MX 710
MX 710
MX 710
User's Guide
Contents
Safety information.......................................................................................8
Learning about the printer.........................................................................10
Finding information about the printer....................................................................................................10
Selecting a location for the printer..........................................................................................................11
Printer configurations.............................................................................................................................12
Understanding the basic functions of the scanner..................................................................................14
Using the ADF and scanner glass.............................................................................................................15
Printing......................................................................................................89
Printing forms and a document...............................................................................................................89
Printing from a flash drive.......................................................................................................................90
Using specialty media..............................................................................................................................92
Printing confidential and other held jobs................................................................................................94
Printing information pages......................................................................................................................96
Canceling a print job................................................................................................................................96
Copying......................................................................................................98
Making copies.........................................................................................................................................98
Copying photos........................................................................................................................................99
Copying on specialty media.....................................................................................................................99
Customizing copy settings.....................................................................................................................100
Placing information on copies...............................................................................................................106
Canceling a copy job..............................................................................................................................106
Understanding the copy options...........................................................................................................107
E-mailing..................................................................................................110
Setting up the printer to e-mail.............................................................................................................110
Creating an e-mail shortcut...................................................................................................................111
E-mailing a document............................................................................................................................112
Customizing e-mail settings...................................................................................................................113
Canceling an e-mail...............................................................................................................................114
Understanding the e-mail options........................................................................................................114
Faxing......................................................................................................117
Setting up the printer to fax..................................................................................................................117
Sending a fax.........................................................................................................................................132
Creating shortcuts.................................................................................................................................135
Customizing fax settings........................................................................................................................135
Canceling an outgoing fax.....................................................................................................................137
Holding and forwarding faxes...............................................................................................................137
Understanding the fax options..............................................................................................................138
Scanning...................................................................................................141
Using Scan to Network..........................................................................................................................141
Clearing jams............................................................................................254
Avoiding jams........................................................................................................................................254
Understanding jam messages and locations.........................................................................................255
[x]‑page jam, lift front cover to remove cartridge. [200–201]..............................................................257
[x]‑page jam, open upper rear door. [202]...........................................................................................260
[x]‑page jam, open upper and lower rear door. [231–234]..................................................................261
[x]‑page jam, remove standard bin jam. [203]......................................................................................263
[x]‑page jam, remove tray 1 to clear duplex. [235–239].......................................................................264
[x]‑page jam, open tray [x]. [24x]..........................................................................................................265
[x]‑page jam, clear manual feeder. [250]..............................................................................................266
[x]‑page jam, open automatic feeder top cover. [28y.xx].....................................................................268
Troubleshooting.......................................................................................269
Understanding printer messages..........................................................................................................269
Solving printer problems.......................................................................................................................286
Solving print problems..........................................................................................................................294
Solving copy problems..........................................................................................................................319
Solving fax problems.............................................................................................................................323
Solving scanner problems.....................................................................................................................329
Solving home screen applications problems.........................................................................................334
Embedded Web Server does not open.................................................................................................334
Contacting customer support................................................................................................................335
Notices.....................................................................................................336
Product information..............................................................................................................................336
Edition notice........................................................................................................................................336
Power consumption..............................................................................................................................341
Index........................................................................................................353
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.
This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.
You must understand the section in your operating instructions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.
CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a
danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a
lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local
regulations.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or
printer damage:
• Turn the printer off using the power switch, and then unplug the power cord from the electrical outlet.
• Disconnect all cords and cables from the printer before moving it.
• If an optional tray is installed, then remove it from the printer. To remove the optional tray, slide the latch on the
right side of the tray toward the front of the tray until it clicks into place.
• Use the handholds located on both sides of the printer to lift it.
• Make sure your fingers are not under the printer when you set it down.
• Before setting up the printer, make sure there is adequate clearance around it.
Use only the power cord provided with this product or the manufacturer's authorized replacement.
Use only the telecommunications (RJ‑11) cord provided with this product or a 26 AWG or larger replacement when
connecting this product to the public switched telephone network.
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
Refer service or repairs, other than those described in the user documentation, to a service representative.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer,
unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using a high-capacity tray and an input option, or more than
one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need
additional furniture. For more information, see www.lexmark.com/multifunctionprinters.
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all
other trays closed until needed.
SAVE THESE INSTRUCTIONS.
4
1
3 2
Printer configurations
CAUTION—TIPPING HAZARD: Floor‑mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using a high‑capacity tray and an input option, or more than
one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need
additional furniture. For more information, see www.lexmark.com/multifunctionprinters.
Basic model
1
2
1
4
2
C
B
A
Use the ADF for multiple‑page documents including two- Use the scanner glass for single‑page documents, book pages,
sided (duplex) pages. small items (such as postcards or photos), transparencies, photo
paper, or thin media (such as magazine clippings).
You can use the ADF or the scanner glass to scan documents.
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Use the To
1 Display • View the printer status and messages.
• Set up and operate the printer.
2 Home button Go to the home screen.
3 Sleep button Enable Sleep mode or Hibernate mode.
Do the following to wake the printer from Sleep mode:
• Touch the screen or press any hard button.
• Open a door or cover.
• Send a print job from the computer.
• Perform a power‑on reset (POR) with the main power switch.
• Attach a device to the USB port on the printer.
4 Keypad Enter numbers, letters, or symbols.
5 Start button Start a job, depending on which mode is selected.
6 Clear All / Reset button Reset the default settings of a function, such as copying, faxing, or scanning.
7 Cancel button Cancel all printer activity.
8 Indicator light Check the status of the printer.
9 USB port Connect a flash drive to the printer.
Note: Only the front USB port supports flash drives.
14
7
13 8
12 11 10 9
Touch To
1 Change Language Launch the Change Language pop‑up window that lets you change the primary language of
the printer.
2 Copy Access the Copy menus and make copies.
3 Fax Access the Fax menus and send fax.
4 E-mail Access the E-mail menus and send e‑mails.
Touch To
5 FTP Access the File Transfer Protocol (FTP) menus and scan documents directly to an FTP server.
6 Arrows Scroll up or down.
7 Forms and Favorites Quickly find and print frequently used online forms.
8 Menu icon Access the printer menus.
Note: The menus are available only when the printer is in Ready state.
9 Bookmarks Create, organize, and save a set of bookmarks (URL) into a tree view of folders and file links.
Note: The tree view supports only bookmarks created from this function, and not from any
other application.
10 USB Drive View, select, print, scan, or e‑mail photos and documents from a flash drive.
Note: This icon appears only when you return to the home screen while a memory card or
flash drive is connected to the printer.
11 Held Jobs Display all current held jobs.
12 Status/Supplies • Show a warning or error message whenever the printer requires intervention to continue
processing.
• Access the messages screen for more information on the message, and how to clear it.
13 Tips Open a context-sensitive Help dialog.
14 Search held jobs Search for one or more of the following items:
• User name for held or confidential print jobs
• Job names for held jobs, excluding confidential print jobs
• Profile names
• Bookmark container or print job names
• USB container or print job names for supported file types
Features
Feature Description
Menu trail line A menu trail line is located at the top of each menu screen. This feature shows the
Example: path taken to arrive at the current menu.
Menus > Settings > Copy Settings > Touch any of the underlined words to return to that menu.
Number of Copies Number of Copies is not underlined because it is the current screen. If you touch an
underlined word on the “Number of Copies” screen before the number of copies is
set and saved, then the selection is not saved, and it does not become the default
setting.
Attendance message alert If an attendance message affects a function, then this icon appears and the red
indicator light blinks.
Feature Description
Warning If an error condition occurs, then this icon appears.
Status message bar • Show the current printer status such as Ready or Busy.
• Show printer conditions such as Toner Low or Cartridge Low.
• Show intervention messages so the printer can continue processing.
Printer IP address The IP address of your network printer is located at the upper left corner of the
Example: home screen and appears as four sets of numbers separated by periods. You can
use the IP address when accessing the Embedded Web Server so you can view and
123.123.123.123
remotely configure printer settings even when you are not physically near the
printer.
7 6 5 4 3 2
Touch To
1 Arrows View a list of options.
2 Copy It Print a copy.
3 Advanced Options Select a copy option.
4 Home Go to the home screen.
5 Increase Select a higher value.
6 Decrease Select a lower value.
7 Tips Open a context-sensitive Help dialog.
Use To
Streamline work processes by letting you quickly find and print frequently used online forms directly
from the printer home screen.
Note: The printer must have permission to access the network folder, FTP site, or Web site where the
bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and
firewall settings to allow the printer at least a read access. For help, see the documentation that
came with your operating system.
1 Open a Web browser, and then type the printer IP address in the address field.
Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
2 Click Settings > Apps > Apps Management > Forms and Favorites.
3 Click Add, and then customize the settings.
Notes:
• See the mouse-over help beside each field for a description of the setting.
• To make sure the location settings of the bookmark are correct, type the correct IP address of the host
computer where the bookmark is located. For more information on obtaining the IP address of the host
computer, see “Finding the IP address of the computer” on page 21.
• Make sure the printer has access rights to the folder where the bookmark is located.
4 Click Apply.
To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form
categories, or search for forms based on a form number, name, or description.
1 Open a Web browser, and then type the printer IP address in the address field.
Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
2 Click Settings > Apps > Apps Management > Card Copy.
Using MyShortcut
Note: A later version of this User's Guide may contain a direct link to the Administrator's Guide of this application. To
check for updates of this User's Guide, go to http://support.lexmark.com.
Use To
Create shortcuts on the printer home screen, with settings for up to 25 frequently used copy, fax, or e-
mail jobs.
To use the application, touch MyShortcut, and then follow the instructions on the printer display.
1 Open a Web browser, and then type the printer IP address in the address field.
Note: View the printer IP address on the printer home screen. The printer IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
2 Click Settings > Apps > Apps Management > Multi Send.
3 From the Profiles section, click Add, and then customize the settings.
Notes:
• See the mouse‑over help beside each field for a description of the setting.
• If you select FTP or Share Folder as a destination, then make sure the location settings of the destination are
correct. Type the correct IP address of the host computer where the specified destination is located. For
more information on obtaining the IP address of the host computer, see “Finding the IP address of the
computer” on page 21.
4 Click Apply.
To use the application, touch Multi Send on the printer home screen, and then follow the instructions on the printer
display.
To use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the
printer display.
5 Reattach the shield, and then align the screws with the holes.
1 2
3 Align the notch (1) on the memory card with the ridge (2) on the connector.
1
2
4 Push the memory card straight into the connector, and then push the card toward the controller board wall until
it clicks into place.
5 Reattach the controller board shield, and then the controller board access cover.
Warning—Potential Damage: Improper installation of the card may cause damage to the card and the
controller board.
Note: The entire length of the connector on the card must touch and be flushed against the controller board.
5 Close the controller board access door.
Note: When the printer software and any hardware options are installed, it may be necessary to manually add
the options in the printer driver to make them available for print jobs. For more information, see “Updating
available options in the printer driver” on page 56.
2
4 3
1 ISP solution
2 Screw for attaching the plastic bracket to the ISP
3 Screws for attaching the ISP mounting bracket to the controller board shield
4 Plastic bracket
1 2 3
5 Align the posts of the plastic bracket to the holes on the controller board cage, and then press the plastic bracket
on the controller board cage until it clicks into place.
Note: Make sure that the plastic bracket has latched completely, and that the plastic bracket is seated firmly on
the controller board cage.
6 Install the ISP on the plastic bracket.
Note: Hold the ISP at an angle over the plastic bracket so that any overhanging connectors will pass through the
ISP opening in the controller board cage.
7 Lower the ISP toward the plastic bracket until the ISP is seated between the guides of the plastic bracket.
8 Use the provided thumbscrew for the ISP to attach the plastic bracket to the ISP.
Note: Turn the screw clockwise, enough to hold the ISP in place, but do not tighten it yet.
9 Attach the two provided screws to secure the ISP mounting bracket to the controller board shield.
11 Connect the ISP solution interface cable into the receptacle of the controller board.
Note: If an optional ISP is currently installed, then the printer hard disk must be installed onto the ISP.
b Align the standoffs of the printer hard disk to the holes in the ISP, and then press the printer hard disk down
until the standoffs are in place.
Installation warning: Hold only the edges of the printed circuit board assembly. Do not touch or press on
the center of the printer hard disk. Doing so may cause damage.
c Insert the plug of the printer hard disk interface cable into the receptacle of the ISP.
Note: The plugs and receptacles are color‑coded.
b Use the two provided screws to attach the printer hard disk mounting bracket.
c Insert the plug of the printer hard disk interface cable into the receptacle of the controller board.
Note: The plugs and receptacles are color‑coded.
Order of installation
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.
CAUTION—TIPPING HAZARD: Floor‑mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using a high‑capacity tray and an input option, or more than
one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need
additional furniture. For more information, see www.lexmark.com/multifunctionprinters.
Install the printer and any hardware options you have purchased in the following order:
• Caster base
• 2100‑sheet tray or spacer
• Optional 550‑ or 250‑sheet tray
• Printer
For more information on installing a caster base, optional 250‑ or 550‑sheet tray, spacer, or 2100‑sheet tray, see the
setup sheet that came with the option.
1 2
2 Unpack the optional tray, and then remove all packing material.
3 Pull out the tray completely from the base.
8 Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.
2 1
Note: When the printer software and any optional trays are installed, you may need to manually add the
options in the printer driver to make them available for print jobs. For more information, see “Updating
available options in the printer driver” on page 56.
To uninstall the optional trays, slide the latch on the right side of the printer toward the front of the printer until
it clicks into place, and then remove stacked trays one at a time from the top to the bottom.
Attaching cables
CAUTION—POTENTIAL INJURY: Do not use the fax feature during a lightning storm. Do not set up this product
or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a
lightning storm.
Connect the printer to the computer using a USB cable or to the network using an Ethernet cable.
Make sure to match the following:
• The USB symbol on the cable with the USB symbol on the printer
• The appropriate Ethernet cable to the Ethernet port
Use the To
1 EXT port Connect additional devices (telephone or answering machine) to the printer and
the telephone line. Use this port if you do not have a dedicated fax line for the
printer and if this connection method is supported in your country or region.
Note: Remove the plug to access the port.
2 LINE port Connect the printer to an active telephone line through a standard wall jack
(RJ‑11), DSL filter, or VoIP adapter, or any other adapter that allows you to access
the telephone line to send and receive faxes.
3 Printer power cord socket Connect the printer to a properly grounded electrical outlet.
4 USB printer port Connect the printer to a computer.
5 Ethernet port Connect the printer to a network.
6 Internal Solutions Port (ISP) or Attach an ISP or a printer hard disk.
printer hard disk slot
Note: If the printer has support
for wireless connection, then the
wireless antenna is attached
here.
7 USB port Attach an optional wireless network adapter.
Warning—Potential Damage: Do not touch the USB cable, any wireless network adapter, or the printer in the area
shown while actively printing. Loss of data or a malfunction can occur.
Organizing cables
Attach the Ethernet cable and power cord, and then neatly tuck the cables in the channels at the back of the printer.
Networking
Notes:
• Purchase a MarkNet N8350 wireless network adapter first before setting up the printer on a wireless network.
For information on installing the wireless network adapter, see the setup sheet that came with the adapter.
• A Service Set Identifier (SSID) is a name assigned to a wireless network. Wired Equivalent Privacy (WEP), Wi-Fi
Protected Access (WPA), and WPA2 are types of security used on a network.
Make sure you have the following information before setting up the printer on a wireless network:
• SSID—The SSID is also referred to as the network name.
• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.
• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.
Some ad hoc networks will also require the automatic setting. Check with your system support person if you are
not sure which channel to select.
• Security Method—There are three basic options for Security Method:
– WEP key
If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key
currently in use on the network by selecting the default WEP transmit key.
or
– WPA or WPA2 preshared key or passphrase
WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set
for the same type on the router and on the printer, or the printer will not be able to communicate on the
network.
– 802.1X–RADIUS
If you are installing the printer on an 802.1X network, then you may need the following:
• Authentication type
• Inner authentication type
• 802.1X user name and password
• Certificates
– No security
If your wireless network does not use any type of security, then you will not have any security information.
Note: Using an unsecured wireless network is not recommended.
Notes:
– If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility
of the computer network adapter, and then look for the network name. If you cannot find the SSID or the
security information for your network, then see the documentation that came with the access point, or contact
your system support person.
– To find the WPA/WPA2 preshared key/passphrase for the wireless network, see the documentation that came
with the access point, see the Web page associated with the access point, or consult your system support
person.
> Network/Ports > Network [x] > Network [x] Setup > Wireless > Wi‑Fi Protected Setup > Start Push Button
Method
2 Follow the instructions on the printer display.
> Network/Ports > Network [x] > Network [x] Setup > Wireless > Wi‑Fi Protected Setup > Start PIN Method
2 Copy the eight‑digit WPS PIN.
3 Open a Web browser, and then type the IP address of your access point in the address field.
Notes:
• The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
4 Access the WPS settings. For more information, see the documentation that came with your access point.
5 Enter the eight‑digit PIN, and then save the setting.
Connecting the printer to a wireless network using the Embedded Web Server
Before you begin, make sure that:
• Your printer is connected temporarily to an Ethernet network.
• A wireless network adapter is installed in your printer and working properly. For more information, see the
instruction sheet that came with your wireless network adapter.
1 Open a Web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer control panel. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Settings > Network/Ports > Wireless.
3 Modify the settings to match the settings of your access point (wireless router).
Note: Make sure to enter the correct SSID.
4 Click Submit.
5 Turn off the printer, and then disconnect the Ethernet cable. Then wait for at least five seconds, and then turn the
printer back on.
6 To verify if your printer is connected to the network, print a network setup page. Then in the Network Card [x]
section, see if the status is Connected.
Changing port settings after installing a new network Internal Solutions Port
When a new Lexmark Internal Solutions Port (ISP) is installed in the printer, the printer configurations on computers
that access the printer must be updated since the printer will be assigned a new IP address. All computers that access
the printer must be updated with this new IP address.
Notes:
• If the printer has a static IP address, then you do not need to make any changes to the computer configurations.
• If the computers are configured to use the network name, instead of an IP address, then you do not need to
make any changes to your computer configurations.
• If you are adding a wireless ISP to a printer previously configured for an Ethernet connection, then make sure
the printer is disconnected from the Ethernet network when you configure the printer to operate wirelessly. If
the printer is connected to the Ethernet network, then the wireless configuration completes, but the wireless
ISP is inactive. To activate the wireless ISP, disconnect the printer from the Ethernet network, turn off the
printer, and then turn it back on.
• Only one network connection is active at a time. To switch between Ethernet and wireless connection types,
turn off the printer, connect the cable (to switch to an Ethernet connection) or disconnect the cable (to switch
to a wireless connection), and then turn the printer back on.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Add the printer.
• For IP printing:
a From the Apple menu, navigate to either of the following:
– System Preferences > Print & Scan
– System Preferences > Print & Fax
b Click +.
c Click the IP tab.
d Type the printer IP address in the address field, and then click Add.
• For AppleTalk printing:
Notes:
– Make sure AppleTalk is activated on your printer.
– This feature is supported only in Mac OS X version 10.5.
a From the Apple menu, navigate to:
System Preferences > Print & Fax
b Click +, and then navigate to:
AppleTalk > select the printer > Add
> Paper Menu > Paper Size/Type > select a tray > select the paper size or type >
Notes:
• The smallest supported Universal size is 76.2 x 76.2 mm (3 x 3 inches).
• The largest supported Universal size is 216 x 356 mm (8.5 x 14.17 inches).
1 From the home screen, navigate to:
> Paper Menu > Universal Setup > Units of Measure > select a unit of measure
2 Touch Portrait Width or Portrait Height.
3 Select the width or height, and then touch Submit.
2 Squeeze, and then slide the width guide to the correct position for the size of the paper you are loading until it
clicks into place.
Note: Use the paper size indicators on the bottom of the tray to help position the guides.
3 Unlock the length guide, and then squeeze and slide the guide to the correct position for the size of the paper you
are loading.
1 2
Notes:
• Lock the length guide for all paper sizes.
• Use the paper size indicators on the bottom of the tray to help position the guides.
4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the
edges on a level surface.
5 Load the paper stack with printable side facedown for one‑sided printing.
Note: Make sure the paper or envelope is loaded properly.
One‑sided printing Two‑sided (duplex) printing
AB
C ABC
• Do not slide the paper into the tray. Load paper as shown in the illustration.
• If you are loading envelopes, then make sure that the flap side is facing up and the envelopes are on the left
side of the tray.
• Make sure the paper is below the maximum paper fill indicator.
8 From the printer control panel, set the paper size and paper type in the Paper menu to match the paper loaded in
the tray.
Note: Set the correct paper size and type to avoid paper jams and print quality problems.
