8375 Tender

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MILITARY ENGINEER SERVICES
GARRISON ENGINEER [ND]

104 AREA, VISAKHAPATNAM – 530 004
Name of work: PERIODICAL SERVICES AND REPAIRS TO NAUSHAKTI VIHAR

UNDER AGE B/R -III OF GE(ND) VISAKHAPATNAM.
CONTENTS
Sl Particulars Page Nos

No
1. Contents 1
2. Forwarding letter including instructions 2 to 8
3. Notice of tender IAFW-2162 (Rev 1960) and Appendix ‘A’ to 9 to 16

Notice of Tender
4. Tender and item rate contract for works required under IAFW- 17 to 26
1779-A (Revised 1955)
5. General Conditions of Contracts IAFW-2249 (1989 Print) 27

together with amendments and errata thereto
6. Schedule of Minimum fair wages 28
6. Special Conditions 29 to 46
7. Particular Specifications 47 to 72
8. Errata / Amendments to Tender documents
9. Relevant Correspondence
10. Acceptance letter
Total Pages
Number of drawings: NIL sheets
_______________________ _______________
SIGNATURE OF CONTRACTOR AGE [CONTRACTS]
DATED : FOR ACCEPTING OFFICER
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Telephone: 0891-2558305 SPEED POST

Email id : ndvisptm4-mes@nic.in Garrison Engineer (Naval Depot)
Industrial Estate (PO)
Visakhapatnam - 530007
8375 / / E8 Apr 2024
M/S _____________________
_________________________
PERIODICAL SERVICES AND REPAIRS TO NAUSHAKTI VIHAR UNDER AGE

B/R -III OF GE(ND) VISAKHAPATNAM.
Dear Sir(s),
1. Tender documents in respect of above work are uploaded on the MES website
www.defproc.gov.in. The tender is based on single stage two cover e-tendering
system. The contents of Cover I & Cover II are specified in NOTICE OF TENDER.
2. Bids will be received online by ACCEPTING OFFICER upto the date and time mentioned
in the NOTICE INVITING TENDER (NIT). No tender / bid will be received in physical
form and any tender/bid received in such manner will be treated as non bonafide
tender/bid.
3. Bid will be opened on line on a due date fixed for opening as per critical dates given in
the portal. Cover 1 will be opened first. Tenderers may see the result of the opening of
Cover-1 on the tender portal. Date of opening of Cover-2 shall be decided after
technical evaluation of Cover-1 keeping in view the various eligibility criteria given in
the NIT and the same will be intimated to the tenderers while uploading the technical
evaluation on the tender portal.
4. Your attention is also drawn to instructions on filling and submission of tender attached
herewith. You may forward your points on tender documents through email and/or
depute your technical representative for discussion on tender / drawings and to clarify
doubts, if any, on or before bid submission start date. You are requested not to write
piece meal points and forward your points duly consolidated before due date i.e bid
submission start date.
5. Un-enlisted contractors are required to submit the scanned copies (in pdf file) of
documents required as per eligibility criteria mentioned in instructions for filling and
submission of the tender documents and Appendix 'A' to NIT alongwith EARNEST
MONEY DEPOSIT (EMD) and tender fee on e-procurement portal mentioned above and
submit the physical documents in the office of GARRISON ENGINEER [ND],
Industrial Estate Post, Visakhapatnam – 530007 within time limit specified in NIT.
Inadequacy / deficiency of documents shall make the bid liable for rejection resulting in
disqualification for opening of finance bid.
6. [a] Contractor having not executed standing security bond and standing security
deposit in any MES formation shall upload scanned copy of EARNEST MONEY
DEPOSIT (EMD) mentioned in Notice of Tender and shall ensure receipt of hard
copy of EMD in the office of tender issuing authority before date & time fixed
for this purpose. In case of failure to abide by any of these two requirements,
the finance bid will not be opened.
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6. Contd……
[b] The successful Contractor shall be required to lodge Performance Security

for an amount equal to 5% of the Contract Sum within 28 Days of receipt of
Letter of Acceptance in the form of Bank Guarantee in the prescribed format or
Government Securities or FDR or any other Government Instruments stipulated
by the Accepting Officer in terms of Condition – 19 of IAFW – 2249, General
Conditions of Contracts. Work order will be placed after receipt of the said
Performance security from the contractor.
7. Enlisted contractors of MES shall submit the scanned copies (pdf file) of enlistment
letter, tender fee and such other documents as mentioned in Appx A' to NIT on
e-procurement portal and submit physical documents in the office of GARRISON
ENGINEER [ND], Industrial Estate Post, Visakhapatnam – 530007 before date &
time fixed for this purpose.
8. The contractor must ensure that the tender/bid is uploaded on the tender portal using
the authorized DSC in time as the Accepting Officer will take no cognizance of any
quotations/offer received in any other electronic or physical form like email/fax/by
hand/through post from tenderer/bidder.
9. Keeping in view of delays due to system failure or other communication related

failures, it is suggested that the tender/bid be uploaded, if necessary, sufficiently in
advance of the last due date and time fixed.
10. General Conditions of Contracts (IAFW-2249) (1989 Print) together with errata and
amendments thereto, Schedule of minimum fair wages and MES Standard Schedule of
Rates Part -I (Specifications) and Part –II (Rates) are not enclosed with these
documents. These are available for perusal in this Office or any of the MES offices
which can be seen during working hours on any working day, with prior appointment.
Tenderer is also requested to keep the copy of these documents with him as same are
available in the market.
11. ANY TENDERER, WHICH PROPOSES ALTERATIONS TO ANY OF THE CONDITION,

SPECIFICATIONS LAID DOWN IN THE TENDER DOCUMENTS OR ANY NEW CONDITION,
WHATSOEVER, IS LIABLE TO BE REJECTED.
12. Contractor shall get themselves registered with the Employees Provident Fund
Organisation and deposit the necessary contributions with the EPFO. Further, it is a
mandatory requirement that all construction workers should be provided Universal
Account Number [UAN] by the contractor by appropriately registering them on
the EPFO portal. All the workers deployed by contractors are enrolled as members of
Provident Fund and should be given the Universal Account Number [UAN]. Certificate to
the effect that all the workers employed directly or indirectly are registered for EPF and
the due consideration have been credited into their account
shall be rendered by the contractor along with each and every RAR / Final Bill.
Note: For the purpose of above, contractor shall have Provident Fund Code Number
obtained from concerned authorities [Employees Provident Fund Organization]. Incase
tender/bid is accepted, the Provident Fund Code Number shall be submitted to
GE before placing the Work Order.
13. GST REGISTRATION NUMBER: The contractor shall be in possession of GST

Registration Number. It is mandatory for the contractors to upload their GST
Registration Number along-with the ‘T’ Bid. This will be one of the criteria for qualifying
in ‘T’ Bid. Contractor, who does not upload GST Registration Number, shall be
disqualified in the ‘T’ Bid evaluation and his Finance Bid shall not be opened.
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14. Court of the place from where tender has been issued shall alone have jurisdiction to
decide any dispute out of or in respect of this tender. After acceptance of tender,
Condition 72 – Jurisdiction of Courts of IAFW – 2249 shall be applicable.
15. In case the BOQ is revised through Corrigendum to tender documents, bidders shall be
required to quote their rates in the Revised BOQ only. Tenderer is supposed to check if
any revised BOQ has been uploaded by MES, before uploading their BOQ. In case any
bidder uploads pre-revised BOQ, it shall be considered as willful negligence by them
and their bid shall be considered as non-bonafide.
16. APPLICABLE TO DGNP ENLISTED CONTRACTORS ONLY: The bidders who
are enlisted with DGNP, Visakhapatnam / Mumbai shall submit Earnest
Money Deposit [EMD] for the amount as indicated in Appendix A to Notice
Inviting Tenders. Scanned copy of EMD shall be uploaded along with T Bid.
Yours faithfully,

For Accepting Officer
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INSTRUCTIONS FOR FILLING IN AND SUBMISSION OF E-TENDER DOCUMENTS

TO BE COMPLIED WITH BY THE CONTRACTOR
1.0 EARNEST MONEY DEPOSIT (EMD):
1.1 Contractor(s) who are not enlisted with MES/who are enlisted but have not executed
the Standing Security Bond shall submit Earnest Money Deposit as detailed in Notice
of Tender in one of the following forms, alongwith their tender/bid :-
[a] Deposit at Call Receipt from a Scheduled Bank in favour of Garrison Engineer
concerned as specified in Notice of Tender.
[b] Receipted Treasury Challan, the amount being credited to the Revenue Deposit
of Garrison Engineer concerned as specified in Notice of Tender.
1.2 It is advisable that Earnest Money is deposited in the form of deposit call receipt from
an approved Schedule Bank for easy refund. In case the tenderer/bidder wants to
lodge 'EARNEST MONEY DEPOSIT' in any other form allowed by MES, a confirmation
about its acceptability will be obtained from the Accepting Officer well in advance of
the bid submission end date and time. Earnest Money Deposit shall be submitted in
the name of concerned GE.
NOTES: Earnest Money Deposit (EMD) in the form of cheque/Bank Guarantee etc will
not be accepted. NON-SUBMISSION OF EARNEST MONEY DEPOSIT (EMD) (scanned
copy alongwith Technical Bid & hard copy before the date & time fixed for opening of
BOQ) will render the bid disqualified for opening of COVER II (i.e Finance Bid).
2.0 PERFORMANCE SECURITY:

2.1 The tenderers shall note that the successful tenderer is required to lodge
Performance Security for an amount equal to 5% of the Contract Sum within 28
Days of receipt of Letter of Acceptance in the form of Bank Guarantee in the
prescribed format or Government Securities or FDR or any other Government
Instruments stipulated by the Accepting Officer in terms of Condition – 19 of
IAFW – 2249, General Conditions of Contracts. The contractor has to submit the
following declarations alongwith Performance Security:-
[i] I/We hereby declare that I/We are not involved under any disputes in the
contracts with MES where arbitration / court proceedings have already been started or
are contemplated.
[ii] I/We hereby declare that, there are no outstanding recoveries against our firm in
MES and I/We does not intend to abandon the work after entertaining the relief of
Performance Security.
2.2 The Performance Security shall be valid for the Period as stipulated here-in-below. In
case the tenderer fails to deposit the Performance Security within the stipulated
period, the award of work shall be cancelled and Earnest Money deposited by him shall
be forfeited. In case of MES enlisted Contractors, the amount equal to the Earnest
Money stipulated in the Notice of Tender, shall be notified to the tenderer / bidder for
depositing the amount through MRO. Bids of such Contractors / bidders shall not be
opened till the aforesaid amount equal to the Earnest Money is deposited by him in
Government Treasury. The contractor / bidder shall not be entitled for any
compensation whatsoever on this account.
[i] The Performance Security in the form of FDR shall be valid till expiry of
Defects Liability Period as stipulated hereinafter.
[ii] The Performance Security in the form of Bank Guarantee Bond shall be
valid till expiry of Defects Liability Period plus minimum 60 days beyond
that. In case final bill is not paid during this period, the contractor shall
get the validity of Performance Guarantee extended to cover such
enlarged time required for payment of final bill.
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TO BE COMPLIED WITH BY THE CONTRACTOR [Contd....]
3.0 CONTRACTORS ENLISTED IN MES FORMATIONS:
3.1 Contractors whose names are on the approved list of any MES formation and who
have deposited Standing Security and have executed Standing Security Bond may
tender / bid without depositing Earnest Money with the bid and if the Accepting Officer
decides to accept the tender / bid, such tenderers will be required to lodge
Performance Security as notified by the Accepting Officer as specified hereinbefore.
4.0 - BLANK -
5.0 GENERAL INSTRUCTIONS FOR COMPLIANCE
5.1 The bids received only in the electronic form will be considered. All bids shall be
submitted on 'defproc.gov.in' portal. Documents should be scanned and uploaded in
'pdf form and 'xls' form as indicated.
5.2 Bids shall be uploaded on 'defproc.gov.in' portal on or before the bid submission end
date mentioned in the tender. No tender/bid in any other electronic or physical form
like email/fax / by hand/ through post will be considered.
5.3 The bid shall be DIGITALLY signed using authorised DSC. All pages of tender
documents, drawings, corrections/alterations shall be signed/initialed by the lowest
bidder after acceptance of tender for making original and CTC of the contract.
5.4 Drawings, if issued in physical form, must be returned duly initialled by the tenderer /
bidder in separate envelope indicating his name and address.
5.5 The tender shall be signed, dated and witnessed at all places provided for in the
documents after acceptance. All corrections shall be initialled. The Contractor shall
initial every page of tender and shall sign all drawings forming part of the tender. Any
tender/bid, which proposes alterations to any of the conditions whatsoever, is liable to
be rejected.
5.6 In the technical bid, a scanned copy of Power Attorney in favour of the person
uploading the bid using his / her DSC shall be uploaded. In case the digital signatory
himself is the sole proprietor, scanned copy of an affidavit on stamp paper of
appropriate value to this effect, stating that he has authority to bind the
firm in all matters pertaining to contract including the Arbitration Clause, shall be
attached in .pdf form. In case of partnership concern or a limited company, digital
signatory of the bid / tender shall ensure that he is competent to bind the contractor
[through partnership deed general power of attorney or Memorandum and Articles of
Association of the Company] in all the matters pertaining to the contracts
with Union of India including arbitration clause. A scanned copy of the documents
confirming of such authority shall be attached with the tender / bid in .pdf form, if not
submitted earlier. The person uploading the bid on behalf of another partner[s] or on
behalf of a firm or company using his DSC shall upload with the tender / bid a scanned
copy [in .pdf form] of Power of Attorney duly executed in his favour by such other or
all of the Partner[s] or in accordance with constitution of the company in case of
company, stating that he has authority to bind such other person of the firm or the
Company as the case may be, in all matters pertaining to the contract including the
Arbitration Clause.
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TO BE COMPLIED WITH BY THE CONTRACTOR [Contd......]
5.7 Even in case of Firms or Companies which have already given Power of Attorney to an
individual authorizing him to sign tender in pursuance of which bids are being
uploaded by such person as a routine, fresh Power of Attorney duly executed in his
favour stating specifically that the said person has authority to bind such partners of
the Firm, or the Company as the case may be, including the condition relating to
Arbitration Clause, should be uploaded in 'pdf' form with the tender/bid; unless such
authority has already been given to him by the Firm or the Company. It shall be
ensured that power of attorney shall be executed in accordance with the constitution
of the company as laid down in its Memorandum & Article of Association.
5.8 Hard copies of all above documents should be sent by the contractor to the Tender
issuing authority well in advance to be received before the date & time fixed for the
same.
5.9 Bid (Cover 1 & 2) shall be uploaded online well in time.
5.10 The contractor shall employ Indian Nationals after verifying their antecedents and
loyalty. Attention is also drawn to special condition 3 referred hereinafter and also
conditions 24 & 25 of IAFW 2249 (General conditions of contract).
5.11 Tenderers / bidders who uploaded their priced tenders/bids and are desirous of being
present at the time of opening of the tenders/bids, may do so at the appointed time.
6.0 REVOCATION/REVISION OF OFFER UPWARD / OFFERING VOLUNTARY

