed in each specified range. Otherwise, no
computers can be scanned out from that range.

Figure 10.2 Setting windows
If the computers are already listed in the Intrusion Detection main windows, there will be no alert message if it
offline and then online again. However, alert message will popup if new computers are discovered (see Figure
10.3)
Figure 10.3 New computer detected alert message
Computer Types and Settings

By default, there are 2 types classified when computers discovered: Normal and Unknown
Normal - It represents the computer installed with IP-guard agent
Unknown - It represents the computer without IP-guard agent installed and does not specify the
type manually.
- if options Enable intrusion blocking and Block computers without IP-guard
installed and marked as authorized… are selected in the setting, the unknown type
computers are treated as illegal type computer. Treated as illegal computers, all
communications between illegal type computers and protected type computers are
blocked.
Table 10.1a Computer Types and Settings (Default)

Except Normal and Unknown types, there are 3 more types can be set manually including Authorized,
Protected and Illegal, the functions descriptions are listed as following table:
Authorized - All communications will not be blocked if computer treated as Authorized type
- What kinds of computers should be set as Authorized such as Department Heads’
computers which may not install IP-guard agent, and some key network devices such
as switch and router (e.g. router A’s IP address is 192.168.0.1), should also be set as
Authorized. This setting can prevent they are treated as illegal as they do not install
IP-guard agent
Protected Generally some important computers such as File Server, Database Server etc. are
set as Protected, this settings can prevent the illegal computers trying to access
confidential data.
Illegal When Enable intrusion blocking function is activated, all communications between
illegal computers and protected computers will be blocked.

Table 10.1b Computer Types and Settings (Manual)
Hints:
Press Ctrl key for multiple selections of computers applying the same type settings.

10.2 Startup Intrusion Blocking

Enable Intrusion Blocking
After the above settings done in Section 10.1 completed, now the Intrusion Blocking can be enabled. Select
Operation Setting… The Setting windows will popup (see Figure 10.4) and the functions descriptions are
listed in Table 10.2
Figure 10.4 Enable Intrusion Blocking
Enable Intrusion Blocking If this option is checked, the Intrusion Detection Agent will enable the
intrusion blocking function to block the communications between Illegal
type computers and Protected type computers
Block computers without If this option is checked, all unknown type computers are also treated as
IP-guard agent installed Illegal. In other words, these unknown type computers also cannot
and not marked as communicate with Protected type computer.
authorized from Protected [Important]
computers - Before enable this function, make sure the unknown type computers are
required to be blocked. Otherwise, set the specified type: Authorized or
Protected manually.
- Warning message will be given before confirm to enable this function (see
Figure 10.5)
IP address range - If no IP address range is specified, the Intrusion Detection Agent will
block all illegal type computers’ communication.
- if IP address range is specified, the Intrusion Detection Agent will only
block the illegal computers’ communications within the specified range

Table 10.2 Intrusion Blocking Functions
Figure 10.5 Intrusion Blocking Warning message
10.3 Other Setting Functions

10.3.1 Intrusion Detection Agent Selection
The computer indicated with red flag represented as Intrusion Detection Agent, this agent is responsible
for scanning its belonging subnets’ online computer and executing corresponding policies to block all illegal
type computers’ communication in the network.
To facilitate System Administrator to manage all computers, administrator can select one or more than one
stable computers (e.g. a computer does not install with Firewall and not always power off) to become
Intrusion Detection Agent so that one of them would be assigned to become Intrusion Detection Agent.
Select Operations Set to detect agent, represented as . Only Normal type computers can be
set to be Intrusion Detection Agent.
System administrator can specify computers that they cannot be Intrusion Detection Agent. Select
Operation Not to be detect agent, represented as
[Important]
About Intrusion Detection Agent
- Only one Intrusion Detection Agent appears in each subnet
- Set with Set to detect agent only means that those computers have higher priorities to be Intrusion Detection
Agent, IP-guard system would make the final decision which computer becomes Intrusion Detection Agent but
you have right to select which computers cannot be Intrusion Detection Agent.

10.3.2 Pre-defined Computer and Type

Except the computers scanned by Intrusion Detection Agent, System administrator can add a new
computer manually and also preset the type for pre-control purpose. Select Operation Add to add
computer. (see Figure 10.6) Administrator can set IP-MAC type or either IP or MAC type (see Figure 10.6), the
functions are described in Table 10.3.
Figure 10.6 Add a New Computer
IP-MAC A computer specified with IP, MAC address and type. If this computer is scanned, the type will
be automatically updated to predefined type.
IP Only specified with IP address and type. If a computer (without type setting) scanned that
matched with pre-defined computer, then the type will be updated to pre-defined type
automatically
For example, pre-defined IP address 192.168.1.1 set as authorized. Once the computer (IP
address is 192.168.1.1) scanned out, whatever the MAC address is, this IP address is set to be
authorized.
MAC Only specified with MAC address and type. If a computer (without type setting) scanned that
matched with pre-defined computer, then the type will be updated to pre-defined type
automatically
For example, pre-defined MAC address 00-F0-4C-8C-DE-6A as Illegal. Once the computer
(MAC address is 00-F0-4C-8C-DE-6A) is scanned out, this MAC address is set to be illegal.
Table 10.3 IP-MAC Settings

