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The Apprentices Act, 1961

The Contract Labour (Regulation & Abolition) Act, 1970

The Child Labour (Prohibition & Regulation Act), 1986

The Industrial Disputes Act, 1946

The Minimum Wages Act, 1948

The Payment Of Gratuity Act, 1972

The Industrial Employment Standing Orders Act, 1946

The Employees Provident Fund & Miscellaneous Provisions Act, 1952

The Equal Remuneration Act, 1976

The Employees' State Insurance Act, 1948

The Payment Of Bonus Act, 1965

The Payment Of Wages Act, 1936

The Factories Act, 1948

The Employment Exchanges(Compulsory Notification Of Vacancies) Act, 1959

The Trade Unions Act, 1926

The Workmen's Compensation Act, 1923

Inter State Migrant Workmen( Regulation Of Employment & conditions Of service ) Act, 1979
THE CONTRACT LABOUR (REGULATION & ABOLITION) ACT, 1970 & ITS CENTRAL RULES, 1971
Section/ Schedule Of
S.No Forms Description Of the Form Clause/Sub- Submission/ Submitting Authority Remarks
clause Maintenance
application to be
Registering Officer of accompanied by a DD
Application For Registration of the area in which the showing payment of
1 Form I Establishments employing contract Rule 17(1) ZAZF-+---+++-+ establishment sought fees for registration;
labour to be registered is application shall be
located personally delivered or
sent by registered post
2 Form II Certificate Of Registration Rule 18(1) To be granted by the registering officer to the Principal Employer
To be maintained by the Registering Officer showing particulars of
3 Form III Register Of Establishments Rule 18(3) establishments in relation to which certificates of registration have been
issued
To be submitted by the contractor for grant of a licence to the licensing
4 Form IV Application For Licence Rule 21(1) officer of the area in which the establishment, in relation to which he is
the contractor, is located
Form Of Certificate By Principal Issued by the Principal Employer to the
5 Form V Rule 21(2) As & when required
Employer contractor
Application for the adjustment of
6 Form V-A Rule 24(1-A) Application to be made by the Contractor to the licensing Officer
security deposit
Form of licence granted by the Office
7 Form VI Rule 25(1) To be granted by the licensing officer to the Contractor
Of the licensing officer
Within 15 days of
Notice of Commencement/
commencement & Inspector appointed To be submitted by the
8 Form VI-A Completion Of Contract Work by the Rule 25(2)(viii)
completion of contract under Sec. 28 contractor
licencee
work
Within 15 days of
Notice Of Comencement/ commencement &
Inspector appointed To be submitted by the
9 Form VI-B Completion of contract work by the Rule 81(3) completion of contract
under Sec. 28 Principal Employer
employer for each contractor work under each
contractor
To be applied to the licensing officer by the contractor within 30 days
10 Form VII Application for renewal of licences Rule 29(2)
before the date on which licence expires
application to be
When conditions arise
Registering Officer of accompanied by a DD
requiring the employment
Application for temporary registration the area in which the showing payment of
of contract labour
11 Form VIII of establishments employing contract Rule 32(2) establishment sought fees for registration;
immediately and
labour to be registered is application shall be
estimated to last not
located personally delivered or
more than 15 days
sent by registered post
 Temporary Certificate Of
12 Form IX Rule 32(3) To be granted by the registering officer to the Principal Employer
Registration
To be submitted by the contractor for grant of a licence to the licensing
13 Form X Application for temporary Licence Rule 32(2) officer of the area in which the establishment, in relation to which he is
the contractor, is located

14 Form XI Temporary Licence Rule 32(3) To be granted by the licensing officer to the Contractor

15 Form XII Register Of Contractors Rule 74 To be maintained By the Principal Employer

Register of Workmen employed by To be maintained by the contractor in respect of each registered
16 Form XIII Rule 75
the contractor establishment where he employs contract labour
To be issued by the contractor to each worker within 3 days of
17 Form XIV Employment Card Rule 76
employment of worker
To be issued by the contractor to the workman whose services have
18 Form XV Service Certificate Rule 77
been terminated for any reason whatsoever
To be maintained by the contractor in respect of each work on which he
19 Form XVI Muster Roll Rule 78(1)(a)(i)
engages contract labour
To be maintained by the contractor in respect of each work on which he
20 Form XVII Register Of Wages Rule 78(1)(a)(i)
engages contract labour
To be maintained by the contractor in respect of each work on which he
21 Form XVIII Register Of Wages cum Muster Roll Rule 78(1)(a)(i)
engages contract labour
To be issued by the contractor to the workmen atleast a day prior to the
22 Form XIX Wage Slip Rule 78(1)(b) disbursement of wages( applicable when wage period is one week or
more
Register of deductions for damage or To be maintained by the contractor in respect of each work on which he
23 Form XX Rule 78(1)(a)(ii)
loss engages contract labour
To be maintained by the contractor in respect of each work on which he
24 Form XXI Register Of Fines Rule 78(1)(a)(ii)
engages contract labour
To be maintained by the contractor in respect of each work on which he
25 Form XXII Register Of Advances Rule 78(1)(a)(ii)
engages contract labour
To be maintained by the contractor recording therein the number of
26 Form XXIII Register Of Overtime Rule 78(1)(a)(iii)
hours, and wages paid for, overtime work, if any
Return to be sent by the contractor To be sent by the contractor in duplicate to the licensing officer not later
27 Form XXIV Rule 82(1)
to the licensing officer than 30 days from the close of half year
Registering Officer of
Before 15th February the area in which the
Annual Return Of Principal Employer
28 Form XXV Rule 82(2) following the end of the establishment sought
to be sent to the Registering Officer
year to which it relates to be registered is
located
CHILD LABOUR (PROHIBITION & REGULATION) ACT, 1986

Schedule Of
Type & Nature Of Relevant Submitting
S.No Description Of the Form Submission/ Remarks
Document Clause Authority
Maintenance
To be maintained by every
occupier of an establishment in Shall be retained by the employer for
1 Form A Rule 16(1) Yearly ..
respect of children employed a period of three years
or permitted to work

All young persons in employment in

any of the occupations set forth in
As & when felt Part A or processes set forth in Part
2 Form B Certificate of Age Rule 17(2) Inspector
necessary B of schedule to produce a
certificate of age from the
appropriate medical authority.
 MINIMUM WAGES ACT, 1948 & BIHAR MINIMUM WAGES RULES