REDUCTION, AFTER CLOSING OF BID SUBMISSION DATE & TIME
6.1 In the event of lowest tenderer/bidder revoking his offer or revising his rates upward/
offering voluntary reduction, after closing of bid submission End date & time, his offer
will be treated as revoked and the Earnest Money deposited by him shall be forfeited.
In case of MES enlisted Contractors, the amount equal to the Earnest Money
stipulated in the Notice of tender, shall be notified to the tenderer/bidder for
depositing the amount through MRO. Bids of such Contractors/bidders shall not be
opened till the aforesaid amount equal to the earnest money is deposited by him in
Govt Treasury. In addition, bids of such tenderer/bidder and his related firm shall not
be opened in second call or subsequent calls. Reduction offered by the tenderer/bidder
on the freak high rates referred for review shall not be treated as voluntary reduction.
7.0 C P M (CRITICAL PATH METHOD)
7.1 The project planning for work covered in the scope of tender is based on CPM.
7.2 The tenderer/bidder is expected to be fully conversant with the CPM technique and
employ technical staff who can use the technique in sufficient details. Sufficient books
and other literature on the subject are widely available in the market which the
tenderer/bidder may make use of.
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TO BE COMPLIED WITH BY THE CONTRACTOR [Contd......]
7.3 The tenderer's/bidder's attention is drawn to special condition of the tender regarding
preparation of the detailed network analysis and time schedule for the work and his
liability for employing sufficient resources to adhere to this schedule. Any inability on
the part of the tenderer/bidder in using the technique will be taken as his technical
inefficiency and will affect his class of enlistment and future prospect/invitation to
tenders for future works.
8.0 BOQ
8.1 The tenderer shall quote his rates on the BOQ EXCEL FILE only as per guide line of e-
procure web portal. No alteration to the format will be accepted and such bid will be
disqualified.
8.2 In case any tenderer wishes to revise/modify the rates quoted in the BOQ file, he can
do so only in the BOQ files before uploading the tender through
https://defproc.gov.in site only before closing date & time.
8.3 After the uploading of tender, Department may upload the errata/ amendment
through corrigendum. The tenderer/bidder should submit their offer considering the
errata/amendment carried out through corrigendum issued from time to time.
8.4 While uploading the bid, the tenderers/bidders should specifically check whether any
revised BOQ has been uploaded by department through corrigendum prior to Bid
submission start date. Tenderers/bidders attention is specifically drawn to the fact
that they should submit their offer on revised BOQ only. In case any tenderer/bidder
submits offer on pre-revised BOQ in lieu of Revised BOQ, it will be considered as a
willful negligence by the tenderer/bidder and quotation shall be considered
non-bonafide.
9.0 Tenders/bidders who uploaded their priced tenders/bids and are desirous of being
present at the time of opening of the tenders/bids, may do so at the appointed time.
10.0 Hard copies of all above documents shall be sent by the contractor to the Tender
issuing authority well in advance to be received before the date & time fixed for the
same.
11.0 The contractor shall employ Indian Nationals after verifying their antecedents and
loyalty. Attention is also drawn to relevant provisions in Special Condition referred
here-in-after and also Conditions 24 & 25 of IAFW-2249 (General Conditions of
Contract).
9.0 These instructions shall form part of the contract documents.
.
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NOTICE INVITING TENDER [NIT]
1.0 A tender is invited for the work as mentioned in Appendix 'A' to this NOTICE INVITING
TENDER (NIT).
2.0 The work is estimated to cost as indicated in aforesaid Appendix 'A'. This estimate,
however, is not a guarantee and is merely given as a rough guide and if the work
costs more or less, the tenderer/bidder will have no claim on that account.
3.0 The work is to be completed within the period as indicated in aforesaid Appendix 'A' in
accordance with the phasing, if any, indicated in the tender from the date of handing
over site, which will be on or about two weeks after the date of Acceptance of tender.
4.0 Contractors whose names are on the MES approved list and within whose financial
category the estimated amount would fall and unenlisted contractors may submit
tender/bid subject to other criteria mentioned in Appendix A. However in case of term
contracts, enlisted contractors of Class SS to E may submit tender. Not more than one
tender shall be submitted/uploaded by one contractor/ firm. Under no circumstances
will a father and his son(s) or other close relations who have business dealing with
one another be allowed to tender/bid for the same contract as separate competitors.
Two firms shall be deemed to have business dealing if any of the
partners/proprietor/director is common among both of them. A breach of this
condition will render the tenders/bids of both the parties liable for rejection.
5.0 The Garrison Engineer[ND], Visakhapatnam will be the Accepting Officer here-in-after
referred to as such for the purpose of this contract.
6.0 The Technical Bid and Financial Bid (Cover-1 and Cover-2) shall be uploaded by the
contractor on or before the date & time mentioned in NIT. A scanned copy of DD/BC
with enlistment details and other documents as specified in Appendix A shall be
uploaded as Cover-1 (Technical bid) of the tender on e-tendering portal. DD/BC is
refundable in case the contractor is not considered eligible in technical evaluation of
Cover-1 resulting in non-opening of Cover-2. The applicant contractor shall bear the
cost of bank charges for procuring and encashing the DD/BC including revalidation of
DD/BC and shall not have any claim from Government whatsoever on this account.
7.0 Tender form and conditions of contract and other necessary documents shall be
available on website “defproc.gov.in” for downloading and shall form part of contract
agreement in case the tender/bid is accepted.
8.0 In case of MES enlisted contractor who has not executed the Standing Security Bond
and un enlisted contractor, the Cover-I shall be accompanied by Earnest Money for
the amount mentioned in Appendix 'A' in the form of deposit at call receipt in favour of
concerned CCE/GE/GE (I)/AGE (I) (see Appendix 'A') by a Scheduled Bank or in
received treasury Challan the amount being credited to the revenue deposit of the
concerned CCE/GE/GE(I)/AGE(I) (see Appendix 'A').
9.0 The CCE/GE/GE (I)/AGE (I) will return the Earnest Money, wherever applicable, to all
unsuccessful tenderers/bidders by endorsing an authority on the deposit at call receipt
for it’s refund, on receipt of intimation from the Accepting Officer to do that.
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NOTICE INVITING TENDER [Contd....]
10.0 In case of successful contractor i e the lowest contractor having submitted EMD, he
shall have the option of converting the EMD instrument into part of the Performance
Security to be deposited by him within 28 days from the receipt of intimation of
acceptance of tender from Accepting Officer.
11.0 Copies of the drawings and other documents pertaining to the work signed for the
purpose of identification by the Accepting Officer or his accredited representative,
sample of materials and stores to be supplied by the contractor will also be available
for inspection by the tenderer/bidder at the office of Accepting Officer and concerned
GE/ GE(I)/ AGE(I) during working hours.
12.0 The tenderers / bidders are advised to visit the site of work by making prior
appointment with GEl GE(I)/ AGE(I)/ CCE/ Project Manager who is also the Executing
Agency of the work (see appendix 'A'). The tenderers/bidders are deemed to have full
knowledge of all relevant documents, samples, site etc., whether they have inspected
them or not.
13.0 Any tender/bid which proposes any alteration to any of the conditions laid down or
which proposes any other condition or prescription Whatsoever, is liable to be
rejected.
14.0 The uploading of bid by a bidder implies that bidder has read this notice and the
Conditions of Contract and has made himself aware of the scope and specifications of
work to be done and of the conditions and rates at which stores, tools and plants etc
will be issued to him and local conditions and other factors having bearing on the
execution of the work.
15.0 The bidder must be in possession of a copy of the MES Schedule (SSR) (Part-I & Part-
II of latest edition) including amendments and errata thereto.
16.0 Invitation for e-tender does not constitute any guarantee for validation of 'T' bid and
subsequent opening of finance bid of any applicant/bidder, even of enlisted
contractors of appropriate class, merely by virtue of enclosing DD. Accepting Officer
reserves the right to reject the 'T' bid and not open the finance bid of any
applicant/bidder. 'T' bid validation shall be decided by the Accepting Officer based on,
interalia, capability of the firm as per criteria given in Appx 'A' to this NIT. The
applicant contractor/bidder will be informed regarding non-validation of his 'T' bid
assigning reasons thereof through the “defproc.gov.in” website. The applicant
contractor/bidder if he so desires may appeal to the next higher Engineer authority i.e
HQ CWE, Visakhapatnam viz on email id “visptm3-mes@nic.in” with copy to the
Accepting Officer on email before the scheduled date of opening of Finance Bid. The
decision of the Next Higher Engineer Authority (NHEA) shall be final and binding. The
contractor/bidder shall not be entitled for any compensation whatsoever for rejection
of his bid.
17.0 The Accepting Officer reserves the right to accept a tender submitted by a Public
Undertaking, giving a price preference over other Tender(s)/bids which may be lower,
as are admissible under the Government Policy. No claim for any compensation or
otherwise shall be admissible from such tenderer/bidder whose tender/bid is rejected.
18.0 Accepting Officer does not bind himself to accept the lowest or any tender/bid or to
give any reason for not doing so.
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NOTICE INVITING TENDER [Contd....]
19.0 This Notice Inviting Tender (NIT) including Appendix 'A' and Annexures thereto if
any shall form part of the contract agreement.
20.0 Performance Security: The successful tenderer [either enlisted or un-enlisted] is

required to lodge Performance Security for an amount equal to 5% of the Contract
Sum within 28 Days of receipt of Letter of Acceptance in the form of Bank Guarantee
in the prescribed format or Government Securities or FDR or any other Government
Instruments with the Accepting Officer in terms of Condition – 19 of IAFW – 2249,
General Conditions of Contracts. The Performance Security shall be valid till expiry of
Defects Liability Period. In case of BGB it shall be valid beyond 60 days of defects
liability period. In case the tenderer fails to deposit the Performance Security within
the stipulated period, the award of work shall be cancelled and Earnest Money
deposited by him shall be forfeited. In case of MES enlisted Contractors, the amount
equal to the Earnest Money stipulated in the Notice of Tender, shall be notified to the
tenderer for depositing the amount through MRO. Issue of tender to such tenderer
shall remain suspended till the aforesaid amount equal to Earnest Money is deposited
in Government Treasury. The contractor shall not be entitled for any compensation
whatsoever on this account. The Work Order for commencing the work shall be placed
by the GE only after receipt of above Performance Security by the Accepting
Officer within the stipulated time period.
20.1 All compensation or other sums of money payable by the contractor to the
Government under the terms of this contract or under any other contract with
Government may be deduced from, or paid by the sale of a sufficient part of
Performance Security or from the interest arising there from or from any sums which
may be due or become due to the Contractor by the Government on any account
whatsoever and in the event of his Performance Security being reduced by reason of
any such deduction, or sale as aforesaid, the contractor shall within ten days
thereafter make good in cash or securities, enclosed as aforesaid, any sum or sums
which may have been deducted from or realized by the sale of his Performance
Security or any part thereof.
20.2 Government shall not be responsible for any loss of securities or any depreciation in
the value of securities while in their charge nor for loss of interest thereon.
20.3 In the event of contract being cancelled, under Condition 52, 53 & 54 of General
Conditions of Contract IAFW 2249 , the Performance Security shall be forfeited in full
and shall be credited into Consolidated Fund of India.

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APPENDIX ‘A’ TO NOTICE INVITING TENDER [NIT]
1. Name of work : PERIODICAL SERVICES AND REPAIRS TO

NAUSHAKTI VIHAR UNDER AGE B/R -III OF
GE(ND) VISAKHAPATNAM.
2. Estimated cost of work : Rs. 40.00 Lakhs at par market cost
3. Period of Completion : 240 (Two Hundred Fourty) days
4. Cost of tender documents & : Rs. 500/- in the shape of Demand Draft (DD)/ Bankers
Garrison Engineer Cheque from any Scheduled Bank in favour of GE (ND)
Visakhapatnam and payable at Visakhapatnam (Note: In
case of retendering, the contractor who had quoted in the
previous call and submitted the tender fee is not required to
submit the cost of tender)
5. Website / portal address www.defproc.gov.in
6. Type of contract : The tender shall be based on IAFW – 1779A and GCC (IAFW-
2249) with Schedule "A" [List of items of work] to be priced
by the tender.
7. Timeline Details:
[a] Bid submission start date
[b] Bid submission end date Refer critical dates on the website.
[c] Date of bid opening
8. Eligibility criteria:
[a] For MES enlisted : Contractors shall be enlisted with MES in Class ‘D’ and above
contractors and Category ‘a(i)’ subject to satisfactory remarks wrt
performance in respect of works in hand as reflected in Work
Load Return (WLR) or any other report circulated by
competent engineer authority.
[b] For contractors not : [i] Contractors not enlisted with MES should meet the
enlisted with MES enlistment criteria of 'D' class & ‘a(i)’ category contractor with
regard to satisfactorily completion of requisite value works with
Central / State Government / Central/ State PSUs / AWHO /
AFNHB / CGEWHO / DGMAP, annual turnover, bank solvency,
working capital and other requirements given in Para 1.4 and
1.5 of Section 1 of MES Manual of Contracts 2020 as available
in all MES formations as well as MES website (www.mes.gov.in).
[ii] Not carrying adverse remarks in Work Load Return (WLR) or
any other report circulated by any competent authority. If
already working in MES.
[iii] Not suspended / debarred / blacklisted (either permanently
or temporarily) from participating in any bid or for business
dealings by any Central / State Government Department or any
Central / State Government PSU or any Autonomous Body
under Central / State Government or any Local Body as on the
bid submission end date.
[b] Details of Works : [iv] Contractors will have to submit details of works completed
in MES and works under progress in following format
Srl CA No and Value Date of Date of Extended
No Name of of CA Commen Completion Date of
Work cement Completion
(v) Un-Enlisted contractor who have secured two works in MES
should get themselves registered in the appropriate designated
class with any Registering Authority, else the firm will not be
eligible for participation in the Tender unless until the firm is
enlisted with the MES.
Ser Page No. 13
CA No: GE[ND]/VIZ/ OF 2024-2025 ..
APPENDIX ‘A’ TO NOTICE INVITING TENDER [Contd....]
9. Tender issuing and : Garrison Engineer [ND], 104 Area, Visakhapatnam

Accepting Officer
10. Executing Agency : Garrison Engineer [Naval Depot] Visakhapatnam.
Industrial Estate Post
104 Area
Visakhapatnam 530007
Telephone: 0891-2558305
Email id : ndvisptm4-mes@nic.in
11. Earnest Money : Rs 80,000/- in favour of GE (ND) Visakhapatnam in the form

of Deposit at call receipt. FDR not acceptable.
NOTES:
1. In case after opening cover 1, if the number of MES enlisted contractors of eligible class
as well as eligible un-enlisted contractors, if any, fulfilling the other eligibility criteria given
in NIT are less than 07 (Seven), applications in respect of MES contractors of one class or
two classes (in case of remote and difficult areas to be decided as per list circulated by CE
command / ADG) below the eligible class shall also be considered subject to fulfillment of
other eligibility criteria given in the NIT. Therefore MES contractors one class below (two
classes below in case of remote and difficult areas) may also bid for this tender. Such
contractors (contractors of one/two classes below the eligible class) shall not be
considered in case their present residual work in hand is more than FIVE TIMES their
present tendering limit. However in case such contractors fulfil the criteria of upgradation
to the stipulated eligible class based on past experience of completed works (individual
work experience and/or average annual turnover, as applicable) and financial soundness
(solvency/financial soundness and working capital), the ceiling of present residual work
will not apply and they will be considered for issue of tender. Such bidders shall upload in
their Cover-1 bid details related to residual work in hand like details of work in hand
showing names of work, names of Accepting Officers, Contract amounts, dates of
commencement and completion (stipulated) and progress as on bid submission date. Such
contractors, if claim to fulfil the criteria of upgradation shall also upload the requisite
information/documents in support of upgradation. These details shall be verified by the
Tender Issuing Authority from concerned formations in case bids of such contractors are
considered for evaluation.
Ser Page No. 14
CA No: GE[ND]/VIZ/ OF 2024-2025 ..
2. In case after opening of Cover-1, the number of MES enlisted contractors of eligible class
as well as un-enlisted contractors, if any, fulfilling the other eligibility criteria given in NIT
are 07 (Seven) or more, applications of only those one class below the eligible class
bidders shall be considered, who have previously completed similar works satisfactorily
and are meeting the criteria of upgradation in respect of past experience of completed
works (individual work experience and / or average annual turnover as applicable) and
financial soundness (solvency / financial soundness and working capital) as per details
given in Manual on Contracts-2020. Therefore such contractors shall upload the requisite
information/documents in the Cover-1.
3. Un-enlisted contractor shall be considered provided he meets the criteria. Foreign firms
shall not be eligible for this tender. However Indian Firms having foreign national / Indian
nationals staying abroad / Indian national having taken foreign citizenship, as directors(s)
shall be considered subject to security clearance from the concerned authorities.
4. Contractor enlisted with MES will upload following documents in Cover-1 for checking
eligibility:-
[a] Application for tender on Firm’s letterhead
[b] Enlistment letter issued by the Registering Authority duly renewed for the cycle
period in vogue.
[c] Scanned copy of DD / Bankers Cheque toward cost of tender and EMD instrument
in case SSD bond is not signed at the time of registration.
[d] Scanned copy of GST Registration Certificate.
[E] Any other document required as described in this Appendix.
5. Contractors not enlisted with MES will be required to upload following documents in
Cover-1 for checking eligibility:-
[a] Application for tender on Firm’s letterhead
[b] Scanned copy of DD / Bankers Cheque toward cost of tender and Earnest Money
Deposit (EMD) instrument.
[c] Copy of Police Verification Report / Police Clearance Certificate / Character

Certificate from the Police Authority of the area where the registered office of the
firm is located / notarized copy of valid Passport of Proprietor / each Partner / each
Director.
[d] All documents required for enlistment in MES for the class mentioned in Para 8(b)
above as per Para 1.5 of Section 1 of MES Manual on Contracts 2020.
[e] Details of works being executed in MES, if any.
[f] Scanned copy of GST Registration Certificate.
[g] Any other document required as described in this Appendix.
6. Tenders not accompanied by scanned copies of requisite DD / Bankers Cheque towards

cost of tender and earnest money (as applicable) in Cover-1 shall not be considered for
validation of ‘T’ bid and their Financial Bids will not be opened.
Ser Page No. 15
CA No: GE[ND]/VIZ/ OF 2024-2025 ..
7. Contractors should ensure that their original physical DDs and Earnest Money Deposit
(EMD) instruments (as applicable) reach the office of Accepting Officer within 05 days of
bid submission end date failing which following action shall be taken.
[a] In case of tenders from an enlisted contractor of MES, where scanned copies of
requisite DD/Bankers Cheque towards cost of tender have been uploaded in Cover-
1 but physical copies are not received within the stipulated period, their financial
bids (Cover-2) will be opened. However non-submission of physical copies of cost
of tender shall be considered as willful negligence of the tenderer with ulterior
motives and such tenderer shall be banned from bidding for a period of six months
commencing from the date of opening of Financial Bid (Cover-2).
[b] In case of tenders from un-enlisted contractors, where scanned copies of requisite
DD/Bankers Cheque towards cost of tender have been uploaded in Cover-1 but
physical copies are not received within the stipulated period, their financial bids
(Cover-2) will not be opened. Name of such contractors along with complete
address shall be circulated for not opening of their bids for a period of six months
commencing from the date of opening of finance bid (Cover 2).
[c] In case of tenders from enlisted and un-enlisted contractors, where scanned copies
of instrument for Earnest Money Deposit (as applicable) have been uploaded in
Cover 1 but the same are not received in physical form within stipulated period,
such tenders shall not qualify for opening of financial bid (Cover-2).
8. Contractor will not be allowed to execute the work by subletting or through power of
attorney to a third party / another firm on his behalf. However a contractor can execute
the work through power of attorney to sons / daughters / spouse of Proprietor / Partner /
Director and firm’s own employees, Director, Project manager provided they are not
having a separate enlisted firm in MES in their name as Proprietor / Partner / Director.
9. After opening of cover-1 and during its technical evaluation, in case any deficiency is
noticed in the documents required to be uploaded by the tenderers as per NIT a
communication in the form of e-mail / SMS / Speed Post etc shall be sent to the
contractor to rectify the deficiency within a period of seven days from date of
communication failing which their financial bid (Cover-2 ) shall not be opened and
contractor shall not have any claim on the same.
10. Invitation for e-tender does not constitute any guarantee for validation of Technical bid
and subsequent opening of financial bid of any applicant/bidder merely by virtue of
enclosing DD. Accepting Officer reserves the right to reject the Technical bid and not to
open the financial bid of any applicant/bidder. Technical bid validation shall be decided by
the Accepting Officer based on eligibility of the firm as per criteria given in this Appendix.
Tenderer/bidder will be informed regarding non-validation of his Technical bid assigning
reasons therefore through tender evaluation report which shall be uploaded on the
website. Such tenderer, if desires, may appeal to the next higher Engineer Authority
(NHEA) viz HQ Commander Works Engineers, Visakhapatnam on email id “visptm3-
mes@nic.in” with copy to the Accepting Officer on email before the scheduled date of
opening of Cover-2. NHEA shall decide the matter within a period of seven working days
from the date of receipt of appeal. The decision of the NHEA shall be final and binding.
The tenderer/bidder shall not be entitled for any compensation whatsoever for rejection of
his bid.
Ser Page No. 16
CA No: GE[ND]/VIZ/ OF 2024-2025 ..
11. In case an un-enlisted contractor is already executing works in MES, he shall not be
considered eligible for the subject tender if the total value of such works is more than
twice the tendering limit of the MES Class of contractor for which it is eligible. For this
purpose, details of the works being executed by such a contractor shall be uploaded in the
Cover-1 of the bid and shall be checked / verified by the Accepting Officer.
12. In case the BOQ is revised through the corrigendum and the bidder has failed to quote on
revised BOQ (ie he has quoted on pre revised BOQ), such bids shall be treated as willful
negligence by the bidder and his quotation shall be considered non-bonafide. In such
cases the lowest tender shall be determined from amongst the valid / bonafide bids only.
Accepting Officer may decide whether to retender or consider the lowest bonafide tender
for acceptance.
13. Revoking the offer or revising the rates upward or offering voluntary reduction by the
lowest tenderer after opening of Cover-2 shall be considered as a willful default. For this
default a penalty of an amount equal to Earnest Money shall be levied. In case of an un-
enlisted tenderer, Earnest Money deposited by him shall be forfeited. In case of MES
enlisted tenderer having deposited the Standing Security Bond, an amount equal to the
earnest money stipulated in the NIT shall be notified to the tenderer for depositing
through MRO and consideration of such tenderer in tender evaluation for future works
shall remain suspended till the aforementioned amount is deposited in the Government
Treasury. No other disciplinary / administrative action shall be taken against such
tenderers. In such a situation, the next lowest offer shall not be considered for
acceptance. Instead, retendering shall be resorted to in a transparent and fair manner and
the defaulting tenderer and his related firm if any, shall not be eligible for this tender in
second call or subsequent calls.
14. Tender to related firms shall not be issued simultaneously. Firms shall be termed as
related if Proprietor/ one or more Partners/ Directors are common. Dicision of Accepting
Officer on issue/ deny the tender to any one of the related firms shall be final and binding.
15. GST REGISTRATION NUMBER: The contractor shall be in possession of GST Registration
Number. It is mandatory for the contractors to upload their GST Registration Number
along with the ‘T’ Bid. This will be one of the criteria for qualifying in ‘T’ Bid. Contractor,
who does not upload GST Registration Number, shall be disqualified in the ‘T’ Bid
evaluation and his Finance Bid i.e Cover-2 shall not be opened.
16. Tenderer shall note that Court of the place from where tender has been published shall
alone have jurisdiction to decide any dispute out of or in respect of this tender. After
acceptance of tender, Condition 72 – Jurisdiction of Courts of IAFW-2249 shall be
applicable.
Signature of Contractor For Accepting Officer
File No: 8375/ /E8