10.3.3 Search and Delete Computers

In the Enterprise Network, there must be many computers to be managed, for fast searching the target
computer, System administrator can use searching engine to assist. Select Operation Find, the Find
dialogue popped up as following figure.
Figure 10.7 Searching Computers
There are 2 conditions: IP address range and Last Appeared date range, all computers within the
specified range and last appear date range matched will be listed in Intrusion Detection windows
For some computers not used for a long time, it can be deleted from Operation Delete. If the deleted
computers online again and scanned out by Intrusion Detection Agent, it will display in the Intrusion
Detection windows again.

Chapter 11 Encrpyted Disk P. 136
Chapter 11 Removable Storage Management
By default, the type of all removable storages used in company is unclassified. System administrator can
format non-encrypted disks into encrypted disks through the Removable-Storage windows. Encrypted disks
only can be used in computers with agents installed; therefore, it blocks the virus from entering the LAN
through removable storages.
11.1 Disk Encryption
Firstly, plug in removable disks which are needed to be encrypted.
Secondly, go to Tools → Classes Management → Removable-storage to open the Removable-storage
Classes windows.
Third, select Operation → Local removable storage… to open Local removable storage disk information
windows to see the connecting devices information.
If the icon is , it represents that the removable storage is not saved in the removable-storage database.

Refresh local removable storage disk information manually
Classify removable-storages. When a removable storage is plugged into computers with IP-guard
agent installed at the first time, IP-guard will classify the removable storage into Unclassified class by default.
Click this button to classify them into self-defined classes.
Click this button to confirm and save the removable-storage information. System administrator can
classify disk, add notes, format and encrypt disk while saving.
Click this button to format and encrypt the selected disk. Once the selected disk is formatted and
encrypted, all saved information will be deleted and the disk can only be used in those computers with agents
installed.
【Caution】
(1). Encryption function is only valid for users who registered IP-guard with register IDs. Otherwise, this button
is gray and disable.
(2). If the disk is successfully encrypted, the icon will be . It represents that the operation is not saved. If
saved, the icon will be .
11.2 Format Encrypted Disks into Non- encrypted Disks
1) Encrypted disks are only can be normally used in computers with IP-guard agents installed. When they are
used in computers without agents installed, a dialogue box will pop up to prompt the user to format them. If
YES is clicked, the user will format them into non-encrypted disks manually and the inside data will be
completely deleted.

2) Plug in any encrypted disks, select Operation → Local Removable-storage… to open Local removable
storage disk information window to see the connecting devices information. Administrator can format any
encrypted disks into non-encrypted disks.
Select an encrypted disk, this button will light up. Click it to format the encrypted disk into a
non-encrypted disk. Once succeed, the disk icon will be and its volume ID will be changed
too.
For console computers, encrypted disks can be plugged out safely on the Local removable
storage disk information windows of IP-guard console rather than on the System Tray of
Windows.
For agent computers, encrypted disks only can be safely plugged out by this way: Go to My
Computer and right click the encrypted disk to select Eject device.

11.3 Removable-storage Information
By default, there are two types of removable storage: Encrypted Disk and Non-Encrypted Disk. If the Disk
Type is empty, it represent that this connecting device is non-encrypted.
11.3.1 Account Management
Select from menu bar, Tools → Accounts(M)…,;select an account on the left pane of Accounts
Management interface, then select Authorities tab to view Manage Encrypted disk and Format as
Encrypt disk options.
Manage Encrypt disk: Limit the operation rights on Managing Encrypt Disk, and it is used in class
management.
Format as Encrypt disk: Format encrypted disks into non-encrypted disks or format non-encrypted disks into
encrypted disks.

Admin account is a super administrator which has the highest rights to use all functions while other accounts
do not have the permission to use these two functions unless they are granted.
11.3.2 Removable-Storage Log
Select Log → Removable-storage to view the log of plug-in and plug-out actions of all removable storages in
agent computers. If the Disk Type is empty that represents the removable storage type is non-encrypted disk.

11.3.3 Removable-Storage Policy
System administrator can apply removable-storage policy to assign different rights to removable storages, as
shown in the following illustration:
By Default, Encrypted Disk Type is All including two types: Encrypted Disk and Non-encrypted Disk.
Select Encrypted Disk in the drop-down list box which indicates that this policy is only effective for encrypted
disks.
System administrator can limit the operation authorities of specified removable storage by checking the
checkboxes of Read, Decrypt when Reading, Write, and Encrypt when Writing. For details, please refer to
Removable-Storage Policy. The use privilege of encrypted disks is the same as non-encrypted disks.