1 2
LGL C
OF LIO
FO R
LT
LGL C
A4
OF LIO
A5
FO R
LT
A4
A5
LGL
OFC
FOLIO
LTR
A4
A5
b Squeeze, and then slide the length guide to the position for A5 until it clicks into place.
1 2
1 2
1 2
LGL C
LGL C OF LIO
FO R
OF LIO LT
FO R
LT
A4
A5
A4
A5
LGL
OFC
FOLIO
LTR
A4
A5
b If the A5 length guide is still attached to the length guide, then remove it from its place. If the A5 length guide
is not attached, then proceed to step d.
1 2
d Squeeze, and then slide the length guide to the correct position for the paper size you are loading.
LGL
OFC
FOLIO
LTR
A4
A5
3 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the
edges on a level surface.
4 Load the paper stack with the printable side facedown for one‑sided printing.
• Make sure the paper is loaded properly.
C
C AB
AB
• Make sure the paper is below the maximum paper fill indicator.
LGLOFC
FOLIO
LTR
A4
A5
6 From the printer control panel, set the paper size and paper type in the Paper menu to match the paper loaded in
the tray.
Note: Set the correct paper size and type to avoid paper jams and print quality problems.
Note: Guide the extender gently so that the multipurpose feeder is fully extended and open.
3 Slide the width guide to the correct position for the size of the paper you are loading.
Note: Use the paper size indicators on the bottom of the tray to help position the guides.
• Hold transparencies by the edges, and then fan them. Straighten the edges on a level surface.
Note: Avoid touching the printable side of the transparencies. Be careful not to scratch them.
• Flex the stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level
surface.
• Load only one size and type of paper or specialty media at a time.
• Make sure the paper fits loosely in the multipurpose feeder, lies flat, and is not bent or wrinkled.
One‑sided (simplex) printing Two‑sided (duplex) printing
C
AB
• Load envelopes with the flap side down and on the left of the multipurpose feeder.
Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or
self‑stick adhesives. These envelopes may severely damage the printer.
• Make sure the paper or specialty media is below the maximum paper fill indicator.
Warning—Potential Damage: Overfilling the feeder can cause paper jams.
6 For custom- or Universal- size paper, adjust the width guides to lightly touch the sides of the stack.
7 From the printer control panel, set the paper size and type in the Paper menu to match the paper loaded in the
tray.
Note: Set the correct paper size and type to avoid paper jams and print quality problems.
3 Change the paper size and type settings for the trays you are linking.
• To link trays, make sure the paper size and type for the tray match that of the other tray.
• To unlink trays, make sure the paper size or type for the tray does not match that of the other tray.
4 Click Submit.
Note: You can also change the paper size and type settings using the printer control panel. For more information,
see “Setting the paper size and type” on page 64.
Warning—Potential Damage: Paper loaded in the tray should match the paper type name assigned in the printer.
The temperature of the fuser varies according to the specified paper type. Printing issues may occur if settings are
not properly configured.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Settings > Paper Menu > Custom Types.
3 Select a custom paper type name, and then select a paper type.
Note: Paper is the factory default paper type for all user‑defined custom names.
4 Click Submit.
Paper guidelines
Paper characteristics
The following paper characteristics affect print quality and reliability. Consider these factors before printing on them:
Weight
The printer trays and multipurpose feeder can automatically feed paper weights between 60–176 g/m2 (16–47‑lb) grain
long paper. The 2100‑sheet tray can automatically feed paper weights up to 60–135 g/m2 (16–36‑lb) grain long paper.
Paper lighter than 60 g/m2 (16 lb) might not be stiff enough to feed properly, and may cause jams.
Note: Two‑sided printing is supported for 60–176 g/m2 (16–47‑lb) paper.
Curl
Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after
the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid,
cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding
problems.
Smoothness
Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too
smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points;
smoothness between 150 and 250 Sheffield points produces the best print quality.
Moisture content
The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly.
Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that
can degrade its performance.
Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend
the time several days if the storage or transportation environment is very different from the printer environment. Thick
paper may also require a longer conditioning period.
Grain direction
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of
the paper, or grain short, running the width of the paper.
For 60–176 g/m2 (16–47‑lb) paper, grain long paper is recommended.
Fiber content
Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the
paper with a high degree of stability, resulting in fewer paper feeding problems and better print quality. Paper containing
fibers such as cotton can negatively affect paper handling.
Selecting paper
Using the appropriate paper prevents jams and helps ensure trouble‑free printing.
To help avoid paper jams and poor print quality:
• Always use new, undamaged paper.
• Before loading paper, know the recommended printable side of the paper. This information is usually indicated on
the paper package.
• Do not use paper that has been cut or trimmed by hand.
• Do not mix paper sizes, types, or weights in the same tray; mixing results in jams.
• Do not use coated papers unless they are specifically designed for electrophotographic printing.
For more information about Lexmark, visit www.lexmark.com. General sustainability-related information can be found
at the Environmental Sustainability link.
Storing paper
Use these paper storage guidelines to help avoid jams and uneven print quality:
• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent. Most
label manufacturers recommend printing in a temperature range of 18–24°C (65–75°F) with relative humidity
between 40 and 60 percent.
• Store paper in cartons, on a pallet or shelf, rather than on the floor.
• Store individual packages on a flat surface.
• Do not store anything on top of individual paper packages.
• Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton and wrapper
help keep the paper clean, dry, and flat.
Card Stock X X
Plain Envelope X X X
Rough Envelope X X X
Transparencies X X
Printing
Printing forms
Use the Forms and Favorites application to quickly and easily access frequently used forms or other information that
is regularly printed. Before you can use this application, first set it up on the printer. For more information, see “Setting
up Forms and Favorites” on page 23.
1 From the printer home screen, navigate to:
Forms and Favorites > select the form from the list > enter the number of copies > adjust other settings
Printing a document
1 From the Paper menu on the printer control panel, set the paper type and size to match the paper loaded.
2 Send the print job:
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Settings > Print Settings > Quality Menu > Toner Darkness.
3 Adjust the toner darkness, and then click Submit.
> Settings > Print Settings > Quality Menu > Toner Darkness
2 Adjust the setting, and then touch Submit.
Notes:
• A flash drive icon appears on the printer home screen when a flash drive is inserted.
• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the
printer ignores the flash drive.
• If you insert the flash drive while the printer is processing other print jobs, then Busy appears on the printer
display. After these print jobs are processed, you may need to view the held jobs list to print documents
from the flash drive.
Warning—Potential Damage: Do not touch the USB cable, any wireless network adapter, any connector, the
memory device, or the printer in the areas shown while actively printing, reading, or writing from the memory
device. Loss of data can occur.
2 From the printer control panel, touch the document you want to print.
3 Touch the arrows to get a preview of the document.
4 Use or to specify the number of copies to be printed, and then touch Print.
Notes:
• Do not remove the flash drive from the USB port until the document has finished printing.
• If you leave the flash drive in the printer after leaving the initial USB menu screen, then touch Held Jobs on
the home screen to print files from the flash drive.
> Security > Confidential Print > select the print job type
Use To
Max Invalid PIN Limit the number of times an invalid PIN can be entered.
Note: When the limit is reached, the print jobs for that user name and PIN
are deleted.
Confidential Job Expiration Hold print jobs in the computer until you enter the PIN from the printer control
panel.
Note: The PIN is set from the computer. It must be four digits, using the
numbers 1–9.
Repeat Job Expiration Print and store print jobs in the printer memory.
Verify Job Expiration Print one copy of a print job and hold the remaining copies. It allows you to
examine if the first copy is satisfactory. The print job is automatically deleted
from the printer memory when all copies are printed.
Reserve Job Expiration Store print jobs for printing at a later time.
Note: The print jobs are held until deleted from the Held Jobs menu.
Use To
Notes:
• Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to
process additional held jobs.
• You can set the printer to store print jobs in the printer memory until you start the print job from the printer
control panel.
• All print jobs that can be initiated by the user at the printer are called held jobs.
2 Touch Submit.
Copying
Automatic document feeder (ADF) Scanner glass
C
B
A
Use the ADF for multiple‑page documents including Use the scanner glass for single-page documents, book pages,
two-sided (duplex) pages. small items (such as postcards or photos), transparencies, photo
paper, or thin media (such as magazine clippings).
Making copies
• The ADF indicator light comes on when the paper is loaded properly.
2 Adjust the paper guides.
3 From the home screen, navigate to:
Copy > specify the copy settings > Copy It
Copying photos
1 Place a photo facedown on the scanner glass in the upper left corner.
2 From the home screen, navigate to:
Copying on transparencies
1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF tray. Place these items on the scanner glass.
• The ADF indicator light comes on when the paper is loaded properly.
2 From the home screen, navigate to:
Copy > Copy from > select the size of the original document >
3 Navigate to:
Copy to > select the tray that contains transparencies > Copy It
If there are no trays that contain transparencies, then navigate to:
Manual Feeder > > select the size of the transparencies > > Transparency >
4 Load transparencies into the multipurpose feeder, and then touch Copy It.
Copying on letterhead
1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF tray. Place these items on the scanner glass.
• The ADF indicator light comes on when the paper is loaded properly.
2 If you are loading a document into the ADF tray, then adjust the paper guides.
3 From the home screen, navigate to:
Copy > Copy from > select the size of the original document >
4 Navigate to:
Copy to > select the tray containing the letterhead > Copy It
5 If there are no trays that support letterhead, then navigate to:
Manual Feeder > select the size of the letterhead > Letterhead
6 Load the letterhead faceup, top edge first into the multipurpose feeder, and then touch Copy It.
Copy > Copy from > select the size of the original document >
4 Navigate to:
Copy to > select a new size for the copy > > Copy It
Copy > Copy from > select the size of the original document >
4 Navigate to:
Copy to > select the tray containing the paper type you want to use >
5 Touch Copy It.
• The ADF indicator light comes on when the paper is loaded properly.
2 If you are loading a document into the ADF tray, then adjust the paper guides.
3 From the home screen, navigate to:
4 From the Scale area, touch or to decrease or increase the value by 1%.
Touching “Copy to” or “Copy from” after setting Scale manually changes the scale value back to Auto.
Note: Auto is the factory default setting. This automatically adjusts the scan image of the original document to
fit the size of the paper onto which you are copying.
5 Touch Copy It.
5 Touch .
6 Touch the button that best represents the content source of the document you are copying.
• Color Laser—The original document was printed using a color laser printer.
• Inkjet—The original document was printed using an inkjet printer.
• Magazine—The original document is from a magazine.
• Press—The original document was printed using a printing press.
• Black/White Laser—The original document was printed using a mono laser printer.
• Photo/Film—The original document is a photo from a film.
• Newspaper—The original document is from a newspaper.
• Other—The original document was printed using an alternate or unknown printer.
Collating copies
If you print multiple copies of a document, then you can choose to print the copies as a set (collated) or to print the
copies as groups of pages (not collated).
1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF tray. Place these items on the scanner glass.
• The ADF indicator light comes on when the paper is loaded properly.
2 If you are loading a document into the ADF tray, then adjust the paper guides.
3 From the home screen, navigate to:
Copy > enter the number of copies > Collate > select the preferred order of pages > > Copy It
Notes:
• Make sure to set the paper size to letter, legal, A4, or JIS B5.
• Make sure to set the copy size to 100%.
1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF tray. Place these items on the scanner glass.
• The ADF indicator light comes on when the paper is loaded properly.
2 If you are loading a document into the ADF tray, then adjust the paper guides.
3 From the home screen, navigate to:
Copy > Advanced Options > Paper Saver > select the output you want > > Copy It
Note: If Paper Saver is set to Off, then the Print Page Borders option is unavailable.
Copy > Advanced Options > Custom Job > On > > Copy It
Note: When the end of a set is reached, the scan screen appears.
4 Load the next document faceup, short edge first into the ADF tray or facedown on the scanner glass, and then touch
Scan from automatic feeder or Scan from flatbed.
Note: Change the scan job settings, if necessary.
5 If you have another document to scan, then repeat the previous step. Otherwise, touch Finish the job.
Canceling a copy job while copying pages using the scanner glass
From the home screen, touch Cancel Job.
Canceling appears on the display. When the job is canceled, the Copy screen appears.
Copy from
This option opens a screen where you can select the paper size of the original document.
• Touch the paper size that matches the original document.
• To copy an original document that contains mixed paper sizes with the same width, touch Mixed Sizes.
• To set the printer to automatically detect the size of the original document, touch Auto Size Sense.
Copy to
This option opens a screen where you can enter the paper size and type on which your copies will be printed.
• Touch the paper size and type that matches the paper loaded.
• If the settings for “Copy from” and “Copy to” are different, then the printer automatically adjusts the Scale setting
to accommodate the difference.
• If the paper type or size that you want to copy onto is not loaded in one of the trays, then touch Manual Feeder,
and manually load the paper in the multipurpose feeder.
• When “Copy to” is set to Auto Size Match, each copy matches the paper size of the original document. If a matching
paper size is not in one of the trays, then Paper size not found appears and prompts to load a paper in a
tray or multipurpose feeder.
Scale
This option lets you create an image from your original document that is proportionally scaled anywhere between 25
and 400 percent. You can also set automatic scaling.
• When copying to a different paper size, such as from legal‑size to letter‑size paper, set the “Copy from” and “Copy
to” paper sizes automatically to scale the scan image to fit the size of the paper onto which you are copying.
• To decrease or increase the value by one percent, touch or on the printer control panel. To make a
continuous decrease or increase in value, hold the button for two or more seconds.
Darkness
This option lets you adjust how light or dark the copies are in relation to the original document.
Sides (Duplex)
This option lets you make one- or two-sided copies from one- or two-sided original documents.
Collate
This option keeps the pages of a print job stacked in sequence when printing multiple copies of the document.
Copies
This option lets you set the number of copies to be printed.
Content
This option lets you set the original document type and source.
Select from the following content types:
• Graphics—The original document is mostly business‑type graphics such as pie charts, bar charts, and animations.
• Photo—The original document is mostly a photo or an image.
• Text—The content of the original document is mostly text or line art.
• Text/Photo—The original document is a mixture of text, graphics, and photos.
Select from the following content sources:
• Black/White Laser—The original document was printed using a mono laser printer.
• Color Laser—The original document was printed using a color laser printer.
• Inkjet—The original document was printed using an inkjet printer.
• Magazine—The original document is from a magazine.
• Newspaper—The original document is from a newspaper.
• Other—The original document was printed using an alternate or unknown printer.
• Photo/Film—The original document is a photo from film.
• Press—The original document was printed using a printing press.
Save As Shortcut
This option lets you save the current settings by assigning a shortcut name.
Note: Selecting this option automatically assigns the next available shortcut number.
• Margin Shift—This increases or reduces the size of the margin of a page by shifting the scanned image. Touch
or to set the margin you want. If the additional margin is too large, then the copy will be cropped.
• Overlay—This creates a watermark (or message) that overlays the content of your copy. You can choose from
Urgent, Confidential, Copy, and Draft, or you can enter a custom message in the ”Enter custom text” field. The word
you pick will appear, faintly, in large print across each page.
• Paper Saver—This prints two or more pages of an original document on the same page. Paper Saver is also called
N-up printing where N stands for the number of pages. For example, 2-up would print two pages of your document
on a single page, and 4-up would print four pages of your document on a single page.
• Separator Sheets—This places a blank sheet of paper between copies, pages, or print jobs. The separator sheets
can be drawn from a tray that contains a type or color of paper that is different from the paper your copies are
printed on.
• Multifeed Sensor—This detects when the ADF picks more than one sheet of paper at a time, and then displays an
error message.
Note: This option is supported only in select printer models.
E-mailing
Automatic document feeder (ADF) Scanner glass
C
B
A
Use the ADF for multiple‑page documents including Use the scanner glass for single-page documents, book pages,
two-sided (duplex) pages. small items (such as postcards or photos), transparencies, photo
paper, or thin media (such as magazine clippings).
5 Touch .
6 Type a unique name for the shortcut, and then touch Done.
7 Verify that the shortcut name is correct, and then touch OK.
If the shortcut name is incorrect, then touch Cancel, and then reenter the information.
Notes:
• The shortcut name appears in the E-mail Shortcuts icon on the printer home screen.
• You can use the shortcut when e‑mailing another document using the same settings.
E-mailing a document
You can use the printer to e‑mail scanned documents to one or more recipients in a number of ways. You can type the
e‑mail address, use a shortcut number, or use the address book. You can also use the Multi Send or MyShortcut
application from the printer home screen. For more information, see the "Activating the home screen applications"
section.
3 Press #, then enter the shortcut number using the keypad, and then touch .
Note: To enter additional recipients, touch Next address, and then enter the address or shortcut number that
you want to add.
4 Touch Send It.
E-mail > Recipient(s) > > type the name of the recipient > Search
4 Touch the name of the recipient.
Note: To enter additional recipients, touch Next address, and then enter the address or shortcut number that
you want to add, or search the address book.
5 Touch Done.
Canceling an e-mail
• When using the ADF, touch Cancel Job while Scanning appears.
• When using the scanner glass, touch Cancel Job while Scanning appears, or while Scan the Next Page /
Finish the Job appears.
Recipient(s)
This option lets you enter the recipient of your e-mail. You may enter multiple e‑mail addresses.
Subject
This option lets you type a subject line for your e-mail.
Message
This option lets you type a message that will be sent with your scanned attachment.
File Name
This option lets you customize the attachment file name.
Save As Shortcut
This option lets you save the current settings as a shortcut by assigning a shortcut name.
Note: Selecting this option automatically assigns the next available shortcut number.
Original Size
This option lets you set the paper size of the documents you are going to e‑mail. When Original Size is set to Mixed
Sizes, you can scan an original document that contains mixed paper sizes (letter‑ and legal‑size pages).
Darkness
This option lets you adjust how light or dark your scanned documents are in relation to the original document.
Resolution
This option lets you adjust the output quality of your e-mail. Increasing the image resolution increases the e-mail file
size and the time needed to scan your original document. Decreasing the image resolution reduces the file size.
Content
This option lets you set the original document type and source.
Select from the following content types:
• Graphics—The original document is mostly business‑type graphics, such as pie charts, bar charts, and animations.
• Photo—The original document is mostly a photo or an image.
• Text—The content of the original document is mostly text or line art.
• Text/Photo—The original document is a mixture of text, graphics, and photos.
Select from the following content sources:
• Black/White Laser—The original document was printed using a mono laser printer.
• Color Laser—The original document was printed using a color laser printer.
• Inkjet—The original document was printed using an inkjet printer.
• Magazine—The original document is from a magazine.
• Newspaper—The original document is from a newspaper.
• Other—The original document was printed using an alternate or unknown printer.
• Photo/Film—The original document is a photo from film.
• Press—The original document was printed using a printing press.
Send As
This option lets you set the output type for the scan image.
Select one of the following:
• PDF—Use this to create a single file with multiple pages.
Note: PDF is the factory default setting.
• Secure PDF—Use this to create an encrypted PDF file that protects the file contents from unauthorized access.
• TIFF—Use this to create multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the
Embedded Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.
• JPEG—Use this to create and attach a separate file for each page of your original document.
• XPS—Use this to create a single XPS file with multiple pages.
Page Setup
This option lets you change the following settings:
• Sides (Duplex)—This specifies if the original document is printed on only one side or on both sides of the paper.
This also identifies what needs to be scanned for inclusion in the e-mail.
• Orientation—This specifies the orientation of the original document, and then changes the Sides (Duplex) and
Binding settings to match the orientation.
• Binding—This specifies if the original document is bound on the long‑edge or short‑edge side.
Scan Preview
This option lets you view the first page of the image before it is included in the e-mail. When the first page is scanned,
the scanning is paused and a preview image appears.
Note: This option appears only when a working printer hard disk is installed.
Faxing
Automatic document feeder (ADF) Scanner glass
C
B
A
Use the ADF for multiple‑page documents including Use the scanner glass for single-page documents, book pages,
two-sided (duplex) pages. small items (such as postcards or photos), transparencies, photo
paper, or thin media (such as magazine clippings).
To connect:
1 Connect one end of the telephone cable that came with the printer to the port of the printer.
2 Connect the other end of the telephone cable to an active analog wall jack.
PHONE LINE
To connect:
1 Connect one end of the telephone cable that came with the printer to the port of the printer.
2 Connect the other end of the telephone cable to an active analog wall jack.
3 Connect the answering machine to the port of the printer.
PHONE LINE
To connect:
1 Connect one end of the telephone cable that came with the printer to the port of the printer.
2 Connect the other end of the telephone cable to an active analog wall jack.
Setup 3: Printer is sharing the line with a telephone subscribed to voice mail service
02
To connect:
1 Connect one end of the telephone cable that came with the printer to the port of the printer.
2 Connect the other end of the telephone cable to an active analog wall jack.
3 Connect the telephone to the port of the printer.
• You can also set the printer to receive faxes automatically (Auto Answer On), but you need to turn off the voice
mail service when you are expecting a fax. This setting works best if you are using voice mail more often than fax.