Type &
S.N Description Of the Schedule Of Submission/ Submitting
Nature Of Relevant Clause Remarks
o Form Maintenance Authority
Document
1 Form I Rule 21(4) Register Of Fines Ought to be up to date
Register of deductions for damage or loss
2 Form II Rule 21(4) caused to the employer, by the neglect or Ought to be up to date
default of the employed persons
3 Form III Rule 21(4-A) Annual Return By Ist February each year
4 Form IV Rule 25(2) Register Of Overtime Ought to be up to date
5 Form V Rule 26(5) Muster Roll Ought to be up to date
Form Of Application by an employee regarding any claim preferred by the employee/
6 Form VI Section 20(2)
inspector/official of registered trade union/legal practitioner may apply
Form for a single application in respect of any number of employees employed in scheduled
7 Form VI- A Section 21(1)
employment.
to be presented within 6
Form of application by an Inspector or person Authority appointed
8 Form VII Section 20(2) months from the date of
acting with the permission of authority under the act.
payment of minimum wages
to be presented within 6
Form in authority in favour of a legal Authority appointed
9 Form VIII Section 20(2) months from the date of
practitioner/official of a registered trade union under the act.
payment of minimum wages
Form Of Summons to the opponent to When an application under section 20 is entertained , the
10 Form IX Section 20(3)
appaear before the authority authority shall hear the applicant & the employer.
Abstracts of the Minimum Wages Act, 1948 & To be displayed at the factory
11 Form IX-A Rule 22
the Bihar Minimum wages Rules, 1951 premises
Ought to be up to date for
12 Form X Rule 26(1) Register Of Wages
every wage period
Ought to be issued every wage
13 Form XI Rule 26(2) Wage Slip
period
 EMPLOYEES' PROVIDENT FUND & MISCELLANEOUS PROVISIONS ACT, 1952 & THE SCHEMES PROVIDED
THEREUNDER

S.N Type & Nature Of Schedule Of Submission/ Submitting

Description Of the Form Relevant Clause Remarks
o Document Maintenance Authority
Declaration & Form of
nomination for EPF / As & when a new entrant
1 Form 2 33(EPF);18(EPS);10(EDLI) Concerned RPFC
Pension/ IF to be filled in by joins the scheme
the eligible employee
Members' Annual By 30th April every year for
2 Form 3A/ Form 7 (PS) 35,42,43,44(EPF); 19(EPS) Concerned RPFC
Contribution Cards the year ending 31st March
Consolidated return of
employees entitled to within 15 days of the
Form 9/Form 3(PS)/
3 become members of the 36(EPF); 20(EPS); 10(EDLI) commencement of the Concerned RPFC
Form 1(IF)
funds on the date of scheme
application of the scheme
Return of employees
qualifying for membership
Form 5 / Form within 15 days of the close
4 under PF, Pension & 36(EPF); 20(EPS); 10(EDLI) Concerned RPFC
4(PS)/Form 2 (IF) of month
Insurance Fund for the first
time during the month
Return of employees leaving
within 15 days of the close
5 Form 10 / Form 5(PS) the service of the employer 36(EPF) ; 20(EPS) Concerned RPFC
of month
during the month
Immediately on coverage &
Return of ownership in within 15 days of making
6 Form 5-A 36A(EPF); 21(EPS); 1(EDLI) Concerned RPFC
duplicate any change in the
establishment
Form 12-A/ Form 6 (PS)/ Consolidated Statement Of 38(EPF) ; 20(EPS) ; within 20 days of the close
7 Concerned RPFC
Form 4 (IF) Dues and Remittance 10(EDLI) of the month
Consolidated Annual By 30th April every year for
8 Form 6-A/ Form 8 (PS) 43(EPF) ; 20(EPS) Concerned RPFC
Contribution statement the year ending 31st March
Form concerning transfer of
9 Form 13 previous accumulation dues 28(EPF) As and when required Concerned RPFC
from existing PF
Details of past employment /
10 Form 11 As and when required Concerned RPFC
membership of employee
 Remittance of PF
Challan ( there is one
contribution, Pension fund,
consolidated challan of within 15 days of the close
11 Administration & Inspection Concerned RPFC
accounts 1,2,10,21 & of month
Charges, EDLI & its admin.
22 )
Charges
Form to be used by a
member of EPS 1995 for
12 Form- 10 C As and when required Concerned RPFC
claiming withdrawal benefit /
Scheme Certificate
Form to be used for claiming
superannuation pension,
Retirement pension, Short
13 Form- 10 D Service Pension, As and when required Concerned RPFC
Disablement pension,
Widow Pension, Children
Pension, Orphan Pension
Claim form to be used by a
14 Form- 19 major member of the EPF As and when required Concerned RPFC
scheme
Claim form to be used by a
nominee/ or a legal heir in
15 Form- 20 As and when required Concerned RPFC
case of death of a member
of the EPF scheme
 EMPLOYEES STATE INSURANCE ACT, 1948 & EMPLOYEES STATE INSURANCE REGULATIONS, 1950

Type &
Schedule Of Submission/
S.No Nature Of Description Of the Form Relevant Clause Submitting Authority Remarks
Maintenance
Document

Regulation 11 & to be filled in by the employee with his signature or thumb impression
1 Form I Declaration Form
12 and submit it to the employer

to be filled in by the employee and submitted back to the employer , who

2 Form I-A Family Declaration Form Regulation 15-A shall forward the same to the appropriate office within 10 days from the
date of submission by the employee

to be submitted by the insured person to the employer within 15 days of

Changes in family declaration
3 Form I-B Regulation 15-B such changes occurring and the employer in turn would forward the
form
same to the appropriate office within 10 days of receipt.