11.4 Change Volume ID in Removable Storage
1. Login IP guard Console

2. Click the removable storage icon
3. Click the Set Volume ID icon
4. You can generate the Volume ID

Chapter 12 Database Backup & Data Recovery P.143
Chapter 12 Database Backup & Data Recovery

The difference between Main Backup in the following Section 11.1 and Data Backup in Section 11.2 are: The Main
Backup (refer to Section 11.1) can be used to recover the IP-guard server in case of Database crashed or other
accidents that caused the server cannot work properly or complete migration. We strongly recommend to do
complete full backup once after the server is in production stage since all computer and user groupings,
classes management, policy settings etc. are settled.
The meaning of Data Backup (refer to Section 11.2) is to backup the data such as screen snapshot history,
document, mail, printing and key data. We strongly recommend System administrator backup data regularly to
prevent the hard disk storage getting full. However, only backup data mentioned in Section 11.2 cannot help for
server migration or recovery.
12.1 Database Backup

Backup Main Database
In order to prevent Database file crashed or other accidents that made the server cannot work properly, we strongly
recommend System Administrator fully backup the database regularly.
[How to]
1. Stop the IP-guard server first (see Figure 11.1) and related services (OCULAR V3 SERVER and OCULAR V3
UPDATE) in System Services.
Figure 12.1 Stop IP-guard Server
2. Open SQL Server Management Studio and connect to the database

Chapter 12 Database Backup & Database Recovery P. 144
Figure 11.2 SQL Server Management Studio
3. In the Object Explorer, expend the Databases. You can see a Database called OCULAR3
4. Right click the Database OCULAR3, Tasks Back Up… to backup the database (Figure 11.3)
Figure 11.3 Detach Database OCULAR3
5. In the Back Up Database – OCULAR3 window, add a destination path with backup file name e.g.
IP-guard_full_backup.bak. Click the button OK to confirm (see Figure 11.4)

Figure 12.4 Backup Database

6. Click the button OK to complete the backup
Figure 12.5 Complete Database Backup
7. Right click the Database OCULAR3, Tasks Detech… to detach the database (see Figure 11.6)

Figure 12.6 Detach Database
8. After detached successfully, System administrator can backup the following files and save into the backup
folder:
File Extension Files
*.MDF & *.NDF Backup all *.mdf and *.ndf files such as:
OCULAR3_Data.mdf, OCULAR3_Log.LDF, OCULAR3_SCREEN_Data.NDF,
OCULAR3_MAIL_Data.NDF, OCULAR3_DOC_Data.NDF
*.INI Backup all *.ini files such as:

Update.ini, OServer3.ini, AssetQuery.ini
*.DAT Backup all *.dat files such as:

Unins000.dat
Table 12.1 Backup Main Files
9. The database OCULAR has to be attached again after the backup completed in SQL Server Studio
Management:

Figure 12.7 Attach Database
Backup Other Data

Another data such as screen snapshot, emails, and documents can backup easily. System administrators just need
to copy those folders to desired backup storage device.
Figure 12.8 Backup Data Folders

12.2 Using IP-guard Console for Data Backup & Review

12.2.1 Backup Management
IP-guard Console provides a function for data backup, using this function can easily backup data to backup
storage devices to prevent hard disk full.
[How to]
1. Select from IP-guard Console Tools Server Management Backups Management
2. In the upper menu click the button to create a backup task (see Figure 12.9)
Figure 12.9 Create Backup Task
Other Operations in Backups Management Windows:

Create New Backup Task
Cancel Backup Task
Create Schedule Backup Task
Refresh the Backup Task List

Table 12.2 Button Function for Data Backup and Review

Figure 12.10 Backup Task Details
3. In the Database Backup windows, the following settings should be set:
(a) select the required date range (start time and end time);
(b) select the required backup data including major IP-guard key data (compulsory),
document (optional), email (optional) and screen history (optional);
(c) If the option Delete the data after completion of the data backup is selected, the files
(document, email and screen history) saved in IP-guard server will be removed
automatically. Otherwise, those data will remain at the IP-guard server root folder;
(d) The size of the database will not be shrunk even after the data mentioned in (b) are
backup. If required to release the space of database, you should select the option
Release the database space, it may take longer time to complete the action. Otherwise,
the database will not be shrunk automatically;
(e) Select the backup path;
(f) Click the button OK to confirm

Figure 12.11 Backup Task
[Important]
About Backup...
Only one task is allowed processing at a time. If the backup is processing, it is not allowed adding any
other tasks. Also, only the most recent 10 tasks showed on the list.