Dated:
Garrison Engineer Naval Depot
Industrial Estate Post
104 Area
Visakhapatnam 530007
Telephone: 0891-2558305
Email id : ndvisptm4-mes@nic.in
Ser Page No. 17
CA No: GE[ND]/VIZ/ OF 2024-2025 ..
(In lieu of IAFW-1779-A (Revised 1955)
TO BE READ IN CONJUNCTION WITH

GENERAL CONDITIONS OF CONTRACTS IAFW- 2249
Telephone: 0891-2558305 REGD POST WITH ACK DUE

Email id : ndvisptm4-mes@nic.in Garrison Engineer (Naval Depot)
Industrial Estate (PO), 104 Area
Visakhapatnam - 530004
8375/ / E8 Apr 2024
E-TENDER
ITEM RATE TENDER AND CONTRACT FOR WORKS REQUIRED

IN THE EXECUTION OF
“PERIODICAL SERVICES AND REPAIRS TO NAUSHAKTI VIHAR UNDER AGE B/R -III OF
GE(ND) VISAKHAPATNAM.
M/s _________________________________________ is here by authorised to tender for the

above work.
The complete tender is uploaded on MES portal of www.defproc.gov.in. The bidders shall submit their
bids through www.defproc.gov.in. The bid will be opened in office of Garrison Engineer, Industrial
Estate, 104 Area, Visakhapatnam-530 004. Date and time of opening of Price Bid i.e. Cover – 2 will be
intimated online after completion of evaluation of Technical Bid / Cover – 1. The financial bids of only those
tenderers who meet the eligibility criteria as per Notice of tender shall only be opened.
Any correspondence concerning this tender should be addressed as indicated at the top of this sheet
quoting the reference as given.
THE PRESIDENT OF INDIA DOES NOT BIND HIMSELF TO ACCEPT THE LOWEST OR ANY
TENDER.
_________________________________________
(Signature of the Officer issuing tender documents)
Appointment: AGE [CONTRACTS]
For Accepting officer
Ser Page No. 18
CA No: GE[ND]/VIZ/ OF 2024-2025 ..
IN LIEU OF IAFW-1779-A(R-1955)
SCHEDULE ‘A’ NOTES

NOTES
1. The entire work covered under this contract i.e. Schedule ‘A’ shall be completed within a period
of 08 (Eight) Months from the date of commencement of work as shown in Work Order issued by the
GE. Work Order shall be placed by the GE after receipt of Performance Security from the
contractor.
2. The description of items of works in BOQ are in brief. These shall be read together with
Drawings, Specifications, Special conditions, notes, method of measurements, preambles, etc., as
given in MES Schedule and General Conditions of Contracts (IAFW-2249) shall be followed except
where specifically provided for otherwise. The intention of Accepting Officer in this regard shall be final,
conclusive and binding on the Contractor.
3. Quantities inserted in the BOQ are provisional. These shall, however not be varied beyond the
limits laid down in Condition 7 of General Conditions of Contracts (IAFW-2249).
4. Tenderer shall insert his unit rates in figures only under relevant column in BOQ. The rates
inserted shall be for material and labour/supply & fix complete unless otherwise specifically
mentioned in the description of respective items. The total amount in the BOQ is not firm but will
be treated as contract sum as referred to in IAFW-2249, General conditions of contracts. Contract Sum
shall be arrived at after deduction of the total of credit schedule from the total quoted amount.
5. The rates quoted by the tenderer in BOQ shall be deemed to include for any minor details of
works and/or construction which are obviously and fairly intended and which may not have been
specifically referred to in the tender documents but which are essential for the execution and
completion of the work in a workman like manner and sound construction. In case of difference of
opinion between the contractor and Garrison Engineer as to whether it constitutes minor or extra
constructional detail included in the unit rate quoted or not, the decision of the Accepting Officer, shall
be final, conclusive and binding.
6. Tenderers to note that unit rates / amount quoted in the BOQ shall deemed to be inclusive of all
taxes/cesses viz GST, duties, royalties, octroi and other levies payable under respective statute as
applicable on the date of Bid submission end date. Nothing extra shall be paid to the contractors on
account of any miss understanding regarding applicability of taxes. It may be noted that any tender
imposing any condition in this regard or on any other account shall be treated as a conditional tender
and the same shall be liable to be rejected.
7. The contractor should keep in mind while quoting their/his tender, the fact that the buildings /
site where the repair/work is to be carried out are under occupation and shall remain under occupation
while carrying out the work. The contractor will carry out the work in phased manner in consultation
with Engineer-in-Charge. It will be the responsibilities of the contractor to submit in writing his
planning program of work seven days in advance to take over site/commence the work or any other
requirements. No compensation or extra shall be admissible of any misunderstanding or loss of man-
hours.
8. GST is applicable for this work. Tenderer shall quote the unit rates / amount
accordingly.
9. DEFECTS LIABILITY PERIOD: Refer Condition – 46 of IAFW – 2249, General Conditions of

Contracts. The Defects Liability Period for this work shall be Twelve [12] Calendar Months from the
certified date of final completion of the work.
Ser Page No. 19
CA No: GE[ND]/VIZ/ OF 2024-2025 ..
SCHEDULE ‘A’ NOTES [Contd.....]
10. The tenderers / bidders are advised to visit the site of work by making prior appointment with
GE l Engineer-in-Charge. The tenderers shall be deemed to have visited all the site(s) involved under
scope of work and made themselves familiar with the working conditions, whether they actually inspect
the site(s) or not. Quoted rates are deemed to be inclusive for the same and nothing extra shall be
admissible on this account.
11. In terms of provisions of the Contract Labour Regulations and Abolition Central Rules, 1971,
tenderers are requested to obtain a license from the Asst. Labour Commissioner (C), Port Area,
Visakhapatnam-01 for the labour employed under subject work and the same shall be submitted to the
Engineer-in-Charge before commencement of work. Further, contractor has to submit an indemnity
bond to the GE immediately after acceptance of his tender.
12. In case of any deviations required under the contract to be ordered during execution of work
are covered in Condition 7 of IAFW-2249. The deviations shall be dealt as under:-
[i] In case of any deviation, mode of pricing shall be decided by Accepting officer in terms
of Condition 62 of IAFW-2249.
[ii] In the event of a deviation order involving fixation of Special (Star) Rate, Draft rate shall
be prepared by GE (within a maximum period of 30 days) while initiating the proposal
for deviation seeking approval of Accepting officer and notified to contractor. While
notifying the Draft rate, it will be clearly stipulated that the same is merely an estimated
rate and firm rate shall be fixed based on actuals and receipt of supporting documents
from contractor such as vouchers / literature of product / test certificates etc (as
applicable) on completion of work involving Star Rate. Any objection to the method of
fixing Star rate will be dealt as per Condition 7 of IAFW-2249.
[iii] Draft Star Rate shall be made based on market enquiry through telephonic enquiry /
quotations / email / rate lists / internet based sources, materials & labour constants
available in various civil engineering books and record available in respect of Star Rates
approved in the past for similar items of work etc. Contractor may also assist GEs office
in preparation of draft Star rate.
[iv] The Draft Star rate shall be purely a draft rate and shall not be used for claiming final
payment during execution of work. However GE shall allow part payment to the tune of
80% during execution to avoid any financial hardship to the contractor.
[v] After completion of the item of work involving Star rate, contractor shall submit the
vouchers / literature of product / test certificate (as applicable, decision of GE being final
in case of any disagreement) for finalisation of Star rate. The Star Rate shall be
technically checked by DCWE [C] / Director [C] depending upon the financial effect &
approved by competent authority within a period of one month from submission of the
relevant documents by contractor as mentioned above.
[vi] The star rate as approved by competent authority after technical check by DCWE[C] /
Director [C] depending upon the financial effect shall be referred as “the rate decided by
GE” under Para 62[G] of IAFW-2249.
Ser Page No. 20
CA No: GE[ND]/VIZ/ OF 2024-2025 ..
SCHEDULE ‘A’ NOTES [Contd.....]
13. Method of measurements for all items of this contract shall be as given in MES Standard
Schedule of Rates Part-I, 2009 and Part-II, 2020 unless otherwise specifically stated in these
documents for any particular item of work.
14. Refer condition 49 of IAFW-2249 General Conditions of Contracts, the contractor shall remove
from the site all unused stores and materials, tools, plant, equipment belonging to contractor and
provided for the execution of work under this contract and delivered in clean tidy manner upto the
entire satisfaction of Engineer -in-charge. Nothing extra whatsoever shall be paid to the contractor for
such cleaning of site.
15. The quoted rates are includes for removing debris/dismantled/demolished material and clear
the site after completion of work all as directed by Engineer-in-charge, failing which necessary
recovery will be made from contractor’s due and the work will be got executed through other agencies
utilizing any due amount held with the department.
16. Tenderer will have to strictly ensure engagement of engineers and deployment of T&P,
machinery & Transport applicable for Class and category of work mentioned in NIT aand as per
condition 25 of UIAFW 2249. Inadequate engagement of engineers/deployment of T&P, machinery &
transport as per eligible class and category of the contractor/CA conditions shall be considered as
serious lapse attracting ban/removal/downgrading/debarment of the firm / company. Tenderer shall
verify the applicable T&P, machinery and engineers required before quoting his rates as per class and
category mentioned in NIT and no claim in this regard shall be admissible at a later stage.
17. If and when rock (soft/disintegrated or hard) is met at site, contractor shall immediately notify
the fact to the GE in writing, who will after the verification, allow the work to proceed if item is included
in BOQ otherwise, regularize the change through a proper deviation order. No work in excavation in
rocks shall be carried out without written approval of GE. Hard Rock / Soft and disintegrated rock shall
be properly segregated and measured only after approval of GE.
18. Blasting shall not be permitted in this work.
19. All the stones/boulders or rocks (soft/hard/disintegrated) obtained from site during excavation
shall become property of the government and the same shall be issued/sold to the contractor under
Schedule of credit @ Rs 500.00 per cum.
20. The work required Electrical License in accordance with Rule 29 under Part-III of Central
Electricity Authority (Measures relating to safety and electric supply) Regulation 2010, the contractor
shall have valid Electrical License issued by the Govt of Andhra Pradesh in the name of the Firm or get
the work executed through any agency having valid Electrical License. Prior to commencement of work,
copy of valid Electrical License in the name of the contractor or copy of agreement with agency having
valid Electrical License along with agency’s Electrical License shall be submitted by the contractor to
the GE. In case contractor does not possess valid Electric License and he intends to get the work
executed through any agency having valid Electric license and with whom he has agreement, Prior
approval of such agency shall be got done from CWE. Reference of Electric License and details of
Supervisors certificate of competency and permit of tradesman employed for execution of all electric
works/electric component of works in the BOQ shall be duly incorporated in the Works Diary and
relevant site documents respectively for the whole period during which such work is executed.
21.Any Item having some value as scrap obtained from work if not included in credit schedule shall be
taken on charge and entered in salvage register.
22. APPLICABLE TO DGNP ENLISTED CONTRACTORS ONLY: The bidders who are
enlisted with DGNP, Visakhapatnam / Mumbai shall submit Earnest Money
Deposit [EMD] for the amount as indicated in Appendix A to Notice Inviting
Tenders. Scanned copy of EMD shall be uploaded along with T Bid.
Ser Page No. 24
CA No: GE[ND]/VIZ/ OF 2024-2025 ..
SCHEDULE ‘B’
ISSUE OF MATERIALS TO THE CONTRACTOR

(SEE CONDITION 10 OF IAFW-2249)
Sl Particulars Rates at which materials Place of Remark

No will be issued to the issue by
contractor name
Unit Rate in Rs
1 2 3 4 5 6
- NIL -
SCHEDULE ‘C’
ISSUE OF TOOLS AND PLANTS (OTHER THAN TRANSPORT), WHICH WILL BE HIRED TO THE
CONTRACTOR
(SEE CONDITION 15, 34 AND 35 OF IAFW-2249)
Sl Quantity Particulars Details of Hire Stand by Place of Remarks

No MES crew charges charges issue by
supplied per unit per unit name
per per off
working day
day (Rs)
(Rs)
1 2 3 4 5 6 7 8
-------------- N I L ---------------
SCHEDULE ‘D’
TRANSPORT TO BE HIRED TO THE CONTRACTOR

(SEE CONDITION 16 & 35 OF IAFW-2249)
Sl Quantity Particulars Rates per unit per Place of Remarks

No working day issue by
name
1 2 3 4 5 6
-------------- N I L ---------------
________________________ _________________
DATED: FOR ACCEPTING OFFICER
Ser Page No. 25
CA No: GE[ND]/VIZ/ OF 2024-2025 ..
(In lieu of IAFW-1779A Rev 1955)
TENDER
To
The President of India
Having examined and perused the following documents:-
1. Specifications signed by AGE [CONTRACTS]
2. Drawings as detailed in the specifications.
3. Schedule ‘A’, ‘B’, ‘C’ and ‘D’ attached hereto.
4. MES Standard Schedule of Rates - 2009, Part I (Specifications) and MES Standard
Schedule of Rates-2020, Part II (Rates) (hereinafter and in IAFW-2249 referred to as
the MES SCHEDULE) together with amendment Nos. 1 to 3 for Part-I and 1 to 122 for
Part II as applicable.
5. General Conditions of Contracts IAFW-2249 (1989 Print) together with amendment No

1 to 49 and errata No 1 to 20.
6. Refer condition 31 of IAFW – 2249 (General Conditions of Contracts):- Water will be

supplied by the MES and shall be paid by the contractor at Rs. 3.75 per every
Rs. 1000/- worth of work done priced at contract rates.
7. SHOULD THIS TENDER BE ACCEPTED

I/WE AGREE
*(a) That the sum of Rs. 70,000/- (Rupees seventy thousand only) forwarded as
Earnest Money shall be refunded by the Government on receipt of the appropriate
amount of Performance Security all as per Condition – 19 of IAFW – 2249.
(b) To execute all the works referred to in the said documents upon the terms and
conditions contained or referred to therein and as detailed in the General Summary and
to carry out such deviations as may be ordered vide Condition – 7 of IAFW – 2249 up
to a maximum of 10% [Ten Percent] and further agree to refer all disputes as
required by Condition – 70 of IAFW – 2249 to the Sole Arbitration of serving Officer
having degree in Engineering or equivalent or having
passed final / direct final examinations of Sub Division II of Institution of Surveyors
[India] recognised by Government of India to be appointed by Chief Engineer [Navy],
Visakhapatnam – 530 004 or in his absence the officer officiating as Chief Engineer
[Navy], Visakhapatnam if specifically delegated in writing by Chief Engineer [Navy],
Visakhapatnam – 530 004 whose decision shall be final, conclusive and binding.
* To be deleted where not applicable.