A Digital Subscriber Line splits your regular telephone line into two channels: voice and Internet. Telephone and fax
signals travel through the voice channel, and Internet signals pass through the other channel. This way, you can use
the same line for analog voice calls (including faxes) and digital Internet access.
To minimize interference between the two channels and ensure a quality connection, you need to install a DSL filter
for the analog devices (fax machine, telephone, answering machine) in your network. Interference causes noise and
static on the telephone, failed and poor quality faxes for the printer, and slow Internet connection on your computer.
To install a filter for the printer:
1 Connect the line port of the DSL filter to the wall jack.
2 Connect one end of the telephone cable that came with your printer to the port of the printer. Connect the other
end to the phone port on the DSL filter.
3 To continue using a computer for Internet access, connect the computer to the DSL HPN port on the DSL filter.
4 To connect a telephone to the printer, remove any installed adapter plug from the port of the printer, and then
connect the telephone to the port.
To connect:
1 Connect one end of the telephone cable that came with the printer to the port of the printer.
2 Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the VoIP adapter.
Note: The port labeled Phone Line 2 or Fax Port is not always active. VoIP providers may charge additional cost
for activation of the second phone port.
3 Connect the telephone to the port of the printer.
1 Connect one end of the telephone cable that came with your printer to the port of the printer.
2 Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the cable modem.
Note: The port labeled Phone Line 2 or Fax Port is not always active. VoIP providers may charge additional cost
for activation of the second phone port.
3 Connect your analog telephone phone to the port of the printer.
Notes:
• To make sure that the telephone port on the cable modem is active, plug an analog telephone into the
telephone port, and then listen for a dial tone. If you hear a dial tone, then the port is active.
• If you need two telephone ports for your devices, but do not want to pay additional cost, then do not plug the
printer into the second telephone port. You can use a phone splitter. Plug the phone splitter into the Phone Line
1 or Phone Port, and then plug the printer and telephone into the splitter.
• Make sure you use a phone splitter, not a line splitter. To make sure that you are using the correct splitter, plug
an analog telephone into the splitter and then listen for a dial tone.
Setup 2: Printer is connected to a wall jack; cable modem is installed elsewhere in the facility
1 Connect one end of the telephone cable that came with your printer to the port of the printer.
2 Connect the other end of the telephone cable to an active analog telephone wall jack.
3 Connect your analog telephone to the port of the printer.
Scenario 5: Countries or regions with different telephone wall jacks and plugs
Some countries or regions may have different types of telephone wall jack connectors than those that came with the
printer. The standard wall jack adopted by most countries or regions is RJ-11. Your printer comes with the RJ-11 jack
and a telephone cable with the RJ-11 plug.
If the wall jack or equipment in your facility is not compatible with this type of connection, then you need to use a
telephone adapter. An adapter for your country or region may not come with your printer, and you may need to
purchase it separately.
There may be an adapter plug installed in the port of the printer. If you are using a telephone adapter or a facility
that has a cascaded or serial wiring scheme, then do not remove the adapter plug from the port of the printer.
1 Connect one end of the telephone cable that came with printer to the port of the printer.
2 Connect the other end of the cable to the RJ‑11 adapter, and then connect the adapter to the wall jack.
3 If you want to connect another device (telephone or answering machine) to the same wall jack, and if the device
has a non‑RJ‑11 connector, then connect it directly to the telephone adapter.
Notes:
• The port of the printer may have an adapter plug for use with the adapter. Do not remove the plug from
the port of the printer.
• In some countries or regions, the printer may not come with a telephone adapter or an adapter plug.
N F N
N F N
PHONE LINE
1 Connect one end of the telephone cable that came the printer to the port of the printer.
2 Connect the other end of the telephone cable to the RJ‑11 adapter, and then connect the adapter to an N port.
3 If you want to connect a telephone and answering machine to the same wall jack, then connect the devices as
shown.
Note: Do not remove the adapter plug from the port of the printer if you are connecting to a serial or cascaded
telephone system.
3 Change the distinctive rings setting to match the setting you want for the printer to answer.
Note: The factory default setting for distinctive rings is On. This sets the printer to answer single, double, and
triple ring patterns.
a From the home screen, navigate to:
> Settings > Fax Settings > Analog Fax Setup > Answer On
b Select the pattern setting you want to change, and then touch Submit.
Sending a fax
You can use the printer to send a fax to one or more recipients in a number of ways. You can type the e‑mail address,
use a shortcut number, or use the address book. You can also use the Multi Send or MyShortcut application from the
printer home screen. For more information, see the "Activating the home screen applications" section of the User’s
Guide.
• The ADF indicator light comes on when the paper is loaded properly.
2 If you are loading a document into the ADF tray, then adjust the paper guides.
3 From the home screen, touch Fax.
4 Enter the fax number or a shortcut.
Note: To add recipients, touch Next number, and then enter the recipient's telephone number or shortcut
number, or search the address book.
5 Touch Fax It.
Notes:
• The Fax option is available for use only with the PostScript driver or the Universal Fax Driver. For information on
installing these drivers, see the Software and Documentation CD.
• The Fax option must be configured and enabled in the PostScript driver under the Configuration tab before it
can be used.
• If the Always display settings prior to faxing check box is selected, then you are prompted to verify the
recipient information before the fax is sent. If this check box is cleared, then the queued document is sent
automatically as a fax when you click OK on the Fax tab.
• The ADF indicator light comes on when the paper is loaded properly.
2 If you are loading a document into the ADF tray, then adjust the paper guides.
3 From the printer control panel, press #, and then enter the shortcut number using the keypad.
4 Touch Fax It.
Fax > > type the name of the recipient > Search
Note: You can search only for one name at a time.
4 Touch the name of the recipient, and then touch Fax It.
4 Specify the time the fax will be transmitted, and then touch .
Note: The time is increased or decreased in 30‑minute increments.
5 Touch Fax It.
Note: The document is scanned, and then faxed at the scheduled time.
Creating shortcuts
2 Touch .
3 Type a unique name for the shortcut, and then touch Done.
4 Verify that the shortcut name and number are correct, and then touch OK.
Note: If the name or number is incorrect, then touch Cancel, and then reenter the information.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF tray. Place these items on the scanner glass.
• The ADF indicator light comes on when the paper is loaded properly.
2 If you are loading a document into the ADF tray, then adjust the paper guides.
3 From the home screen, navigate to:
Fax > enter the fax number > Options
4 From the Resolution area, touch the arrows to select the resolution you want.
Note: Select a resolution from Standard (fastest speed) to Ultra Fine (best quality at a reduced speed).
5 Touch Fax It.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Settings > Fax Settings > Analog Fax Setup > Block No Name Fax.
Notes:
• This option blocks all incoming faxes that have a private caller ID or have no fax name.
• In the Banned Fax List field, enter the phone numbers or type the fax names of specific fax callers you want
to block.
Canceling a fax after the original documents have been scanned to memory
1 On the home screen, touch Cancel Jobs.
The Cancel Jobs screen appears.
2 Touch the job or jobs you want to cancel.
Only three jobs appear on the screen; touch the down arrow until the job you want appears, and then touch the
job you want to cancel.
3 Touch Delete Selected Jobs.
The Deleting Selected Jobs screen appears, the selected jobs are deleted, and then the home screen appears.
Holding faxes
This option lets you hold received faxes from printing until they are released. Held faxes can be released manually or
at a scheduled day or time.
1 Open a Web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Settings > Fax Settings > Analog Fax Setup > Holding Faxes.
3 From the Held Fax Mode menu, select one of the following:
• Off
• Always On
• Manual
• Scheduled
4 If you selected Scheduled, then continue with the following steps:
a Click Fax Holding Schedule.
b From the Action menu, select Hold faxes.
c From the Time menu, select the time you want the held faxes released.
d From the Day(s) menu, select the day you want the held faxes released.
5 Click Add.
Forwarding a fax
This option lets you print and forward received faxes to a fax number, e‑mail address, FTP site, or LDSS.
1 Open a Web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Settings > Fax Settings.
3 From the Fax Forwarding menu, select Print, Print and Forward, or Forward.
4 From the “Forward to” menu, select Fax, E‑mail, FTP, LDSS, or eSF.
5 In the “Forward to Shortcut” field, enter the shortcut number where you want the fax forwarded.
Note: The shortcut number must be valid for the setting selected in the “Forward to” menu.
6 Click Submit.
Content
This option lets you specify the content type and source of the original document.
Select from the following content types:
• Graphics—The original document is mostly business‑type graphics, such as pie charts, bar charts, and animations.
• Photo—The original document is mostly a photo or an image.
• Text—The content of the original document is mostly text or line art.
• Text/Photo—The original document is a mixture of text, graphics, and photos.
Resolution
This option lets you adjust the quality of the fax output. Increasing the image resolution increases the file size and the
time needed to scan your original document. Decreasing the image resolution reduces the file size.
Select one of the following:
• Standard—Use this when faxing most documents.
• Fine 200 dpi—Use this when faxing documents with small prints.
• Super fine 300 dpi—Use this when faxing documents with fine details.
• Ultra fine 600 dpi—Use this when faxing documents with pictures or photos.
Darkness
This option lets you adjust how light or dark the faxes are in relation to the original document.
Page Setup
This option lets you change the following settings:
• Sides (Duplex)—This specifies if the original document is printed on one side or on both sides of the page (duplex).
This also identifies what needs to be scanned for inclusion in the fax.
• Orientation—This specifies the orientation of the original document, and then changes the Sides (Duplex) and
Binding settings to match the orientation.
• Binding—This specifies if the original document is bound on the long‑edge or short‑edge side.
Scan Preview
This option lets you view the first page of the image before it is included in the fax. When the first page is scanned, the
scanning is paused and a preview image appears.
Note: This option appears only when a working printer hard disk is installed.
Delayed Send
This option lets you send a fax at a later time or date.
Scanning
Use the ADF for multiple‑page documents including Use the scanner glass for single-page documents, book pages,
two-sided (duplex) pages. small items (such as postcards or photos), transparencies, photo
paper, or thin media (such as magazine clippings).
The scanner lets you scan documents directly to a File Transfer Protocol (FTP) server. Only one FTP address may be
sent to the server at a time.
When an FTP destination has been configured by your system support person, the name of the destination becomes
available as a shortcut number, or it is listed as a profile under the Held Jobs icon. An FTP destination could also be
another PostScript printer; for example, a color document can be scanned and then sent to a color printer.
Creating shortcuts
Instead of entering the entire FTP site address on the printer control panel each time you want to send a document to
an FTP server, you can create a permanent FTP destination and assign a shortcut number. There are two methods for
creating shortcut numbers: using the Embedded Web Server and using the printer control panel.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Navigate to:
Settings > Other Settings area > Manage Shortcuts > FTP Shortcut Setup
3 Enter the appropriate information.
Note: A password may be required. If you do not have an ID and password, then contact your system support
person.
4 Enter a shortcut number.
Note: If you enter a number that is already in use, then you are prompted to select another number.
5 Click Add.
FTP > FTP > type the FTP address > > type a name for the shortcut > Done
2 Verify that the shortcut name and number are correct, and then touch OK.
Notes:
• If the name or number is incorrect, then touch Cancel, and then reenter the information.
• If you enter a number that is already in use, then you are prompted to select another number.
FTP > FTP > > type the name of the recipient > Search
4 Touch the name of the recipient.
Note: To search for additional recipients, touch New Search, and then type the name of the next recipient.
Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
The scanner lets you scan documents directly to a computer or a flash drive. The computer does not have to be directly
connected to the printer for you to receive images using Scan to Computer. You can scan the document back to the
computer over the network by creating a scan profile on the computer and then downloading the profile to the printer.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF tray. Place these items on the scanner glass.
• The ADF indicator light comes on when the paper is loaded properly.
b If you are loading a document into the ADF tray, then adjust the paper guides.
c Do either of the following:
• Press #, and then enter the shortcut number using the keypad.
Note: The scanner scans and sends the document to the directory you specified.
• From the home screen, navigate to:
Held Jobs > Profiles > locate your shortcut on the list.
8 View the file from the computer.
Note: The output file is saved in the location or launched in the program you specified.
FTP
This option lets you enter the IP address for the FTP destination.
Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
File Name
This option lets you type a file name for the scan image.
Save As Shortcut
This option lets you save the current settings as a shortcut by assigning a shortcut name.
Note: Selecting this option automatically assigns the next available shortcut number.
Original Size
This option lets you set the paper size of the documents you are going to scan. When Original Size is set to Mixed Sizes,
you can scan an original document that contains mixed paper sizes (letter‑ and legal‑size pages).
Send As
This option lets you set the output type for the scan image.
Select one of the following:
• PDF—Use to create a single file with multiple pages.
• Secure PDF—Use to create an encrypted PDF file that protects the file contents from unauthorized access.
• TIFF—Use to create multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu, then TIFF
saves one page in each file. The file size is usually larger than an equivalent JPEG.
• JPEG—Use to create and attach a separate file for each page of the original document.
• XPS—Use to create a single XPS file with multiple pages.
Resolution
This option lets you adjust the output quality of your file. Increasing the image resolution increases the file size and the
time needed to scan your original document. Decreasing the image resolution reduces the file size.
Darkness
This option lets you adjust how light or dark the scanned documents are in relation to the original document.
Page Setup
This option lets you change the following settings:
• Sides (Duplex)—This specifies if the original document is printed on only one side or on both sides of the paper.
• Orientation—This specifies the orientation of the original document, and then changes the Sides (Duplex) and
Binding settings to match the orientation.
• Binding—This specifies if the original document is bound on the long‑edge or short‑edge side.
Content
This option lets you set the original document type and source.
Select from the following content types:
• Graphics—The original document is mostly business‑type graphics, such as pie charts, bar charts, and animations.
• Photo—The original document is mostly a photo or an image.
• Text—The content of the original document is mostly text or line art.
• Text/Photo—The original document is a mixture of text, graphics, and photos.
Select from the following content sources:
• Black/White Laser—The original document was printed using a mono laser printer.
• Color Laser—The original document was printed using a color laser printer.
• Inkjet—The original document was printed using an inkjet printer.
• Magazine—The original document is from a magazine.
• Newspaper—The original document is from a newspaper.
• Other—The original document was printed using an alternate or unknown printer.
Scan Preview
This option lets you view the first page of the image before it is included in the file. When the first page is scanned, the
scanning is paused and a preview image appears.
Note: This option appears only when a formatted, working printer hard disk is installed.
Menus list
Paper Menu Reports Network/Ports Security Settings
Default Source Menu Settings Page Active NIC Edit Security Setups General Settings
Paper Size/Type Device Statistics Standard Network1 Miscellaneous Security Copy Settings
Configure MP Network Setup Page Standard USB Settings Fax Settings
Substitute Size Network [x] Setup Parallel [x] Confidential Print E‑mail Settings
Paper Texture Page Serial [x] Disk Wiping FTP Settings
Paper Weight Shortcut List SMTP Setup Security Audit Log Flash Drive Menu
Paper Loading Fax Job Log Set Date and Time Print Settings
Custom Types Fax Call Log
Custom Names Copy Shortcuts
Custom Scan Sizes E-mail Shortcuts
Custom Bin Names Fax Shortcuts
Universal Setup FTP Shortcuts
Bin Setup Profiles List
Print Fonts
Print Directory
Asset Report
1 Depending on the printer setup, this menu appears as Standard Network or Network [x].
2 This menu appears only when one or more DLEs are installed.
Paper menu
Configure MP menu
Use To
Configure MP Determine when the printer selects paper from the multipurpose feeder.
Cassette Notes:
Manual
First • Cassette is the factory default setting. Cassette configures the
multipurpose feeder as the automatic paper source.
• Manual sets the multipurpose feeder only for manual‑feed print jobs.
• First configures the multipurpose feeder as the primary paper source.
Use To
MP Feeder Size Specify the paper size loaded in the multipurpose feeder.
A4 Notes:
A5
A6 • Letter is the U.S. factory default setting. A4 is the international factory
default setting.
JIS B5
Letter • From the Paper menu, set Configure MP to “Cassette” for MP Feeder
Size to appear as a menu.
Legal
Executive
• The multipurpose feeder does not automatically detect paper size. The
paper size value must be set.
Oficio (Mexico)
Folio
Statement
Universal
7 3/4 Envelope
9 Envelope
10 Envelope
DL Envelope
C5 Envelope
B5 Envelope
Other Envelope
MP Feeder Type Specify the paper type loaded in the multipurpose feeder.
Plain Paper Notes:
Card Stock
Transparency • Plain Paper is the factory default setting.
Recycled • From the Paper menu, set Configure to “Cassette” for MP Feeder Type
Labels to appear as a menu.
Bond
Envelope
Rough Envelope
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type [x]
Note: Only installed trays and feeders are listed in this menu.
Use To
Manual Paper Size Specify the size of the paper being manually loaded.
A4 Note: Letter is the U.S. factory default setting. A4 is the international factory
A5 default setting.
A6
JIS B5
Letter
Legal
Executive
Oficio (Mexico)
Folio
Statement
Universal
Manual Paper Type Specify the paper type being manually loaded.
Plain Paper Notes:
Card Stock
Transparency • Plain Paper is the factory default setting.
Recycled • From the Paper menu, set Configure MP to “Manual” for Manual Paper
Labels Type to appear as a menu.
Bond
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type [x]
Manual Envelope Size Specify the envelope size being manually loaded.
7 3/4 Envelope Note: 10 Envelope is the U.S. factory default setting. DL Envelope is the
9 Envelope international factory default setting.
10 Envelope
DL Envelope
C5 Envelope
B5 Envelope
Other Envelope
Manual Envelope Type Specify the envelope type being manually loaded.
Envelope Note: Envelope is the factory default setting.
Rough Envelope
Custom Type [x]
Note: Only installed trays and feeders are listed in this menu.
Use To
Default ADF Media Type Specify the media type being loaded in the ADF.
Plain Paper Note: Plain Paper is the factory default setting.
Card Stock
Transparency
Recycled
Labels
Vinyl Labels
Bond
Envelope
Rough Envelope
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom [x]
Note: Only installed trays and feeders are listed in this menu.
Use To
Transparency Texture Specify the relative texture of the transparencies loaded in a specific tray.
Smooth Note: Normal is the factory default setting.
Normal
Rough
Recycled Texture Specify the relative texture of the recycled paper loaded in a specific tray.
Smooth Note: Normal is the factory default setting.
Normal
Rough
Labels Texture Specify the relative texture of the labels loaded in a specific tray.
Smooth Note: Normal is the factory default setting.
Normal
Rough
Vinyl Labels Texture Specify the relative texture of the vinyl labels loaded in a specific tray.
Smooth Note: Normal is the factory default setting.
Normal
Rough
Bond Texture Specify the relative texture of the bond paper loaded in a specific tray.
Smooth Note: Rough is the factory default setting.
Normal
Rough
Envelope Texture Specify the relative texture of the envelopes loaded in a specific tray.
Smooth Note: Normal is the factory default setting.
Normal
Rough
Rough Envelope Texture Specify the relative texture of the rough envelopes loaded in a specific tray.
Rough Note: Rough is the factory default setting.
Letterhead Texture Specify the relative texture of the letterhead loaded in a specific tray.
Smooth Note: Normal is the factory default setting.
Normal
Rough
Preprinted Texture Specify the relative texture of the preprinted paper loaded in a specific tray.
Smooth Note: Normal is the factory default setting.
Normal
Rough
Colored Texture Specify the relative texture of the colored paper loaded in a specific tray.
Smooth Note: Normal is the factory default setting.
Normal
Rough
Light Texture Specify the relative texture of the light paper loaded in a specific tray.
Smooth Note: Normal is the factory default setting.
Normal
Rough
Use To
Heavy Texture Specify the relative texture of the heavy paper loaded in a specific tray.
Smooth Note: Normal is the factory default setting.
Normal
Rough
Rough/Cotton Texture Specify the relative texture of the rough or cotton paper loaded in a specific tray.
Rough Note: Rough is the factory default setting.
Custom [x] Texture Specify the relative texture of the custom paper loaded in a specific tray.
Smooth Note: Normal is the factory default setting.
Normal
Rough
Use To
Envelope Weight Specify the relative weight of the envelope loaded.
Light Note: Normal is the factory default setting.
Normal
Heavy
Rough Envelope Weight Specify the relative weight of the rough envelope loaded.
Light Note: Normal is the factory default setting.
Normal
Heavy
Letterhead Weight Specify the relative weight of the letterhead loaded.
Light Note: Normal is the factory default setting.