12.2.2 Schedule Backup
[How to]
2. In the upper menu click the button to create a backup task (see Figure 12.12)
Figure 12.12
3. In the Schedule backup interface, you have to select the backup cycle, the backup data time range and
the backup path.
Figure 12.13
12.2.3 Review Backup Data

To review the backup data, System Administrator easily adds the backup data folder back to IP-guard console. Notes that
loading the backup data is only to restore backup data to the server, it does not undermine the existing data.
[How to]

2. In the upper menu, Select the Load Options (see Figure 12.13)
Figure 12.13 Add and Review Backup data
Add the Backup Data
(a) Click the button to add the backup data
(b) In the Browse Windows, select the directory stored the backup data file
(c) Click OK to confirm to add the data
Note that the added data can be viewed and queried from Console directly. Also, the maximum number of
added data task lists is 12 only.
Remove the Backup Data
(a) Select the added data item and click the button to remove it
Note that once the data is removed from the list, it cannot be viewed and queried from the Console anymore
until added again.

Chapter 13 Tools P. 153
Chapter 13 Tools
13.1 Account Management
Admin account is a super administrator which has the highest rights to use all functions. Using admin login
account can create other user accounts to access IP-guard with different access rights.
Select from menu bar, Tools

Accounts, System administrator can view the existing users or create new
users.
Figure 13.1 Account Management
Create user account, also can input the Description
Delete user account. Notes that Admin account cannot be deleted
Accounts Management has 4 settings including General, Authorities, Computer Groups and User
Groups
General Specify the type of account and login mode
Authorities Specify the functions access rights of the account, please read
the following table for details.
Computer Groups/User Groups - Either to limit the management range in Computer Groups or
User Groups.
- if Computer Group is selected, User Group cannot be selected

or vice versa
- If Computer Groups is set to All, User Group is also set to All
by default

Functions Access Rights:
File Limit the operation rights on Computer tree or User tree

such as create, move, rename or delete computers /
users. Also, limit the print and export functions
Control Limit the agent control rights including Lock/Unlock, Notify,
Log off, Power Down/Restart, Remote or Uninstall agents
Statistic Limit the statistics log enquiries and access rights

including Application Statistics, Web Statistics and Traffic
Statistics etc.
Log Limit the event log enquiries and access rights including
Basic Event logs, Window Change Logs, Application Logs,
Web Logs, Document Logs, Shared File Logs, Printing
Logs, Asset Changes Logs, Policy Logs, System Logs,

Backup Logs and Removable-storage Operation Log
Policy Limit the policies enquiries and modification including
Basic Policy, Application Policy, Web Policy, Device Policy,
Printing Policy, Screen Snapshot Policy, Logging Policy,

Remote Control Policy, Network Policy, Traffic Policy, Mail
Policy, IM File Policy, Document Policy, Alert Policy and

Removable-Storage Policy
Monitoring Limit the monitoring enquiries and control rights including

Real-time Screen Snapshot, View Screen History, Export
Screen Snapshot, Instant Messages and Mail
Maintenance Limit the operation rights on remote maintenance such as

view remote information, remote operation, remote control
and remote file transfer etc.
Assets Management Limit the operation rights on Assets management including

Query, Define Asset and Edit Asset
Patches Limit the operation rights on Patches including Query,

Parameter Setting and Executing
Vulnerability Limit the operation rights on Vulnerability including Query
and Parameter Setting
Deployment Limit the operation rights on Deployment including
Package Query, Package Setting, Task Query, Task

Setting and Tasking Executing
Intrusion Detection Limit the operation rights on Intrusion Detection including

View intrusion detection, Set Intrusion Detection and Set
Policy

Class Limit the operation rights on Classes management

including Application Class, Website Class, Time Type,
Network IP Class, Network Port Class and
Removable-storage Class
Delete Limit the operation rights on Delete including Delete Logs,
Delete Instant Messages and Delete Mails
Backup Limit the operation rights on Backup including Backup

Logs and Review
Setting Limit the operation rights on Setting including Agent

Search Range and Set exclude range of the agent
Generate agent’s confirmed code Limit the operation rights on Generating agent’s confirmed
code. Our recommendation is this right should not
assigned to other users which are not IP-guard System

Administrator
Manage Encrypt Disk Limit the operation rights on Managing Encrypt Disk
Format as Encrypt Disk Limit the operation rights on Formatting Encrypt Disk
Table 13.1 Account Management
13.2 Computer Management

To facilitate System administrator to mange installed agents and query the licenses information easily, System
administrator can use the Computer Management Console (Tools Computers) to check out the
information. The list contains the following information: Name, Computer, Agent ID, IP Address, MAC Address,
Group of Agent, First Appeared Time, Last Appeared Time, Agent Installed Version Number and Agent
Installation Date
Figure 13.2 Computers Management

List of Computer Information:
Represents a license is granted to the agent.