Ser Page No. 26
CA No: GE[ND]/VIZ/ OF 2024-2025 ..
(In lieu of IAFW-1779-A (Revised 1955)
TENDER (CONTD…)
Signature ____________________ in the capacity of ____________________ Duly
authorised to sign the tender documents for and on behalf of M/s _____________________
_____________________________________________) (IN BLOCK LETTERS)
Witness: Date
Address Postal Address
Telegraphic
Address
Telephone
Number
ACCEPTANCE
________________ alterations have been made in this document and as evidence that these
alterations were made before the execution of the contract agreement they have been
initialled by the contractor and Shri Partha Debnath, AGE [Contracts].
The said officer is hereby authorised to sign and initial on my behalf the documents forming
part of this contract.
The above tender was accepted by me on behalf of the President of India at the item rates
contained in Schedule ‘A’ for the contract sum of Rs._____________________________
(Rupees_____________________________________________________________________
___________________________________________________________________ only) on
the ______________________ day of ______________2024.
Signature
Garrison Engineer
Dated this __________day of ____________ 2024
APPOINTMENT : GARRISON ENGINEER

Military Engineer Services
Station Road
Visakhapatnam – 530 004
(For and on behalf of the President of India)
Ser Page No. 27
CA No: GE[ND]/VIZ/ OF 2024-2025 ..
(In lieu of IAFW-1779A (Revised-1955)
GENERAL CONDITIONS OF CONTRACTS (IAFW-2249: PRINT - 1989)

FOR MEASUREMENT CONTRACTS (IAFW-1779 AND 1779A)
A copy of the General Conditions of Contracts [IAFW – 2249], 1989 Print, with Errata 1 to 20
and Amendments No. 1 to 49 has been supplied to *me/us and is in *my/our possession.
*I/We have read and understood the provisions contained in the aforesaid General Conditions
of Contracts before submission of this tender and *I/We agree that *I/We shall abide by the
terms and conditions thereof, as modified, if any, elsewhere in these tender documents.
It is hereby further agreed and declared by *me/us, that the General Conditions of Contracts
[IAFW – 2249], 1989 Print, including Condition – 70 thereof pertaining to settlement of
disputes by Arbitration, containing 33 Pages, with Errata 1 to 20 and Amendments No. 1 to 49
form part of these tender documents.
Notes:
[a] The documents mentioned above can also be seen in the office of the Garrison
Engineer [ND], Visakhapatnam – 530 007 or in any other MES office during
working hours.
[b] In case of difference in interpretation due to wordings of English and Hindi

versions, the English version will prevail as per Article 348 of Constitution of
India.
*Delete whichever is not applicable.
________________________ _______________
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SCHEDULE OF MINIMUM FAIR WAGES

[See Condition – 58 of IAFW – 2249]
1. It is hereby agreed that the "Schedule of Minimum Fair Wages" [SMFW] as published
vide Government of India Notification dated 10 March 1992 and further Notification and as
amended subsequently from time to time by the orders of the competent Central / State
Governments / Local Authorities till last date of submission of T – Bids, forms part of these
tender documents.
2. My/Our signature hereunder amounts to my/our having read and understood the
provisions contained therein and I/we agree that I/we shall abide by the same and that
aforesaid documents form part of this tender.
3. It is also agreed by me/us that although latest notification, as available with the
Accepting Officer, has been formed part of the contract, in case the Government has further
revised the wages, the latest revised wages for labour shall only be applicable.
4. Schedule of Minimum Fair Wages is not enclosed along with tender but the contractor is
deemed to have full knowledge regarding the minimum wages payable to labourers as legally
effective on the last date of submission of T – Bids and his tendered rates shall be deemed to
have been based on the same. For the purpose of reimbursement of Price Variation [PV]
clause for wage escalation of labour, the minimum wages legally effective on the last date of
submission of T – Bids shall be the basis.
5. The minimum wage legally effective referred to above is the minimum wages notified in
Gazette / governed by any local regulations or by Central Government, whichever is higher.
Notes:
[a] The documents mentioned above can also be seen in the office of the Garrison Engineer
[ND], Visakhapatnam – 530 007 or in any other MES office during working hours.
[b] In case of difference in interpretation due to wordings of English and Hindi versions, the
English version will prevail as per Article 348 of Constitution of India
________________________ _______________
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SPECIAL CONDITIONS
1.0 GENERAL
1.1 The following Special Conditions shall be read in conjunction with the General
Conditions of Contracts, IAFW-2249 including errata/ amendments thereto. If any
provision in these Special Conditions is at variance with that of the aforesaid
documents, the former shall be deemed to take precedence there over.
2.0 ADMISSION TO SITE BY CONTRACTOR AND RESPONSIBILITY TO ASCERTAIN

HIS OWN INFORMATION
2.1 The tenderers shall contact the Garrison Engineer for the purpose of inspection of
site(s) and relevant documents other than those sent herewith, who will give
reasonable facilities for this purpose. The tenderers shall also make themselves familiar
with working conditions, accessibility of site(s) availability of materials and other
cogent conditions that may affect the entire completion of work under this contract.
2.2 The tenderers shall be deemed to have visited the site(s) and made themselves
familiar with the working conditions, whether they actually inspect the site(s) or not.
3.0 SECURITY AND PASSES
3.1 Refer Conditions 25 of IAFW-2249. The contractor shall employ only Indian Nationals
as his representatives, servants and workmen and verify their antecedents and loyalty
before employing them for the works. He shall ensure that no person of doubtful
antecedents and nationality is, in any way, associated with work. If for reasons of
technical collaboration or other consideration, the employment of any foreign national
is unavoidable, the contractor shall furnish full particulars to this effect to the Accepting
Officer at the time of submission of his tender.
3.2 The contractor shall, on demand by the Engineer-in-Charge, submit list of his agents,
employees and work people concerned and shall satisfy the Engineer-in-Charge as to
the bonafide of such people.
3.3 The Engineer-in-Charge shall at his discretion have the right to issue passes as per
rules and regulations of the installation/Area in force to control the admission of the
contractor, his agents, employees and work people to the site of the work or any part
thereof. Passes should be returned at any time on demand by the Engineer-in-Charge
or the authorities concerned and in any case on completion of work.
3.4 The contractor and his agents, employees and work people shall observe all the rules
promulgated by the authority controlling the installation/area in which the work is to be
carried out e.g., prohibition of smoking and lighting, fire precautions, search of persons
on entry and exit, keeping to specific routes, observing specified timing etc. Nothing
extra shall be admissible for any man-hours etc. lost on this account.
4.0 CONDITIONS FOR WORKING
4.1 The work lies within the RESTRICTED AREA. Following are the conditions for working
within the Restricted Area.
4.1.1 DEFINITION: Restricted Area(s) for the purpose of this Contract means, the area(s)
declared as such by the units and shown in site plan described in Special Conditions.
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SPECIAL CONDITIONS [Contd....]
4.2 VISIT TO SITE WITHIN THE RESTRICTED AREAS
4.2.1 Permission to enter the restricted areas at the time of submission of tender can be
obtained through the Garrison Engineer. Tenderers are advised to send prior intimation
to the GE about the particulars of their agents, representatives etc., if any, the date
and time of their proposed visits so that necessary arrangements may be made by him
to secure admission. Whether Tenderers visits the site or not he shall be deemed to
have full knowledge on the restrictions of entering into/exit from and the working
within the Restricted Area.
4.3 ENTRY/EXIT
4.3.1 The Contractor, his agent(s), representatives, workmen etc., and his materials, carts,
trucks or other means of transport etc., will be allowed to enter through and leave from
only such gate or gates and at such time as the GE or Factory authorities/In charge of
restricted area may at their sole discretion permit to be used. Contractor's authorised
representative is required to be present at the places of entry and exit for the purposes
of identifying the carts, trucks etc., to the personnel in charge of the security of the
Restricted Area.
4.4 IDENTITY CARDS OR PASSES
4.4.1 The contractor, his agents and representatives are required individually to be in
possession of an identity card or pass issued by the authorities through concern GE
regarding workmen the contractor shall submit to GE the list of workmen and other
details for issuing passes through the unit controlling authorities. These passes will be
examined by the Security staff at the time of entry into or exit from the restricted area
and also any time or number of times inside the restricted area, the tenderer shall have
no claim on this account from the department. Contractor shall be responsible for the
conduct and action of his workmen, agents or representatives.
4.5 IDENTITY OF WORKMEN
4.5.1 Every workmen & contractor shall be in possession of an identity card. The identity
card shall be issued after thorough investigation of the antecedents of the labourers of
the contractor and attested by the Officer-in-Charge of the unit concerned in
accordance with the standing rules and regulations of the units. In case of doubts in
respect of any workmen the decision of GE in respect of which is final and binding. The
contractor shall produce police investigation report to the GE on the antecedents of the
individual concerned stating that the individuals are not involved/connected with any
anti National, criminal activities. Contractor however, shall not be absolved himself
from his responsibility for proper conduct and action of his workmen agents or
representatives. Any damage/loss caused by the Contractor's agents, representatives
and workmen to the existing property of works shall be made good by the Contractor
free of cost and to the entire satisfaction of GE. All expenses for carrying out the Police
Verification shall be borne by the Contractor. Contractors quoted rate shall be deemed
to include all the expenses for carrying out Police Verification.
4.5.2 Contractor’s all the labourers and supervisors shall wear a clearly identifiable Maroon
Coloured Jacket over their dress at the time of entering the restricted area. The
labourers (both skilled and unskilled) and supervisors shall be required to wear the
jacket for the entire duration of his/her stay inside the restricted area premises. This is
essential so that the security staff and other unit workers can clearly identify the
contractor’s labourers and supervisors. The cost of the jacket to be borne by the
contractor and rates quoted by the contractor deemed to be inclusive for the provision.
Nothing extra shall be payable to the contractor on this account.
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4.6 SEARCH
4.6.1 Thorough search of all persons and transport shall be carried out at each gate and for
as many times as gate is used for entry or exit and may also be carried out at any time
or any number of times at work site within the restricted area.
4.7 WORKING HOURS
4.7.1 The Units controlling restricted areas, usually work during six days in the week and
remain closed on the 7th day.
4.7.2 The working hours available to Contractor's labour and staff are however appreciably
reduced because of the time taken in security checks observed at the time of entry/exit
during working hours. The Tenderers attention is invited to the fact that the total
number of working hours for a Unit is prescribed in Regulations and that they cannot
be increased by the GE or authorities controlling the Restricted Area. The definition of
working day given under Condition 1(t) of IAFW-2249 does not apply in case where the
works are carried out in Restricted Area.
4.9 WORKING ON HOLIDAYS
4.9.1 The contractor shall not carryout any work on Gazetted holidays, weekly holidays and
other non working days except when he is expressly authorised in writing to do so by
the GE subject to the provision contained in clause 4.7 above. The GE may at his sole
discretion declare any day as a holiday or non working day without assigning any
reason for such declaration. No claim what so ever on this account shall be entertained.
4.10 ACCESS TO RESTRICTED AREA AFTER COMPLETION OF WORK
4.10.1 After the works are completed and surplus stores etc., removed, the contractor, his
agents, representatives of workmen etc., may not be allowed to have access to the
restricted area except for attending any rectification of defects pointed out to him by
Garrison Engineer.
4.11 FIRE PRECAUTIONS
4.11.1 The Contractor, his agents, representatives, workmen etc., shall strictly observe the
orders pertaining to fire precautions prevailing within the restricted area. Processes
involving fire hazards like welding etc., will not be permitted on the site of erection but
are permitted in the contractor’s site workshop. Necessary prior permission of the unit
controlling authorities shall be obtained for carrying out welding on site.
4.11.2 Motor transport vehicles if allowed by authorities to enter the restricted area must be
fitted with serviceable fire extinguishers.
4.12 FEMALE SEARCHER
4.12.1 If the contractor desires to employ female labour on works to be carriedout inside the
restricted area and a female searcher is not borne on the authorised strength of the
unit controlling the restricted area at the time of submission of the tender, he shall be
deemed to have allowed in his tender for pay and allowances etc., for a Female
searcher (Class IV servant/Group ‘D’ servant) calculated for the period, female labour
is employed by him inside that area.
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4.12.2 If more than one contractor employs female labour during any month and female
searcher(s) has/have to be employed in addition to the authorised strength of the unit
controlling the restricted area the salary and allowances paid to the additional female
searcher(s) shall be distributed on an equitable basis between the contractor employing
female labour taking into consideration the value and period of completion of their
contracts. The GE's decision in regard to the amount recoverable on this account from
any contractor shall be final and binding.
5.0 MINIMUM WAGES PAYABLE
5.1 Refer Conditions 58 of IAFW-2249. The Schedule of Minimum Fair Wages is not
enclosed to these tender documents. The contractor shall not pay wages lower than
minimum wages for labour as fixed by the Govt of India/State Govt under Minimum
Wages Act or Contract Labour (Abolition and Regulation Act), whichever is higher.
5.2 The fair wage referred to in condition 58 of IAFW-2249 will be deemed to be the same
as the minimum wages payable as referred to above. The contractor shall have no
claim whatsoever, if on account of local factors and or regulations, he is required to pay
the wages in excess of minimum wages as described above during the execution of
work.
6.0 ROYALTIES
6.1 Reference Condition 14 of General Conditions of Contracts (IAFW-2249). No quarries

on Defence land are available.
7.0 LAND FOR TEMPORARY WORKSHOP, STORES ETC
7.1 The contractors shall be permitted to store his materials including erecting temporary
sheds for storage/temporary workshop, office/labour huts at the area of land to be
decided by GE. The contractor shall be allotted free of charges, the area of land as
decided by the GE, for the purpose of erection of temporary work ship, stores etc. Plot
of land so allotted shall not be used for accommodation of labour and canteen for which
the contractor shall make his own arrangements, at his own expenses.
8.0 WATER :
8.1 Water will be supplied by MES at the point(s) marked on site plan/as decided by the
GE. The exact location of the water point(s) will be shown by the GE. Water meters to
register the quantum of supply of water shall be provided and installed by the MES.
Contractor shall provide all necessary pipes, fittings, etc. from the tapping point in
order to ensure a proper and suitable supply of water for execution of work at his own
cost. The contractor will be charged for the water drawn for execution of work at
Rs. 3.75 per every Rs. 1000/- worth of work done priced at contract rates.
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8.2 The contractor shall ensure safety of water meter by providing necessary meter box
with locking arrangement at his own cost. The key of the meter box shall be kept with
the Engineer-in-Charge for the subject work. Initial reading of water meter shall be
recorded and signed jointly by the rep of the contractor and Engineer-in-Charge in a
pucca bound register. Necessary interim readings shall be recorded during the progress
of work, duly signed by Engineering-in-Charge and contractor’s representative, so that
the recovery towards water charges are made from each RAR payment.
8.3 The supply of water may not be continuous. The contractor shall be deemed to have
ascertained the hours of availability of water before submitting his tender. The MES do
not guarantee the continuity of water supply and no compensation shall be allowed for
intermittent or inadequate water supply and break down in the system. If the supply is
not sufficient the contractor shall make his own arrangement to supplement the water
supply at his own cost. For the purpose the contractor shall be allowed to install hand
pumps at the site of work at places as directed by the engineer-in-Charge without any
charges from the contractor on this account. The contractor shall remove the hand
pumps as and when asked to do so by Engineer-in-Charge or GE and in any case on
completion of work. NO compensation whatsoever shall be admissible to the contractor
if the GE requires him to remove the pumps before completion of work . Use of water
from such sources shall be permitted only if found portable after testing and fit for use
in the work. The water from such sources shall be got tested by the contractor from a
laboratory approved by GE who shall after satisfying himself permit the contractor to
use water from such sources. Testing charges shall be borne by the contractor.
9.0 CO-OPERATION WITH OTHER AGENCIES

9.1 The contractor shall permit free access and generally afford reasonable facilities to
other agencies or department workmen engaged by the Govt to carryout their part of
the work, if any, under separate arrangements.
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10.0 ELECTRIC SUPPLY

10.1 Electric supply required for the work shall be made available by MES. The exact
locations of the Electric points will be shown by the GE. KWH meters to register the
electric energy supplied and main switch shall be provided and installed by the MES.
Contractor shall provide all necessary cables, fittings, etc., from the tapping point in
order to ensure a proper and suitable supply of electricity for execution of work. The
installations/items provided by the contractor shall confirm to and strictly in accordance
with Indian Electricity Rules. Moreover the layout of cables etc., as proposed by him
shall be as per plan approved by the Engineer-in-charge. The contractor will be
charged for the electric energy consumed for execution of works at the following
rates:-
[i] Rs. 14.54 (Rupees Fourteen and Paise Fifty Four) per Unit for lighting
[ii] Rs. 14.54 (Rupees Fourteen and Paise Fifty Four) per Unit for power
10.2 MES does not guarantee for continuity of supply and no compensation, whatsoever
shall be allowed for supply becoming intermittent or for breakdown in the system.
10.3 GE or his representative shall be free to inspect all the power consuming devices or any
electric lines provided by the contractor. Any devise or electric line provided by the
contractor, which is not to the satisfaction of GE shall be disconnected from supply if so
directed by him.
11.0 NETWORK ANALYSIS