to be sent by the employer to the appropriate office within 10 days of

4 Form 3 Return of declaration forms Regulation 14
receipt of the filled up forms

to be issued by the appropriate office in respect of all insured

employees, and send the same to the employer, who shall issue the
5 Form 4 Identity Card Regulation 17
same to the concerned employee after obtaining the signature in the
card

to be arranged by the appropriate office and necessary family particulars

6 Form 4-A Family Identity Card Regulation 95-A
added in Form 4

to be sent by the employer in quadruplicatealongwith receipt copies of

challans to the appropriate office within 42 days of termination of related
7 Form 6 ESIC-Return of Contributions Regulation 26 contribution period; within 21 days of permanent closure of the factory;
within 7 days of the date of receipt of requisition from the appropriate
office
 to be maintained by the employer in respect of every employee of his
8 Form 7 Register Of Employees Regulation 32
factory or establishment

this medical certificate is to be issued by the insurance medical officer

Regulation 57 &
9 Form 8 First Certificate during the first examination in respect of a spell of sickness or a spell of
89-B
temporary disablement

to be issued by the insurance meddical officer, when he feels that not

Regulation 58 &
10 Form 9 Final Certificate later than 3 days of the date of examination(other than a first certificate)
89-B
the insured employee would be fit to resume duties

to be submitted by the insured person within 7 days (commencing from

Regulation 59 &
11 Form 10 Intermediate Certificate the date of first certificate) in cases wherein the final certificate is not
89-B
issued within 7 days of issue of first certificate

to be furnished by the insured person in cases wherein the insurance

Special Intermediate Regulation 61 & medical officer feels that temporary disablement has continued for not
12 Form 11
Certificate 89-B less than 28 days and such disablement is likely to continue for a longer
period

to be submitted by the insured person desirous of claiming sickness or

Sickness or Temporary
13 Form 12 Regulation 63 temporary disablement benefit to the appropriate local office by post or
Disablement Benefit
otherwise alongwith appropriate medical certificates

to be submitted by every insured woman claiming maternity benefit in

14 Form 12-A Maternity Benefit for sickness Regulation 89-B case of sickness arising out of pregnancy, confinement, premature birth
of child or miscarriage to the local appropriate office by post or otherwise

to be submitted by the insured person or insured woman desirous of

Sickness or Temporary
Regulation 63 & claiming sickness or temporary disablement benefit to the appropriate
15 Form 13 Disablement Benefit or
89-B local office by post or otherwise alongwith appropriate medical
Maternity Benefit for sickness
certificates
 to be submitted by every insured woman claiming maternity benefit in
16 Form 13-A Maternity Benefit for sickness Regulation 89-B case of sickness arising out of pregnancy, confinement, premature birth
of child or miscarriage to the local appropriate office by post or otherwise

to be submitted by the insured person or insured woman desirous of

Sickness or Temporary
claiming sickness or temporary disablement benefit to the appropriate
17 Form 14 Disablement Benefit or Regulation 63
local office by post or otherwise alongwith appropriate medical
Maternity Benefit for sickness
certificates

to be submitted by every insured woman claiming maternity benefit in

18 Form 14-A Maternity Benefit for sickness Regulation 89-B case of sickness arising out of pregnancy, confinement, premature birth
of child or miscarriage to the local appropriate office by post or otherwise

To be maintained by the employer in which appropriate particulars of any

19 Form 15 Accident Book Regulation 66 accident causing personal injury to an insured person may be entered
and preserved every such book for a period of five years.

Accident Report from to be furnished by the employer to the nearest local office and to the
20 Form 16 Regulation 68
Employer nearest insurance medical officer immediately if the injury is serious

Dependant's benefit - Death Regulations 79 & To be issued free of charge by the Insurance Medical Officer attending
21 Form 17
Certificate 95-C the disabled person at the time of his death

To be submitted by the dependant or dependants concerned or by the

Dependant's benefit - Claim
22 Form 18 Regulation 80 legal representative of the insured member with all supporting
Form
documents to the appropriate local office by post or otherwise

To be submitted by the dependant whose claim for dependant's benefit

Dependant's Benefit - Claim
23 Form 18-A Regulation 83-A is admitted, to the local appropriate office except in the case of first and
Form for periodical Payments
final payments
 Maternity Benefit - Notice of To be submitted by an insured woman before confinement to the local
24 Form 19 Regulation - 87
Pregnancy appropriate office

Maternity Benefit - Certificate To be submitted by an insured woman before confinement to the local
25 Form 20 Regulation - 87
of Pregnancy appropriate office

To be submitted by every insured woman claiming maternity benefit

Maternity Benefit - Certificate
26 Form 21 Regulation - 88 before confinement not earlier than 15 days before the expected date of
of Expected Confinement
confinement

To be submitted by every insured woman to the local appropriate

officestating therein the date on which she ceases to work for
Regulation 88 &
27 Form 22 Maternity Benefit - Claim Form remuneration and if the insured woman is claiming maternity benefit for
89
miscarriage the claim form ought to be submitted within 30 days of the
date of miscarriage.

Maternity Benefit - Certificate Regulation 88 & To be submitted by every insured womanwothin 30 days of the date on
28 Form 23
of Confinement or Miscarriage 89 which her confinement takes place to the local appropriate office

To be furnished by an insured woman who has claimed maternity

Maternity Benefit - Notice Of
29 Form 24 Regulation 91 benefit, if she does work for remuneration on any day during the period
Work
for which maternity benefit would be payable to her.

Maternity Benefit after the

To be submitted by the nominee or legal representative of the insured
death of an insured woman
Form 24-A woman to the local appropriate office, a claim for maternity benefit within
30 leaving behind the child / Regulation 89-A
& 24-B 30 days of the death of the insured woman, together with a death
Maternity Benefit- Death
certificate in 24-B
Certificate

Claim for Permanent To be submitted by an insured person declared as permanently disabled

31 Form 25 Regulation 76-A
Disablement Benefit by a Medical Board to the local appropriate office by post or otherwise
 To be submitted by the claimant entitled, to the local appropriate office
32 Form 25-A Funeral Expenses Claim Form Regulation 95-E and in case of a minor, by his guardian and the form ought to be
submitted with all supporting documents

To be submitted by every person whose claim for permanent

Certificate for permanent
33 Form 26 Regulation 107 disablement has been admitted at six monthly intervals, a certificate
disablement benefit
attested by such authority as may be specified by the director general

To be submitted by every person whose claim for dependant's benefit

Declaration & Certificate for
34 Form 27 Regulation 107-A has been admitted at six monthly intervals , duly attested by such
Dependant's Benefit
authority as may be specified by the director general