If this icon not appears in the highlighted agent, it means that it is over the licenses
range. No more available license can be granted to that agent.
Name The name of agent displayed in the Console
Computer The computer name of agent
ID Agent ID generated by IP-guard
IP Address Agent’s IP address
MAC Address Agent’s MAC address
Group of Agent Agent’s belonging group
First Appeared The first appeared time of the agent
Last Appeared The last appeared time of the agent
Version Agent’s current installed version
Install Date Agent’s installation date
Table 13.2 Computer Management – List of Computer Information
Searching Conditions:
All By default, all agents are listed
By IP address Search by specifying the IP range
By First Appeared Search by specifying the first appeared time range
By Last Appeared Search by specifying the last appeared time range
By Agent ID Search by specifying agent ID
By Name Search by specifying computer name, support wildcard input
Table 13.3 Computers Management – Searching Conditions
Operations:
Delete This option includes two actions: uninstall agent automatically and release the agent
license. The agent will not appear in the computer tree.
Uninstall To uninstall agent, not include releasing the license. The agent still appears in the
computer tree.
Table 13.4 Computers Management - Operations
After the above action is selected, click OK to confirm the action. Otherwise, if only Delete or Uninstall button
is clicked, no actual actions take effective unless to click OK button to confirm.

13.3 Alert Message

Select from Tools
Alert, all real-time invoked policies alert messages are logged in the popup windows. If
popup alert bubble is checked in Tools
Options, when some agents invoked some policies, the alert
bubble will popup in the right-bottom corner, click the alert bubble to see the details of alert message.
In the alert message windows, the maximum display records are 500, this setting can be set from
Tools
Options
Console Settings
Alert
Alert Dialog to change the maximum display records.
Notice that when Console is closed or re-login, these messages will be clear. To review the history, go to
Log
Policy Logs.
13.4 Mail Report

IP guard Mail Report function allow administrator send the email notification to internal or external email
account as the reference. Administrator can set the email alert notification via IP guard Console.
1. Mail Server Setting
Administrator needs to setup the SMTP server for the email notification.
In IP guard Console, Tools Options Mail Report Server Setting Setting List
Icon Operation
Create New Mail Server Setting List

Delete Existing Mail Server Setting List
Edit Existing Mail Server Setting List
Set as Default Mail Server
Cancel the Default Mail Server

Icon Operation
Sender Mail Email address which is used to send out the

alert notification
Display Name The title of the sender Mail
Matched Mailbox Email Domain which allows send out the alert
notification
Matched Mailbox Email domain which allows send out the alert
notification
Proxy Setting Administrator can set socks4 or socks5 type
proxy server
Test Administrator can check the mail server
setting whether is correct or not

2. Mail Report Setting
Administrator can set which receiver address to receive the IP guard mail alert via IP guard Console.
In IP guard Console, Tools Mail Report Setting
Icon Operation
Create New Mail Report Setting

Delete Existing Mail Report Setting
Email Subject The subject of mail alert notification
Max. Alert Maximum Number of alert to trigger mail notification
Min. Alert Level Alert Level which trigger mail notification
Send Interval Mail notification will send out in certain period
To Email Address which will receive the alert notification. If there
is multiple receiver address, administrator can use
semi-colon “;” to separate.
Send as Mail Notification can send out as attachment
attachment
Unzip Password The attachment require password to unzip
Alert Type Set which module policy requires to send out mail
notification.
Computer Range Set which IP guard agent computer requires to send out mail
notification
User Range Set which IP guard agent user requires to send out mail
notification

13.5 Classes Management

System administrator can set different classes including Application Class, Web Class, Removable-storage
Class, Time Type Class, Network IP Address Class and Network IP Port Class to facilitate the query, statistics
and policy settings
13.5.1 Application Class

Go to Tools
Classes Management
Applications to open the Application Classes windows. By
default, there are two classes there: Unclassified and Windows Application
Unclassified All application programs are collected from agents, the program is
classified into Unclassified when it is first scanned. System administrator
can create other classes and using drag and drop method to move the
program located in Unclassified.
Windows Application Includes Windows system related applications
Table 13.5 Application Classes Management – Default Classes
Figure 13.3 Application Classes
System administrator can create different classes and classified the applications from Unclassified
into customized classes.
New Select Operation

New or under the Application Classes tree right click to New a
class. Sub-class can be created under a class
Move to Select Operation

Move to… or using drag and drop method to move the
application from Unclassified to specified customized class. Press Ctrl button for
multiple selections

Search Select Operation

Search can search specified application programs and class
location. Input by application name, file name or descriptions.
Table 13.6 Application Classes Management – Operations
Caution:
About Unclassified and Windows Applications classes
Unclassified and Windows Applications classes cannot be deleted and create sub-classes.
13.5.2 Web Class

Go to Tools
Classes Management
Websites to open the Website Classes windows. By default,
no class is created, System administrator required to create classes and identity manually. The
websites identity supports wildcard input
New Website Class Select Operation

New
Website Class and rename the
class. Can create sub-classes under a main class
New Website Identity Select OperationNewWebsite Identity and input the

name and website address. The website address can be
complete URL or wildcard input e.g. *sina*, *mail*, *game*

etc.
Search Select OperationSearch or click the button to

search the specified website belonging to which
classes or determine the website address or classes
exist or not
Table 13.7 Website Classes Management
Figure 13.4 Website Classes