11.1 The time and progress chart to be prepared as per condition 11 of General Conditions
of Contracts (IAFW-2249) shall consist of detailed network analysis and a time
schedule. The critical path network will be drawn jointly by the GE and the contractor
soon after acceptance of tender. The time scheduling of the activities will be done by
the contractor so as to finish the work within the stipulated time. On completion of the
time schedule a firm calendar date Schedule will be prepared and submitted by the
contractor to the GE who will approve it after due scrutiny. The schedule will be
submitted in four copies within two weeks from the date of handing over the site.
11.2 During the currency of the work, the contractor is expected to adhere to the time
schedule and this adherence will be a part of his/their performance under the contract.
During the execution of the work, the contractor is expected to participate in the
reviews and updating of the network undertaken by the GE. These reviews may be
undertaken at the discretion of the GE, either as a periodical appraisal measure or
when the quantum of work ordered on the contractor is substantially changed through
deviation orders or amendments. Any revision of the time schedule as a result of the
review will be submitted by the contractor to the GE within a week for his approval
after due scrutiny.
11.3 The contractor shall adhere to the revised time schedule thereafter. In case of
contractor disagreeing with revised schedule, the same will be referred to the Accepting
Officer, whose decision shall be final, conclusive and binding. GE’s approval to the
revised schedule resulting in a completion date beyond the stipulated date of
completion shall not automatically amount to a grant of extension of time. Extension of
time shall be considered and decided by the appropriate authority mentioned in
condition 11 of IAFW-2249 and separately regulated.
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11.4 Contractor shall mobilise and employ sufficient resources to achieve the detailed
schedule within the broad framework of the accepted method of working and safety. No
additional payment will be made to contractor for any multiple shift work or other
intensive methods contemplated by him in his schedule, even though the time schedule
is approved by the department.
12.0 SAMPLE OF MATERIALS
12.1 Refer condition 10 of IAFW-2249 and clause 1.6 & 1.7 of Standard Schedule of Rates
2009 Part-I specifications. Materials provided by the contractor for incorporation in the
works shall unless otherwise specified in the particular specifications be ISI marked. IS
means Indian Standards as issued by the “Bureau of Indian Standards”. Wherever in
the specifications ‘IS’ is referred to, it means the edition with all amendments, current
on the due date of receipt of the tender documents.
12.2 The tenderer is advised to inspect other materials, which are displayed in the office of
GE, before submitting his tender. The tenderer shall be deemed to have inspected the
samples and satisfied himself as to the nature and quality of materials, he is required
to incorporate in the work irrespective of whether he has actually inspected them or
not. The materials to be incorporated in the work by the contractor shall be IS marked
or shall be equal or superior in quality to sample displayed and shall comply with the
specifications given hereinafter. The contractor shall not procure materials unless the
samples are first got approved by the Garrison Engineer.
13.0 RECORD OF CONSUMPTION OF CEMENT
13.1 The contractor shall maintain a pucca bound register with serially numbered pages with
all pages initialled by Engineer-in-Charge against numbering showing quantities of
cement received, used in work and balance at the end of each day. The form of record
shall be as approved by Engineer-in-Charge. The register shall be signed daily by
representatives of MES and the contractor in token of verification of its correctness and
will be checked by Engineer-in-Charge, at least once a week and on the days cement is
brought to site by the contractor.
13.2 The register shall be kept at site in safe custody of the contractor’s representative
during the progress of the work and shall on demand be produced for verification to the
inspecting officer(s). On completion of the work the contractor shall deposit the cement
register with the Engineer-in-Charge for record.
14.0 PERIOD FOR KEEPING THE TENDER OPEN
14.1 The tender shall remain open for acceptance for a period of 60 (Sixty) days
commencing from the next day subsequent to bid submission end date.
15.0 SECURITY OF CLASSIFIED DOCUMENTS
15.1 Contractor’s special attention is drawn to conditions 2-A and 3 of IAFW-2249 (General
Conditions of Contracts). The contractor shall not communicate any classified
information regarding the work either to subcontractors or others without the prior
approval of the Engineer-in-Charge. The contractor shall also not make copies of the
design/drawings and other documents furnished to him in respect of the work, and
shall return all documents on completion of the works or earlier on determination of the
contract. The contractor shall along with the final bill, attach a receipt of his having
returned the classified documents as per condition 3 of IAFW-2249 (General Conditions
of Contracts).
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16.0 OFFICIAL SECRET ACT

16.1 The contractor shall be bound by the Official Secret Act-1923.
17.0 RECORD OF MATERIALS
17.1 The quantity of materials such as paints, water proofing compound, chemicals for anti
termite treatment and the like, as directed by the Engineer-in-Charge (the quantity of
which cannot be checked after incorporation in the works), shall be recorded in
measurement books and signed by the contractor and the Engineer-in-Charge as a
check to ensure that the required quantity has been brought to site for incorporation in
the work.
17.2 Materials brought to site shall be stored as directed by the Engineer-in-Charge and
those already recorded in measurement book shall be suitably marked for
identification.
17.3 The contractor shall, on demand, produce to the GE, original receipted vouchers/
invoices in respect of the supplies. The vouchers/invoices shall be defaced and stamped
by Engineer-in-Charge indicating contract number, name of work, under his dated
signature. The contractor shall ensure that the materials are brought to site, in original
sealed containers/packing, bearing manufacturer’s marking except in the case of the
requirement of material(s) being less than smallest packing.
17.4 Contractor shall produce vouchers/invoices from the manufacturers and / or their
authorised agents for the full quantity of the following materials, as applicable as a pre-
requisite before submitting claims for payment for advances on account of the work
done and/or materials collected in accordance with Condition 64 of General Conditions
of Contracts-(IAFW-2249):-
[a] Cement, steel, tiles of any type, Plywood, Prelaminated Boards
[b] Factory made door shutters including panelled, Flush, Glazed,

PVC, UPVC doors and frames, Pressed steel Frames
[c] Galvalume sheets, CGI and PGI sheets, paints, Primer etc, WPC
[d] Electric Fittings and fixtures, cables , MCB, MCCB, light fittings
Etc, LT panel, DG etc,
[e] Sanitary and bathroom fittings, HDPE tanks, Kitchen sink
[f] Flamer proof switches and Exhaust fans
[g] Paints, Primer, concertina coil, barbed wire
18.0 CLEANING DOWN
18.1 Refer Condition 49 of IAFW-2249, General Conditions of Contracts: -

Ser Page No. 37
18.2 The contractor shall clean all floors, walls, remove cement /lime paint marks/drops,
etc. clean the joinery, glass panes, etc. touch up all painting works and carryout all
other necessary items of works in connection therewith and leave the whole premises
clean and tidy to the entire satisfaction of Engineer-in-Charge before handing over the
buildings / works. No extra payment shall be admissible to the contractor for this
operation. The contractor shall also clean all surrounding areas where building
materials were kept or where ground was disturbed during execution of the work and
make it as per original condition without any extra cost.
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19.0 OUT OF POCKET EXPENSES
19.1 No out of pocket expenses incurred by the tenderer in submitting his tender shall be
reimbursed whether his tender is accepted or not.
20.0 MATERIALS IN METRIC SIZES
20.1 If the material (other than those issued under Sch ‘B’) are not available in metric
sizes as shown on drawings, the contractor shall provide materials in equivalent inch
sizes which would not be less than the metric size dimension under any
circumstances, at no extra cost to the Government.
21.0 PERFORMANCE SECURITY
21.1 The tenderers shall note that the successful tenderer is required to lodge
Performance Security for an amount equal to 5% of the Contract Sum within 28
Days of receipt of Letter of Acceptance in the form of Bank Guarantee in the
prescribed format or Government Securities or FDR or any other Government
Instruments stipulated by the Accepting Officer in terms of Condition – 19 of
IAFW – 2249, General Conditions of Contracts. The Performance Security shall be
valid till expiry of Defects Liability Period as stipulated hereinafter (In case of BGB it
shall be valid beyond 60 days of defects liability period). In case the tenderer fails to
deposit the Performance Security within the stipulated period, the award of work shall
be cancelled and Earnest Money deposited by him shall be forfeited. In case of MES
enlisted Contractors, the amount equal to the Earnest Money stipulated in the Notice
of Tender, shall be notified to the tenderer for depositing the amount through MRO.
Bids of such Contractors shall not be opened till the aforesaid amount equal to the
Earnest Money is deposited by him in Government Treasury. The contractor shall not
be entitled for any compensation whatsoever on this account. The Work Order for
commencing the work shall be placed by the GE only after receipt of above
Performance Security along with requisite declarations from the contractor within the
stipulated time period.
22.0 DEFECTS LIABILITY PERIOD: Refer Condition – 46 of IAFW – 2249, General
Conditions of Contracts. The Defects Liability Period for this work shall be Twelve
[12] Calendar Months from the certified date of final completion of the work.
23.0 GST ON WORKS CONTRACTS BY STATE GOVERNMENT: The tenderer’s Unit Rates
/ Lumpsum Amount shall deemed to include the GST levied by the State Government
as fixed from time to time and no claim on account of GST shall be admissible. Tender
will be considered non-bonafide if any stipulation is made by the tenderers in this
regard and tender will be liable for rejection. As per State Government GST Act, tax at
applicable percent will be deducted at source by GE as per State Government Orders
issued from time to time. Contractor’s Unit Rate / Lumpsum amount shall be deemed
to include this aspect and nothing extra shall be payable to contractor on this account.
GST @ 2 % [1 % for SGST + 1 % for CGST] shall be recovered at source from the
RAR & Final Bill payments.
24.0 EMPLOYEES’ PROVIDENT FUND: The contractor shall be in possession of EPF Code
Number and all the workers employed by him shall be enrolled as member of
Employees’ Provident Fund and shall have Universal Account Number [UAN]. The
contractor shall render a certificate that all workers directly or indirectly employed by
him are registered for EPF and the due contributions have been credited in to their
accounts, before claiming for any payment. The payments shall be released only on
verifying the same from Official Website of EPFO [www.epfindia.gov.in].
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25.0 QUALIFIED TRADESMEN: (APPLICABLE FOR WORKS COSTING RUPEES ONE

CRORE AND MORE)
25.1 In compliance with the Condition 26 of IAFW-2249 (General Conditions of Contracts),

the contractor shall employ skilled/semi skilled tradesmen who are qualified and
possessing certificate in particular trade from Industrial Training Institute
(ITI)/National Institute of Construction Management and Research (NICMAR)/Similar
reputed and recognized Institutes by State/ Central Government, to execute the
works of their respective trade. The number of such qualified tradesmen shall not be
less than 25% of total skilled/semi skilled tradesmen required in each trade. The
contractor shall submit the list of such tradesmen alongwith requisite certificates to
Garrison Engineer for verification and approval. Notwithstanding the approval of such
tradesmen by GE, if the tradesmen are found to have inadequate skill to execute the
work of their trades, leading to unsatisfactory workmanship, the contractor shall
remove such tradesmen within a week after written notice to this effect by the GE and
shall engage other qualified tradesmen after prior approval of GE. GE’s decision
whether a particular tradesmen possesses requisite qualification, skill and expertise
commensurate with nature of work, shall be final and binding. No compensation
whatsoever on this account shall be admissible.
26.0 RE-IMBURSEMENT/REFUND ON VARIATION IN “TAXES DIRECTLY RELATED

TO CONTRACT VALUE
26.1 The rates quoted by the Contractor shall be deemed to be inclusive of all taxes /
cesses viz GST, duties, Royalties, Octroi & other levies payable under the respective
Statutes as applicable on the date of bid submission end date. No
reimbursement/refund for variation in rates of taxes, duties, Royalties, Octroi & other
levies, and/or imposition/abolition of any new/existing taxes/cesses, duties, Royalties,
Octroi & other levies shall be made except as provided in sub paras 26.2 to 26.5 here-
in-below: -
26.2 The taxes/cesses which are levied by Government at certain percentage rates of
Contract Sum/Amount shall be termed as “taxes directly related to Contract value”
such as GST, Labour Welfare Cess/tax and like as applicable but excluding Income
Tax. The tendered rates shall be deemed to be inclusive of all taxes directly related to
Contract value” with existing percentage rates as prevailing on last due date for
receipt of tenders. Any increase in percentage rates of “taxes directly related to
Contract value” with reference to prevailing rates on last due date for receipt of
tenders shall be reimbursed to the Contractor and any decrease in percentage rates of
“taxes” directly related to Contract value” with reference to prevailing rates on last
due date for receipt of tenders shall be refunded by the Contractor to the
Government/deducted by the Government from any payments due to the Contractor.
Similarly imposition of any new “taxes directly related to Contract value” after the last
due date for receipt of tenders shall be reimbursed to the Contractor and abolition of
any “taxes directly related to Contract value” prevailing on last due date for receipt of
tenders shall be refunded by the Contractor to the Government/deducted by the
Government from the payments due to the Contractor.
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26.3 The contractor shall, within a reasonable time of his becoming aware of variation in
percentage rates and/or imposition of any further “taxes directly related to Contract
value”, give written notice thereof to the GE stating that the same is given pursuant
to this Special Condition, together with all information relating there to which he may
be in a position to supply. The Contractors shall submit the other documentary
proof/information as the GE may require.
26.4 The Contractor shall, for the purpose of this condition keep such books of account and
other documents as are necessary and shall allow inspection of the same by a duly
authorized representative of Government, and shall further, at the request of the GE
furnish, verified in such a manner as the GE may require, any documents so kept and
such other information as the GE may require.
26.5 Reimbursement for increase in percentage rates/imposition of “taxes directly related

to Contract value” shall be made only if the Contractor necessarily & properly pays
additional “taxes directly related to Contract value” to the Government, without
getting the same adjusted against any other tax liability or without getting the same
refunded from the concerned Government Authority and submits documentary proof
for the same as the GE may require.
27.0 DIGITAL RECORDS
27.1 During execution of works, records of all hidden works, deviation and important
stages of work shall be maintained using digital photography duly signed by AGE, GE
and Contractor. All such records shall be submitted to higher authorities when called
for and/or for verification during finalization of DOs. These records need to be
produced as a proof by the GE/AGE in case of disputes. The decision of the GE with
regard to recording of part/portion or full details of hidden works, deviation and
important stages of works shall be final and binding. In case of dispute between the
GE and Contractor with regard to measurements/finalization of DO’s (in respect of
recorded works) the decision of Accepting Officer shall be final and binding.
27.2 Contractors shall consider all such provisions in their quotation before quoting the
tender and their quoted rates shall deemed to include all the incidental expenses
(direct or indirect) required for such provisions and nothing extra will be entertained
on this account.
________________________ _______________
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MATERIALS & TESTS
1. If facility for testing of building materials for any particular test in not available in
the site laboratory, the same shall be got tested in the Command testing laboratory
(CTL) and if not available in CTL, the same shall be got tested in National Test
House/SEMT WING/Engineering collage at the discretion of Garrison Engineer. All
expenses for testing shall be borne by the contractor.
2. TESTING FREQUENCY: The materials listed in Appx ‘A’ shall be tested as per the
frequency indicated therein.
3. Level of testing shown in legend as A,B & C are defined as under:-
4. Level ‘A’: “Site Lab” means own site lab established by contractor at the work site
for such tests. This lab shall house all the facilities including T & P, machinery,
equipment, and manpower etc, required for conducting tests. Competent technical
representative as approved by the GE shall be employed by the contractor to man
the laboratory. This lab shall be operative for the entire duration of the contract till
it’s completion. Tests shall be carried out in the presence of Engineer-in-Charge or
any other departmental official to be nominated by the GE. Random check of
compliance of frequency of testing shall be done by GE. Setting up site laboratory is
mandatory for all works costing Rupees One Crore and above. The contractor may
at his option set up site laboratory for works costing less than Rs.1 Crore (Rupees
one crore) also without any extra cost to Government.
5. Record of these tests shall be maintained at work site. These test result shall be
signed by contractor or his authorised representative and aforesaid departmental
official. Random check shall be done by GE also and shall sign the same in token of
the check.
6. Manpower, material and infrastructure like electricity etc, required for conducting
these tests shall be provided by the contractor.
7. Tenderer is deemed to cater for above provisions in his quoted rates.
8. Remedial measures, if any, required to achieve/obtain desired results for each tests
shall be taken promptly by the contractor. Quoted rates are deemed to be included
for this eventuality and nothing extra shall be payable to the contractor. No
extension of time shall be admissible on this account.
9. Rates for test given are applicable for recovery in case of unavoidable circumstances
where some tests as per laid down frequency could not be done and in the opinion
of the GE non performance of these tests do not affect quality control. However, in
case GE in his opinion considers that contractor is purposely not adhering to laid
down frequencies of tests, he shall reserve the right to get it tested in Zonal lab or
any other lab as deemed fit and make penal recovery form RAR which shall be
double the rate of testing charges indicated or testing charges actually paid to lab
whichever is higher. GE’s decision, in this regard , shall be final and binding.
10. Level ‘B’: “Zonal Lab” means any Command testing laboratory of MES.
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MATERIALS & TESTS (Contd....)
11. The tests shall be conducted as per frequencies laid down for these tests in these
labs for which contractor shall provide all requisite facilities like samples, cubes,
material etc, transportation to these labs for testing purpose. It will be contractor’s
responsibility to adhere to the laid down frequency of testing. Test results shall be
sent by lab to the GE whose copies can be made by contractor at his own expense.
Testing charges for the tests so conducted shall be recovered at the rates indicated
from the running payments. The contractor’s quoted rates are deemed to include for
above provisions.
12. Provision of Para 9 above of level ‘A’ shall be applicable to level ‘B’ also.
13. Level ‘C’: Level ‘C’ stands for National Test House / SEMT Wing Pune located in CME
Pune – 31 / Govt Approved Laboratories / NABL Accredited Laboratories / Regional
Research Laboratories / IIT / National Institute of Technology where such facilities
exist.
14. Test provisions contained in Para 11 of level ‘B’ above shall be applicable here
except that contractor shall make necessary arrangement for transportation etc, to
hand over the samples to these labs. Test results shall be forwarded to GE by these
labs directly. The testing charges payable to these labs for conducting these tests
shall be borne by the contractor and his quoted rates are deemed to include this
provision.
15. Provision of Para 9 above of level ‘A’ shall be applicable to level ‘C’ also.
16. In case of non-availability of testing facilities in MES lab, the tests shall be
conducted in any outside approved labs. Testing charges of materials/cubes carried
out in approved laboratory shall be as per actual and shall be directly borne by the
contractor.
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Appendix ‘A’
MATERIALS & TESTS

Note: List of tests given hereunder is not final. Other tests required as per MES Schedule / BIS to
satisfy the quality requirement will also be got done by the GE and necessary expenditure for the
same shall be borne by the contractor.
Sl Material Tests Method of Frequency of Level Rate Remarks
No testing tests of test
1 2 3 4 5 6 7 8
1. Brick 1) Compressive IS-3495 As per IS-5454 as A 330/- Checks for visual

strength (Part-II) given under: - and Dimensional
characteristics
shall also be
carried out as per
IS:5454
2) Water Absorption IS-3495 Lot Size. A 330/- A

(Part-II)
1001 to 10000
3) Efflorescence IS-3495 10001 to 35000 A 330/- A

(Part-I)
35001 to 50000
2. Coarse 1) Sieve Analysis IS: One test for every A 660/-

Aggregate 2386(Part-I) 15 cum of
aggregates or part
there of brought to
site.
2) Flakiness Index IS: One test for every A 250/-

2386(Part-I) 15 cum of
aggregates or part
there of brought to
site.
3) Estimation of IS: One test for every A 600/-

deleterious 2386(Part-I) 100 cum of
materials aggregate or part
thereof.
4) Organic IS: One test per B 275/-
impurities 2386(Part-I) source of supply
5) Moisture content IS: 2386 Regularly as A 330/-

(Part-II) Required.
6) Specific gravity IS: 2386 One test for each B 330/-
(Part-II) source of supply.
3. Fine 1) Sieve Analysis IS: 2386 One test for every A 660/-
aggregate (Part-I) 15 cum of FA or
part thereof when
brought to site.
2) Test for clay, silt IS: 2386 One test for every A 500/-
and impurities. (Part-I) 15 cum of FA or
part thereof when
brought to site.
3) Specific gravity IS: 2386 One for each B 330/-