To be furnished by every employer to the appropriate office, such

particulars & information in respect of abstention of an insured person
35 Form 28 Abstention Verification Regulation 52-A
from work for which sickness benefit or disablement benefit for
temporary disablement have been claimed or paid

To be furnished by every employer to the appropriate office, such

36 Form 28-A Abstention Verification Regulation 52-A particulars & information in respect of abstention of an insured woman
from work for which maternity benefit hass been claimed or paid
 PAYMENT OF WAGES ACT, 1936 & PAYMENT OF WAGES RULES, 1937

Type &
S. Submitting
Nature Of Description Of the Form Relevant Clause Schedule Of Submission/ Maintenance Remarks
No Authority
Document
Within 12 months from the the date on which Inspector
1 Form A Form Of Individual Application Section 15(2) deductions were made or the date on which Of
payment was due, as the case may be. Factories
Within 12 months from the the date on which Inspector
2 Form B Form Of Group application Section 15(2) deductions were made or the date on which Of
payment was due, as the case may be. Factories
Form of application by an inspector Within 12 months from the the date on which Inspector
Section 15(2) &
3 Form C or person permitted by the authority deductions were made or the date on which Of
Section 16
or authorised to act payment was due, as the case may be. Factories
Within 12 months from the the date on which Inspector
4 Form D Certificate Of Authorisation Section 15(2) deductions were made or the date on which Of
payment was due, as the case may be. Factories
When an application is entertained under section
15(2), the authority shall hear the applicant & the
employer and direct the employer for refund of
5 Form E Notice for disposal of application Section 15(3)
deductions made or payment of delayed wages or
make no directions if the application is found to be
malafide.
Record of order of direction to be made by the
6 Form F Record of order or direction Section 15(3)
authority under the act
Within 30 days of the date on which order or
direction was made, an appeal could be made by
Notice to respondent of the day
the employer/ employee or his legal practitioner
7 Form G fixed for the hearing of appeal Section 17
and the judge of the district court to issue the
under section 17 of the act
notice to the respondent of the day fixed for
hearing of appeal.
THE APPRENTICES ACT , 1961 & APPRENTICESHIP RULES, 1991

Schedule Of
S.N Type & Nature Of Relevant
Description Of the Form Submission/ Submitting Authority Remarks
o Document Clause
Maintenance

Within 15 days of the

Form giving personal date of registration of Regional Director/ State To be prepared in
1 Form Apprenticeship- 1 Rule 14
details of Apprentices contract of Apprenticeship advisor duplicate
apprenticeship
Form Giving Record of
At the end of every Regional Director/ State this is kept inside
2 Form Apprenticeship- 1-A Practical Training & Rule 14
half year Apprenticeship advisor Form 1
Related Instructions
Report in respect of Trade
apprentices receiving At the end of every Regional Director/ State
3 Form Apprenticeship- 2 Rule 14
training in the half year Apprenticeship advisor
establishment
Form giving particulars of
trade apprentices who
satisfy the minimum In the month of Regional Director/ State
4 Form Apprenticeship- 3 Rule 14
conditions of eligibility to November & May Apprenticeship advisor
appear in the trade test in
March or September
Regional Director/ State
Apprenticeship advisor & The
Half Yearly return of At the end of every
5 Form Apprenticeship- 4 Rule 14 Principal, ITI where Basic Trg./
Apprentices Engaged half year
Related Instructions is proposed
to be imparted to the Apprentice
Applicable only to
Form submitted on within 10 days of Central Apprenticeship Advisor/ Graduate or
6 Form Apprenticeship- 5 engagement of an Rule 14 engagement of an Director, Regional Board Of Technician or
apprentice apprentice Apprenticeship Training vocational
apprentices
Record Of Progress of
Director, Regional Board Of
7 Form Apprenticeship- 6 Apprentices engaged in an Rule 14 Quarterly
Apprentiship Training
establishment
 INDUSTRIAL DISPUTES ACT, 1947 & INDUSTRIAL DISPUTES (CENTRAL) RULES, 1957