Normal
Heavy
Preprinted Weight Specify the relative weight of the preprinted paper loaded.
Light Note: Normal is the factory default setting.
Normal
Heavy
Colored Weight Specify the relative weight of the colored paper loaded.
Light Note: Normal is the factory default setting.
Normal
Heavy
Light Weight Specify that the weight of the paper loaded is light.
Light
Heavy Weight Specify that the weight of the paper loaded is heavy.
Heavy
Rough/Cotton Weight Specify the relative weight of the cotton or rough paper loaded.
Light Note: Normal is the factory default setting.
Normal
Heavy
Custom [x] Weight Specify the relative weight of the custom paper loaded.
Light Notes:
Normal
Heavy • Normal is the factory default setting.
• The options appear only when the custom type is supported.
Use To
Custom [x] Loading Determine and set two-sided printing for all print jobs with Custom [x]
Duplex as the paper type.
Off Note: Custom [x] Loading is available only when the custom type is
supported.
Notes:
• Off is the factory default setting for all Paper Loading menu selections.
• Duplex sets the printer default to two‑sided printing for every print job unless one‑sided printing is selected from
Print Properties or the print dialog, depending on your operating system.
Use To
Portrait Width Set the portrait width.
3–8.5 inches Notes:
76–216 mm
• If the width exceeds the maximum, then the printer uses the
maximum width allowed.
• 8.5 inches is the US factory default setting. You can increase the
width in 0.01‑inch increments.
• 216 mm is the international factory default setting. You can increase
the width in 1‑mm increments.
Portrait Height Set the portrait height.
3–14.17 inches Notes:
76–360 mm
• If the height exceeds the maximum, then the printer uses the
maximum height allowed.
• 14 inches is the US factory default setting. You can increase the
height in 0.01‑inch increments.
• 356 mm is the international factory default setting. You can increase
the height in 1‑mm increments.
Feed Direction Specify the feed direction if the paper can be loaded in either direction.
Short Edge Notes:
Long Edge
• Short Edge is the factory default setting.
• Long Edge appears only when the longest edge is shorter than the
maximum width supported in the tray.
Reports Menu
Reports menu
Use To
Menu Settings Page Print a report containing information about the paper loaded in trays, installed
memory, total page count, alarm settings, timeouts, printer control panel
language, TCP/IP address, status of supplies, status of the network connection,
and other information.
Device Statistics Print a report containing printer statistics such as supply information and number
of printed pages.
Network Setup Page Print a report containing information about the network printer settings, such as
the TCP/IP address information.
Note: This menu item appears only in network printers or printers connected
to print servers.
Network [x] Setup Page Print a report containing information about the network settings of the printer,
such as the TCP/IP address information.
Note: This menu item appears only in network printers or printers connected
to print servers, and when there is more than one network option installed.
Use To
Shortcut List Print a report containing information about configured shortcuts.
Fax Job Log Print a report containing information about the last 200 completed faxes.
Notes:
• This menu item appears only when Enable Job Log is set to On in the Fax
Settings menu.
• This menu is supported only in select printer models.
Fax Call Log Print a report containing information about the last 100 attempted, received, and
blocked calls.
Notes:
• This menu item appears only when Enable Job Log is set to On in the Fax
Settings menu.
• This menu is supported only in select printer models.
Copy Shortcuts Print a report containing information about copy shortcuts.
E‑mail Shortcuts Print a report containing information about e‑mail shortcuts.
Fax Shortcuts Print a report containing information about fax shortcuts.
FTP Shortcuts Print a report containing information about FTP shortcuts.
Profiles List Print a list of profiles stored in the printer.
Print Fonts Print a report of all the fonts available for the printer language currently set in
the printer.
Print Directory Print a list of all the resources stored in an optional flash memory card or printer
hard disk.
Notes:
• Job Buffer Size must be set to 100%.
• Make sure the optional flash memory or printer hard disk is working and
installed correctly.
Asset Report Print a report containing asset information including the printer serial number
and model name. The report contains text and UPC bar codes that can be scanned
into an asset database.
Network/Ports menu
Use To
Mac Binary PS Set the printer to process Macintosh binary PostScript print jobs.
On Notes:
Off
Auto • Auto is the factory default setting.
• Off filters print jobs using the standard protocol.
• On processes raw binary PostScript print jobs.
Standard Network Setup OR Show and set the printer network settings.
Network [x] Setup Note: The Wireless menu appears only when the printer is connected to a wireless
Reports network.
Network Card
TCP/IP
IPv6
Wireless
AppleTalk
Reports menu
To access the menu, navigate to either of the following:
• Network/Ports > Standard Network > Standard Network Setup > Reports
• Network/Ports > Network [x] > Network [x] Setup > Reports
Use To
Print Setup Page Print a report containing information about the network printer settings, such as the TCP/IP address.
Use To
Job Timeout Set the amount of time it takes for a network print job to be canceled.
0, 10–225 seconds Notes:
• “90 seconds” is the factory default setting.
• A setting value of 0 disables the timeout.
• If a value between 1 and 9 is selected, then Invalid appears on the
display, and the value is not saved.
Banner Page Allow the printer to print a banner page.
Off Note: Off is the factory default setting.
On
TCP/IP menu
To access the menu, navigate to either of the following:
• Network/Ports > Standard Network > Standard Network Setup > TCP/IP
• Network/Ports > Network [x] > Network [x] Setup > TCP/IP
Note: This menu is available only in network printers or printers attached to print servers.
Use To
Set Hostname Set the current TCP/IP host name.
Note: This can be changed only from the Embedded Web Server.
IP Address View or change the current TCP/IP address.
Note: Manually setting the IP address sets the Enable DHCP and Enable Auto IP
settings to Off. It also sets Enable BOOTP and Enable RARP to Off on systems that
support BOOTP and RARP.
Netmask View or change the current TCP/IP netmask.
Gateway View or change the current TCP/IP gateway.
Enable DHCP Specify the DHCP address and parameter assignment.
On Note: On is the factory default setting.
Off
Enable RARP Specify the RARP address assignment setting.
On Note: Off is the factory default setting.
Off
Enable BOOTP Specify the BOOTP address assignment setting.
On Note: On is the factory default setting.
Off
Enable AutoIP Specify the Zero Configuration Networking setting.
Yes Note: Yes is the factory default setting.
No
Enable FTP/TFTP Enable the built-in FTP server, which lets you send files to the printer using File Transfer
Yes Protocol.
No Note: Yes is the factory default setting.
Use To
Enable HTTP Server Enable the built-in Web server (Embedded Web Server). When enabled, the printer
Yes can be monitored and managed remotely using a Web browser.
No Note: Yes is the factory default setting.
WINS Server Address View or change the current WINS server address.
Enable DDNS View or change the current DDNS setting.
Yes Note: Yes is the factory default setting.
No
Enable mDNS View or change the current mDNS setting.
Yes Note: Yes is the factory default setting.
No
DNS Server Address View or change the current DNS server address.
Backup DNS Server Address View or change the backup DNS server addresses.
Backup DNS Server Address 2
Backup DNS Server Address 3
Enable HTTPS View or change the current HTTPS setting.
Yes Note: Yes is the factory default setting.
No
IPv6 menu
To access the menu, navigate to either of the following:
• Network/Ports > Standard Network > Standard Network Setup > IPv6
• Network/Ports > Network [x] > Network [x] Setup > IPv6
Note: This menu is available only in network printers or printers that are attached to print servers.
Use To
Enable IPv6 Enable IPv6 in the printer.
On Note: On is the factory default setting.
Off
Auto Configuration Specify whether or not the wireless network adapter accepts the
On automatic IPv6 address configuration entries provided by a router.
Off Note: On is the factory default setting.
View Hostname Set the host name.
View Address Note: These settings can be changed only from the Embedded Web
Server.
View Router Address
Enable DHCPv6 Enable DHCPv6 in the printer.
On Note: On is the factory default setting.
Off
Wireless menu
Note: This menu is available only in printers connected to a wireless network or printer models that have a wireless
network adapter.
To access the menu, navigate to:
Network/Ports > Network [x] > Network [x] Setup > Wireless
Use To
Wi‑Fi Protected Setup Establish a wireless network and enable network security.
Start Push Button Method Notes:
Start PIN Method
• Start Push Button Method connects the printer to a wireless
network when buttons on both the printer and the access point
(wireless router) are pressed within a given period of time.
• Start PIN Method connects the printer to a wireless network when
a PIN on the printer is entered into the wireless settings of the
access point.
Enable/Disable WPS Auto‑detection Automatically detect the connection method that an access point with
Enable WPS uses—Start Push Button Method or Start PIN Method.
Disable Note: Disable is the factory default setting.
Network Mode Specify the network mode.
BSS Type Notes:
Infrastructure
Ad hoc
• Infrastructure is the factory default setting. This lets the printer
access a network using an access point.
• Ad hoc configures wireless connection directly between the printer
and a computer.
Compatibility Specify the wireless standard for the wireless network.
802.11b/g Note: 802.11b/g/n is the factory default setting.
802.11b/g/n
Choose Network Select an available network for the printer to use.
View Signal Quality View the quality of the wireless connection.
View Security Mode View the encryption method for the wireless network.
AppleTalk menu
Note: This menu appears only in printer models that are connected to an Ethernet network or when an optional
wireless network adapter is installed.
To access the menu, navigate to either of the following:
• Network/Ports > Standard Network > Standard Network Setup > AppleTalk
• Network/Ports > Network [x] > Network [x] Setup > AppleTalk
Use To
Activate Enable or disable AppleTalk support.
Yes Note: Yes is the factory default setting.
No
View Name Show the assigned AppleTalk name.
Note: The AppleTalk name can be changed only from the Embedded Web
Server.
View Address Show the assigned AppleTalk address.
Note: The AppleTalk address can be changed only from the Embedded Web
Server.
Set Zone Provide a list of AppleTalk zones available on the network.
[list of zones available on the network] Note: The default zone for the network is the factory default setting.
Use To
USB Buffer Set the size of the USB input buffer.
Disabled Notes:
Auto
3K to [maximum size allowed] • Auto is the factory default setting.
• Disabled turns off job buffering. Any jobs already buffered on the printer hard
disk are printed before normal processing resumes.
• The USB buffer size value can be changed in 1-K increments.
• The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether Resource Save is set to On or
Off.
• To increase the maximum size range for the USB Buffer, disable or reduce the
size of the parallel, serial, and network buffers.
• The printer automatically restarts when the setting is changed from the printer
control panel. The menu selection is then updated.
Job Buffering Temporarily store print jobs in the printer hard disk before printing.
Off Notes:
On
Auto • Off is the factory default setting.
• On buffers jobs on the printer hard disk.
• Auto buffers print jobs only if the printer is busy processing data from another
input port.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is then updated.
Mac Binary PS Set the printer to process Macintosh binary PostScript print jobs.
On Notes:
Off
Auto • Auto is the factory default setting.
• On processes raw binary PostScript print jobs.
• Off filters print jobs using the standard protocol.
ENA Address Set the network address information for an external print server.
yyy.yyy.yyy.yyy Note: This menu is available only when the printer is attached to an external print
server through the USB port.
ENA Netmask Set the netmask information for an external print server.
yyy.yyy.yyy.yyy Note: This menu is available only when the printer is attached to an external print
server through the USB port.
ENA Gateway Set the gateway information for an external print server.
yyy.yyy.yyy.yyy Note: This menu is available only when the printer is attached to an external print
server through the USB port.
Use To
PCL SmartSwitch Set the printer to automatically switch to PCL emulation when a print job received
On through a serial port requires it, regardless of the default printer language.
Off Notes:
• On is the factory default setting.
• When set to Off, the printer does not examine incoming data. The printer uses
PostScript emulation if PS SmartSwitch is set to On. It uses the default printer
language specified in the Setup menu if PS SmartSwitch is set to Off.
PS SmartSwitch Set the printer to automatically switch to PS emulation when a print job received
On through a serial port requires it, regardless of the default printer language.
Off Notes:
• On is the factory default setting.
• When set to Off, the printer does not examine incoming data. The printer uses
PCL emulation if PCL SmartSwitch is set to On. It uses the default printer
language specified in the Setup menu if PCL SmartSwitch is set to Off.
NPA Mode Set the printer to perform the special processing required for bidirectional
On communication following the conventions defined by the NPA protocol.
Off Notes:
Auto
• Auto is the factory default setting.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is then updated.
Parallel Buffer Set the size of the parallel input buffer.
Disabled Notes:
Auto
3K to [maximum size allowed] • Auto is the factory default setting.
• Disabled turns off job buffering. Any print jobs already buffered on the printer
hard disk are printed before normal processing resumes.
• The parallel buffer size setting can be changed in 1‑KB increments.
• The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether Resource Save is set to On or
Off.
• To increase the maximum size range for the Parallel Buffer, disable or reduce
the size of the USB, serial, and network buffers.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is then updated.
Job Buffering Temporarily store print jobs on the printer hard disk before printing.
Off Notes:
On
Auto • Off is the factory default setting.
• On buffers print jobs on the printer hard disk.
• Auto buffers print jobs only if the printer is busy processing data from another
input port.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is then updated.
Use To
Advanced Status Enable bidirectional communication through the parallel port.
On Notes:
Off
• On is the factory default setting.
• Off disables parallel port negotiation.
Protocol Specify the parallel port protocol.
Standard Notes:
Fastbytes
• Fastbytes is the factory default setting. It provides compatibility with most
existing parallel ports and is the recommended setting.
• Standard tries to resolve parallel port communication problems.
Honor Init Determine if the printer honors printer hardware initialization requests from the
On computer.
Off Notes:
• Off is the factory default setting.
• The computer requests initialization by activating the Init signal from the
parallel port. Many personal computers activate the Init signal each time the
computer is turned on.
Parallel Mode 2 Determine if the parallel port data is sampled on the leading or trailing edge of a
On strobe.
Off Note: On is the factory default setting.
Mac Binary PS Set the printer to process Macintosh binary PostScript print jobs.
On Notes:
Off
Auto • Auto is the factory default setting.
• Off filters print jobs using the standard protocol.
• On processes raw binary PostScript print jobs.
ENA Address Set the network address information for an external print server.
yyy.yyy.yyy.yyy Note: This menu item is available only if the printer is attached to an external print
server through the USB port.
ENA Netmask Set the netmask information for an external print server.
yyy.yyy.yyy.yyy Note: This menu item is available only if the printer is attached to an external print
server through the USB port.
ENA Gateway Set the gateway information for an external print server.
yyy.yyy.yyy.yyy Note: This menu item is available only if the printer is attached to an external print
server through the USB port.
Use To
PCL SmartSwitch Set the printer to automatically switch to PCL emulation when a print job received
On through a serial port requires it, regardless of the default printer language.
Off Notes:
• On is the factory default setting.
• When set to Off, the printer does not examine incoming data. The printer uses
PostScript emulation if PS SmartSwitch is set to On. It uses the default printer
language specified in the Setup menu if PS SmartSwitch is set to Off.
PS SmartSwitch Set the printer to automatically switch to PS emulation when a print job received
On through a serial port requires it, regardless of the default printer language.
Off Notes:
• On is the factory default setting.
• When set to Off, the printer does not examine incoming data. The printer uses
PCL emulation if PCL SmartSwitch is set to On. It uses the default printer
language specified in the Setup menu if PCL SmartSwitch is set to Off.
NPA Mode Set the printer to perform the special processing required for bidirectional
On communication following the conventions defined by the NPA protocol.
Off Notes:
Auto
• Auto is the factory default setting. Auto sets the printer to examine data,
determine the format, and then processes it appropriately.
• When set to On, the printer performs NPA processing. If the data is not in NPA
format, it is rejected as bad data.
• When set to Off, the printer does not perform NPA processing.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is then updated.
Serial Buffer Set the size of the serial input buffer.
Disabled Notes:
Auto
3K to [maximum size allowed] • Auto is the factory default setting.
• Disabled turns off job buffering. Any jobs already buffered on the disk are
printed before normal processing is resumed.
• The serial buffer size setting can be changed in 1‑KB increments.
• The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether Resource Save is set to On or
Off.
• To increase the maximum size range for the Serial Buffer, disable or reduce
the size of the parallel, serial, and network buffers.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is then updated.
Use To
Job Buffering Temporarily store print jobs on the printer hard disk before printing.
Off Notes:
On
Auto • Off is the factory default setting. The printer does not buffer print jobs on the
printer hard disk.
• On buffers print jobs on the printer hard disk.
• Auto buffers print jobs only if the printer is busy processing data from another
input port.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is then updated.
Protocol Select the hardware and software handshaking settings for the serial port.
DTR Notes:
DTR/DSR
XON/XOFF • DTR is the factory default setting.
XON/XOFF/DTR • DTR/DSR is a hardware handshaking setting.
XONXOFF/DTRDSR • XON/XOFF is a software handshaking setting.
• XON/XOFF/DTR and XON/XOFF/DTR/DSR are combined hardware and
software handshaking settings.
Robust XON Determine whether the printer communicates availability to the computer.
On Notes:
Off
• Off is the factory default setting.
• This menu item applies only to the serial port if Serial Protocol is set to
XON/XOFF.
Baud Specify the rate at which data can be received through the serial port.
1200 Notes:
2400
4800 • 9600 is the factory default setting.
9600 • 138200, 172800, 230400, and 345600 baud rates are only displayed in the
19200 Standard Serial menu. These settings do not appear in the Serial Option 1,
Serial Option 2, or Serial Option 3 menus.
38400
57600
115200
138200
172800
230400
345600
Data Bits Specify the number of data bits sent in each transmission frame.
7 Note: 8 is the factory default setting.
8
Use To
Parity Set the parity for serial input and output data frames.
Even Note: None is the factory default setting.
Odd
None
Ignore
Honor DSR Determine whether the printer uses the DSR Signal.
On Notes:
Off
• Off is the factory default setting.
• DSR is a handshaking signal used by most serial cables. The serial port uses
DSR to distinguish data sent by the computer from data created by electrical
noise in the serial cable. The electrical noise can cause stray characters to
print. Set this to On to prevent stray characters from printing.
Use To
Device‑Initiated E‑mail Specify what credentials will be used when communicating to the SMTP
None server. Some SMTP servers require credentials to send an e-mail.
Use Device SMTP Credentials Notes:
User‑Initiated E‑mail* • None is the factory default setting for Device‑Initiated E‑mail and
None User‑Initiated E‑mail.
Use Device SMTP Credentials • Device Userid and Device Password are used to log in to the SMTP
Use Session User ID & Password server when Use Device SMTP Credentials is selected.
Use Session E‑mail address & Password
Prompt User
Device Userid
Device Password
Kerberos 5 Realm
NTLM Domain
Security menu
Use To
Edit Access Controls Control access to printer menus, firmware updates, held jobs, and other access
Administrative Menus points.
Function Access
Management
Solutions
Cancel jobs at the Device
Use To
LDAP Certificate Verification Allow the user to request a server certificate.
Demand Notes:
Try
Allow • “Demand” means a server certificate is requested. If a bad certificate is
provided or if no certificate is provided, then the session is terminated
Never
immediately. “Demand” is the factory default setting.
• “Try” means a server certificate is requested. If no certificate is provided, then
the session proceeds normally. If a bad certificate is provided, then the session
is terminated immediately.
• “Allow” means a server certificate is requested. If no certificate is provided,
then the session proceeds normally. If a bad certificate is provided, then it will
be ignored, and then the session proceeds normally.
• “Never” means no server certificate is requested.
Minimum PIN Length Limit the digit length of the PIN.
1–16 Note: 4 is the is the factory default setting.
Use To
Verify Job Expiration Set a limit on how long the printer stores print jobs needing verification.
Off
1 hour
4 hours
24 hours
1 week
Reserve Job Expiration Set a limit on how long the printer stores print jobs for printing at a later time.
Off
1 hour
4 hours
24 hours
1 week
Note: Off is the factory default setting.
Use To
Delete Log Specify whether or not audit logs are deleted.
Yes Note: Yes is the factory default setting.
No
Configure Log Specify how and whether or not audit logs are created.
Enable Audit Notes:
Yes
No • Enable Audit determines if events are recorded in the secure audit log and
remote syslog. No is the factory default setting.
Enable Remote Syslog
No • Enable Remote Syslog determines if logs are sent to a remote server. No is the
factory default setting.
Yes
Remote Syslog Facility
• Remote Syslog Facility determines the value used to send logs to the remote
syslog server. 4 is the factory default setting.
0–23
• If the security audit log is activated, then the severity value of each event is
Severity of events to log
recorded. 4 is the factory default setting.
0–7
Use To
Enable Authentication Change the authentication setting to On or Off.
On Note: Off is the factory default setting.
Off
Settings menu
Use To
ADF Loaded Beep Specify whether or not the ADF sounds a beep when paper is
Enabled loaded.