(Part-II) source of supply
4) Test for organic IS: 2386 One test for each B 275/-
impurities (Part-II) source of supply.
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Appendix ‘A’
MATERIALS & TESTS
1 2 3 4 5 6 7 8
5) Moisture content IS: 2386 Regularly as A 330/-

(Part-II) required subject to
2 tests/per day
when being used.
4. Cement 1) Setting time IS-4031-63 Once for each B 500/-
Reaffirmed consignment or as
1980 and when
Required.
2) Soundness IS-4031-63 Once for each B 550/-
1980 and when
Required.
3) Compressive IS-4031-63 Once for each B 550/-

strength Reaffirmed consignment or as
1980 and when
Required.
4) Fineness IS-4031-63 Once for each B 275/-
1980 and when
Required.
5. Structural 1) Slump test or IS-1119 The Min frequency A 300/- (1) Random
concrete compacting factor of sampling of sample shall be
test or VEE-BEE concrete of each carried out to
time grade shall be as cover mixing
under :- units.
(2) As per IS-
456-2000 Clause.
14 for frequency
of sampling.
2) Compressive IS-516 Qty of Conc. in the No of 900/-
strength work (M3) samples
1-5 1
6 - 15 2
16 - 30 3
31 - 50 4
51 and above 4+1 for
each
Addl 50
Cu M.
or part
thereof
6. Cement 1) Water absorption IS: 1237 6 Tiles out of 18 B 330/- Samples: 18 Tiles
flooring (Appx ‘D’) from each source
Tiles/ of supply
Terrazzo selected at
tiles Random.
2) Wet Transverse IS: 1237 6 Tiles out of 18 B 660/-
strength (Appx ‘E’)
3) Resistance to IS: 1237 6 Tiles out of 18 C 1000/-

wear (Appx ‘F’)
7. Timber 1) Specific gravity IS: 1708- Minimum 3 B 120/-

and weight 1960 samples from a lot
of 4 Cum or 250
pieces of seasoned
timber.
2) Moisture content IS: 1708- A 120/-
1960
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Appendix ‘A’
MATERIALS & TESTS
1 2 3 4 5 6 7 8
8. Water for 1) Test for acidity IS: 456 & Once at the stage B 500/- Also refer clause
Construction 3015 of approval of 4.3 of IS-456 and
purpose source of water its subsequent
sub clauses
regarding
suitability of
water.
2) Test for alkalinity IS: 456 & B 500/-

3015
3) Test for Solid IS-456 & B 500/-
content 3015
9. Welding of Visual inspection IS:822-1970 100% by visual Work site 360/- Specialised tests,
steel work Test. Clause-7.1 inspection their method and
frequency to be
decided on
consideration of
their importance
by the Accepting
Officer.
10. Timber a) Dimensions, sizes IS:1003- Frequency of A 180/-
panelled and workmanship and 1977 sampling from
glazed finish (Pt-I) each lot shall be as
Door under: -
/window
shutters
Lot size Sample
Size
26 to 50 5
(including 51 to 100 8
factory
made
shutter)
101 to 150 13
151 to 300 20
301 to 500 32
501 to 1000 50
1001 and above 80
b) STRENGTH TEST IS: 1303- From each lot 5%

1) Slamming 1990 of the factory
made shutter shall
be Manufacture
tested for strength
tests.
2) Impact IS: 1303-
Indentation 1990
3) Shock Resistance IS: 1303-

1990
4) Edge Loading IS: 1303-

1990
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Appendix ‘A’
MATERIALS & TESTS
1 2 3 4 5 6 7 8
11. Ply Wood a) Moisture content IS: 1734- Six test pieces cut C 240/- SAMPLING shall
(IS:303-1989) 1983 (Pt-I) from each of the be as per IS-
boards selected as 7835-1975
per table-I shall be Table-2.
subjected to tests.
12. Veneered a) Density IS: 635 (Pt- Three test A 60/- Sampling shall
Wood Particle I) specimen from be done as per
Board each sample (Size IS: 3487-83
(Medium 150mm x 75mm) clause 2 with
Density) moisture meter.
IS: 3097-1985
b) Moisture content IS: 2360 Three test A&B 60/-
(Pt-3) specimen from
each sample (Size
150mm x 75mm)
c) Water absorption IS: 2360 Three test A 60/-

each sample Size
300mm x 300mm)
d) Swelling due to IS: 2360 Three test A 60/-

surface absorption (Pt-17) specimen from
each sample (Size
125mm x 100mm)
e) Swelling in water IS: 2360 Three test A 60/-
each sample Size
200mm x 100mm)
f) Modules of IS: 2360 Three test B 90/-

rupture (Pt-IV) specimens as per
IS: 2380-1977
g) Screw IS: 2360 Three test C 120/-
withdrawal strength (Pt-IV) specimens as per
IS: 2385
13 Ceramic (i) Water absorption - 6 Tiles out of 18 ‘B’ 180/- Samples: 18 tiles
tiles/galzed test from each source
tiles of supply
selected at
random
(ii) Wet transverse 6 Tiles out of 18 ‘B’ 144/-

strength
(iii) Resistance to 6 Tiles out of 18 ‘B’ 540/-

wear
14 Reinforcement (i) Physical tests up ‘B’ 2500/-
steel to 16mm dia
(Normal mass,
tensile elongation,
bend and re bend)
(ii) More than ‘B’ 2750/-

16mm dia
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PARTICULAR SPECIFICATIONS
1.0 GENERAL
1.1 Work under this contract shall be carried out in accordance with Schedule ‘A’,
particular specifications and general specifications and other provisions in MES
Standard Schedule of Rates (here-in-after called MES Schedule) Part-I and Part-II
read in conjunction with each other.
1.2 Term “General Specifications” referred to herein before as well as referred to in

IAFW-2249 (General Conditions of contracts) shall mean the specifications contained
in the MES Schedule Part-I.
1.3 General Rules, specifications, special conditions and all preambles in the MES
Schedule shall be deemed to be applicable to the work under this contract, unless
specifically stated otherwise in these documents in which case the provisions in these
documents shall take precedence over the aforesaid provisions in the MES Schedule.
The term ‘as specified’ wherever appears in tender documents and drawings, relates
to relevant particular specifications and in its absence general specifications. All
references to MES Schedule (Standard Schedule of Rates) in these specifications
relate to Part I of MES Schedule unless otherwise mentioned. References to only
some paragraphs of MES Schedule have been made in these particular specifications
but other paragraphs and provisions as applicable are also to be followed for all
sections/parts of Schedule ‘A’ even though not particularly mentioned hereinafter.
1.4 Particular Specifications given hereinafter shall be applicable to all the works covered
in Schedule "A" and these are brief and only particularise and emphasize the
specifications given in MES Schedule which are not repeated.
1.5 Where specifications/provisions given in these particular specifications are at

variance with the provisions/specifications given in MES Schedule,
specifications/provisions given in these particular specifications shall be followed. In
case no specifications are given in these Particular Specifications for any item of work
then the work shall be executed to the specification given in the MES Schedule in
preference to the local trade practice. Where specification for any item of work is not
given in these Particular Specifications or in MES Schedule in that case specifications
given in relevant Indian standard specifications or code of practice shall be followed.
1.6 In the event of any discrepancy between various documents forming Part of the
tender, the following order of precedence shall be observed:
[a] Description of Schedule "A" including notes therein.
[b] Particular Specifications [Sections I & II].
[c] MES Schedule [SSR].
1.7 NOTES: In case no provision is made in [a] to [c] above, Indian Standard
Specification/Code of Practice shall be followed.
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PARTICULAR SPECIFICATIONS (CONTD…)
2.0 SCOPE OF WORK:
2.1 The extent of work under this contract is as indicated in Schedule ‘A’/BOQ. All
references to clauses in succeeding paragraphs pertains to MES Schedule. The scope
of work comprises as described in Schedule ‘A’/BOQ and as specified in these
particular specifications.
3.0 STORES & MATERIALS:
3.1 In case specification of any material needed for incorporation in the work is not
contained in any of the contract documents mentioned above, the specification of
such materials proposed to be incorporated in the work shall be got approved in
writing from the GE before their incorporation in the work.
3.2 All manufactured materials / articles other than those manufactured in contractor's
workshop at site shall confirm to relevant IS or bear IS certifications mark as
applicable.
3.3 Items conforming to ISS will be accepted only when ISI marked materials are not
manufactured in the country. However, materials which are superior to ISI
specifications such as particular type of paints, may be used without any extra cost
to the Government but before incorporating such materials / items in the work, the
contractor shall produce necessary test certificate as required by the GE as a proof
that the materials / items to be incorporated in the work conform to relevant ISS or
superior to ISS.
3.4 If the contractor, at his own discretion, intends to provide materials / items
conforming to IS specifications and bearing IS certification mark from any other
manufacturers other than those listed in the tender, such materials shall be allowed
to be incorporated with prior approval of Accepting Officer and without any price
adjustment. However, this option shall only be exercised when none of the
manufacturers mentioned in these tender documents produce the materials with IS
certification mark.
4.0 SAMPLES:
4.1 The contractor shall produce samples of all building materials and fittings before
making arrangements for bulk supplies for prior approval of the GE. The materials to
be provided by the contractor shall conform to or shall be superior to the samples
approved. Please also refer clause 1.6 of MES Schedule Part–I.
5.0 STORAGE OF MATERIALS:
5.1 Materials shall be stored and protected all as specified in Clause 1.9 of MES schedule
Part–I.
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6.0 MATERIALS AND SAMPLES [REFER CONDITION 10 OF IAFW – 2249]:
6.1 Materials and articles shall bear IS certification marks and only those shall be
incorporated in the work except for the materials for which specific makes are
specified in the tender. The tenderer is advised to inspect the samples of other
materials displayed in the office of the GE, before submitting his tender. The tenderer
shall be deemed to have inspected the samples and satisfied himself as to the nature
and quality of materials required to incorporate in the work once he submits his
quoted tender irrespective of whether he has actually inspected them or not. The
materials to be incorporated in the work by the contractor shall be ISI marked or
shall be superior to the quality of samples displayed in the office of the GE and shall
comply with the specifications given herein after.
6.2 The contractor shall not procure materials unless the GE first approves the samples
in writing. The materials, articles etc approved shall be labelled as such and shall be
signed by the GE and contractor’s representative. These samples shall be kept in the
custody of the Assistant Garrison Engineer / JE till the completion of the work or as
directed by the GE. The brand of all materials, articles, fittings etc, approved
together with the names of the manufacturers and firms from which supplies have
been arranged shall be recorded.
6.3 With reference to condition 10 of IAFW – 2249 in respect of materials, if specific

name of firm or make is inserted in this document for materials to be supplied, the
materials only of that firm or make will be supplied by the contractor. In no case the
materials of any other firm or make will be accepted. This will also apply to cases
where more than one firm or make is specified in these documents, in that case, the
choice of make or firms so specified rests with the contractor.
6.4 Materials provided by the contractor for incorporation in the work shall, unless
otherwise specified in the particular specifications comply with the requirement of the
relevant Indian Standards [IS] and bear IS certification mark. IS means Indian
Standards as issued by the Bureau of Indian Standards. Wherever in the
specifications of "IS" are referred, it means the latest addition of Indian standards
with all amendments, current on the due date of receipt of the tender documents.
7.0 PROPRIETARY MATERIALS:
7.1 The quantity of materials such as paints, WPC, cement, steel, distemper, ATT
chemical, bitumen and the like as applicable and as directed by the Engineer–in–
Charge [The quantity of which cannot be checked after incorporation in the work]
shall be recorded in measurement book and signed by the contractor and the
Engineer–in–Charge as a check to ensure that the required quantity had been
brought to site for incorporation in the work.
7.2 Materials brought to site shall be stored as directed by the Engineer – in – Charge
and those already recorded in measurement book shall be suitably marked for
identification. The contractor shall ensure that the materials are brought to site, in
original sealed container / packing bearing manufacturers marking except in the case
of the procurement of material[s] being less than smallest packing. Sealed containers
shall be opened in the presence of Engineer – in – Charge as and when required and
empty containers should be kept in contractors store till the completion of the work
for inspection by GE / Other Inspecting Officers.
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8.0 TESTING OF MATERIALS [REFER CONDITION 10 A OF IAFW – 2249]:
8.1 Sampling and testing of materials shall be done as per BIS stipulations and as
specified / modified in tender documents. The cost of samples of materials and other
expenses required to be incurred for taking the samples, packing, conveyance,
preservation for future reference and testing charges shall be borne by the
contractor. Tests stipulated as "Independent" and by "Board of officers" shall also be
carried out without any extra cost to the Government.
9.0 WORKMANSHIP:
9.1 All materials, workmanship of all fittings, appliances etc., used in this work shall be
new and of the highest class of their kind and shall suitable in every where, for the
services required and shall be generally comply to the relevant Indian Standards
wherever they exists and in case no IS exists, the item shall be approved by GE
before its incorporation in the work.
9.2 Unless samples of materials are approved, the contractor shall not be allowed to
commence the work.
9.3 The contractor shall undertake all reasonable precautions for the protection from
injury or damages and preservation of any or all existing structures, roadside poles,
trees, drains, sewers or other sub-surface drains, pipes, conduit, cables, and any
other structures under or above the ground which may be affected by the repair
works. However, if any damage occurred to these objects / existing structures by
reason of Contractor's negligence, it shall be replaced or restored to the original
condition at his own expense.
9.4 The work shall be executed by experienced / fully trained workmen only.
9.5 Unserviceable materials / debris other than those catered under Schedule of Credit
shall be removed off as directed by the Engineer-in-Charge to ensure safe and
adequate working space.
10.0 DEMOLITION / DISMANTLING / TAKING DOWN:
10.1 Proper care shall be taken while demolition / dismantling / taking down without
disturbing other structures. Any damages caused to existing structures shall be made
good by the contractor without any extra cost to the department. The provisions as
contemplated in MES Schedule Part-I shall be observed.
10.2 The serviceable items obtained from dismantling other than those catered under
Schedule of Credit shall be returned to MES store yard and unserviceable materials /
debris shall be cleared off the site with prior written permission of the Engineer-in-
Charge. The decision of Engineer-in-Charge shall be final and binding. Unit rates
quoted under Schedule 'A' shall deemed to be included for this provision also.
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11.0 CONCRETE:
11.1 COARSE AGGREGATE: Coarse aggregate for all cement concrete work shall be
graded crushed granite stone all as specified and shall be conform to grading
given under MES Schedule Part-I. Normal size of graded stone coarse aggregate to
be used for various situations shall be as specified in Schedule “A”. The source of
aggregate shall be as approved by GE.
11.2 FINE AGGREGATE: The fine aggregate shall be natural sand from any of the
approved source. Fine aggregate for concrete shall generally conform to the
specifications laid down in MES Schedule Part – I. The source of fine aggregate
shall be as approved by GE.
12.0 CEMENT
12.1 GENERAL: Cement required for the work under the contract shall be procured,
supplied and incorporated in the works by the contractor under his own
arrangement. Cement shall be of tested quality and shall comply with the
requirements mentioned in the drawings, MES Schedule, IS specifications as
amended and particular specifications given hereinafter.
12.2 Type of cement for the subject work shall be Ordinary Portland Cement Grade 43
[Forty Three] in accordance with IS – 8112 or Portland Slag cement conforming to
IS – 455 or Portland Puzzolona Cement [PPC] as per IS – 1489 [subject to
conditions mentioned hear-in-after] at the option of contractor without any price
adjustment unless otherwise mentioned in structural drawings forming part of the
tender documents. However one type of cement shall only be used in the entire
work.
12.3 When the contractor opts for using PPC in the work, GE can allow incorporation of
PPC subject to following:
[a] GE is required to ensure that PPC meets the strength criteria of 43 Grade
OPC as laid down in IS-8112 - 1989.
[b] The minimum period before striking formwork given in clause 11.3.1 of IS
456-2000 is to be suitably modified at sites by the GEs/AGEs (I).
[c] The contractor shall give an undertaking that he shall not claim anything
extra what-so-ever on account of extra time for stripping formwork, etc while
using PPC in lieu of OPC.
[d] In cold climate regions where temperature is lower than 15 oC and important
structures like Over Head Reservoirs, Under Ground Sumps, Prestigious
Buildings and Buildings with spans 10m or more only OPC shall be used.
[e] Mixing of OPC and PPC shall not be allowed in work.
[f] While procuring PPC the following requirements are to be ensured and
certificate to that effect shall be obtained for each batch from the
manufacturers.
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[i] The quality of fly ash is strictly as per IS 1489 (Part-I)-2002.
[ii] Fly ash is inter-ground with clinker not mixed with clinker.
[iii] Dry fly ash is transported in closed containers and stored in silos. Only
pneumatic pumping has been used.
[iv] The fly ash received from thermal power plants using high temperature
combustion above 10000C has been used.
[v] Only pneumatic pumping has been used
12.4 SOURCES OF PROCUREMENT: Cement shall be procured by the contractor from

any of the following main producers:-
[i] M/s. Associated Cement Companies Ltd. Brand: ‘ACC’