Type &
S.N Relevant Schedule Of Submission/
Nature Of Description Of the Form Submitting Authority Remarks
o Clause Maintenance
Document
Form of application for the
reference of an industrial dispute
As & when a dispute is sought to be Labour Secretary, GOI/Chief Labour
1 Form A to a board of conciliation/court of Rule 3
referred Commissioner/RLC( C)/ALC( C)
enquiry/labour court/national
tribunal
Notice to represent persons on To be issued by the Labour Secretary to the parties requiring them to
2 Form B Rule 6
board nominate a certain no. of persons to represent them on board
As & when a dispute ought to be Labour Secretary, GOI/Chief Labour
3 Form C Agreement Rule 7
referred for arbitration
To be issued Commissioner/RLC( tribunal
by a board/court/labour court/tribunal/national C)/ALC(which
C)
4 Form D Summons Rule 17 requires the parties to produce any books, documents for purposes of
investigation
Labour Secretary, GOI/Chief Labour
Notice of change of service
As & when a change ought to be Commissioner/RLC( C)/ALC(
5 Form E conditions proposed by an Rule 34
effected C)/Secretary of registered trade
employer
union
6 Form F Form Of Authority Rule 36 to be sent to the concerned authority giving the names of representatives
To be delivered to the employer nominating a candidate for election to the
7 Form G Form Of Nomination Paper Rule 47
Progress Report on Constitution works' committee, duly signed by the proposer and the candidate
and functioning of Works
Not later than 20th day of the month
8 Form G-1 Committee for the half year Rule 56-A ALC( C)
following the half year
ending 30th June/31st
December
Form for memorandum of To be sent to Labour Secretary, GOI/Chief Labour Commissioner/RLC(
9 Form H Rule 58
settlement C)/ALC( C)
every complaint dulyverified
to be signedand
by the parties
to be to theinproceedings.
presented triplicate and to be
Complaint under Section 33-A of accompanied by as many copies as there are opposite parties to the
10 Form I Rule 59
the act complaint. The complaint ought to be presented before the labour
to be made by the employer seeking express
court/tribunal/National permission in writing of the
Tribunal
11 Form J Application for permission Rule 60(1)
Conciliation officer/board/labour court/tribunal/national
to be made by the employer seeking express permission in writing tribunalof the
Application for permission under
12 Form K Rule 60(2) Conciliation officer/board/labour court/tribunal/national tribunal for any action
Section 33 to be made by the workman or group of workmen
taken under Section 33-2(a) orto(b)
the Labour Secretary/
13 Form K-1 Application for recovery of dues Rule 62(1) RLC when any money is due from an employer to a workman or group of
Application by a person to be made by a person authorised workmen
in writing by the workman or in the case
authorised by a workman or heir of death of workman, the assignee or heir of the deceased workman to the
14 Form K-2 Rule 62(1)
of deceased workman for Labour Secretary/ RLC when any money is due from an employer to a
recovery of dues workman or group of workmen
 Application to the labour court to To be made by a workman or group of workmen to the labour court to
15 Form K-3 Rule 62(2)
receive entitlements receive entitlements due from an employer
Application to the labour court by
a person authorised by a To be made by the assignee or heir of the deceased workman to the labour
16 Form K-4 Rule 62(2)
workman or heir of deceased court to receive entitlements due from an employer
workman to receive entitlements
Form of notice of strike to be
To be made by Union/Workmen to the employer, with copy to ALC (C )/ RLC(
17 Form L given by Union/Workmen in a Rule 71
C)/ CLC(C )
Public Utility Service
Form Of Notice of Lock Out to be
To be made by the Employer with a copy to The Secretary of the Registered
18 Form M given by an employer carrying Rule 72
Union/ ALC(C )/RLC( C)/CLC( C)
on a Public Utility Service
Information in this form to be submitted immediately on the occurrence of
Form of Report of Strike or Lock
19 Form N Rule 73 strike or lock out in a public utility service to the ALC(C ) for the local area
Out in a Public Utility Service
concerned
To be filed by the conciliation officer in respect of settlements effected under
20 Form O Register Of Settlements Rule 75
this act in respect of areas within his jurisdiction
Notice of comemncement of lay- within 7 days of commencement of lay RLC( C) with a copy forwarded to
21 Form O-1 Rule 75-A
off off ALC( C)
RLC( C) with a copy forwarded to
22 Form O-2 Notice Of Termination of lay off Rule 75-A within 7 days of termination of lay off
ALC( C)
Form of application for
permission to lay off, to continue
the lay off of workmen in Rule 75- to be sent to the concerned authority and sent through registered post
23 Form O-3
Industrial establishments to B(1) acknowledgement due
which provisions of Chapter V-B
of the act applies
Form of Notice of Retrenchment
To be given within 3 days from the date Central Government/ RLC( C)/ ALC(
to be given by an employer
24 Form P Rule 76 on which notice is served to the C)/concerned employmeny
under clause © of section 25(F)
workman exchange
of this act
Form of Notice of Retrenchment
to be given by an employer Rule 76- to be served by the employer to the central govt. or such authority as
25 Form P-A
under clause (d) of section A(1) specified under the act
25(N) of this act
Form of notice of closure to be
given by an employer under to be sent by the employer to the Labour Secretary(GoI)/ RLC(C )/ALC(
26 Form Q Rule 76-B
Section 25-FFA of The Industrial C)/Local Employment Exchange
Disputes Act, 1947
 Form of notice of closure to be
given by an employer under Rule 76- to be served by the employer to the Labour Secretary(GoI) with a copy to the
27 Form Q-A
Section 25-O(1) of The Industrial C(1) Registered Trade Union of the establishment
Disputes Act, 1947
 PAYMENT OF GRATUITY ACT, 1972 & PAYMENT OF GRATUITY(CENTRAL) RULES, 1972

Type &
S.N Relevant Schedule Of Submission/
Nature Of Description Of the Form Submitting Authority Remarks
o Clause Maintenance
Document
Within 30 days from which the rules Concerned controlling authority of
1 Form A Notice Of Opening Rule 3 (1)
become applicable the area
Within 30 days of any change in the
Concerned controlling authority of
2 Form B Notice Of Change Rule 3 (2) particulars of the establishment like
the area
name, address or nature of business
Atleast 60 days before the intended Concerned controlling authority of
3 Form C Notice Of Closure Rule 3 (3)
closure of the business the area
Notice for excluding husband To be submitted by the employee to the employer in triplicate. The employer after
4 Form D Rule 5 (1)
from family receipt forwards a copy to the concerned controlling authority of the area.

To be submitted by the employee withdrawing the notice in form D to the

Notice of withdrawal of notice for
5 Form E Rule 5 (2) employer in triplicate. The employer after receipt forwards a copy to the
excluding husband from family
concerned controlling authority of the area.

To be submitted by the employee to the employer in duplicate. The employer

6 Form F Nomination Rule 6 (1) within 30 days of the receipt of nomination , verify with the service particulars and
after attestation return back a copy to the employee.

To be submitted by the employee within 90 days of acquiring a family to the

7 Form G Fresh Nomination Rule 6 (3)
employer

To be submitted by the employee to the employer , in cases including where a

8 Form H Modification Of Nomination Rule 6 (4)
nominee predeceases an employee

Application for gratuity by an To be submitted by the employee, eligible for payment of gratuity to the
9 Form I Rule 7 (1)
employee employer , within 30 days from which the gratuity becomes payable.

To be submitted by the nominee of an employee to the employer within 30 days

Application for gratuity by a
10 Form J Rule 7 (2) from the date of gratuity payable to him/her. For this purpose an application in
nominee
plain paper may also be accepted

Application for gratuity by a legal To be submitted by the legal heir of an employee, eligible for payment of gratuity ,
11 Form K Rule 7 (3)
heir to the employer, within 1 year from the date of gratuity payable to him/her
 On verification of claims made for payment of gratuity, the employer , within 15
days of receipt of an application , issue a notice to the applicant employee , his
12 Form L Notice for payment of gratuity Rule 8 (1)
nominee or legal heir, specifying the amount of gratuity payable and fixing a date
of payment not later than the 30th day of receipt of the application.
On verification of claims made for payment of gratuity, if the claim is found
Notice rejecting payment of
13 Form M Rule 8 (1) inadmissible, the employer may issue a notice to the applicant employee, his
gratuity
nominee or legal heir , specifying the reasons why the claim is found inadmissible

In cases wherein the employer refuses to accept a claim application or issues a

notice specifying a amount of gratuity which is considered less by the applicant or
14 Form N Application for direction Rule 10 (1) fails to issue a notice under rule 8, the claimant employee/ his nominee/ legal heir
may within 90 days of occurrence of cause for application, apply in form N to the
concerned controlling authority of the area for issuing a direction

On receipt of form N , the concerned controlling authority of the area may call
Notice for appearance before the
15 Form O Rule 11 (1) upon the applicant and the employer to appear before him on a specified date,
controlling authority
time and place.