Disabled Note: Enabled is the factory default setting.
ADF Multi‑feed Sensor Detect when the ADF picks more than one sheet of paper at once.
On Note: On is the factory default setting.
Off
Quiet Mode Reduce the amount of noise produced by the printer.
Off Notes:
On
• Off is the factory default setting. This supports the
performance specifications for your printer.
• On configures the printer to produce as little noise as
possible. This is best suited for printing text and line art.
• For optimal printing of color‑rich documents, set Quiet Mode
to Off.
• Selecting Photo from the printer driver may disable Quiet
Mode and provide better print quality and full speed
printing.
Run Initial setup Instruct the printer to run the setup wizard.
Yes Notes:
No
• Yes is the factory default setting.
• After completing the setup wizard by selecting Done at the
“Country select” screen, the default becomes No.
Use To
Keyboard Specify a language and custom key information for the printer
Keyboard Type keyboard. The additional tabs enable access to accent marks and
English symbols from the keyboard.
Francais
Francais Canadien
Deutsch
Italiano
Espanol
Greek
Dansk
Norsk
Nederlands
Svenska
Suomi
Portuguese
Russian
Polski
Swiss German
Swiss French
Korean
Magyar
Turkce
Cesky
Simplified Chinese
Traditional Chinese
Japanese
Custom Key [x]
Paper Sizes Specify the default paper measurement.
US Notes:
Metric
• U.S. is the factory default setting.
• The initial setting is determined by your country or region
selection in the initial setup wizard.
• Changing this also changes the default setting for each input
source in the Paper Size/Type menu.
Scan to PC Port Range Specify a valid port range for printers behind a port blocking
[port range] firewall. The valid ports are specified by two sets of numbers
separated by a semicolon.
Note: 9751:12000 is the factory default setting.
Use To
Displayed Information Specify what is displayed on the upper left and right corners of the
Left side home screen.
Right side For the Left side and Right side menus, select from the following
Custom Text [x] options:
None
IP Address
Hostname
Contact Name
Location
Date/Time
mDNS/DDNS Service Name
Zero Configuration Name
Custom Text [x]
Model Name
Notes:
• IP Address is the factory default setting for Left side.
• Date/Time is the factory default setting for Right side.
Displayed Information (continued) Customize the displayed information for Black Toner.
Black Toner Select from the following options:
When to display
Do not display
Display
Message to display
Default
Alternate
Default
[text entry]
Alternate
[text entry]
Notes:
• “Do not display” is the factory default setting for “When to
display.”
• “Default” is the factory default setting for “Message to
display.”
Use To
Displayed Information (continued) Customize the displayed information for Waste Toner Bottle, Paper
Waste Toner Bottle Jam, Load Paper, and Service Errors.
Paper Jam Select from the following options:
Load Paper Display
Service Errors Yes
No
Message to display
Default
Alternate
Default
[text entry]
Alternate
[text entry]
Notes:
• “No” is the factory default setting for “Display.”
• “Default” is the factory default setting for “Message to
display.”
Home screen customization Change the icons that appear on the home screen.
Change Language For each icon, select from the following options:
Copy Display
Copy Shortcuts Do Not display
Fax
Notes:
Fax Shortcuts
E‑mail • “Display” is the factory default setting for Copy, Fax, E‑mail,
FTP, Search Held Jobs, Held jobs, USB Drive, and Forms and
E‑mail Shortcuts
Favorites.
FTP
• “Do not display” is the factory default setting for Change
FTP Shortcuts
Language, Copy Shortcuts, Fax Shortcuts, Email Shortcuts,
Search Held Jobs FTP Shortcuts, Profiles and Solutions, Bookmarks, and Jobs
Held Jobs by user.
USB Drive
Profiles and Solutions
Bookmarks
Jobs by user
Forms and Favorites
Date Format Format the printer date.
MM‑DD‑YYYY Notes:
DD‑MM‑YYYY
YYYY‑MM‑DD • MM‑DD‑YYYY is the U.S. factory default setting.
• DD-MM-YYYY is the international factory default setting.
Time Format Format the printer time.
12 hour A.M./P.M. Note: “12 hour A.M./P.M.” is the factory default setting.
24 hour clock
Use To
Screen Brightness Specify the brightness of the printer control panel screen.
20–100 Note: 100 is the factory default setting.
One Page Copy Set copies from the scanner glass to only one page at a time.
Off Note: Off is the factory default setting.
On
Output Lighting Set the amount of light from the standard bin.
Normal/Standby Mode Notes:
Off
Dim • Dim is the factory default setting if Eco-Mode is set to Energy
or Energy/Paper.
Bright
• Bright is the factory default setting if Eco-Mode is Off or set
to Paper.
Error Lighting Determine if indicator lights blink when the printer encounters
On errors.
Off Note: On is the factory default setting.
Audio Feedback Set the audio volume for the buttons.
Button Feedback Notes:
On
Off • On is the factory default setting for Button Feedback.
Volume • 5 is the factory default setting for Volume.
1–10
Tactile Touchscreen Feedback Provide touch‑screen sensation feedback.
On Note: On is the factory default setting.
Off
Show Bookmarks Specify whether bookmarks are displayed from the Held Jobs area.
Yes Note: Yes is the factory default setting. When Yes is selected,
No bookmarks appear in the Held Jobs area.
Allow Background Removal Specify whether image background removal is allowed in copy, fax,
On e‑mail, FTP, or scan‑to‑USB jobs.
Off Note: On is the factory default setting. The background of the
image will be removed.
Allow Custom Job Scans Scan multiple jobs to one file.
On Note: On is the factory default setting. If On is selected, then the
Off Allow Custom Job Scans setting can be enabled for specific jobs.
Scanner Jam Recovery Specify how a scanned job should be reloaded if a paper jam occurs
Job level in the ADF.
Page level Notes:
• “Job level” is the factory default setting.
• If “Job level” is selected, then the entire job must be
rescanned if any pages jam.
• If “Page level” is selected, then rescan from the jammed
page forward.
Use To
Web Page Refresh Rate Specify the number of seconds between Embedded Web Server
30–300 refreshes.
Note: 120 is the factory default setting.
Contact Name Specify a contact name for the printer.
Note: The contact name is stored on the Embedded Web Server.
Location Specify the location of the printer.
Note: The location is stored on the Embedded Web Server.
Alarms Set an alarm to sound when the printer requires operator
Alarm Control intervention.
Cartridge Alarm For each alarm type, select from the following options:
Off
Single
Continuous
Notes:
• Single is the factory default setting for Alarm Control. This
sounds three quick beeps.
• Off is the factory default setting for Cartridge Alarm. This
means no alarm will sound.
• Continuous repeats three beeps every 10 seconds.
Timeouts Specify the number of minutes of inactivity before the printer
Standby Mode enters a lower power state.
Disabled Note: 15 is the factory default setting.
1–240
Timeouts Set the amount of time in minutes the printer waits after a job is
Sleep Mode printed before it goes into a reduced power state.
Disabled Notes:
1‑180
• 30 is the factory default setting.
• Lower settings conserve more energy, but may require
longer warm‑up times.
• Select the lowest setting if the printer shares an electrical
circuit with room lighting or you notice lights flickering in the
room.
• Select a high setting if the printer is in constant use. Under
most circumstances, this keeps the printer ready to print
with minimum warm‑up time.
Use To
Timeouts Set the printer to operate at a low power state.
Hibernate Timeout Note: Disabled is the factory default setting in all countries.
Disabled
1–3 hr
6 hr
1–3 days
1–2 weeks
1 month
Timeouts Set the printer to Hibernate Timeout even when there is an active
Hibernate Timeout on Connection Ethernet or a phone connection.
Hibernate Note: Do Not Hibernate is the factory default setting.
Do Not Hibernate
Timeouts Set the amount of time in seconds the printer waits before
Screen Timeout returning the printer display to a Ready state.
15–300 Note: 30 is the factory default setting.
Timeouts Set the printer to continue a specified job without returning to the
Prolong Screen Timeout home screen when the screen timeout timer expires.
On Note: Off is the factory default setting.
Off
Timeouts Set the amount of time in seconds the printer waits to receive an
Print Timeout end‑of‑job message before canceling the remainder of the print
Disabled job.
1–255 Notes:
• 90 is the factory default setting.
• When the timer expires, any partially printed page still in the
printer is printed, and then the printer checks to see if any
new print jobs are waiting.
• Print Timeout is available only when using PCL emulation.
This has no effect on PostScript emulation print jobs.
Timeouts Set the amount of time in seconds the printer waits for additional
Wait Timeout data before canceling a print job.
Disabled Notes:
15–65535
• 40 is the factory default setting.
• Wait Timeout is available only when the printer is using
PostScript emulation. This has no effect on PCL emulation
print jobs.
Use To
Timeouts Set the amount of time the printer waits for user intervention
Job Hold Timeout before it holds jobs that require unavailable resources and
5–255 continues to print other jobs in the print queue.
Notes:
• 30 is the factory default setting.
• This menu item appears only when a formatted, working
printer hard disk is installed.
Error Recovery Automatically reboot the printer back into the normal operation.
Auto Reboot Note: “Reboot when idle” is the factory default setting.
Reboot when idle
Reboot always
Reboot never
Error Recovery Determine the number of automatic reboots the printer can
Max Auto Reboots perform.
1–20 Note: 5 is the factory default setting.
Print Recovery Let the printer automatically continue printing from certain offline
Auto Continue situations when not resolved within the specified time period.
Disabled Note: Disabled is the factory default setting.
5–255
Print Recovery Specify whether the printer reprints jammed pages.
Jam Recovery Notes:
On
Off • Auto is the factory default setting. The printer reprints
jammed pages unless the memory required to hold the
Auto
pages is needed for other printer tasks.
• On sets the printer to always reprint jammed pages.
• Off sets the printer to never reprint jammed pages.
Print Recovery Set the printer to automatically check for jammed paper.
Jam Assist Note: On is the factory default setting.
On
Off
Print Recovery Let the printer successfully print a page that may not have printed
Page Protect otherwise.
Off Notes:
On
• Off is the factory default setting. This prints a partial page
when there is not enough memory to print the whole page.
• On sets the printer to process the whole page so that the
entire page prints.
Use To
Press Sleep Button Determine how the printer, while in idle state, reacts to a short
Do Nothing press of the Sleep button.
Sleep Notes:
Hibernate
• Sleep is the factory default setting.
• Sleep or Hibernate sets the printer to operate at a lower
power configuration.
• If the printer is in Sleep mode, then the display appears off
and the Sleep button turns amber in color.
• Touch anywhere on the display or press a button on the
printer control panel to exit Sleep mode.
• If the printer is in Hibernate mode, then the display is
completely off and the Sleep button turns amber and is
blinking.
Press and Hold Sleep Button Determine how the printer, while in idle state, reacts to a short
Do Nothing press of the Sleep button.
Sleep Notes:
Hibernate
• Do Nothing is the factory default setting.
• Sleep or Hibernate sets the printer to operate at a lower
power configuration.
• If the printer is in Sleep mode, then the display appears off
and the Sleep button turns amber.
• Press and hold the Sleep button for three seconds or longer
to enter Hibernate mode.
• Touch anywhere on the display or press a button on the
printer control panel to exit Sleep mode.
Factory Defaults Restore the printer settings to the factory default settings.
Do Not Restore Notes:
Restore Now
• Do Not Restore is the factory default setting. This keeps the
user‑defined settings.
• Restore Now returns all printer settings to the factory
default settings except Network/Ports menu settings. All
downloads stored in the RAM are deleted. Downloads stored
in flash memory or in a printer hard disk are not affected.
Use To
Original Size Specify the paper size of the original document.
Letter Notes:
Legal
Executive • Letter is the U.S. factory default setting.
Folio • A4 is the international factory default setting.
Statement
Oficio (Mexico)
Universal
Auto Size Sense
A4
A5
A6
JIS B5
Difficult Media Letter
Difficult Media A5
Difficult Media Legal
Difficult Media A4
Custom Scan Size [x]
Book Original
Business Card
3 x 5 in.
4 x 6 in.
ID Card
Copy To Source Specify the paper source for copy jobs.
Tray [x] Note: Tray 1 is the factory default setting.
Auto Size Match
Manual Feeder
Transparency Separators Place a sheet of paper between transparencies.
On Note: On is the factory default setting.
Off
Separator Sheets Place a sheet of paper between pages, copies, or jobs.
Off Note: Off is the factory default setting.
Between Copies
Between Jobs
Between Pages
Separator Sheet Source Specify the separator sheet source.
Tray [x] Note: Tray 1 is the factory default setting.
Manual Feeder
Darkness Specify the level of darkness for the copy job.
1–9 Note: 5 is the factory default setting.
Use To
Output Bin Specify the standard bin to be used for the copy job.
Standard Bin Notes:
Bin [x]
• Standard Bin is the factory default setting.
• Bin [x] only appears when at least one optional bin is installed.
Number of Copies Specify the number of copies for the copy job.
1–999 Note: 1 is the factory default setting.
Header/Footer Specify the header or footer information and its location on the page.
[Location] For the location, select from the following options:
Off • Top left
Date/Time • Top middle
Page number
• Top right
Custom text
• Bottom left
Print on
All pages
• Bottom middle
First page only • Bottom right
All but first page Notes:
Custom text
• Off is the factory default setting for the location.
• “All pages” is the factory default setting for “Print on.”
Overlay Specify the overlay text printed on each page of the copy job.
Confidential Note: Off is the factory default setting.
Copy
Draft
Urgent
Custom
Off
Custom Overlay Specify the custom overlay text.
Note: A maximum of 64 characters is allowed.
Allow priority copies Allow interruption of a print job to copy a page or document.
On Note: On is the factory default setting.
Off
Custom Job scanning Copy, in a single copy job, a document that contains mixed paper sizes.
On Notes:
Off
• Off is the factory default setting.
• This menu appears only when a working printer hard disk is installed.
Allow Save as Shortcut Save custom copy settings as shortcuts.
On Note: On is the factory default setting.
Off
Background Removal Adjust the amount of background visible on a copy.
‑4 to 4 Note: 0 is the factory default setting.
Use To
Auto Center Automatically center the content on the page.
Off Note: Off is the factory default setting.
On
Contrast Specify the contrast used for the copy job.
0–5 Note: “Best for content” is the factory default setting.
Best for content
Mirror Image Create a mirror image of the original document.
Off Note: Off is the factory default setting.
On
Negative Image Create a negative image of the original document.
Off Note: Off is the factory default setting.
On
Shadow Detail Adjust the amount of shadow detail visible on a copy.
‑4 to 4 Note: 0 is the factory default setting.
Sharpness Adjust the amount of sharpness of a copy.
1–5 Note: 3 is the factory default setting.
Sample Copy Create a sample copy of the original document.
Off Note: Off is the factory default setting.
On
Use To
Memory Use Define the allocation of non-volatile memory between sending and receiving fax jobs.
All receive Notes:
Mostly receive
Equal • “Equal” is the factory default setting. This splits the memory for sending and
receiving fax jobs into equal amounts.
Mostly send
All send • “Mostly send” specifies that most of the memory is set to send fax jobs.
• “All send” specifies that all the memory is set to send fax jobs.
• “All receive” specifies that all the memory is set to receive fax jobs.
• “Mostly receive” specifies that most of the memory is set to receive fax jobs.
Cancel Faxes Specify whether or not the printer cancels fax jobs.
Allow Note: Allow is the factory default setting.
Don't Allow
Caller ID Specify the type of caller ID being used.
Off
Primary
Alternate
Fax number masking Specify the direction from where digits are masked in an outgoing fax number.
Off Notes:
From left
From right • Off is the factory default setting.
• The number of characters masked is determined by the “Digits to Mask”
setting.
Digits to Mask Specify the number of digits to mask in an outgoing fax number.
0–58 Note: 0 is the factory default setting.
Use To
Fax Cover Page Configure the fax cover page.
Fax Cover Page Note: “Off by default” is the factory default setting for all Fax Cover Page options.
Off by default
On by default
Never use
Always use
Include to Field
On
Off
Include from Field
On
Off
From
Include Message Field
On
Off
Message
Include Logo
On
Off
Include Footer [x]
On
Off
Footer [x]
Use To
Original Size Specify the paper size of the original document.
Letter Note: Mixed Sizes is the U.S. factory default setting. A4 is the international factory
Legal default setting.
Executive
Folio
Statement
Oficio (Mexico)
Universal
Auto Size Sense
Mixed Sizes
A4
A5
A6
JIS B5
Custom Scan Size [x]
Book Original
Business Card
3 x 5 in.
4 x 6 in.
Sides (Duplex) Specify how the text and graphics are oriented on a page.
Off Notes:
Long edge
Short edge • Off is the factory default setting.
• “Long edge” assumes binding along the long edge of the page (left edge for
portrait and top edge for landscape).
• “Short edge” assumes binding along the short edge of the page (top edge for
portrait and left edge for landscape).
Content Type Specify the content of the original document.
Text Note: Text is the factory default setting.
Graphics
Text/Photo
Photo
Content Source Specify how the original document was produced.
Black/White Laser Note: Black/White Laser is the factory default setting.
Inkjet
Photo/Film
Magazine
Newspaper
Press
Other
Darkness Lighten or darken the output.
1–9 Note: 5 is the factory default setting.
Dial Prefix Enter a dialing prefix, such as 99. A numeric entry field is provided.
Use To
Dialing Prefix Rules Establish a dialing prefix rule.
Prefix Rule [x]
Automatic Redial Specify the number of times the printer tries to send the fax to a specified number.
0–9 Note: 5 is the factory default setting.
Redial frequency Specify the number of minutes between redials.
1–200 Note: 3 is the factory default setting.
Behind a PABX Enable or disable switchboard blind dialing without a dial tone.
Yes Note: No is the factory default setting.
No
Enable ECM Enable or disable Error Correction Mode for fax jobs.
Yes Note: Yes is the factory default setting.
No
Enable Fax Scans Fax files that are scanned at the printer.
On Note: On is the factory default setting.
Off
Driver to fax Allow the printer driver to send fax jobs.
Yes Note: Yes is the factory default setting.
No
Allow Save as Shortcut Save fax numbers as shortcuts in the printer.
On Note: On is the factory default setting.
Off
Dial Mode Specify the dialing sound, either as a tone or a pulse.
Tone Note: Tone is the factory default setting.
Pulse
Max Speed Specify the maximum speed in baud at which faxes are sent.
2400 Note: 33600 is the factory default setting.
4800
9600
14400
33600
Custom Job scanning Scan a document that contains mixed paper sizes into a single file.
On Note: Off is the factory default setting.
Off
Scan Preview Specify whether a preview will appear on the display for scan jobs.
On Note: Off is the factory default setting.
Off
Background Removal Adjust the amount of background visible on a scanned image.
‑4 to 4 Note: 0 is the factory default setting.
Contrast Specify the contrast in the scanned image.
0–5 Note: “Best for content” is the factory default setting.
Best for content
Use To
Mirror Image Create a mirror image of the original document.
Off Note: Off is the factory default setting.
On
Negative Image Create a negative image of the original document.
Off Note: Off is the factory default setting.
On
Shadow Detail Adjust the amount of shadow detail visible.
‑4 to 4 Note: 0 is the factory default setting.
Scan edge to edge Specify if the original document is scanned edge-to‑edge prior to faxing.
Off Note: Off is the factory default setting.
On
Sharpness Adjust the sharpness of a fax.
1–5 Note: 3 is the factory default setting.
Temperature Specify “warm” or “cool” outputs. "Cool” values generate a bluer output than the
‑4 to 4 default while “warm” values generate a redder output than the default.
Note: 0 is the factory default setting.
Use To
Separator Sheets Enable the printer to include separator sheets for incoming fax jobs.
Off Note: Off is the factory default setting.
Before Job
After Job
Separator Sheet Source Specify where the printer picks the separator sheet.
Tray [x] Note: Tray 1 is the factory default setting.
Manual Feeder
Output Bin Specify a bin for received faxes.
Standard Bin Note: Standard Bin is the factory default setting.
Bin [x]
Fax Footer Print the transmission information at the bottom of each page from a received fax.
On Note: Off is the factory default setting.
Off
Max Speed Specify the maximum speed in baud at which faxes are received.
2400 Note: 33600 is the factory default setting.
4800
9600
14400
33600
Fax Forwarding Enable forwarding of received faxes to another recipient.
Print Note: Print is the factory default setting.
Print and Forward
Forward
Forward to Specify the type of recipient to which faxes will be forwarded.
Fax Notes:
E‑mail
FTP • Fax is the factory default setting.
LDSS • This menu item is available only from the printer Embedded Web Server.
eSF
Forward to Shortcut Enter the shortcut number which matches the recipient type (Fax, E-mail, FTP, LDSS,
or eSF).