13.5.3 Removable-storage Class

Go to Tools
Classes Management
Removable-storage to open the Removable-storage
Classes windows. By default, there is a class called Unclassified, System administrator required to
create classes manually.
There are two methods to gather the Removable-storage information:
1. From Agent All removable-storages used by agent computers, all information is collected
and placed in Unclassified class, System administrator can move them to

another self-defined classes
2. From Console System administrator can plug-in any removable storages to a computer
which installed with Console.
Select OperationLocal Removable-storage… or click a the button to

open Local removable storage disk information windows to see the
connecting devices information. If the icon is , it represents that that

removable storage still not saved in the removable-storage database
Set the removable-storage class, click this button to classify the

connecting storage to self-defined class. Notes that adding remarks
information to facilitate System administrator to review and identify the

storage.
Click this button to confirm and save the removable-storage information.

Table 13.8 Removable-storage Classes Management
Figure 13.5 Removable storage Management

13.5.4 Time Types Class

To facilitate searching and analyzing, System administrator can self-define the time range. Select
Tools
Classes Management
Time Type, System administrator can view the existing time type.
By default, there are 4 types: All Day, Working time, Rest and Weekend.
System administrator can custom the existing time classes except All Day class or create new
classes as required.
Add time type, click this button and input the name and select the time range manually. By
default, it is set to All Day
Delete time type, select the time type class and click this button to delete the class. The
default four classes cannot be deleted.
Table 13.9 Time Type Classes Management
Figure 13.6 Time Type Classes
13.5.5 Network IP Address Class

Select Tools
Classes Management
Network Address, System administrator can define the
network address classes. By default, there are five classes: All, LAN, Outer, Intranet and Internet. As
LAN and Outer classes cannot be amended, they are hidden in the Network IP Address Class
management.
When input the Intranet network IP address range, system automatically generates Internet IP address
range i.e. out of the Intranet range belongs to Internet network range. Except the default classes,
System administrator can add new classes and input the target range

Figure 13.7 Network Address Classes
Caution:
About Network IP Address Class
In the Network IP address class, the LAN and Outer classes are hidden, but they are visible in
statistics and event log searching. Actually, Intranet is LAN while Outer is Internet. Once the LAN
address range is defined, the range of other classes can be confirmed

13.5.6 Network IP Port Class

Select Tools
Classes Management
Network Ports, System administrator can define the ports.
By default, there are seven classes: All, ICMP, TCP, UDP, Mail, Web and Network Share. The
classes All, ICMP, TCP and UDP cannot be added or amended their settings while others can add
and amend.
Except the default classes, System administrator can create port classes and input the target control
ports manually. All defaults port settings cannot be deleted or renamed, however, the manual added
classes can be deleted or renamed.
Figure 13.8 Network Port Classes

13.6 Server Management

Select Tools
Server Management, System administrator can check the server information using Console
including: Basic Information, Database file, Directory and Disk Space.
Figure 13.9 Server Management
Basic Information Includes server startup time, running time and real-time bandwidth
Startup Time The time of server startup time
Running The total running time after server startup
Communication The real-time bandwidth flow (send / receive) between server and agent in KB
Database File The name , path, size and maximum capacity of Database file
Directory Includes Backup, Mail, Screen history, Patches and Deployment folders
information (name, path, number of files and file size)
Disk Space Server disk space information including volume, type of file system, capacity,
free space and percentage usage.
Table 13.10 Server Management

13.7 Agent Tools
13.7.1 Confirm-code Generator

In case of any emergency while the agent cannot communicate with server (scenario: no Internet
connection), some strict policies such as cannot decrypt presentation PowerPoint or prohibit using USB
devices are still running. In this case, how the System administrator help to release policies or uninstall
agent from the client computer is using Confirm-code generator. The followings are the procedures to
release all policies or uninstall agent under approval.
1. Ask the agent user to press Ctrl + Alt + Shift and then press ocularat to open the agent tool.
Figure 13.10 Agent Tool
2. Select Clear all policies and then click the Generate button
3. a window Check confirm code will popup, the agent user is required to report the Operate Code
to System administrator
Figure 13.11 Check confirm code
4. System administrator is required to login Console, select Tools

Agent Tool
Confirm-code
generator to input the operate code reported from agent user and click Parse button to analyse
the agent information

Figure 13.12 Confirm-Code Generator
5. System administrator is required to click Generate button to get the code generated by system
Figure 13.13 Confirm Code Information
6. System administrator tells the generated confirm code to agent user and ask him/her to input the
confirm code
7. Agent user clicks OK to confirm
The normal way to uninstall agent please refer to Section 2.6.2 Uninstall Agent

13.8 Options
Select Tools
Options, System administrator can check or amend existing Console and Server settings. The
following tables show all default values
Figure 13.8 Server Options
13.8.1 Console Settings