The controlling authority may , at any stage of proceedings, issue summons to the
16 Form P Summons Rule 14
applicant or the employer to produce evidences, documents etc.

Particulars of application under

17 Form Q Rule 16(1) The controlling authority to record the particulars of each case in form Q
Section 7
on subsequent verification of the genuineness of the claims made, the controlling
authority to issue a notice , specifying to the employer , the amount of gratuity
18 Form R Notice for payment of Gratuity Rule 17
payable and directing the employer for payment of gratuity within 30 days of
receipt of notice.
The controlling authority on receipt of the decision of the appellate authority,
Notice for payment of Gratuity as
modify his direction for payment of gratuity and issue a notice to the employer,
19 Form S determined by appellate Rule 18(8)
specifying the modified amount of gratuity and directing payment within 15 days
authority
of receipt of notice by the employer.

In situations wherein, the employer fails to pay the gratuity due under the act in
Application for recovery of
20 Form T Rule 19 accordance with the notice of the controlling authority , the employee/his
gratuity
nominee/legal heir may apply to the controlling authority in duplicate for recovery

The employer to display an abstract of the act and rules framed thereunder in
Display of abstract of the act and
21 Form U Rule 20 English and a language understood by the majority of employees at a
rules
conspicuous place or near the main entrance of the establishment
INDUSTRIAL EMPLOYMENT (STANDING ORDERS) ACT, 1946

S. Section/Clause/ Schedule Of Submission/ Submitting

Forms Description Of the Form Remarks
No Sub-clause Maintenance Authority
this form is to be accompanied
by a statement giving
Within six months from the date
particulars of the workmen
1 Form I Draft Standing Orders Section 3 on which this act becomes Certifying Officer
employed and the name of the
applicable to an establishment
trade union to which they
belong
To be sent by the certifying officer, on receipt of draft standing orders to the trade union
2 Form II Notice under Section 5 Section 5
requiring any objections from their end
To be maintained by the certifying officer. This contains a copy of all certified standing
3 Form III Register Section 8
orders
To be made by any person dsiring to prefer an appeal and forward it in quintuplicate to
4 Form IV Appeal Rule 7-A(1)
the appellate authority accompanied by a certified copy of standing orders

Any notice of discontinuance or of restarting of a shift working shall be displayed

Notice of changes in shift Rule 7-A of conspicuously by the employer on a notice board at the main entrance to the
5 Form IV-A
working Schedule I establishment. A copy of such notice to be given to the secretary of the registered
union.

Standing order 1 of to be maintained by every industrial establishment a service card duly attested by an
6 Form V Service Card proforma
schedule I-B authorised officer in respect of each workman in the form appended to these orders
 EQUAL REMUNERATION ACT, 1976 & EQUAL REMUNERATION RULES, 1976

Schedule Of
Type & Nature
S.No Description Of the Form Relevant Clause Submission/ Submitting Authority Remarks
Of Document
Maintenance
To be
Form of complaint under clause (a)
Appropriate authority appointed submitted
1 Form A of sub section (1) of section 7 of the Rule 3(1) As & when needed
under Section 7(1) in
act
triplicate
To be
Claim form under Section 7(1) of the Appropriate authority appointed submitted
2 Form B Rule 4(1) As & when needed
act under Section 7(1) in
triplicate
Form Of Authority in favour of legal
Appropriate authority appointed
3 Form C practitioner or any official of a Rule 5 As & when needed
under Section 7(1)
registered Trade Union
Register to be maintained by the To be maintained up to
4 Form D Rule 6 ---
Employer date
 PAYMENT OF BONUS ACT, 1965 & PAYMENT OF BONUS RULES, 1975

Schedule Of
S.N Type & Nature Relevant Submitting
Description Of the Form Submission/ Remarks
o Of Document Clause Authority
Maintenance
Register showing the computation of To be maintained by the
1 Form A Rule 4(a) ---
allocable surplus employer
Register showing the set on & set off of the To be maintained by the
2 Form B Rule 4(b) ---
allocable surplus employer
Register showing the details of amount of
bonus due to each of the employees, the To be maintained by the
3 Form C Rule 4( c ) ---
deductions under section 17 & 18 and the employer
amount actually disbursed
Time limit for the
Within 30 days after the said purpose is
Annual Return stating the amount of bonus
expiry of time limit within a period of
4 Form D paid to employees for the accounting year Rule 5 Inspector
specified for payment of eight months from
ending on 31st March
bonus the close of
accounting year
 FACTORIES ACT, 1948 & BIHAR FACTORIES RULES, 1950

Type &
S.N Schedule Of Submission/ Submitting
Nature Of Description Of the Form Relevant Clause Remarks
o Maintenance Authority
Document
Application for permission to construct,
To be submitted to the Chief Inspector Of Factories, duly signed by the Occupier Of the
1 Form 1 extend or take into use any building as a
factory before commencing the manufacturing process
factory
Application for registration and grant or To be submitted by the Occupier/Manager to the Inspector Of Factories of the area
2 Form 2
renewal of licence concerned not later than the date on which the license expires
to be made by the occupier and submitted to the Chief
3 Form 3 Notice of Change of Manager Rule 12-A Inspector Of Factories with the signature of the new manager
and occupier appended

To be granted by the Inspector Of Factories after verifying the

4 Form 4 Licence to work a factory Rule 5 correctness of the application. This licence shall remain valid
upto 31st december of the year for which it is granted