Block No Name Fax Enable blocking of incoming faxes sent from devices with no fax ID specified.
Off Note: Off is the factory default setting.
On
Banned Fax List Enable the list of blocked fax numbers stored in the printer.
Holding Faxes Enable fax holding all of the time or according to set schedule.
Held Fax Mode Note: Off is the factory default setting.
Off
Always On
Manual
Scheduled
Fax Holding Schedule
Speaker Settings
Use To
Speaker Mode Specify the mode of the speaker.
Always Off Notes:
On until Connected
Always On • “On until Connected” is the factory default setting. A sound is issued until the
fax connection is made.
• Always On turns the speaker on.
• Always Off turns the speaker off.
Speaker Volume Control the volume setting.
High Note: High is the factory default setting.
Low
Use To
Ringer Volume Control the fax speaker ringer volume.
Off Note: On is the factory default setting.
On
Answer On
Use To
All Rings Specify ring patterns when the printer is answering calls.
Single Ring Only Note: All Rings is the factory default setting.
Double Ring Only
Triple Ring Only
Single or Double Rings Only
Single or Triple Rings Only
Double or Triple Rings Only
Use To
E‑mail Server Setup Define the e‑mail server path name; for example: /directory/path.
Web Link Setup Note: The characters * : ? < > | are invalid entries for a path name.
Server
Login
Password
Path
File Name
Web Link
Format Specify the format of the scanned file.
PDF (.pdf) Note: PDF (.pdf) is the factory default setting.
Secure PDF
TIFF (.tif)
JPEG (.jpg)
XPS (.xps)
PDF Version Set the version of the PDF file that will be scanned for e‑mailing.
1.2–1.6 Note: 1.5 is the factory default setting.
A–1a
Content Type Specify the content of the original document.
Graphics Note: Text/Photo is the factory default setting.
Text
Text/Photo
Photo
Content Source Specify how the original document was produced.
Black/White Laser Note: Black/White Laser is the factory default setting.
Color Laser
Inkjet
Photo/Film
Magazine
Newspaper
Press
Other
Resolution Specify the resolution of the scan in dots per inch.
75 dpi Note: “150 dpi” is the factory default setting.
150 dpi
200 dpi
300 dpi
400 dpi
600 dpi
Darkness Lighten or darken the output.
1–9 Note: 5 is the factory default setting.
Orientation Specify the orientation of the scanned image.
Portrait Note: Portrait is the factory default setting.
Landscape
Use To
Original Size Specify the paper size of the document being scanned.
Letter Notes:
Legal
Executive • A4 is the international factory default setting.
Folio • Letter is the U.S. factory default setting.
Statement
Oficio (Mexico)
Universal
Auto Size Sense
Mixed Sizes
A4
A5
A6
JIS B5
Difficult Media Letter
Difficult Media A5
Difficult Media Legal
Difficult Media A4
Custom Scan Size [x]
Book Original
Business Card
3 x 5 in.
4 x 6 in.
Sides (Duplex) Specify how text and graphics are oriented on the page.
Off Notes:
Long Edge
Short Edge • Off is the factory default setting.
• Long Edge assumes binding along the long edge of the page (left edge for
portrait and top edge for landscape).
• Short Edge assumes binding along the short edge of the page (top edge for
portrait and left edge for landscape).
JPEG Quality Set the quality of a JPEG photo image in relation to file size and quality of the image.
Best for content Notes:
5–90
• “Best for content” is the factory default setting.
• 5 reduces the file size and quality of the image.
• 90 provides the best image quality, but the file size is very large.
• This menu setting applies to all scan functions.
Text Default Set the quality of a text image in relation to file size and quality of the image.
5–90 Note: 75 is the factory default setting.
Text/Photo Default Set the quality of a text or photo image in relation to file size and the quality of the
5–90 image.
Note: 75 is the factory default setting.
Use To
Photo Default Set the quality of a photo image in relation to file size and the quality of the image.
5–90 Note: 50 is the factory default setting.
E‑mail images sent as Specify how the images are sent.
Attachment Note: Attachment is the factory default setting.
Web Link
Use Multi‑Page Tiff Choose between single-page TIFF files and multiple‑page TIFF files. For a multiple-
On page scan‑to‑e-mail job, either one TIFF file is created containing all the pages, or
Off multiple TIFF files are created with one file for each page of the job.
Notes:
• On is the factory default setting.
• This menu setting applies to all scan functions.
Transmission Log Specify whether or not the transmission log prints.
Print log Note: Print log is the factory default setting.
Do not print log
Print only for error
Log Paper Source Specify the paper source for printing e-mail logs.
Tray [x] Note: Tray 1 is the factory default setting.
Manual Feeder
Log Output Bin Specify the bin for FTP logs.
Standard Bin Notes:
Bin [x]
• Standard Bin is the factory default setting.
• Bin [x] appears only when at least one optional bin is installed.
Custom Job scanning Copy a document that contains mixed paper sizes.
On Note: Off is the factory default setting.
Off
Scan Preview Specify whether or not a preview will appear on the display for scan jobs.
On Note: Off is the factory default setting.
Off
Allow Save as Shortcut Save e-mail addresses as shortcuts.
On Notes:
Off
• On is the factory default setting.
• When set to Off, the Save As Shortcut button does not appear on the e-mail
Destination screen.
Background Removal Adjust the amount of background visible on a scanned image.
‑4 to 4 Note: 0 is the factory default setting.
Contrast Specify the contrast of the output.
0–5 Note: “Best for content” is the factory default setting.
Best for content
Use To
Mirror Image Create a mirror image of the original document.
Off Note: Off is the factory default setting.
On
Negative Image Create a negative image of the original document.
Off Note: Off is the factory default setting.
On
Shadow Detail Adjust the amount of shadow detail visible on a scanned image.
‑4 to 4 Note: 0 is the factory default setting.
Scan edge to edge Specify whether the original document is scanned edge-to-edge.
Off Note: Off is the factory default setting.
On
Sharpness Adjust the amount of sharpness on a scanned image.
1–5 Note: 3 is the factory default setting.
Temperature Enable the user to specify “warm” or “cool” outputs. "Cool” values generate a bluer
‑4 to 4 output than the default while “warm” values generate a redder output than the
default.
Use cc:/bcc: Enable the use of the “cc:” and “bcc:” fields.
Off Note: Off is the factory default setting.
On
Use To
Content Source Specify how the original document was produced.
Black/White Laser Note: Black/White Laser is the factory default setting.
Color Laser
Inkjet
Photo/Film
Magazine
Newspaper
Press
Other
Resolution Specify the quality of the scan in dots per inch (dpi).
75 dpi Note: “150 dpi” is the factory default setting.
150 dpi
200 dpi
300 dpi
400 dpi
600 dpi
Darkness Lighten or darken the output.
1–9 Note: 5 is the factory default setting.
Orientation Specify the page orientation of the scanned image.
Portrait Note: Portrait is the factory default setting.
Landscape
Original Size Specify the paper size of the original document.
Letter Notes:
Legal
Executive • Letter is the U.S. factory default setting.
Folio • A4 is the international factory default setting.
Statement
Oficio (Mexico)
Universal
Auto Size Sense
Mixed Sizes
A4
A5
A6
JIS B5
Difficult Media Letter
Difficult Media A5
Difficult Media Legal
Difficult Media A4
Custom Scan Size [x]
Book Original
Business Card
3 x 5 in.
4 x 6 in.
Use To
Sides (Duplex) Specify the page orientation of text and graphics.
Off Notes:
Long Edge
Short Edge • Off is the factory default setting.
• Long Edge assumes binding along the long edge of the page (left edge for
portrait and top edge for landscape ).
• Short Edge assumes binding along the short edge of the page (top edge for
portrait and left edge for landscape ).
JPEG Quality Set the quality of a JPEG photo image in relation to the file size and quality of the
Best for content image.
5–90 Notes:
• “Best for content” is the factory default setting.
• 5 reduces the file size, but the quality of the image is lessened.
• 90 provides the best image quality, but the file size is very large.
• This menu setting applies to all scan functions.
Text Default Set the quality of the text in relation to the file size and quality of the image.
5–90 Note: 75 is the factory default setting.
Text/Photo Default Set the quality of a text/photo image in relation to the file size and quality of the
5–90 image.
Note: 75 is the factory default setting.
Photo Default Set the quality of a photo image in relation to the file size and quality of the image.
5–90 Note: 50 is the factory default setting.
Use Multi‑Page TIFF Provide a choice between single-page TIFF files and multiple‑page TIFF files. For a
On multiple-page scan‑to‑FTP job, either one TIFF file is created containing all the pages,
Off or multiple TIFF files are created with one file for each page of the job.
Notes:
• On is the factory default setting.
• This menu setting applies to all scan functions.
Transmission Log Specify whether the transmission log prints.
Print log Note: “Print log” is the factory default setting.
Do not print log
Print only for error
Log Paper Source Specify a paper source when printing FTP logs.
Tray [x] Note: Tray 1 is the factory default setting.
Manual Feeder
Log Output Bin Specify the bin for FTP logs.
Standard Bin Notes:
Bin [x]
• Standard Bin is the factory default setting.
• Bin [x] only appears when at least one optional bin is installed.
Use To
File Name Enter a base file name.
Note: The limitation is 53 characters.
Custom Job Scanning Copy a document that contains mixed paper sizes into a single scan job.
Off Note: Off is the factory default setting.
On
Scan Preview Specify whether a preview will appear on the display for scan jobs.
On Notes:
Off
• Off is the factory default setting.
• This menu item appears only when a formatted, working printer hard disk is
installed.
Allow Save as Shortcut Enable shortcut creation for FTP addresses.
On Note: On is the factory default setting.
Off
Background Removal Adjust the amount of background visible on a copy.
‑4 to 4 Note: 0 is the factory default setting.
Contrast Specify the contrast of the output.
0–5 Note: “Best for content” is the factory default setting.
Best for content
Mirror Image Create a mirror image of the original document.
Off Note: Off is the factory default setting.
On
Negative Image Create a negative image of the original document.
Off Note: Off is the factory default setting.
On
Shadow Detail Adjust the amount of shadow detail visible on a scanned image.
‑4 to 4 Note: 0 is the factory default setting.
Scan edge to edge Specify whether the original document is scanned edge-to-edge.
Off Note: Off is the factory default setting.
On
Sharpness Adjust the amount of sharpness of a scanned image.
1–5 Note: 3 is the factory default setting.
Temperature Enable the user to specify “warm” or “cool” outputs. "Cool” values generate a bluer
‑4 to 4 output than the default while “warm” values generate a redder output than the
default.
Use To
Original Size Specify the paper size of the original document.
Letter Note: Letter is the U.S. factory default setting. A4 is the international factory
Legal default setting.
Executive
Folio
Statement
Oficio (Mexico)
Auto Size Sense
Mixed Sizes
A4
A5
A6
JIS B5
Difficult Media Letter
Difficult Media A5
Difficult Media Legal
Difficult Media A4
Custom Scan Size [x]
Book Original
Business Card
3 x 5 in.
4 x 6 in.
Sides (Duplex) Specify how the text and graphics are oriented on a page.
Off Notes:
Long edge
Short edge • Off is the factory default setting.
• “Long edge” assumes binding along the long edge of the page (left edge for
portrait and top edge for landscape).
• “Short edge” assumes binding along the short edge of the page (top edge for
portrait and left edge for landscape).
JPEG Quality Set the quality of a JPEG photo image in relation to file size and quality.
Best for content Notes:
5–90
• “Best for content” is the factory default setting.
• 5 reduces the file size, but the quality of the image is lessened.
• 90 provides the best image quality, but the file size is very large.
• This menu item applies to all scan functions.
Text Default Set the quality of the text in relation to file size and the quality of the image.
5–90 Note: 75 is the factory default setting.
Text or Photo Default Set the quality of a text or photo image in relation to file size and quality.
5–90 Note: 75 is the factory default setting.
Photo Default Set the quality of a photo image in relation to file size and quality.
5–90 Note: 50 is the factory default setting.
Use To
Use Multi‑Page TIFF Provide a choice between single-page TIFF files and multiple‑page TIFF files. For a
On multiple-page scan to FTP job, either one TIFF file is created containing all the pages,
Off or multiple TIFF files are created with one file for each page.
Notes:
• On is the factory default setting.
• This menu item applies to all scan functions.
File Name Type a base file name.
Note: You can enter up to 53 characters.
Custom Job Scanning Copy a document containing mixed paper sizes in a single copy job.
On Note: Off is the factory default setting.
Off
Scan Preview Specify whether a preview appears on the display for scan jobs.
On Note: Off is the factory default setting.
Off
Background Removal Adjust the amount of background visible on a copy.
‑4 to 4 Note: 0 is the factory default setting.
Contrast Specify the contrast of the scanned image.
0–5 Note: “Best for content” is the factory default setting.
Best for content
Mirror Image Create a mirror image of the original document.
Off Note: Off is the factory default setting.
On
Negative Image Create a negative image of the original document.
Off Note: Off is the factory default setting.
On
Shadow Detail Adjust the amount of shadow detail visible on a scanned image.
‑4 to 4 Note: 0 is the factory default setting.
Scan edge to edge Specify whether the original document is scanned edge-to-edge.
Off Note: Off is the factory default setting.
On
Sharpness Adjust the amount of sharpness on a scanned image.
1–5 Note: 3 is the factory default setting.
Temperature Enable the user to specify “warm” or “cool” outputs. "Cool” values generate a bluer
‑4 to 4 output than the default while “warm” values generate a redder output than the
default.
Print Settings
Use To
Copies Specify a default number of copies for each print job.
1–999 Note: 1 is the factory default setting.
Use To
Paper Source Set a default paper source for all print jobs.
Tray [x] Note: Tray 1 is the factory default setting.
MP Feeder
Manual Paper
Manual Envelope
Collate Stack the pages of a print job in sequence when printing multiple copies.
1,1,1 ‑ 2,2,2 Note: “1,2,3 ‑ 1,2,3” is the factory default setting.
1,2,3 ‑ 1,2,3
Sides (Duplex) Specify whether prints are on one side or on both sides of the page.
1 sided Note: “1 sided” is the factory default setting.
2 sided
Duplex Binding Define binding for duplexed pages in relation to page orientation.
Long Edge Notes:
Short Edge
• Long Edge sets binding along the long edge of the page (left edge for portrait and top edge
for landscape).
• Short Edge sets binding along the short edge of the page (top edge for portrait and left
edge for landscape).
Paper Saver Specify that multiple pages are printed on one side of a sheet.
Off Notes:
2‑Up
3‑Up • Off is the factory default setting.
4‑Up • The number selected is the number of pages that will print per side.
6‑Up
9‑Up
12‑Up
16‑Up
Paper Saver Ordering Print multiple-page images on one side of a paper.
Horizontal Notes:
Reverse Horizontal
Reverse Vertical • Horizontal is the factory default setting.
Vertical • Positioning depends on the number of pages and whether they are in portrait or landscape
orientation.
Paper Saver Orientation Specify the orientation of a multiple‑page document.
Auto Note: Auto is the factory default setting. The printer chooses between portrait and landscape.
Landscape
Portrait
Paper Saver Border Print a border on each page image.
None Note: None is the factory default setting.
Solid
Use To
Separator Sheets Specify whether to insert blank separator sheets.
Off Notes:
Between Copies
Between Jobs • Off is the factory default setting.
Between Pages • Between Copies inserts a blank sheet between each copy of a print job if Collate is set to
“1,2,3 ‑ 1,2,3.” If Collate is set to “1,1,1 ‑ 2,2,2,” then a blank page is inserted between
each set of printed pages, such as after all page 1's and after all page 2's.
• Between Jobs inserts a blank sheet between print jobs.
• Between Pages inserts a blank sheet between each page of the print job. This setting is
useful when printing transparencies or when inserting blank pages in a document .
Separator Sheet Source Specify the paper source for separator sheets.
Tray [x] Note: Tray 1 is the factory default setting.
Manual Feeder
Blank Pages Specify whether to insert blank pages in a print job.
Do Not Print Note: Do Not Print is the factory default setting.
Print
Print Settings
Setup menu
Use To
Printer Language Set the default printer language.
PCL Emulation Notes:
PS Emulation
• PS Emulation is the factory default printer language.
• Setting a printer language as the default does not prevent a
software program from sending print jobs that use another
printer language.
Job Waiting Specify that print jobs be removed from the print queue if they
On require unavailable printer options or custom settings. They are
Off stored in a separate print queue, so other jobs print normally. When
the missing information or options are obtained, the stored jobs
print.
Notes:
• Off is the factory default setting.
• This menu appears only when a printer hard disk is installed.
This requirement ensures that stored jobs are not deleted if
the printer loses power.
Use To
Print Area Set the logical and physical printable area.
Normal Notes:
Fit to Page
Whole Page • Normal is the factory default setting. When attempting to
print data in the non‑printable area defined by the Normal
setting, the printer clips the image at the boundary.
• Whole Page allows the image to be moved into the
non‑printable area defined by the Normal setting. Whole
Page only affects pages printed using a PCL 5e interpreter.
This has no effect on pages printed using the PCL XL or
PostScript interpreter.
Download Target Set the storage location for downloads.
RAM Notes:
Flash
Disk • RAM is the factory default setting. Storing downloads in the
RAM is temporary.
• Storing downloads in the flash memory or in a printer hard
disk places them in permanent storage. Downloads remain in
the flash memory or in the printer hard disk even when the
printer is turned off.
• This menu appears only when a formatted, working flash
drive or printer hard disk is installed.
Resource Save Specify how the printer handles temporary downloads, such as
On fonts and macros stored in the RAM, when the printer receives a
Off job that requires more memory than is available.
Notes:
• Off is the factory default setting. This sets the printer to
retain the downloads only until memory is needed.
Downloads are deleted in order to process print jobs.
• On retains the downloads during language changes and
printer resets. If the printer runs out of memory, then
Memory Full [38] appears, and downloads are not
deleted.
Print All Order Specify the order in which held and confidential jobs are printed
Alphabetical when Print All is selected.
Oldest First Note: Alphabetical is the factory default setting. Print jobs always
Newest First appear in alphabetical order on the printer control panel.
Finishing menu
Use To
Sides (Duplex) Specify whether two‑sided (duplex) printing is set as the default for all print jobs.
1 sided Notes:
2 sided
• “1 sided” is the factory default setting.
• You can set two‑sided printing from the software program.
For Windows users:
Click File > Print, and then click Properties, Preferences, Options, or Setup.
For Macintosh users:
Choose File > Print, and then adjust the settings from the print dialog and
pop‑up menus.
Duplex Binding Define the way duplexed pages are bound and printed.
Long Edge Notes:
Short Edge
• Long Edge is the factory default setting.
• Long Edge assumes binding along the long edge of the page (left edge for
portrait and top edge for landscape).
• Short Edge assumes binding along the short edge of the page (top edge for
portrait and left edge for landscape).
Copies Specify the default number of copies for each print job.
1–999 Note: 1 is the factory default setting.
Blank Pages Specify whether blank pages are inserted in a print job.
Do Not Print Note: Do Not Print is the factory default setting.
Print
Collate Stack the pages of a print job in sequence when printing multiple copies.
1,1,1 ‑ 2,2,2 Notes:
1,2,3 ‑ 1,2,3
• “1,1,1 ‑ 2,2,2” is the factory default setting.
• “1,2,3 ‑ 1,2,3” stacks the print job in sequence.
Separator Sheets Specify whether blank separator sheets are inserted.
Off Notes:
Between Copies
Between Jobs • None is the factory default setting.
Between Pages • Between Copies inserts a blank sheet between each copy of a print job if
Collate is set to “1,2,3 ‑ 1,2,3.” If Collate is set to ”1,1,1 ‑ 2,2,2,” then a blank
page is inserted between each set of printed pages, such as after all page 1's
and after all page 2's.
• Between Jobs inserts a blank sheet between print jobs.
• Between Pages inserts a blank sheet between each page of a print job. This
setting is useful when printing transparencies or when inserting blank pages in
a document.
Use To
Separator Source Specify the paper source for separator sheets.
Tray [x] Notes:
Manual Feeder
• Tray 1 (standard tray) is the factory default setting.
• From the Paper menu, set Configure MP to "Cassette" for Manual Feeder to
appear as a menu setting.
Paper Saver Print multiple pages on one side of a paper.
Off Notes:
2‑Up
3‑Up • Off is the factory default setting.
4‑Up • The number selected is the number of pages that will print per side.
6‑Up
9‑Up
12‑Up
16‑Up
Paper Saver Ordering Specify the positioning of multiple pages when using Paper Saver.
Horizontal Notes:
Reverse Horizontal
Reverse Vertical • Horizontal is the factory default setting.