Log
Search logs the max records show in logs on each page is set to 20
Quick Settings Option for user to quit console program or minimize windows to system
tray area
Information
Monitor the interval of tracing frames (seconds) is set to 2

the interval of auto-cycle (seconds) is set to 8
Maintenance - the interval to refresh application list (seconds) is set to 2

- the interval to refresh process list (seconds) is set to 2
- the interval to refresh performance information (seconds) is set to 2
Remote control - Default to lock remote computer’s keyboard and mouse

- Default not to operate remote computer
Alert
Alert Dialog the max number (item) of showing logs in alert dialog is 500
Settings - the option popup alert bubble is checked and the lowest alert level of
popup bubble is set to Low

- if this option is enabled, real-time alert bubbles are popped up in the
Console when policies invoked
Table 13.11 Options – Console Settings

13.8.2 Server Settings

Patch
Default 1. Install patches on new agents automatically

Settings - If this option is checked, all new agents will install all downloaded
patches. Otherwise, no patches will be installed on new agents

- default is unchecked
2. Download new patch automatically
- If this option is checked, all new scanned patches will be downloaded
automatically. Otherwise, the new scanned patched will not be downloaded

- default is unchecked
Data-Removal - If any items are checked and input the Days for keeping (range: 5 – 180
days), the data will only keep the latest specified days, the older data which
is out of the specified days will be deleted automatically

- the data types include: Basic Event logs, Document Operations Logs,
Web Logs, Application Logs, Assets Change Logs, Printing Logs, Policy
Logs, System Logs, Shared Files Logs, Removable Storage Operation

logs, Screen History, Instant Message, Mail, Application Statistics, Web
Statistics and Traffic Statistics

- default is all unchecked which means no data will be deleted
automatically
Range 1. Search Range

- The following two cases may cause agents cannot communicate with
server and/or not appearing in the network tree:
• Not specified server IP address when packing agent
• Change of server IP address

In these cases, the search ranges should be set
- To make the input search range to become effective, the option Apply
Active Polling must be checked too in Server Settings
Connection.
Otherwise, the search range input is not effective
- When target agents are found and appear in the network tree properly,
the search range can be removed.
2. Exclude Range
- All agents in the specified exclude ranges cannot communicate with
server. If the agent currently is communicating with server, once the

exclude range is applied, the agent will become grey color after 3 minutes.
- Notes that all applied policies are still effective for excluded agents

- Restart server is required after input the exclude range to make it

effective
No range is set by default.
Connection 1. Bandwidth settings between server and agent
- the range is limited from 1 to 102400kb/s

- If server is in LAN environment, this setting is not required. However, it
may apply in VPN environment
2. Active Polling
- By default, this option is checked because it prevents some agents do
not know server IP address and cannot communicate with server normally,
make sure this option is enable.
- When no search range is set in Search Range and this option is checked,
it means server will only scan local network
- When search range is set and this option is checked, it means server will
scan local network and also the specified input search range.
- if this option is not enable, some agents may never communicate with
server as they are missing server information
Directory By default, all directories are located under IP-guard installation path.
System administrator can change the patches and backup paths including:
deployment, Backup email, Screen history, Document Backup and

Microsoft Product Patches.
Any directory paths changed, the data will not automatically move to new
directory. IP-guard server must be stopped and then move the data to new
directory as required.
Restart server is required after changing any paths.
Select target object and then click this button to open the Directory
Settings, select the new path. Click OK button to save the setting. The
new path setting becomes effective after server restarted.
Click this button to restore to default directory settings. The restore

path setting becomes effective after server restarted.
Performance 1. Fixed Mode

- if this option is selected, it means the number of agents is specified
handled by server

- The range is available from 0 to 100.

2. Dynamic Mode
- This option is selected by default
- if Normal is selected, it represents the average usage rate of sqlserver
used by oserver3 is 30%. If High is selected, the upper limit is 50% while if
Low is selected, the upper limit is 10%
- Generally speaking, the higher performance of the server under dynamic
mode, the higher number of agents that can be handled by server
- For some real-time operations such as monitor the real-time screen

snapshot or remote control, these are not affected by this option.
Error-Report - the agent verification error messages will only be logged when this option
is enable and can be found in Event Log System Logs.
- The details description of report levels are as following:

All: Report all errors
Low: the results returned from agent are not expected by server
Moderate: over license

Important: Serial number or checkcode error
Critical: Communication between agent and server corrupted caused

by exclude range is set
Table 13.12 Options – Server Settings

Chapter 14 Audit Console P. 173
Chapter 14 Audit Console
14.1 Logon to Audit Console