To be granted by the certifying surgeon to the young persons

5 Form 5 Certificate Of Fitness Rule 14-2(a)
employed in a factory

Temperatures recorded in a Hygrometer to be entered in this

6 Form 6 Humidity Regsiter Rule 24
register.

To be maintained with the dates on which white washing, colour

7 Form 7 Record of Lime Washings, Paintings etc. Rule 15
washing, varnishing etc. are carried out.
Report of examination of pressure
8 Form 8
vessel To be maintained by the manager in respect of compensatory
9 Form 9 Register Of Compensatory Holidays Rule 77(4)
holidays
Overtime Muster Roll for exempted To be maintained by the manager of every factory in which
10 Form 10 Rule 78
workers workers are exempted under Sections 64 or 65
11 Form 10-A Overtime Slip
Notice Of Periods Of Work for Adult
12 Form 11 Rule 79 To be exhibited by the Manager of every factory
Workers
13 Form 12 Register Of Adult Workers Rule 80 To be maintained in every factory
To be issued to every worker with the signature of
14 Form 12-A Identity Card Of Workers Rule 80-A
occupier/manager of the factory
Notice of Periods of work for child
15 Form 13 Rule 85 To be exhibited by the Manager of every factory
workers
16 Form 14 Register Of Child Workers Rule 86 To be maintained in respect of child workers employed

17 Form 15 Register Of Leave with wages Rule 87 To be maintained by the manager of every factory
To be maintained by the manager in respect of dangerous
18 Form 16 Health Register Section 87
operations
Factory Inspector;
Notice Of Accident or dangerous Within 12 hours of occurrence of
19 Form 17-A Rule 96 SDO;Officer-In-Charge of the
occurrence an accident
nearest police station
To be sent by the manager of the factory as soons as any
20 Form 18 Notice Of Poisoning or disease Rule 97 worker contacts any disease specified in the schedule to the
Chief Inspector/ Inspector/Medical Inspector/Certifying Surgeon

21 Form 19 Abstract of the Act Rule 99 To be displayed in every factory

To be furnished by the Manager to the Chief Inspector before

22 Form 20 Annual Return Rule 100(1)
15th January of the year subsequent to which it relates
To be furnished by the Manager to the Chief Inspector before
23 Form 21 Half Yearly Return Rule 100(2)
15th July of each year
To be maintained by the manager of every factory in respect of
24 Form 22 Muster Roll Rule 103
workers employed in the factory

To be maintained in every factory furnishing complete details in

25 Form 23 Register Of Accidents Rule 104
respect of every accident which may occur

To be granted by the certifying surgeon in respect of persons employed in operations

26 Form 24 Special Certificate Of Fitness
involving use of lead compounds
Certificate Of Fitness for dangerous To be granted by the certifying surgeon in respect of persons
27 Form 25 Rule 96
operations employed in dangerous operations
To be maintained by the certifying surgeon or examining
Register Of Surgeon's fees for the issue
28 Form 26 Rule 14 surgeon in respect of fees paid for issue of a duplicate
of duplicate certificate
certificate
To be handed over by the certifying surgeon or examining
29 Form 27 Certifying Surgeon's visit Note Rule 14 (9) surgeon to the Manager detailing the result of each visit to the
factory
30 Form 28 Diary Of Inspector Of Factories
31 Form 29 Closure Report Of a Factory
To be maintained by the manager in respect of examination
32 Form 30 Register of Water Sealed Gas Holder Rule 57-A reports of the gas holders carried out by the person qualified to
carry out the test
 Report of examination of water sealed To be submitted by the person carrying out the examination in
33 Form 31 Rule 57-A
gas holders the form of a report to the manager or the occupier.
Register of trained adult male workers To be maintained in every factory carrying therein the name of
34 Form 32 employed to carry out mounting or Rule 59-A every worker who may be employed in performing work
shifting or belts, lubrications etc. specified in section 21
Certificate to young persons considered
To be maintained by the manager, containing therein the
35 Form 33 fit to work at machine, plant or process Rule 59-B(2)
certifcates issued to young persons.
of dangerous character
To be sent by the manager or occupier of the factory to the
36 Form 34 Form Of Certificate Of Stability Rule 3-A chief Inspector in respect of the manufacturing process carried
out.
To be sent by the manager/ occupier within 15 days from the
37 Form 35 Record Of Eye Examination Rule 59-C(4)
date of examination.
 EMPLOYMENT EXCHANGES( COMPULSORY NOTIFICATION OF VACANCIES) ACT, 1959

S.N Type & Nature Of Schedule Of Submission/

Description Of the Form Relevant Clause Submitting Authority Remarks
o Document Maintenance
Within 30 days of the due
Quarterly return to be submited to dates i.e. 31st March, 30th Local Employment
1 Form ER- 1 Rule 6
the local employment exchange June, 30th September & 31st Exchange
December
Occupational Return to be submitted Biennial ( within 30 days of Local Employment
2 Form ER- 2 Rule 6
to the local employment exchange due date) Exchange
Central /local
Requisition form to be used when
Employment Exchange
3 Requisition form calling for applicants from Rule 4 As & when vacancies arise
depending on the
Employment Exchanges
nature of vacancies
 TRADE UNIONS ACT, 1926 AND CENTRAL TRADE UNION REGULATIONS, 1938

Schedule Of
Type & Nature Submitting
S.No Description Of the Form Relevant Clause Submission/ Remarks
Of Document Authority
Maintenance
The application to be
Application for registration of Section 5 & Regulation As & when a trade union Registrar of accompanied by a copy of
1 Form A
trade union 3 comes into existence Trade Unions the rules of trade union
and other particulars
Section 8 & Regulation
2 Form B Register of trade unions To be maintained by the Registrar of trade unions, up to date
4
Certificate of Registration of Section 9 & Regulation To be issued by the Registrar Of Trade Unions on registering a trade
3 Form C
Trade Union 5 union

Annual Return For the year Section 28 & Regulation Registrar of

4 Form D By 31st July each year
ending 31st March 12 Trade Unions
 WORKMEN'S COMPENSATION ACT, 1923 & WORKMEN'S COMPENSATION RULES, 1924

Type &
Relevant Schedule Of Submission/
S.No Nature Of Description Of the Form Submitting Authority Remarks
Clause Maintenance
Document
To be submitted by the employer The Workmen's
1 Form A Deposit of compensation for fatal accident Rule 6(1) as & when an injury resulting in Compensation
death occurs. Commissioner
Deposit of compensation for non fatal The Workmen's
to be submitted by the employer
2 Form AA accident to a woman or person under legal Rule 6(1) Compensation
as & when an injury occurs.
disability Commissioner
To be given by the Commissioner to the employer on receipt
3 Form B Receipt for compensation Rule 6
of form A or B