Vertical • Positioning depends on the number of pages and whether they are in portrait
or landscape orientation.
Paper Saver Orientation Specify the orientation of a multiple‑page document.
Auto Note: Auto is the factory default setting. The printer chooses between portrait and
Landscape landscape.
Portrait
Paper Saver Border Print a border when using Paper Saver.
None Note: None is the factory default setting.
Solid
Quality menu
Use To
Print Resolution Specify the printed output resolution in dots per inch.
300 dpi Note: 600 dpi is the factory default setting.
600 dpi
1200 dpi
1200 Image Q
2400 Image Q
Use To
Pixel Boost Enable more pixels to print in clusters for clarity, in order to enhance images horizontally
Off or vertically, or to enhance fonts.
Fonts Note: Off is the factory default setting.
Horizontally
Vertically
Both directions
Isolated
Toner Darkness Lighten or darken the printed output.
1–10 Notes:
• 8 is the factory default setting.
• Selecting a smaller number can help conserve toner.
Enhance Fine Lines Enable a print mode preferable for files such as architectural drawings, maps, electrical
On circuit diagrams, and flow charts.
Off Notes:
• Off is the factory default setting.
• You can set this option from the printer software. For Windows users, click File >
Print, and then click Properties, Preferences, Options, or Setup. For Macintosh
users, choose File > Print, and then adjust the settings from the Print dialog and
pop‑up menus.
• To set this option using the Embedded Web Server, type the network printer IP
address in the Web browser address field.
Gray Correction Automatically adjust the contrast enhancement applied to images.
Auto Note: Auto is the factory default setting.
Off
Brightness Adjust the printed output either by lightening or darkening it. You can conserve toner
‑6 to 6 by lightening the output.
Note: 0 is the factory default setting.
Contrast Adjust the contrast of printed objects.
0–5 Note: 0 is the factory default setting.
Use To
Accounting Log Frequency Determine and set how often a log file is created.
Weekly Note: Monthly is the factory default setting.
Monthly
Log Action at End of Frequency Determine and set how the printer responds when the frequency threshold expires.
None Note: None is the factory default setting.
E‑mail Current Log
E‑mail & Delete Current Log
Post Current Log
Post & Delete Current Log
Disk Near Full Level Specify the maximum size of the log file before the printer executes the Disk Near
Off Full Action.
1–99 Note: 5 is the factory default setting.
Disk Near Full Action Determine and set how the printer responds when the printer hard disk is nearly full.
None Notes:
E‑mail Current Log
E‑mail & Delete Current Log • None is the factory default setting.
E‑mail & Delete Oldest Log • The value defined in Disk Near Full Level determines when this action is
Post Current Log triggered.
Post & Delete Current Log
Post & Delete Oldest Log
Delete Current Log
Delete Oldest Log
Delete All Logs
Delete All But Current
Disk Full Action Determine and set how the printer responds when disk usage reaches the maximum
None limit (100MB).
E‑mail & Delete Current Log Note: None is the factory default setting.
E‑mail & Delete Oldest Log
Post & Delete Current Log
Post & Delete Oldest Log
Delete Current Log
Delete Oldest Log
Delete All Logs
Delete All But Current
URL to Post Logs Determine and set where the printer posts job accounting logs.
E‑mail Address to Send Logs Specify the e‑mail address to which the printer sends job accounting logs.
Log File Prefix Specify the prefix you want for the log file name.
Note: The current host name defined in the TCP/IP menu is used as the default log
file prefix.
Utilities menu
Use To
Remove Held Jobs Delete confidential and held jobs from the printer hard disk.
Confidential Notes:
Held
Not Restored • Selecting a setting affects only print jobs that are resident in the printer.
Bookmarks, print jobs on flash drives, and other types of held jobs are not
All
affected.
• Not Restored removes all Print and Hold jobs that are not restored from the
printer hard disk or memory.
Format Flash Format the flash memory.
Yes Warning—Potential Damage: Do not turn off the printer while the flash memory is
No being formatted.
Notes:
• Yes deletes all data stored in flash memory.
• No cancels the format request.
• Flash memory refers to the memory added by installing a flash memory card in
the printer.
• The flash memory option card must not be read/write‑ or write‑protected.
• This menu item appears only when a non‑defective flash memory card is
installed.
Delete Downloads on Disk Delete downloads from the printer hard disk, including all held jobs, buffered jobs,
Delete Now and parked jobs.
Do Not Delete Notes:
• Delete Now sets the printer to delete the downloads and allows the display to
return to the originating screen after the deletion.
• Do Not Delete sets the printer display to return to the main Utilities menu for
touch‑screen printer models. When selected in non‑touch‑screen printer
models, Do Not Delete sets the printer to return to the originating screen after
the deletion.
Activate Hex Trace Assist in isolating the source of a print job problem.
Notes:
• When activated, all data sent to the printer is printed in hexadecimal and
character representation, and control codes are not executed.
• To exit or deactivate Hex Trace, turn off or reset the printer.
Coverage Estimator Provide an estimate of the percentage coverage of toner on a page. The estimate is
Off printed on a separate page at the end of each print job.
On Note: Off is the factory default setting.
XPS menu
Use To
Print Error Pages Print a page containing information on errors, including XML markup errors.
Off Note: Off is the factory default setting.
On
PDF menu
Use To
Scale to Fit Scale page content to fit the selected paper size.
Yes Note: No is the factory default setting.
No
Annotations Print annotations in a PDF.
Do Not Print Note: Do Not Print is the factory default setting.
Print
PostScript menu
Use To
Print PS Error Print a page containing the PostScript error.
On Note: Off is the factory default setting.
Off
Lock PS Startup Mode Disable the SysStart file.
On Note: Off is the factory default setting.
Off
Font Priority Establish the font search order.
Resident Notes:
Flash/Disk
• Resident is the factory default setting.
• This menu item is available only when a formatted flash memory option
card or printer hard disk is installed and operating properly.
• Make sure the flash memory option or printer hard disk is not
read/write‑, write‑, or password‑protected.
• Job Buffer Size must not be set to 100%.
Use To
PCL Emulation Settings Specify the number of lines that print on each page.
Lines per Page Notes:
1–255
• 60 is the US factory default setting. 64 is the international default setting.
• The printer sets the amount of space between each line based on the
Lines per Page, Paper Size, and Orientation settings. Select the Paper Size
and Orientation you want before setting Lines per Page.
PCL Emulation Settings Set the printer to print on A4‑size paper.
A4 Width Notes:
198 mm
203 mm • “198 mm” is the factory default setting.
• The 203‑mm setting sets the width of the page to allow printing of eighty
10‑pitch characters.
PCL Emulation Settings Specify whether the printer automatically performs a carriage return (CR) after
Auto CR after LF a line feed (LF) control command.
On Note: Off is the factory default setting.
Off
PCL Emulation Settings Specify whether the printer automatically performs a line feed (LF) after a
Auto LF after CR carriage return (CR) control command.
On Note: Off is the factory default setting.
Off
Tray Renumber Configure the printer to work with printer software or programs that use
Assign MP Feeder different source assignments for trays and feeders.
Off Notes:
None
• “Off” is the factory default setting.
0–199
Assign Tray [x] • “None” ignores the Select Paper Feed command. This option appears only
when it is selected by the PCL 5 interpreter.
Off
None
• “0–199” allows a custom setting to be assigned.
0–199
Assign Manual Paper
Off
None
0–199
Assign Manual Env
Off
None
0–199
Use To
Tray Renumber Display the factory default setting assigned to each tray or feeder.
View Factory Defaults
MPF Default = 8
T1 Default = 1
T1 Default = 4
T1 Default = 5
T1 Default = 20
T1 Default = 21
Env Default = 6
MPaper Default = 2
MEnv Default = 3
Tray Renumber Restore all tray and feeder assignments to the factory default settings.
Restore Defaults
Yes
No
HTML menu
Use To
Font Name Joanna MT Set the default font for HTML documents.
Albertus MT Letter Gothic Note: The Times font is used in HTML documents that do not
Antique Olive Lubalin Graph specify a font.
Apple Chancery Marigold
Arial MT MonaLisa Recut
Avant Garde Monaco
Bodoni New CenturySbk
Bookman New York
Chicago Optima
Clarendon Oxford
Cooper Black Palatino
Copperplate StempelGaramond
Coronet Taffy
Courier Times
Eurostile TimesNewRoman
Garamond Univers
Geneva Zapf Chancery
Gill Sans NewSansMTCS
Goudy NewSansMTCT
Helvetica New SansMTJA
Hoefler Text NewSansMTKO
Intl CG Times
Intl Courier
Intl Univers
Use To
Font Size Set the default font size for HTML documents.
1–255 pt Notes:
• 12 pt is the factory default setting.
• Font size can be increased in 1‑point increments.
Scale Scale the default font for HTML documents.
1–400% Notes:
• 100% is the factory default setting.
• Scaling can be increased in 1% increments.
Orientation Set the page orientation for HTML documents.
Portrait Note: Portrait is the factory default setting.
Landscape
Margin Size Set the page margin for HTML documents.
8–255 mm Notes:
• 19 mm is the factory default setting.
• Margin size can be increased in 1‑mm increments.
Backgrounds Specify whether to print backgrounds on HTML documents.
Do Not Print Note: Print is the factory default setting.
Print
Image menu
Use To
Auto Fit Select the optimal paper size, scaling, and orientation.
On Note: On is the factory default setting. It overrides scaling and orientation settings
Off for some images.
Invert Invert bitonal monochrome images.
On Notes:
Off
• Off is the factory default setting.
• This setting does not apply to GIF or JPEG images.
Scaling Scale the image to fit the selected paper size.
Anchor Top Left Notes:
Best Fit
Anchor Center • Best Fit is the factory default setting.
Fit Height/Width • When Auto Fit is set to On, Scaling is automatically set to Best Fit.
Fit Height
Fit Width
Use To
Orientation Set the image orientation.
Portrait Note: Portrait is the factory default setting.
Landscape
Reverse Portrait
Reverse Landscape
Help menu
The Help menu consists of a series of Help pages that are stored in the multifunction printer (MFP) as PDF files. They
contain information about using the printer and performing various tasks, including copying, scanning, and faxing.
English, French, German, and Spanish translations are stored in the printer. Other translations are available at
http://support.lexmark.com.
Menu item Description
Print All Guides Prints all the guides
Copy Guide Provides information about making copies and changing settings
E‑mail Guide Provides information about sending e‑mails using addresses, shortcut numbers, or
the address book, and about changing settings
Fax Guide Provides information about sending faxes using fax numbers, shortcut numbers,
or the address book, and about changing settings
FTP Guide Provides information about scanning documents directly to an FTP server using an
FTP address, shortcut numbers, or the address book, and about changing settings
Print Defects Guide Provides help in resolving repeating defects in copies or prints
Information Guide Provides help in locating additional information
Supplies Guide Provides part numbers for ordering supplies
Conserving supplies
Use both sides of the paper
If your printer model supports duplex printing, then you can control whether print appears on one or two sides of the
paper by selecting 2‑sided printing from the Print dialog or from the Lexmark Toolbar.
Saving energy
Using Eco‑Mode
1 Open a Web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Settings > General Settings > Eco‑Mode > select a setting
Use To
Off Use the factory default settings for all settings associated with Eco‑Mode. Off supports the performance
specifications of the printer.
Energy Reduce energy use, especially when the printer is idle.
• Printer engine motors do not start until it is ready to print. You may notice a short delay before the
first page is printed.
• The printer enters Sleep mode after one minute of inactivity.
Energy/Paper Use all the settings associated with Energy and Paper modes.
Plain Paper • Enable the automatic two‑sided (duplex) feature.
• Turn off print log features.
3 Click Submit.
Use To
On Reduce printer noise.
Notes:
• Print jobs are processed at a reduced speed.
• Printer engine motors do not start until a document
is ready to print. There will be a short delay before
the first page is printed.
Off Use factory default settings.
Note: This setting supports the performance
specifications of the printer.
3 Click Submit.
> Settings > General Settings > Timeouts > Sleep Mode
2 In the Sleep Mode field, select the number of minutes you want the printer to wait before it enters Sleep mode,
and then touch Submit.
Recycling
Lexmark provides collection programs and environmentally progressive approaches to recycling. For more information,
see:
• The Notices chapter
• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment
• The Lexmark recycling program at www.lexmark.com/recycle
To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge and
use the prepaid shipping label. You can also do the following:
1 Go to www.lexmark.com/recycle.
2 From the Toner Cartridges section, select your country or region.
3 Follow the instructions on the computer screen.
Statement of Volatility
Your printer contains various types of memory that can store device and network settings, and user data.
Type of memory Description
Volatile memory Your printer uses standard random access memory (RAM) to
temporarily buffer user data during simple print jobs.
Non-volatile memory Your printer may use two forms of non-volatile memory:
EEPROM and NAND (flash memory). Both types are used to
store the operating system, device settings, network
information, bookmark settings, and embedded solutions.
Hard disk memory Some printers have a hard disk drive installed. The printer
hard disk is designed for device-specific functionality. This lets
the device retain buffered user data from complex print jobs,
as well as form data, and font data.
Erase the content of any installed printer memory in the following circumstances:
• The printer is being decommissioned.
• The printer hard disk is being replaced.
• The printer is being moved to a different department or location.
• The printer is being serviced by someone from outside your organization.
• The printer is being removed from your premises for service.
• The printer is being sold to another organization.
4 1
3 2
Checking the status of parts and supplies on the printer control panel
From the home screen, touch Status/Supplies > View Supplies.
Checking the status of parts and supplies from the Embedded Web Server
Note: Make sure the computer and the printer are connected to the same network.
1 Open a Web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the home screen. The IP address appears as four sets of numbers separated
by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Device Status > More Details.
Notes:
• Using certain types of paper may require more frequent replacement of the maintenance kit.
• The separator roller, fuser, pick rollers, and transfer roller are all included in the maintenance kit and can be
individually ordered and replaced if necessary.
• For more information on replacing the parts included in the maintenance kit, see the instruction sheet that
came with each part.
Storing supplies
Choose a cool, clean storage area for the printer supplies. Store supplies right side up in their original packing until you
are ready to use them.
Do not expose supplies to:
• Direct sunlight
• Temperatures above 35°C (95°F)
• High humidity above 80%
• Salty air
• Corrosive gases
• Heavy dust
Replacing supplies
3 Unpack the new toner cartridge, then remove the packing material, and then shake the cartridge to redistribute
the toner.
4 Insert the toner cartridge into the printer by aligning the side rails of the cartridge with the arrows on the side rails
inside the printer.
Note: Make sure the cartridge is fully pushed in.
Warning—Potential Damage: When replacing a toner cartridge, do not leave the imaging unit exposed to direct
light for an extended period of time. Extended exposure to light may cause print quality problems.
2 Pull out the toner cartridge from the printer using the handle.
3 Lift the green handle, and then pull out the imaging unit from the printer.
6 Insert the imaging unit into the printer by aligning the arrows on the side rails of the imaging unit with the arrows
on the side rails inside the printer.
7 Insert the toner cartridge into the printer by aligning the side rails of the cartridge with the arrows on the side rails
inside the printer.
• Use the handholds located on both sides of the printer to lift it.
• Make sure your fingers are not under the printer when you set it down.
• Before setting up the printer, make sure there is adequate clearance around it.
Use only the power cord provided with this product or the manufacturer's authorized replacement.
Warning—Potential Damage: Damage to the printer caused by improper moving is not covered by the printer
warranty.
Viewing reports
You can view some reports from the Embedded Web Server. These reports are useful for assessing the status of the
printer, network, and supplies.
1 Open a Web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Reports, and then click the type of report you want to view.
Notes:
• Selectable alerts can be set on the toner cartridge, imaging unit, and maintenance kit.
• All selectable alerts can be set for nearly low, low, and very low supply conditions. Not all selectable alerts can
be set for the end‑of‑life supply condition. E‑mail selectable alert is available for all supply conditions.
• The percentage of estimated remaining supply that prompts the alert can be set on some supplies for some
supply conditions.
1 Open a Web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Settings > Print Settings > Supply Notifications.
3 From the drop‑down menu for each supply, select one of the following notification options:
Notification Description
Off The normal printer behavior for all supplies occurs.
E‑mail Only The printer generates an e‑mail when the supply condition is reached. The status of the
supply appears on the menus page and status page.
Warning The printer displays the warning message and generates an e‑mail about the status of the
supply. The printer does not stop when the supply condition is reached.
Continuable Stop1 The printer stops processing jobs when the supply condition is reached, and the user needs
to press a button to continue printing.
Non Continuable Stop1,2 The printer stops processing jobs when the supply condition is reached. The supply must be
replaced to continue printing.
1 The printer generates an e-mail about the status of the supply when supply notification is enabled.
2 The printer stops when some supplies become empty to prevent damage.
4 Click Submit.
> Settings > General Settings > Factory Defaults > Restore Now > Submit
Clearing jams
Jam error messages appear on the printer display and include the area of the printer where the jam occurred. When
there is more than one jam, the number of jammed pages is displayed.
Avoiding jams
Load paper properly
• Make sure paper lies flat in the tray.
Correct loading of paper Incorrect loading of paper
• Make sure the guides in the tray or the multipurpose feeder are properly positioned and are not pressing tightly
against the paper or envelopes.
• Push the tray firmly into the printer after loading paper.
Notes:
• When Jam Assist is set to On, the printer flushes blank pages or pages with partial prints to the standard bin
after a jammed page has been cleared. Check your printed output for blank pages.
• When Jam Recovery is set to On or Auto, the printer reprints jammed pages. However, the Auto setting reprints
jammed pages if adequate printer memory is available.
7
1
6
5 2
4
3
2 Lift the green handle, and then pull out the toner cartridge from the printer.
4 Lift the green handle, and then pull out the imaging unit from the printer.
1
2
6 Pull the jammed paper gently to the right, and then remove it from the printer.
Note: Make sure all paper fragments are removed.
1 2
Warning—Potential Damage: The jammed paper may be covered with toner, which can stain garments and
skin.
Notes:
• Align the arrows on the guides of the toner cartridge with the arrows in the printer.
• Make sure the cartridge is fully pushed in.
10 From the printer control panel, touch Done to clear the message and continue printing.
2 Firmly grasp the jammed paper on each side, and then gently pull it out.
Note: Make sure all paper fragments are removed.
2 Firmly grasp the jammed paper on each side, and then gently pull it out.
Note: Make sure all paper fragments are removed.
5 Press down the rear duplex flap, then firmly grasp the jammed paper, and then gently pull the paper out.
Note: Make sure all paper fragments are removed.
2 From the printer control panel, touch Done to clear the message and continue printing.
3
1
2 Push down the front duplex flap, then firmly grasp the jammed paper, and then gently pull the paper to the right
and out of the printer.
Note: Make sure all paper fragments are removed.
2 Firmly grasp the jammed paper on each side, and then gently pull it out.
Note: Make sure all paper fragments are removed.
2 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the
edges on a level surface.
5 From the printer control panel, touch Done to clear the message and continue printing.
3 Firmly grasp the jammed paper on each side, and then gently pull it out.
Note: Make sure all paper fragments are removed.
4 Close the ADF cover.
5 Straighten the edges of the original documents, then load the documents into the ADF, and then adjust the paper
guide.
6 From the printer control panel, touch Done to clear the message and continue printing.
Troubleshooting
Fax server 'To Format' not set up. Contact system administrator.
Try one or more of the following:
• From the printer control panel, touch Continue to clear the message.
• Complete the Fax Server setup. If the message appears again, then contact your system support person.
• From the printer control panel, touch Continue to clear the message and print using a different tray.
• Cancel the print job.
Install duplex
Try one or more of the following:
• Install the duplex unit:
1 Turn off the printer.
2 Unplug the power cord from the electrical outlet.
3 Install the duplex unit.
4 Connect the power cord to a properly grounded electrical outlet.
5 Restart the printer.
• Cancel the current job.
• Reset the active bin.
Load [paper source] with [paper type] [paper size] [paper orientation]
Try one or more of the following:
• Load the specified tray or feeder with the correct size and type of paper.
• To use the tray or feeder with the correct size and type of paper, touch Finished loading paper on the printer control
panel.
Note: If the printer finds a tray or feeder that has the correct size and type of paper, then it feeds from that tray
or feeder. If the printer cannot find a tray or feeder with the correct size and type of paper, then it prints from
the default paper source.
• Cancel the current job.
Load Manual Feeder with [paper type] [paper size] [paper orientation]
Try one or more of the following:
• Load the feeder with the correct size and type of paper.
• From the printer control panel, touch Prompt each page, paper loaded or Do not prompt, paper loaded to clear
the message and continue printing.
• From the printer control panel, touch Automatically select paper to use the paper loaded in the tray.