[ii] M/s. Ultra Tech Cement Ltd. Brand: ‘ULTRATECH’
[iii] M/s. The India Cement
[iv] M/s. Dalmia Cement [Bharat] Ltd. Brand: ‘Dalmia Infra Pro’
[v] M/s. Century Cements. Brand: ‘Century’
[vi] M/s. Saurashtra Cement. Brand: ‘Saurashtra’
[vii] M/s. The Ramco Cements Ltd. (Formerly Madras Cement) Brand:
‘Ramco’
[viii] M/s. Mangalam Cement Ltd. Brand ‘Mangalam’
[ix] M/s. Birla Corporation Ltd. Brand: ‘Birla”
[x] M/s. Orient Cement. Brand: ‘Orient’
[xi] M/s. Nuvoco Vistas Corporation Ltd. (Formerly Lafarge Cement) Brand:
‘NUVOCO’
[xii] M/s. Shree Cement. Brand: ‘Shree’
[xiii] M/s. JK Cement. Brand: ‘JK’
[xiv] M/s. JK Lakshmi Cement Ltd. Brand: ‘JK Lakshmi’
[xv] M/s. Jaypee Rewa Cement. Brand: ‘JAYPEE’
[xvi] M/s. Ambuja Cement Ltd. Brand: ‘Ambuja’
[xvii] M/s. Shree Guru Kripa Cement (Pvt) Ltd. Brand: Sartaj [OPC 43 & PPC]
[Valid up to Nov 2023]
[xviii] M/s. Parasakti Cements Ltd. Brand: ‘Parasakti’ [OPC 43 Grade & PPC]
[Valid up to Sep 2023]
[xix] M/s. My Home Industries Ltd. Brand: ‘Maha cement’ [PSC]
[xx] M/s. Chettinad Cement Corporation Ltd. [OPC 43 Grade & PPC]
[xxi] BLANK
[xxii] M/s. JSW Cement Ltd. Brand: ‘JSW’ [OPC 43, OPC 53 & PSC]
[xxiii] M/s. Sagar Cements Ltd. Brand: ‘Sagar’ [OPC 43, OPC 53, PPC & PSC]
12.5 Where total estimated requirement of cement in the work is less than 1200 bags,
contractor can procure cement from the authorised dealers of the main producers
as mentioned in clause 12.4 hereinbefore.
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12.6 The contractor shall furnish the particulars of the manufacturer / main producers of
cement along with the date of manufacture to the Garrison Engineer for every lot
of cement separately. The cement so brought shall be fresh and in no case older
than 60 days from the date of manufacture. The Garrison Engineer shall verify the
documents in support of the purchases of cement. Before placing the order for
supply of cement by the contractor, he shall obtain written approval from the GE
regarding name of manufacturer, quantity of cement etc. Cement shall be procured
for minimum requirement of one month and not exceeding the requirement for
more than two months at a time. The cement shall be consumed in the work within
three months after receipt. Cement shall conform to the requirement of Indian
Standard specification and each bag of cement shall bear relevant ISI mark. The
weight of each consignment shall be verified by the GE and recorded. The content
of cement shall be checked at random to verify the actual weight of cement per
bag. However, each bag of cement shall be of nominal average net mass of 50
KGs, subject to tolerance given in clause 9.2 and Annexure "B" of IS – 8112 and in
relevant clause of IS – 1489.
12.7 If due to some unforeseen circumstances which are beyond the control of the
contractor, cement is not used within 03 months, the same shall be retested and
shall be used in the work only after taking prior approval of Accepting Officer.
Permission to use cement more than 03 months old shall be given only in
exceptional cases where Accepting Officer is satisfied with the grounds put up by
the contractor and cement still meets all the requirements of IS. No claim
whatsoever shall be entertained if permission to use cement more than 3 months
old is not given to contractor.
12.8 TESTING OF CEMENT
12.8.1 The contractor shall submit the manufacturer’s test certificate in original along with
test sheet giving the result of each physical test as applicable in accordance with
the relevant IS provision and the chemical composition of cement or authenticated
copy thereof, duly signed by the manufacturer with each consignment, as per the
following IS provision: -
[a] Method of sampling hydraulic cement as per IS - 3535 - 1986.
[b] Methods of physical test for hydraulic cements as per IS - 4031.
[c] Method of chemical analysis of hydraulic cement as per IS-4032-1985.
[d] The test sheet should include results of the following mandatory tests: -
[i] Specific surface by Blains air Permeability method.
[ii] Soundness Test by Le’ Chateller method.
[iii] Initial setting time.
[iv] Final Setting time.

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PARTICULAR SPECIFICATIONS
[v] Compressive strength test at 3, 7 & 28 days as specified in the

relevant IS code.
[vi] The test report should also show the chemical properties of the
cement as per relevant IS codes.
12.8.2 The test certificate and test sheet shall be furnished with each batch of
manufacture. The Engineer-in-Charge shall record these details in the cement
acceptance register to be maintained by him which will be signed by JE (Civil),
Engineer-in-Charge, Garrison Engineer and the contractors as given in the format
herein after for verification.
12.8.3 The contractor shall however, organise setting time and a compressive strength
test of cement through designated laboratory on samples collected from the lot
brought at site before incorporation in work. The contractor will be allowed to use
the cement only after satisfactory compressive strength of seven days. To meet
this requirement contractor is required to keep minimum 10 days stock before any
new lot brought at site, which can be used, in the work. The contractor shall be
required to remove the cement not meeting the requirement from site within 24
hours. Seven days strength test will be relied upon to accept the lot of cement to
commence the work. 28 days compressive strength test will be the final criteria to
accept/reject the lot.
12.8.4 The GE shall carryout independent testing as per the tests mentioned in the
“CEMENT SUPPLY / ACCEPTANCE FORM” of random samples of cement drawn from
various lots, if sample fails in 7 days compressive strength. The testing shall be
carried out through National Test House / SEMT Wing / Government Approved
Laboratories / NABL Accredited Laboratories / Regional Research Laboratories / IIT
/ National Institute of Technology / Command Testing Lab as per IS – 3535
[Method of sampling Hydraulic Cement], IS – 4031 [Method of Physical Test for
Hydraulic Cement] and IS – 4032 [Method of Chemical Analysis of Hydraulic
Cement] referred to above. The decision as to where the testing of cement is to be
done shall be taken by GE. In case the cement is not of requisite standard despite
manufacturer’s test certificate, the contractor shall remove the total consignment
from the site at his own cost after written rejection order of the consignment by
the GE. The cost of test shall be borne by the contractor irrespective of the results
of testing.
12.8.5 The random samples as per relevant IS shall be selected by GE before carrying out
testing. The record of such samples selected by the GE for testing shall be properly
maintained in the `Cement Testing Register’ giving cross reference to relevant
consignment of cement and quantity received etc.
12.8.6 Cost of transportation of samples to the approved laboratory / test house and all
testing charges including cost of sample shall be borne by the contractor.
12.8.7 The contractor shall be required to set up adequate testing facilities at site to the
entire satisfaction of Garrison Engineer for conducting setting time test and
compressive strength test as per IS codes referred to hereinbefore for the samples
collected from the lot brought at site. These tests shall be carried out within 7 days
of receipt of cement at site. The tests can alternatively be carried out at the
Command Testing Lab, or any other recognised laboratory so designated by GE.
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12.8.8 The contractor shall submit original purchase vouchers for the total quantity of
cement supplied under each consignment to be incorporated in the work. All
consignments received at the work site shall be inspected by the GE along with the
relevant documents to ensure the requirements as mentioned herein before, before
acceptance. The original purchase vouchers and the test certificates shall be
verified for subject contract and defaced by the Engineer-in-Charge and kept on
record in the office of the Garrison Engineer duly authenticated and with cross
reference to the consignment/control number recorded in the Cement Acceptance
Register. The cement acceptance register shall be signed by the JE [Civil],
Engineer-in-Charge, GE and the Contractor. The contractor shall maintain schedule
of supply of cement for each consignment. The Accepting Officer may order a
board of officers for random check of cement and verification of connected
documents during the currency of contract.
12.9 STORAGE/ACCOUNTING/PRESERVATION OF CEMENT
12.9.1 Cement shall be stored in covered godown over dry platform at least 20 cm high in
such a manner as to prevent deterioration due to moisture or intrusion of foreign
matter. In case of storeroom, the stack should be at least 20cm away from floors
and walls. The stacking of cement shall be done as specified in relevant IS. The
storage, accounting and preservation of cement supplied by the contractor shall be
done as per standard engineering practice till the same is incorporated in the work
and the cost of the same shall be deemed to be included in the unit rate/amount
quoted by the tenderer. The Engineer-in-Charge shall inspect once a day to verify
that cement lying at site is stored, accounted, preserved and maintained as per the
norms. The cement shall be stored so as to differentiate each tested and untested
consignment separately with distinct identification. If the GE is not satisfied with
the storage/preservation of cement, he may order for any test(s) of cement as
applicable for that consignment to ensure its conformity to the quality mentioned in
the manufacturer’s test certificate. The contractor shall bear the cost of necessary
testing(s) in this regard and no claim whatsoever shall be entertained.
12.9.2 Stacking of cement shall be done as per relevant IS and as under:-
[a] Each cement consignment shall be stacked separately displaying the control
No and date of receipt of cement and removal shall be made on the basis of
‘First in First out’.
[b] Adequate top cover will be provided.

[c] Stacks in no case shall be higher than 10 bags. The maximum width of each
stack shall be 3.00m. If the stack is to be more than 7 or 8 bags high, the
bags shall be arranged in header and stretcher fashion, i.e. alternately
lengthwise and cross wise so as to tie the piles together and avoid danger of
topping over.
[d] Adequate space shall be kept between two stacks.
12.9.3 Cement godown shall be provided with two locks on each door. The key of one
lock at each door shall remain with the Engineer-in-charge or his representative
and that of the other lock with the contractor’s authorised agent at site of works
so that cement is removed from the godown only according to daily requirement
with the knowledge of both the parties. During the period of storage, if any
cement bag(s) found to be in damaged condition due to whatsoever reason, the
same shall be removed from the cement godown on written orders of the GE and
suitable replacement for the cement bag(s) so removed shall be made and no
claim whatsoever shall be admissible on this account.
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12.9.4 Cement shall be removed from the store only according to daily requirement with
the knowledge of both the parties and daily consumption of cement shall be
recorded in cement consumption register, which shall be signed by the Engineer-
in-charge and the contractor. Cement constants given in Appendix ‘A’ to E-in-C’s
Branch letter No.19280/E8 dated 03 May 1976 shall form the basis of consumption
of cement for various items of works unless specifically indicated otherwise.
12.9.5 In case the consumption of cement as per cement consumption register is found
to be more than the estimated quantity of cement due to whatsoever reason, the
contractor shall not have any claim whatsoever for such excess consumption of
cement.
12.10 DOCUMENTATION:
12.10.1 The following documents will be maintained by the Engineer-in-Charge / GE for

cement supplied by the contractor in addition to the documents specified in the
contract:-
[a] Original vouchers of cement shall be kept in the concerned file of the
contract in GE Office, serially numbered on each page.
[b] Original test certificates and test sheet should also be kept in the
concerned file of the contract duly numbered.
[c] Cement acceptance register as per Appendix “A”.
[d] In / Out Register for cement as per Appendix “B”.
[e] Register containing results of independent and additional testing by GE.
[f] Register containing records of surprise checks and BOO.
[g] Inspection Register.
12.11 SCHEDULE OF SUPPLY
12.11.1 The procurement of cement should be such that it matches with the physical
progress of the work. The schedule of procurement shall be worked out by the GE
in consultation with the contractor. The schedule shall be got vetted by GE from
time to time. The contractor shall ensure that the schedule is adhered to. The
contractor shall forfeit his right to demand extension of time if the supply of
cement is get delayed due to his failure in placing order in time to the
manufacturer.
12.12 MEASUREMENTS AND PAYMENT OF CEMENT
12.12.1 The entire quantity of cement shall also be suitably recorded in the Measurement
Book for record purposes as ‘Not to be abstracted’ before incorporation in the work
and shall be signed by the Engineer-in-Charge and the contractor.
12.12.2 The payment shall only be allowed after production of original purchase vouchers, certified cop
of test certificates from manufacturer for each consignment and results of testing carried out
laboratory on receipt of cement (7 days compressive test) are found satisfactory after testing
specified herein before. Cement shall be paid as material lying at site as per condition 64 of IAF
2249. Rate of cement given in SSR or market rate whichever is less shall be applicable for cem
irrespective of grade of cement specified for use in the work.
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PARTICULAR SPECIFICATIONS (CONTD…) .

13. Aggregates
Aggregates for concrete work shall conform to specifications all as specified in clauses 4.
to 4.4.7.3 of MES Schedule Part-I.
13.1 Fine aggregate (sand)
Grading for fine aggregate shall be within the limits of grading zone I to III as given
clause 4.4.7.2 of MES Schedule Part-I. However for all concrete and masonry work, f
sand within limits of grading I & II shall be provided and for all other balance work includ
plastering/screeding etc. where it shall be provided within limits of grading –III.
13.2 Coarse aggregate

Unless specified otherwise in these particular specifications, coarse aggregate for
concrete work in all situations shall be graded crushed stone aggregate of approved qual
Contractor may, however, use graded shingle aggregate of approved quality in lean concr
under foundation, sub base of floor without any price adjustment. Two types of aggreg
shall not be mixed.
13.3 Grading of coarse aggregate
Graded aggregate of nominal sizes given hereunder, shall be used, unless specif
otherwise in the specifications hereinafter :-
(a) Reinforced cement concrete.
(i) For elements of depth/thickness more than and incl 100mm : 20mm.
(ii)For elements of depth/thickness less than 100mm : 12.5mm.
Note : However, in no case the nominal size of aggregate shall be greater th

one fourth the minimum size of the member and further it should conform to the
requirement given in Clause 5.3 of IS-456-2000.
(b) Plain Cement Concrete
(i)Under 30 mm thickness : 12.5 mm
(ii)30 to 80mm thickness : 20 mm
(iii)Exceeding 80mm thickness : 40 mm
(iv)Lean concrete and concrete sub base of floors. : 40 mm
13.5 Water
Water shall conform to the requirement stipulated in IS-456-2000.
WATER PROOFING COMPOUND . Water proofing compound where n
indicted in Schedule ‘A’ shall be liquid water proofing ad mixture and shall
provided as per manufacturer’s instructions.
17.0 PLASTERING
17.1 Plaster (even if external wall face is pointed) and/or skirting/dado shall be returned in jam
soffits of lintels and window cills etc. Where plaster on concrete surfaces is specified to match
adjacent wall surfaces, the mix of plaster shall be as for the brick surfaces.
17.2 All internal plastered surfaces shall be trowelled to a smooth and even finish without using ex
cement and external plastered surfaces shall be finished even and fair. All external finishes shall
carried out up to 15cm below ground level where plinth protection is not provided.
17.3 The mix and thickness of plastering shall be as indicated in relevant items of Schedule ‘A’/BOQ. T
workmanship shall be as specified in MES Schedule Part I. Thickness of cement plaster mention
in Schedule ‘A’ shall be finished thickness exclusive of dubbing. Dubbing may however be done
one operation with plaster. Nothing extra will be paid for dubbing. Sand shall be fine and confo
to the requirement of IS-1342 free from deleterious materials.
33.0 WHITE WASH / COLOUR WASH

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33.1 Lime used for white washing shall be freshly burnt fat lime [Class “C”] white
in colour, conforming to IS – 712. 3 coats of white wash shall be provided to walls
all as specified in clause 15.12 of MES Schedule Part – I. Skirting and dado are not
to be white washed. White washing and colour washing shall be applied with proper
brushes as specified in clause 15.12 of MES Schedule Part – I, contractor may, at
his discretion, do the same by means of spray pump without any extra cost to the
Government.
34.0 ACRYLIC WASHABLE DISTEMPER:

34.1 Provide Acrylic Washable Distemper two coats over a coat of alkali
resistant primer over wall care putty where specified. Acrylic Washable Distemper
shall conform to IS – 428. Preparation of surfaces, application of primer and Acrylic
Washable Distemper shall be in accordance with clause 15.14 of MES Schedule Part
– I, 2009. Acrylic Washable Distemper shall be of any of the makes specified
hereinafter. Tint of Acrylic Washable Distemper shall be as approved by GE.
CEMENT BASED PAINT:

35.0
35.1 Cement based paint shall conform to IS- 5410-1969. Prepare plastered surface of
walls to be treated with cement based paint as specified in clause 15.15.2 of MES
Schedule Part I. Cement based paint shall be provided all as specified in relevant
clauses as applicable in section 15 of MES Schedule Part-I.
36.0 PUTTY
36.1 White Cement Based Wall Care Putty shall be of approved make and shall be water
resistant. Putty shall be applied carefully so as to fill up the minor cracks/crevices
in the plastered wall and provides an even levelled surface for applying further
finishes.
37.0 PAINTING STEEL / WOODEN SURFACES:
37.1 Painting to steel / wooden surfaces shall be carried out as indicated in the relevant
item of Schedule ‘A’ generally conforming to the specifications laid down in section
17 of SSR Part-I, 1991. Paint shall be of 1st quality not inferior to that specified in
the relevant Indian Standard specifications.
37.2 The surfaces of steel / wood shall be thoroughly cleaned before applying new paint.
All dust, rust and grease shall be removed cleaned before applying the paints.
37.3 The contractor shall ensure that the paints used are actually those that have been
approved by the Garrison Engineer.
37.4 The contractor when so ordered by GE produce certificates of the brand of paints
purchased by the contractor from the manufacturer satisfying the requirement of
the relevant IS specifications.
45.0 EXTERNAL WEATHER COAT PAINT TO BUILDINGS
45.1 GENERAL
45.1.1 Unless samples of all materials are approved, the contractor will not be allowed to
commence the work. Brushing for painting, etc, shall be got approved by Engineer-
in-Charge based on manufacturers recommendations. No improvised brushes or
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sub standard brushes shall be brought to site and used.
45.2 MATERIALS
45.2.1 Paint shall be weather proof Acrylic emulsion, exterior grade (100% acrylic)
premium quality. Paint shall be any of the following make as approved by GE:-
[a] APEX from Asian paints