Audit Console major audits all IP-guard Console System Administrators/Users and logs all operations done by
them in the Console such as Account Login/Logoff; when they create/modify/delete policies etc. operations.
The Audit administrator can easily view that information in the Audit Console.
[How to]
1. Open the IP-guard Console from Start All Programs IP-guard V3 IP-guard V3 Console
2. Logon into audit console using audit as logon name. By default, the password is blank.
Figure 14.1 Login Audit Console

14.2 Audit Console Interface

Audit console includes: the title bar, menu bar, the Toolbar, the administrator column, the data panel,
searching panel and the status bar.
Figure 14.2 Audit Console Interface
The administrator panel lists all administrators and IP-guard Console users, the corresponding operation logs
displayed in the data panel once the user selected from the administrator panel.
IP-guard Audit Console provides print and export functions to reserve the useful logs, also provide delete
function to delete the audit data
[Functions]
Print / Print Preview Select from File Print / Print Preview to print the current log page
Export Select from File Export to export the audit log or right click from the Data Panel
to select Export 1) Records of Current Pages 2) All Matched Records
Delete Select from File Delete to delete the audit log or right click from the Data Panel
to select Delete 1) Selected Records 2) Records of Current Page or 3) All

Matched Records
Table 14.1 Audit Console Common Functions

14.3 Using Audit Console

Audit Log
Time Recorded time for corresponding operation
Computer Logon Computer Name

IP Address Logon Computer IP Address
Manager Administrator Account Name
Description Descriptions of the operations done in IP-guard Console by Administrator
Table 14.2 Audit Log
Audit Query
Date Range For the designated date range, the default start time and end time are not clicked,
that is, all log data are searched and display as results. To specify the date range,
click the start time and end time:

Icon Descriptions
Select the date as the start time from the calendar

Select the date as the end time from the calendar
Restore to default setting
Manager Name Search with specified administrator
Description According to the description of the audit log information to query specified
logs
Table 14.3 Audit Query

Technical Support P. 176
Technical Support
Thank you for choosing our product. It is our commitment to provide quality technical service. If you have any problems
out of this is user guide, please send email to our technical support department. We will get back to you as soon as
possible:
techsupport@ip-guard.com
Or you can call us directly at ：
Tel（Guangzhou）: +86-20-8555 8747
Fax（Guangzhou）: +86-20-8555 1091
Tel（Hong Kong）: +852-2950 0067
Fax（Hong Kong）: +852-2950 0709
Your opinions and suggestions are very important to us. We will constantly improve our product to satisfy your needs.

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IP-guard 3

User Manual v2.0

Copyright © TEC Solutions Limited. All rights reserved. v2.0Rev20111208

6.15 Printing Policy................................................................................................................ 81

9.1.7 Other Assets........................................................................................................................... 116

10. Intrusion Detection

11. Removable Storage Management

12. Database Backup & Data Recovery

13.3 Alert Message................................................................................................................ 157

14. Audit Console

Chapter 1 Introduction of IP-guard

Update By Ryan Lee Last update: v2.0Rev20120809

1.2 Major Functions

to evaluate the behavior of staffs.

corporation to plan resources reasonably.

computer problems remotely.

software or hardware. Asset information can be searched from custom-built query.

Patch and Vulnerability Management

Update By Ryan Lee Last update: v2.0Rev20120809

Characteristics of IP-guard include:

data is protected from illegal data capture.

Friendly User Interface

Expandable and Cost-saving Solution

Update By Ryan Lee Last update: v2.0Rev20120809

Chapter 2 IP-guard Installation

2.1 Basic Structure

computer. The basic structure is shown below:

Figure 2.1 Basic System Architecture of IP-guard

• Real-time screen capturing on agent computer

• Collect and save data periodically

Update By Ryan Lee Last update: v2.0Rev20120809

• Send the collected data to the Server periodically

2.2 Software Requirements

Server OS Win2000 SP4/XP SP2/2003 SP1/Vista

Console OS Win2000 SP4/XP/2003/Vista

Agent OS Win Me/NT4/2000/XP/2003/Vista

Recommended Pentium III 500/128MB Hard disk space

Table 2.1 Software Requirements

Update By Ryan Lee Last update: v2.0Rev20120809

SQL Server 2005 Express Installation

Please go to Microsoft website to download Windows Installer 3.1 and install

Update By Ryan Lee Last update: v2.0Rev20120809

3. All necessary conditions are listed, click Next to continue

MSSQLSERVER, double click Named Pipes to make the status Enabled

Figure 2.2 SQL Server Configuration

Pipes to make the status Enabled.

2.3.2 Server and Console Installation

2) Main installation interface will show up, click Next;

Update By Ryan Lee Last update: v2.0Rev20120809

as they need. Click Next;

2.3.3 Server Registration

6 groups of 4 digits string.

Update By Ryan Lee Last update: v2.0Rev20120809

Figure 2.3 Server Registration

1. Right click IP-guard Service Manager

There are two methods to complete the registration:

Click Close button to leave the registration interface.

Table 2.2 Registration Methods

2.3.4 Checkcode Setting

before deploying any agents.