To be furnished by the Commissioner to the employer on

4 Form C Statement of disbursements Rule 6(3)
receipt of application

Deposit of compensation for non-fatal The Workmen's

to be submitted by the employer
5 Form D accidents, other than to a woman or person Rule 9 Compensation
as & when an injury occurs.
under legal disability Commissioner

To be given by the Commissioner to the employer on receipt

6 Form E Receipt for compensation Rule 9
of form D
The Workmen's
Within 7 days of death or serious
7 Form EE Report of fatal accidents Rule 11 Compensation
bodily injury
Commissioner
8 Form F Application for compensation by workman Rule 20 to be made by the applicant and sent to the commissioner

Application for order to deposit

9 Form G Rule 20 to be made by the applicant and sent to the commissioner
compensation

10 Form H Application for commutation Rule 20 to be made by the applicant and sent to the commissioner

To be issued by the commissioner to the applicant for

11 Form J Notice Rule 39
compensation
To be issued by the commissioner to the applicant for
12 Form JJ Notice Rule 39(3)
compensation
Memorandum Of Agreement concerning
13 Form K Rule 48 To be sent by the employer to the commissioner
injury resulting in temporary disablement
 Memorandum Of Agreement concerning
14 Form L Rule 48 To be sent by the employer to the commissioner
injury resulting in permanent disablement
Memorandum Of Agreement concerning
15 Form M Rule 48 To be sent by the employer to the commissioner
injury resulting in temporary disablement
To be issued by the commissioner to the parties concerned
16 Form N Notice to record memorandum of agreement Rule 49
on receiving a memorandum of agreement
To be issued by the commissioner to the parties concerned
Notice to not record memorandum of
17 Form O Rule 49 & 50 on receiving a memorandum of agreement , stating reasons
agreement
for failure to record the memorandum of agreement

To be issued by the commissioner to the parties stating a

18 Form P Notice of show cause Rule 50 date for hearing the parties and giving them an opportunity to
show cause why the said agreement ought to be registered.
To be issued by the commissioner to the parties stating a
date for hearing the parties and giving them an opportunity to
19 Form Q Notice of show cause Rule 50 show cause why the said agreement ought to be registered
and directing them to make all representations on the
scheduled date

20 Form R Register Of Agreements Rule 52 To be maintained by the commissioner up to date

INTER-STATE MIGRANT WORKMEN (REGULATION OF EMPLOYMENT & CONDITIONS OF SERVICE ) ACT, 1979

Type & Schedule Of

Relevant
S.No Nature Of Description Of the Form Submission/ Submitting Authority Remarks
Clause
Document Maintenance
Application to be
Registering Officer of the
Application for registration of accompanied by a crossed
area in which the
1 Form I establishments employing migrant Rule 3(1) As & when required demand draft and delivered
establishment sought to
workmen either by registered post or
be registered is located
personally delivered
To be issued by the registering officer to the principal employer once he
2 Form II Certificate Of Registration Rule 4(1)
registers the establishment

To be maintaied by the registering officer showing particulars of establishments

3 Form III Register Of Establishment Rule 4(2)
in relation to which certificates of registration are issued by him

Application for license for To be made in triplicate by the contractor to the licensing officer having
4 Form IV Rule 7(1)
recruitment jurisdiction in relation to the area wherein recruitment is made
Application for license for To be made by every contractor to the licensing officer, for employing migrant
5 Form V Rule 7(2)
employment workmen
To be issued by the Principal Employer to the contractor to the effect that he
Form of Certificate by Principal
6 Form VI Rule 7(3) undrtakes to be bound by all rules related to recruitment or employment of
Employer
migrant workmen, in respect of which the contracto is making the application.
Application for adjustment of To be made by a contractor to the licensing officer claimig therein the refund of
7 Form VII Rule 10(3)
security deposit security deposit

8 Form VIII Form of license Rule 11(1) Every license issued by the licensing officer shall be in this form
To be made by the contractor to the licensing officer thirty days before the date
9 Form IX Application for renewal of license Rule 14(2)
on which the license expires
Form furnishing particulars in
To be furnished by every contractor to the specified authorities under the act in
10 Form X respect of recruitment and Rule 21
respect of recruitment and employment of migrant workmen
employment of migrant workmen
Return to be sent by the To be furnished by every contractor to the specified authorities under the act in
11 Form XI Rule 24
contractor to the authorities respect of migrant wormen who have ceased to be employed

12 Form XII Register Of Contractors Rule 48 To be maintained by every principal employer of a registered establishment
 Register Of Workmen employed To be maintained by the principal employer and contractor in respect of migrant
13 Form XIII Rule 49
by contractors workmen employed
To be issued by the contractor to the migrant workman/en on termination of his
14 Form XIV Service Certificate Rule 50
employment for any reason whatsoever

Displacement & Outward journey To be maintained by every contractor in respect of displacement cum outward
15 Form XV Rule 51(1)
allowances sheet journey allowances
Return Journey allowances
16 Form XVI Rule 51(1) To be maintained by every contractor in respect of return journey allowances
Register

17 Form XVII Muster Roll Rule 52(2)(a) To be maintained by every contractor in respect of migrant workmen

18 Form XVIII Register of Wages Rule 52(2)(a) To be maintained by every contractor in respect of migrant workmen
Register Of Deductions for
19 Form XIX Rule 52(2)(c ) To be maintained by every contractor
damage or loss
20 Form XX Register Of Fines Rule 52(2)(c ) To be maintained by every contractor
21 Form XXI Register Of Advances Rule 52(2)(c ) To be maintained by every contractor
22 Form XXII Register Of Overtime Rule 52(2)(d) To be maintained by every contractor
Half Yearly Return to be sent by
To be sent by the contractor in duplicate to the licensing officer not later than
23 Form XXIII the contractor to the Licensing Rule 56(1)
thirty days from the close of half year
Officer
Annual Return to be sent by the To be sent by the Principal employer of a registered establishment in duplicate
24 Form XXIV Principal Employer to the Rule 56(2) to the registering Officer before 15th February following the end of the year to
Registering Officer which it relates