1.

PURPOSE

The purpose of this document is to delineate the steps used to approve a part for production in accordance
to the PPAP standard defined by the AIAG, and tailored for COMPANY Systems.

2. FIELD OF APPLICATION

This procedure defines when a part from a supplier is subjected to PPAP and sets the requirements to
approve such part for production, fort COMPANY. Prototype parts may be subjected to PPAP.

3. Objective:

The objective of this procedure is ensuring the proper approval of supplied parts to be used on production.

4. ABBREVIATION:

5. PROCESS/PROCEDURE:

5.1 Every time a new component is released, experiences a design modification/revision or the supplier
manufacturing process is changed, the part are subjected for evaluation to determine whether or not a
PPAP is required. COMPANY Systems is responsible to inform the supplier about any design change
made to the component, and Supplier is responsible to inform COMPANY Systems about any change in
the design of the component or in the manufacturing process. Both sources trigger an evaluation to
determine the need of PPAP.

5.2 PPAP may be required as determined by COMPANY in the following conditions:

• New/modified/revised component is custom.
• Current custom component experiences a change in design that affects fit, form or function.
• Supplier manufacturing process has significant changes or it is relocated to a different site/sub-tier
supplier; or an identified special process has a change at supplier or sub-tier supplier.
• Custom component has an error in any document and needs to be corrected.

5.3 Quality Engineering and, when required, the applicable Design Engineer determine the level of the
PPAP based on the type of change in the component or in the process being affected. Per COMPANY’s
needs levels 2 & 3 defined by AIAG.
PPAP levels:
• Level 1: Only PSW, plus Appearance Approval report
• Level 2: Warrant with product samples and limited supporting data
• Level 3: Warrant with product samples and complete supporting data
• Level 4: Warrant and other requirements as defined by the COMPANY
• Level 5: PSW, along with product samples, and complete support information available for review
at supplier’s site.
Supplier is responsible to submit the required documents, but also responsible to retain the rest of the not
requested relevant documents and have them available for COMPANY Systems upon request, some
exceptions may apply when documents are not required by the nature or specifications of the component.
PPAP requirements are defined by the following documents:
• Design records, including details of the component like drawings, CAD/CAM models,
specifications, etc.
• Engineering Change Orders related to the component and/or change in question.
• Engineering approval, if specified by Design records, as evidence of customer engineering
approval.
• Design Failure Mode and Effect Analysis (DFMEA), when supplier owns the design and should
include requirements set by COMPANY Systems.
• Process Flow Diagrams to describe Supplier’s manufacturing process in steps and sequence;
special processes should be clearly identified in the diagram.
• Process and Failure Mode and Effect Analysis (PFMEA) to demonstrate that supplier is
considering and controlling failure modes required by the product, including special processes, to
meet requirements set by COMPANY Systems. Generic PFMEA for a family of products is
accepted only when they have the same manufacturing process and failure modes.
• Dimensional Results, evidence of measured piece that demonstrate is meeting drawings and
specifications defined by COMPANY Systems. Supplier shall have dimensional reports for all
unique manufacturing process and all molds, cavities, dies, and other manufacturing processes
etc.
• Material Test results, required by design or control plan like chemical, physical, metallurgical, etc.
• Performance Test results, performance or functional requirements required by Process Design or
Control Plan.
• Initial Process studies, including capability studies for key characteristics specified in design
records and special processes, where Cpk should equal or greater than 1.33. In case that key
characteristics cannot be measured, Design and Quality Engineering will define the best analysis
to confirm key characteristics or/and special process are being met.
• Measurement System Analysis studies, like Gage R&R are required for key characteristics key
characteristics specified in design records. In case that key characteristics cannot be evaluated,
Design and Quality Engineering will define the best analysis to confirm key characteristics is being
properly evaluated by the equipment.
• Material Certification report, evidence that material meets requirements defined in process or
design records.
• Control plan to demonstrate that manufacturing process is monitoring failure modes and
controlling normal and key characteristics, plus special processes. Control plan must be presented
in the sequence of the process flow, and a generic Control Plan for a family of products is accepted
only when they have the same process controls.
• Part Submission Warrant (PSW) form is utilized to summarize and approve the documents
issued to evaluate the part, where
• Appearance Approval Report, to demonstrate that component is meeting requirements like color,
grain size, or surface finish, etc. as per requirement.
• Master sample, sample taken from initial run and retain by the supplier for any further customer
request. There should be a master sample per unique manufacturing process or per mold, die,
cavity used for making the same product.
• Customer Specific requirements, COMPANY may request additional requirements not
represented by any of the requirements stated above.
•
 5.4 Once PPAP level and required documents are defined, a Quality representative sends the PPAP
requirement to supplier via email, along with the following information:
• Part number and revision
• Reason for change
• PPAP level and required documents to submit to COMPANY Systems
• Expected date for delivery
• Contact to submit information or request support (name and email address)

5.5 Supplier is responsible to run the parts for PPAP, evaluate them and analyze/collect all the required
information, and put them in the proper PPAP forms*, electronic signatures are accepted; Supplier should
respect the expected delivery date; and in case of cannot meet required date, they should advise
COMPANY Systems of the date they can meet immediately for review and approval by COMPANY.
Supplier is not allowed to ship production parts without previously obtaining approval from COMPANY.

5.6 Quality Engineering is responsible to review the PPAP documents submitted by the supplier and ensure
that information in documents meet the expected requirements for the component, if all requirements are
accepted the reviewer can proceed to approve the PPAP; if not, the reviewer or Quality contact should
advise the supplier about the finding to correct/clarify information or to re-evaluate the component, once the
issue is corrected or clarified the reviewer can approve the PPAP.

In case that a component does not meet any of the requirements, Quality Engineering should contact the
applicable Design or process Engineer, and if needed, the Supply Base Manager to define how to proceed
based on the type of requirement not being met:
• Giving a conditional approval to allow the supplier to ship, this approval is finite and should come
with a plan to correct the issue.
• Not giving approval to ship, and supporting the supplier to make the required changes to meet the
specification.

5.7 Quality Engineering signs off, manually or electronically, the PSW (for definitive or conditional
approval), and the Quality contact responds to the supplier with such form and authorizing the shipment of
the component. If the component is not approved, the Quality contact advises the resolution and reason for
not approving, the supplier is not able to ship components until the issue is solved and approval is given.

Record Retention: All PPAP document has been stored to Engineering Department & Supplier Quality
process Owner.

10. Revision Record

Rev. No. Description Rev. Date

00 New Release 10 – 02 - 2020