[b] Weather Coat Smooth from Berger Paints
[c] Weather Shield Max Exterior Acrylic from ICI Dulux
[d] Out Shine by NITCO paints
[e] Nerolac EXCEL 100% Exterior Emulsion by Goodlass Nerolac
45.2.2 Shade of the paint shall be as approved by GE. The paint shall be brought in
manufacturer’s sealed containers only by the contractor duly marked with batch
number from the manufacturer.
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45.2.3 PARTICULAR SPECIFICATIONS (CONTD…)
The contractor shall produce manufacturers test certificate along with purchase
voucher in original for the paint brought to site before claiming payment for the
same. Purchase voucher of paint shall contain the complete description of
material, batch No., net weight, test certification No., quantity in each package,
No. of packages etc., The quantity of material brought at site indicating No. of
packages, quantity in each package, batch No., purchase voucher number, test
certification number, date of manufacturing, date of expiry etc., shall be entered in
MB as “Not to be Abstracted” and shall be signed by the JE, Engineer-in-Charge
and contractor.
45.2.6 Each lot of paint shall be checked by Engineer-in-Charge and approved by him
after verifying from invoices, package, batch No. and test certificate. Materials
shall be incorporated in the work only after written approval from Engineer-in-
Charge.
46.3 WORKMANSHIP
46.3.1 WORKMANSHIP
46.3.2 The works shall be executed using Smart Painting Techniques and tools to
maintain the required quality work as per specifications of Smart Painting given in
PS Clause No .
Following smart painting tools shall be used for the work at site.
(a) Hand held sander / long handle sander shall be used for prepration of surfaces.
(b) Multipurpose mixer shall be used for mixing cement based putty to get a
uniform mix.
(c) Auto roller and Airless spray shall be used for painting.
(d) Jet washer shall be used for cleaning dirt and fungus etc from external walls
46.3.3 PREPARATION OF SURFACES: Old painted surfaces shall be prepared to receive

painting as specified in relevant clauses in MES Schedule Part-I, 2009.
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46.4 APPLICATION OF WEATHER PROOF PAINT
46.4.1 The acrylic emulsion weather proof paint shall be applied by using Auto Roller or
Airless Sprayer as specified in Smart painting specifications in PS Clause No .
No strainer or colorants shall be used. The paint shall be stirred well before use
and applied as per manufacturer’s instructions.
46.4.2 The Painting work shall be carried out by Authorized trained personals of
Manufacturers of Paint using Smart Painting Tools, contractor shall have
to produce necessary documentation for the same . If the tradesmen are
found to have inadequate skill to execute the work of their trades, leading to un-
satisfactory workmanship, the contractor shall remove such tradesmen
immediately after written notice to this effect by the GE and shall engage other
qualified tradesmen after prior approval of GE. GE’s decision whether a particular
tradesmen possesses requisite qualification, skill and expertise commensurate with
nature of work, shall be final and binding. No compensation / extra claim,
whatsoever, on this account shall be admissible.
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46.5 SCAFFOLDING
46.5.1 The exterior painting work shall be carried out by using scaffolding. No zoola is
permitted for the work under any circumstances. Suitable scaffolds shall be
provided for workmen. Scaffolding or staging more than 3.5 metres above the
ground or floor, swung or suspended from any over head support or erected with
stationary support shall have a guard rail properly attached, braced and otherwise
secured at least 1 metre high above the floor or platform of such scaffolding or
staging and extending along the entire length of the outside and ends thereof with
only such openings as may be necessary for the delivery of materials. Such
scaffolding or staging shall be so fastened as to prevent it from swaying from the
building or structure. Every opening in the floor of a building or in a working
platform be provided with suitable means to prevent the fall of persons or
materials by providing suitable fencing or railing whose minimum height shall be 1
metre. Safe means of access shall be provided to all working platforms and other
working places.
46.5.2 The rates quoted are deemed to include the above provision of scaffolding and no
extra will be payable to contractor on this account. The scaffoldings shall be
removed only after obtaining clearance of Engineer-in-Charge / Garrison Engineer
after considering the quality of the work undertaken on completion of the painting.
46.6 SAFETY PRECAUTIONS
46.6.1 Contractor shall provide all safety precautions for the labour engaged for this work.
All the labours shall be provided with safety belts, helmets, Nose screens etc and
the contractor shall adhere to all safety precautions as per Labour Welfare Act. It is
also advised, contractor to have insurance cover for his workmen working at
heights against any eventuality from any reputed insurance agencies. Department
will not be responsible for any untoward incident happening due to lack of safety
precautions taken by contractor.
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46.7 STAGE PASSING
46.7.1 The work shall be executed in a workman like manner and to the entire
satisfaction of the GE. Contractor shall obtain the approval of GE stage wise as
indicated below. The contractor shall give due notice in writing with sufficient time
in advance to the Engineer-in-Charge and the GE, when each stage is about to be
completed. The contractor shall start the work of subsequent stage only after
obtaining written approval of the GE for pervious stage. In default of such notice
being received from the contractor, if he commences the work of subsequent stage
without approval of the GE, then the GE shall have all the rights reserved to reject
the work and ask the contractor to remove the said portion executed. The
contractor shall have no claim on this account or otherwise the decision of the GE
in this regard shall be final and binding.
STAGES
(i) Extent of area to be painted
(ii) Sample of painting work (Area to be decided by GE)
(iii) After preparation of surface
(iv) After applying a coat of Acrylic emulsion paint.
46.8 GUARANTEE
46.8.1 The work of applying painting paint shall be got carried out under the supervision
and guidance of accredited representative of the manufacturer. A certificate from
their representative shall be obtained by the contractor to the effect that work of
painting has been carried out under their strict supervision and as per
manufacturer’s instructions. The same shall be submitted by the contractor to GE.
The contractor shall also obtain a written guarantee for effectiveness of paint
against fading out, peeling off, cracking, dust / algae accumulation etc for 5 (five)
years from the certified date of completion of entire work from the
manufacturer and submit the same to GE before completion of work.
46.8.2 Should the GE at any time during construction or reconstruction or prior to the
expiry of the guarantee period, finds defective performance of the paint, the
contractor shall, on demand in writing from the GE specifying the locations
complained of, not withstanding that the same may have been inadvertently
passed / certified and paid for, under take to carry out such treatment as may be
necessary forthwith to rectify the defects to the full satisfaction of GE. In the
event of his failure to do so, within the specified period to be specified by the GE in
his demand aforesaid, the GE may undertake such defective work at the risk and
expense of the contractor. The liability of the contractor under this condition shall
not extend beyond the period of five years form the certified date of completion,
unless the GE had previously given notice to the contractor to rectify the defects
46.8.3 A sum equal to 3% of the completion cost of items for Acrylic emulsion paint and
primer shall be retained from the final bill amount towards guarantee for Acrylic
emulsion paint which will be released after satisfactory expiry of 05 (five) years
guarantee period. If contractor fails to rectify the defects noticed in the treatment
or found in the material the aforesaid amount so retained shall be utilized for
rectification of defects and contractor shall have no claim whatsoever on this
account. The contractor may submit Bank guarantee Bond or Fixed Deposit Receipt
from any Nationalized Bank pledged in favour of GARRISON ENGINEER for the said
sum valid for the period of 05 (five) years form the date of completion of work in
which event no further amount will be recovered from the final bill on this account.
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Defect liability period under condition 46 under General Conditions of Contracts

IAFW-2249 shall be deemed to be amended to the extent mentioned above for
Acrylic emulsion paint.
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84.5 The quoted rate for micro concrete under relevant item of BOQ shall deemed to be
inclusive for all the above provisions including leak proof form work.
85. SMART PAINTING SPECIFICATIONS
85.1 Preparation of surfaces

Preparation of surfaces shall be done by using vacuum based sanding machines. Sanding
machines should be used to dust free scraping of the walls within built vacuum suction
system to remove all dust. Long handle sander /hand held sander is to be used as
required basis, it shall be used till an even and smooth surface is obtained.
85.2 Application of wall care Putty

Wall care Putty shall be mixed by Multipurpose mixer machine. Putty shall be applied using
Putty Sprayer.
85.3Application of Distemper and Paint of any Type

Distemper /paint shall be applied with AUTO ROLLER, which consists of a pump attached
to the roller head and ensures a uniform feed of paint to the roller and also prevent any
spillage on the floor and windows as in the case of a conventional painting methodology.
Distempering/Painting shall be started from ceiling down, A uniformly finished surface
without patches, roller marks , distemper/ paint drop shall be obtained.
86 SMART PAINTING SPECIFICATIONS FOR OLD SURFACES
86.1 Preparation of surfaces

The distemper whether in good or bad condition shall be removed completely by washing
even to the last trace and allowed to dry completely .It shall then be prepared by Vacuum
based sanding machine to obtain even and smooth surface.
86.2 For Old surfaces already painted with oil bound distemper the removal of distemper
in bad condition shall be done only using Vacuum based sanding machine
86.3 After the priming coat has dried, the surface shall be lightly sandpapered
with zero grade abrasive paper, taking care not to rub out the priming coat and
then dusted off. Distemper shall be applied with AUTO ROLLER, which consists of a pump
attached to the roller head and ensures a uniform feed of paint to the roller and also
prevent any spillage on the floor and windows as in the case of a conventional painting
methodology. Distempering/Painting shall be started from ceiling down, A uniformly
finished surface without patches, roller marks, distemper/ paint drop shall be obtained.
86.4 Distemper shall be applied in dry weather with Auto Roller The first coat shall always
be of lighter tint than that required finally and the subsequent coat shall be applied only
after previous one has thoroughly dried for last 24 hours.
86.5 The distemper shall be thinned and prepared using prescribed thinner as per
manufacturers instructions.
86.6The Distempering and Painting shall be carried out using following Tools The
tools shall be one of the Burger/Asian/Techno commercial or any other
equivalent manufacturer approved by GE.
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PARTICULAR SPECIFICATIONS (CONTD… )
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85.0 APPROVED NAMES FOR PRODUCTS TO BE INCORPORATED IN WORKS:
85.1 The makes of products given below are expected to confirm IS specifications/ bear
ISI mark. In case, they do not confirm to IS, they automatically deemed to be
deleted from this list. The tenderer therefore, shall make market enquiry about the
same and no claim whatsoever on this account shall be entertained. In such cases,
the make shall be as approved by the Garrison Engineer. The makes if given in
Schedule “A” shall take precedence over this list of makes. If Make of any Item is
not mentioned in this list but the same is required for work then same shall be ISI
marked , if ISI marked make is not available then the same shall be of any reputed
make to be approved by GE in writing.
86.1 LIST OF MAKES
Ser Materials Make/Name Of Firms
No.
Paint / Distemper / Polish / Varnishes

40 Acrylic Washable Distemper Berger [Jadoo] / Nerolac / British Paint / Jotun India
Pvt Ltd / Velvet Acrylic Distemper [Crimson Paints Pvt
Ltd.]
41 Plastic Emulsion Paint Berger [Silk] / ICI [Dulux Velvet Touch] / Shalimar
Paints / Asian Paint Ltd. / Nerolac Paints Ltd. / Jotun
India Pvt Ltd
42 Synthetic Enamel Paint / Acrylic Paint Shalimar Paints Ltd. [Superlac] / Asian [Apcolite] /
Berger [Luxol] / Jenson & Nicholson Paints Ltd [Brolac]
/ Jotun India Pvt Ltd
43 Cement Based Paint Snowcem Plus / Berger / Asian Paints [Gutucam] /

Jotun India Pvt Ltd / Crimocem Super Cement Paints
44 Exterior Acrylic Emulsion Weather Coat Apex Ultima [Asian] / Extra Maxium Ultra [Shalimar]
Paint / Weather Coat [Berger Paints Ltd.] / Dulax / Royal
Acrylic [Crimson Paints Pvt Ltd.] / Jotun India Pvt Ltd
45 French Polish Berger / Jenson & Nicholson Paints Ltd / Asian / Jotun
India Pvt Ltd
46 Thermoplastic Road Marking Paint / Asian Apcomark / STP / Shalimar Paints Ltd. / Berger
Retro-Reflective Paint Paints Ltd. / Jenson & Nicholson Paints Ltd / Jotun
India Pvt Ltd
47 Water Based Road Marking Paint Jotun India Pvt Ltd / Berger / Asian Apcotrak
48 Acid Resistant Paint Asian / Berger / Jotun India Pvt Ltd
49 Epoxy Paint / Polyurethane Paint Fosroc / Pidilite / Asian / Berger / Johnson &
Nicholson / Jotun India Pvt Ltd
50 Black Bituminous Paint Asian / Berger/ Shalimar Paints
51 White Cement / Wall Putty Birla Laval Plast / Berger / J & N / Shalimar Paints /
Asian Paints / M/s Kamdhenu Ltd (Exterior Emulsions,
Interior Emulsions, Distemper, Putty, Primers,
Enamels, Varnishes, Textures& Designer Paints, Fire
Retardant aintsWood Coatings,Melamine,Sealeretc)
Ser Page No. 71
CA No: GE[ND]/VIZ/ OF 2024-2025 ..

Appendix ‘A’
CEMENT SUPPLY & ACCEPTANCE REGISTER
1. CA No. & Name of Work

2. Control No.*
3. Name of Manufacturer/Brand Name/Gde of Cement (a) Manufacture ………….. (b) Brand ……………
(c) Grade …………….
4. Quantity of Cement & Lot No./Week No. (in bags): Qty …………… (b) Lt No./Week No. ……………
5. Manufacturer’s Test Certificate No. …………………
6. Random Test (a) Physical test Report from ……. Vide their letter No. …….
Details (Name of approval Lab/Engg College)
(c) Chemical test report from …….. vide their letter No. …….
(Name of approval Lab/Engg College)
7. Details of Physical & Chemical properties.
Physical Requirement (As per IS 4031) Chemical Requirements (As per IS 4032)
Compressive
Strengths
(Mpa)
Lime Saturation Factor (Ratio)
Specific Surface Area (M2/kg)
Initial Setting Time (Minutes)
Final Setting Time (Minutes)
Aclumina Iron Ratio (Ratio)

Soundness by Le Chatellar
Standard Consistency (%)

Soundness by Auto Clave
Sulphuric Anhydride (%)

Temp during testing 0C
Insoluble Resdue (%)
Loss on ignition (%)

Magnesium (%)
Chlorides (%)
Alkailes (%)
03 Days
07 Days
28 Days
As per relevant IS
As per manufacturer’s
test certificate
As per random test

certificate
Remarks with Signature Accepted / Rejected
Contractor Junior Engineer Engineer-in-charge Garrison Engineer
Remarks of BOO / Inspecting Officer / CWE
* To be allotted serially by GE Consignment wise

Ser Page No. 72
CA No: GE[ND]/VIZ/ OF 2024-2025 ..

Appendix ‘B’
IN/OUT CEMENT REGISTER
Cement IN Cement OUT Signature
Remarks
Qty
Contractor
Reasons*
(In Bags)
(In Bags)
SI
Date
Cement
Control
GE/GE
Balance
GE of
NO
Qty
Qty
No
(In Bags)
(a) (b) (c) (d) (e) (f) (g) (h) (j) (k) (l)
* NOTE: The following reasons may be mentioned for taking out cement
from store: -
[a] For testing purpose
[b] For use in work
[c] Rejected cement taken out of site

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Ser Page No.

MILITARY ENGINEER SERVICES

GARRISON ENGINEER [ND]

Name of work: PERIODICAL SERVICES AND REPAIRS TO NAUSHAKTI VIHAR

Sl Particulars Page Nos

2. Forwarding letter including instructions 2 to 8

3. Notice of tender IAFW-2162 (Rev 1960) and Appendix ‘A’ to 9 to 16

5. General Conditions of Contracts IAFW-2249 (1989 Print) 27

6. Schedule of Minimum fair wages 28

8. Errata / Amendments to Tender documents

10. Acceptance letter

Number of drawings: NIL sheets

Telephone: 0891-2558305 SPEED POST

8375 / / E8 Apr 2024

PERIODICAL SERVICES AND REPAIRS TO NAUSHAKTI VIHAR UNDER AGE

[b] The successful Contractor shall be required to lodge Performance Security

9. Keeping in view of delays due to system failure or other communication related

11. ANY TENDERER, WHICH PROPOSES ALTERATIONS TO ANY OF THE CONDITION,

13. GST REGISTRATION NUMBER: The contractor shall be in possession of GST

SIGNATURE OF CONTRACTOR AGE [CONTRACTS]

INSTRUCTIONS FOR FILLING IN AND SUBMISSION OF E-TENDER DOCUMENTS

1.0 EARNEST MONEY DEPOSIT (EMD):

2.0 PERFORMANCE SECURITY:

INSTRUCTIONS FOR FILLING IN AND SUBMISSION OF E-TENDER DOCUMENTS

3.0 CONTRACTORS ENLISTED IN MES FORMATIONS:

5.0 GENERAL INSTRUCTIONS FOR COMPLIANCE

INSTRUCTIONS FOR FILLING IN AND SUBMISSION OF E-TENDER DOCUMENTS

5.9 Bid (Cover 1 & 2) shall be uploaded online well in time.

6.0 REVOCATION/REVISION OF OFFER UPWARD / OFFERING VOLUNTARY

7.0 C P M (CRITICAL PATH METHOD)

INSTRUCTIONS FOR FILLING IN AND SUBMISSION OF E-TENDER DOCUMENTS

9.0 These instructions shall form part of the contract documents.

MILITARY ENGINEER SERVICES

NOTICE INVITING TENDER [Contd....]

NOTICE INVITING TENDER [Contd....]

20.0 Performance Security: The successful tenderer [either enlisted or un-enlisted] is

SIGNATURE OF CONTRACTOR AGE [CONTRACTS]

APPENDIX ‘A’ TO NOTICE INVITING TENDER [NIT]

1. Name of work : PERIODICAL SERVICES AND REPAIRS TO

3. Period of Completion : 240 (Two Hundred Fourty) days

APPENDIX ‘A’ TO NOTICE INVITING TENDER [Contd....]

9. Tender issuing and : Garrison Engineer [ND], 104 Area, Visakhapatnam

11. Earnest Money : Rs 80,000/- in favour of GE (ND) Visakhapatnam in the form

APPENDIX ‘A’ TO NOTICE INVITING TENDER [Contd....]

[a] Application for tender on Firm’s letterhead

[d] Scanned copy of GST Registration Certificate.

[E] Any other document required as described in this Appendix.

[a] Application for tender on Firm’s letterhead

[c] Copy of Police Verification Report / Police Clearance Certificate / Character

[e] Details of works being executed in MES, if any.

[f] Scanned copy of GST Registration Certificate.

[g] Any other document required as described in this Appendix.

6. Tenders not accompanied by scanned copies of requisite DD / Bankers Cheque towards

APPENDIX ‘A’ TO NOTICE INVITING TENDER [Contd....]

APPENDIX ‘A’ TO NOTICE INVITING TENDER [Contd....]

Signature of Contractor For Accepting Officer

File No: 8375/ /E8

CA No: GE[ND]/VIZ/ OF 2024-2025 ..

(In lieu of IAFW-1779-A (Revised 1955)

Signature in the capacity of Duly

Dated this day of __ 2024