• Cancel the print job.
Notes:
• The x and y values are the .xy of the error code shown on the printer control panel.
• The x and y values must match for printing to continue.
Replace wiper
Try one or more of the following:
• Replace the fuser wiper in the printer.
• Touch Continue to clear the message and continue printing.
Unsupported disk
Remove the unsupported printer hard disk, and then insert a supported one.
Notes:
• The printer discards any data received through the USB port.
• Make sure the USB Buffer menu is not set to Disabled.
Action Yes No
Step 6 Turn on the switch or Go to step 7.
Make sure the electrical outlet is not turned off by a switch or breaker. reset the breaker.
Action Yes No
Step 4 The problem is solved. Contact customer
a Check if the internal option is selected. support.
It may be necessary to manually add the internal option in the printer
driver to make it available for print jobs. For more information, see
“Updating available options in the printer driver” on page 56.
b Resend the print job.
Action Yes No
Step 2 The problem is solved. Contact customer
Check the cable and the ISP connection. support.
a Use the correct cable, and then make sure it is securely connected to
the ISP.
b Check if the ISP solution interface cable is securely connected into the
receptacle of the controller board.
Note: The ISP solution interface cable and the receptacle on the
controller board are color‑coded.
Tray problems
Action Yes No
Step 1 The problem is solved. Go to step 2.
a Pull out the tray, and then do one or more of the following:
• Check for paper jams or misfeeds.
• Check if the paper size indicators on the paper guides are aligned
with the paper size indicators on the tray.
• If you are printing on custom‑size paper, then make sure that the
paper guides rest against the edges of the paper.
• Make sure the paper is below the maximum paper fill indicator.
• Make sure paper lies flat in the tray.
b Check if the tray closes properly.
Action Yes No
Step 4 The problem is solved. Contact customer
Check if the tray is available in the printer driver. support.
Note: If necessary, manually add the tray in the printer driver to make it
available for print jobs. For more information, see “Updating available
options in the printer driver” on page 56.
Did the job print from the correct tray or on the correct paper?
Step 2 The problem is solved. Go to step 3.
a From the Paper menu on the printer control panel, set the paper size
and type to match the paper loaded in the tray.
b Resend the print job.
Did the job print from the correct tray or on the correct paper?
Step 3 The problem is solved. Go to step 4.
a Depending on your operating system, open Printing Preferences or
the Print dialog, and then specify the paper type.
b Resend the print job.
Did the job print from the correct tray or on the correct paper?
Step 4 The problem is solved. Contact customer
a Check if the trays are not linked. support.
b Resend the print job.
Did the job print from the correct tray or on the correct paper?
Action Yes No
Step 2 The problem is solved. Contact customer
a From the printer control panel, set the paper size and type in the Paper support.
menu to match the paper loaded in the trays to be linked.
Note: The paper size and type must match for trays to be linked.
b Resend the print job.
Action Yes No
Step 1 Go to step 2. The problem is solved.
a Print a font sample list to check if the fonts you are using are supported
by the printer.
1 From the printer control panel, navigate to:
Action Yes No
Step 1 Go to step 2. The problem is solved.
a Check if there is packing material left on the imaging unit.
1 Remove the toner cartridge, and then the imaging unit.
2 Check if the packing material is properly removed from the imaging
unit.
Warning—Potential Damage: Do not expose the imaging unit to
direct light for more than 10 minutes. Extended exposure to
light may cause print quality problems.
3 Reinstall the imaging unit, and then the cartridge.
b Resend the print job.
Action Yes No
Step 2 Go to step 3. The problem is solved.
a Redistribute the toner in the imaging unit.
1 Remove the toner cartridge, and then the imaging unit.
2 Firmly shake the imaging unit.
Warning—Potential Damage: Do not expose the imaging unit to
direct light for more than 10 minutes. Extended exposure to
light may cause print quality problems.
3 Reinstall the imaging unit, and then the cartridge.
b Resend the print job.
ABCDE
ABCDE
ABCDE Trailing edge
Action Yes No
Step 1 Go to step 2. The problem is solved.
a Move the width and length guides in the tray to the correct positions
for the paper loaded.
b Resend the print job.
Action Yes No
Step 3 Go to step 4. The problem is solved.
a Depending on your operating system, specify the paper size from
Printing Preferences or from the Print dialog.
b Resend the print job.
A
ABBCCDD
A B
ABCDC D
Trailing edge
Action Yes No
Step 1 Go to step 2. Load paper with the
Load paper with the correct paper type and weight in the tray. correct paper type and
weight in the tray.
Is paper with the correct paper type and weight loaded in the tray?
Step 2 Go to step 3. Change the paper
From the printer control panel, set the paper type and weight in the Paper loaded in the tray to
menu to match the paper loaded in the tray. match the paper type
and weight specified in
the tray settings.
Is the tray set to the type and weight of the paper loaded?
Step 3 Go to step 4. The problem is solved.
a Depending on your operating system, specify the paper type and
weight from Printing Preferences or from the Print dialog.
b Resend the print job.
ABCDE
ABCDE
ABCDE Trailing edge
Action Yes No
Step 1 The problem is solved. Go to step 2.
a From the Quality Menu on the printer control panel, decrease the
toner darkness.
Note: 8 is the factory default setting.
b Resend the print job.
ABCD
ABCD
ABCD
Action Yes No
Step 1 The problem is solved. Go to step 2.
a Move the width and length guides in the tray to the correct positions
for the paper size loaded.
b Resend the print job.
Action Yes No
Step 2 Go to step 3. Do one or more of the
From the printer control panel, set the paper size in the Paper menu to following:
match the paper loaded in the tray. • Specify the paper
size from the tray
Does the paper size match the paper loaded in the tray? settings to match
the paper loaded in
the tray.
• Change the paper
loaded in the tray
to match the paper
size specified in the
tray settings.
Step 3 The problem is solved. Contact customer
a Depending on your operating system, specify the paper size from support.
Printing Preferences or from the Print dialog.
b Resend the print job.
Paper curl
Action Yes No
Step 1 Go to step 2. Adjust the width and
Move the width and length guides in the tray to the correct positions for length guides.
the size of the paper loaded.
Action Yes No
Step 5 Contact customer The problem is solved.
a Load paper from a fresh package. support.
Note: Paper absorbs moisture due to high humidity. Store paper in
its original wrapper until you use it.
b Resend the print job.
Print irregularities
Leading edge
ABCDE
) )
ABCDE
ABCDE Trailing edge
Action Yes No
Step 1 Go to step 2. The problem is solved.
a Move the width and length guides in the tray to the correct positions
for the size of the paper loaded in the tray.
b Resend the print job.
Action Yes No
Step 5 Go to step 6. The problem is solved.
a Load paper from a fresh package.
Note: Paper absorbs moisture due to high humidity. Store paper in
its original wrapper until you use it.
b Resend the print job.
Action Yes No
Step 1 Go to step 2. The problem is solved.
a Replace the imaging unit if the distance between the defects is equal
to any of the following:
• 47.8 mm (1.88 in.)
• 96.8 mm (3.81 in.)
• 28.5 mm (1.12 in.)
b Resend the print job.
Action Yes No
Step 1 Go to step 2. The problem is solved.
a From the Quality menu on the printer control panel, reduce the toner
darkness.
Note: 8 is the factory default setting.
b Resend the print job.
Action Yes No
Step 5 Go to step 6. The problem is solved.
a Load paper from a fresh package.
Note: Paper absorbs moisture due to high humidity. Store paper in
its original wrapper until you use it.
b Resend the print job.
Action Yes No
Step 1 Go to step 2. The problem is solved.
a From the Quality menu on the printer control panel, increase the toner
darkness.
Note: 8 is the factory default setting.
b Resend the print job.
Action Yes No
Step 4 From the printer Go to step 5.
Make sure that the paper has no texture or rough finishes. control panel, change
the texture settings in
the Paper Texture
Are you printing on textured or rough paper?
menu to match the
paper you are printing
on.
Step 5 Go to step 6. The problem is solved.
a Load paper from a fresh package.
Note: Paper absorbs moisture due to high humidity. Store paper in
its original wrapper until you use it.
b Resend the print job.
Skewed print
)E
) D
ABC E
ABCD E
ABCD
Action Yes No
Step 1 Go to step 2. The problem is solved.
a Move the width and length guides in the tray to the correct positions
for the size of the paper loaded.
b Resend the print job.
Action Yes No
Step 1 Go to step 2. The problem is solved.
a Reinstall the imaging unit.
1 Remove the toner cartridge, and then the imaging unit.
Warning—Potential Damage: Do not expose the imaging unit to
direct light for more than 10 minutes. Extended exposure to
light may cause print quality problems.
2 Install the imaging unit, and then the cartridge.
b Resend the print job.
ABCDE
ABCDE
ABCDE
Action Yes No
Step 1 Go to step 2. The problem is solved.
a Depending on your operating system, specify the tray or feeder from
Printing Preferences or the Print dialog.
b Resend the print job.
Action Yes No
Step 4 Go to step 5. The problem is solved.
a Reinstall the imaging unit.
1 Remove the toner cartridge, and then the imaging unit.
Warning—Potential Damage: Do not expose the imaging unit to
direct light for more than 10 minutes. Extended exposure to
light may cause print quality problems.
2 Install the imaging unit, and then the cartridge.
b Resend the print job.
ABCDE
ABCDE
ABCDE
Trailing edge
Action Yes No
Step 1 Go to step 2. The problem is solved.
a Depending on your operating system, specify the paper type, texture,
and weight from Printing Preferences or from the Print dialog.
b Resend the print job.
Action Yes No
Step 3 Go to step 4. The problem is solved.
a Load paper from a fresh package.
Note: Paper absorbs moisture due to high humidity. Store paper in
its original wrapper until you use it.
b Resend the print job.
Trailing edge
Action Yes No
Step 1 Go to step 2. The problem is solved.
a Make sure your software program is using a correct fill pattern.
b Resend the print job.
Action Yes No
Step 3 Go to step 4. The problem is solved.
a Redistribute the toner in the imaging unit.
1 Remove the toner cartridge, and then the imaging unit.
2 Firmly shake the imaging unit.
Warning—Potential Damage: Do not expose the imaging unit to
direct light for more than 10 minutes. Extended exposure to
light may cause print quality problems.
3 Reinstall the imaging unit, and then the cartridge.
b Resend the print job.
Trailing edge
Action Yes No
Step 1 Go to step 2. The problem is solved.
a Make sure your software program is using a correct fill pattern.
b Resend the print job.
Action Yes No
Step 4 Go to step 5. The problem is solved.
a Redistribute the toner in the imaging unit.
1 Remove the toner cartridge, and then the imaging unit.
2 Firmly shake the imaging unit.
Warning—Potential Damage: Do not expose the imaging unit to
direct light for more than 10 minutes. Extended exposure to
light may cause print quality problems.
3 Reinstall the imaging unit, and then the cartridge.
b Resend the print job.
ABCDE
ABCDE
ABCDE
Action Yes No
Step 1 Go to step 2. The problem is solved.
Reinstall the imaging unit.
a Remove, and then install the imaging unit.
b Resend the print job.
Action Yes No
Step 2 Contact customer The problem is solved.
Replace the imaging unit, and then resend the print job. support at
http://support.lexmar
k.com or your service
Does fog or shading appear on prints?
representative.
ABC
DEF
Trailing edge
Action Yes No
Step 1 Go to step 2. Specify the paper type
From the Paper menu on the printer control panel, check the paper type and weight from the
and weight. tray settings to match
the paper loaded in the
tray.
Do the paper type and texture match the paper loaded in the tray?
Step 2 From the Paper menu Contact customer
Check if you are printing on paper with texture or rough finishes. on the printer control support.
panel, set the paper
texture.
Are you printing on textured or rough paper?
Action Yes No
Replace the imaging unit, and then resend the print job. Contact customer The problem is solved.
support.
Is the print density uneven?
Action Yes No
Step 8 Go to step 9. The problem is solved.
Check for patterns on print.
a From the Copy screen, navigate to:
Advanced Options > Advanced Imaging > Sharpness > select a lower
setting
b On the Copy screen, make sure no scaling is being selected.
Action Yes No
Step 2 Go to step 3. Change the paper size
Check if the paper size setting matches the size of the paper loaded in the setting to match the
tray. paper loaded in the
tray, or load the tray
From the Paper menu on the printer control panel, check the Paper
with paper that
Size setting.
matches the paper size
setting.
Does the paper size setting match the size of the paper loaded in the tray.
Step 3 The problem is solved. Contact customer
a Specify the paper size. Depending on your operating system, specify support.
the paper size in Printing Preferences or the Print dialog.
b Resend the print job.
Is the printer turned on, and does Ready appear on the display?
Step 4 Go to step 5. Securely connect the
Check the printer connections. cables.
If applicable, check if the cable connections for the following
equipment are secure:
• Telephone
• Handset
• Answering machine
Action Yes No
Step 5 The problem is solved. Go to step 6.
a Check the telephone wall jack.
1 Plug the telephone cable into the wall jack.
2 Listen for a dial tone.
3 If you do not hear a dial tone, then plug a different telephone cable
into the wall jack.
4 If you still do not hear a dial tone, then plug the telephone cable
into a different wall jack.
5 If you hear a dial tone, then connect the printer to that wall jack.
b Try sending or receiving a fax.
Action Yes No
Step 8 The problem is solved. Go to step 9.
Temporarily disconnect other equipment (such as answering machines,
computers with modems, or telephone line splitters) between the printer
and the telephone line, and then try sending or receiving a fax.
Action Yes No
Step 2 The problem is solved. Go to step 3.
Check the ring count delay settings.
a Open a Web browser, and then type the printer IP address in the
address field.
Notes:
• View the printer IP address on the printer home screen. The IP
address appears as four sets of numbers separated by periods,
such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to
load the Web page correctly.
b Click Settings > Fax Settings > Analog Fax Setup.
c In the “Rings to Answer” field, enter the number of times you want
the phone to ring before the printer answers.
d Click Submit.
Action Yes No
Step 3 The problem is solved. Contact customer
Set up the shortcut number properly. support.
• Check if the shortcut number has been set for the telephone number
that you want to dial.
• Dial the telephone number manually.
Action Yes No
Step 3 The problem is solved. Contact customer
Replace the toner cartridge. support.
When Cartridge low [88.xy] appears, replace the cartridge,
and then resend the fax.
Action Yes No
Step 5 Connect the printer Go to step 6.
Check if the printer is plugged into any surge protectors, uninterruptible power cord directly to
power supplies, or extension cords. a properly grounded
electrical outlet.
Is the printer plugged into any surge protectors, uninterruptible power
supplies, or extension cords?
Step 6 Unplug the other Go to step 7.
Check other electrical equipment plugged into the outlet. electrical equipment
and turn on the printer.
If the printer does not
Are the other electrical equipment working?
work, then reconnect
the other electrical
equipment and then go
to step 6.
Step 7 The problem is solved. Contact customer
Turn off the printer, then wait for about 10 seconds, and then turn the support.
printer back on.
Is the file you want to scan open in another application or being used by
another user?
Step 4 Go to step 5. Select the Append time
Check if either the Append time stamp or the Overwrite existing file check stamp or Overwrite
box is selected in the destination configuration settings. existing file check box
in the destination
configuration settings.
Is the Append time stamp or Overwrite existing file check box selected
in the destination configuration settings?
Action Yes No
Step 5 The problem is solved. Go to step 6.
From the Flash Drive menu, reduce the scan resolution settings, and then
resend the scan job.
Are the Content Type and Content Source settings correct for the
document being scanned?
Are the Content Type and Content Source settings correct for the
document being scanned?
Are the cable connections between the printer and the print server
secure?
Action Yes No
Step 3 Go to step 4. Contact your system
Check if the network connection is working. support person.
Are the cable connections to the printer and print server secure?
Step 5 Go to step 6. Contact your system
Temporarily disable the Web proxy servers. support person.
Note: Proxy servers may block or restrict you from accessing certain
Web sites including the Embedded Web Server.
Telephone support is also available. In the U.S. or Canada, call 1-800-539-6275. For other countries or regions, visit the
Lexmark Web site at http://support.lexmark.com.
Notices
Product information
Product name:
Lexmark MX710, MX711
Machine type:
7463
Model(s):
032, 096, 232, 296
Edition notice
September 2012
The following paragraph does not apply to any country where such provisions are inconsistent with local law:
LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER
EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain
transactions; therefore, this statement may not apply to you.
This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the
information herein; these changes will be incorporated in later editions. Improvements or changes in the products or
the programs described may be made at any time.
References in this publication to products, programs, or services do not imply that the manufacturer intends to make
these available in all countries in which it operates. Any reference to a product, program, or service is not intended to
state or imply that only that product, program, or service may be used. Any functionally equivalent product, program,
or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification
of operation in conjunction with other products, programs, or services, except those expressly designated by the
manufacturer, are the user’s responsibility.
For Lexmark technical support, visit http://support.lexmark.com.
For information on supplies and downloads, visit www.lexmark.com.
If you don't have access to the Internet, you can contact Lexmark by mail:
Lexmark International, Inc.
Bldg 004-2/CSC
740 New Circle Road NW
Lexington, KY 40550
USA
© 2012 Lexmark International, Inc.
All rights reserved.
Trademarks
Lexmark, Lexmark with diamond design, MarkNet, and MarkVision are trademarks of Lexmark International, Inc.,
registered in the United States and/or other countries.
ScanBack is a trademark of Lexmark International, Inc.
Mac and the Mac logo are trademarks of Apple Inc., registered in the U.S. and other countries.
PCL® is a registered trademark of the Hewlett-Packard Company. PCL is Hewlett-Packard Company’s designation of a
set of printer commands (language) and functions included in its printer products. This printer is intended to be
compatible with the PCL language. This means the printer recognizes PCL commands used in various application
programs, and that the printer emulates the functions corresponding to the commands.
The following terms are trademarks or registered trademarks of these companies:
Licensing notices
All licensing notices associated with this product can be viewed from the root directory of the installation software CD.
The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European
Union. We encourage the recycling of our products.
If you have further questions about recycling options, visit the Lexmark Web site at www.lexmark.com for your local
sales office phone number.
Product disposal
Do not dispose of the printer or supplies in the same manner as normal household waste. Consult your local authorities
for disposal and recycling options.
This symbol identifies static-sensitive parts. Do not touch in the areas near these symbols without first touching the
metal frame of the printer.
ENERGY STAR
Any Lexmark product bearing the ENERGY STAR emblem on the product or on a start-up screen is certified to comply
with Environmental Protection Agency (EPA) ENERGY STAR requirements as configured when shipped by Lexmark.
Temperature information
Ambient operating temperature 15.6 to 32.2°C (60 to 90°F)
Shipping and storage temperature ‑40 to 43.3°C (-40 to 109.9°F)
Laser notice
The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR Subchapter J for Class I (1) laser
products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 60825-1.
Class I laser products are not considered to be hazardous. The printer contains internally a Class IIIb (3b) laser that is
nominally a 10 milliwatt gallium arsenide laser operating in the wavelength of 787-800 nanometers. The laser system
and printer are designed so there is never any human access to laser radiation above a Class I level during normal
operation, user maintenance, or prescribed service condition.
DANGER - Invisible laser radiation when cartridges are removed and interlock defeated. Avoid exposure to laser beam.
PERIGO - Radiação a laser invisível será liberada se os cartuchos forem removidos e o lacre rompido. Evite a exposição aos feixes de laser.
Opasnost - Nevidljivo lasersko zračenje kada su kasete uklonjene i poništena sigurnosna veza. Izbjegavati izlaganje zracima.
NEBEZPEČÍ - Když jsou vyjmuty kazety a je odblokována pojistka, ze zařízení je vysíláno neviditelné laserové záření. Nevystavujte se působení laserového paprsku.
FARE - Usynlig laserstråling, når patroner fjernes, og spærreanordningen er slået fra. Undgå at blive udsat for laserstrålen.
GEVAAR - Onzichtbare laserstraling wanneer cartridges worden verwijderd en een vergrendeling wordt genegeerd. Voorkom blootstelling aan de laser.
DANGER - Rayonnements laser invisibles lors du retrait des cartouches et du déverrouillage des loquets. Eviter toute exposition au rayon laser.
VAARA - Näkymätöntä lasersäteilyä on varottava, kun värikasetit on poistettu ja lukitus on auki. Vältä lasersäteelle altistumista.
GEFAHR - Unsichtbare Laserstrahlung beim Herausnehmen von Druckkassetten und offener Sicherheitssperre. Laserstrahl meiden.
ΚΙΝΔΥΝΟΣ - Έκλυση αόρατης ακτινοβολίας laser κατά την αφαίρεση των κασετών και την απασφάλιση της μανδάλωσης. Αποφεύγετε την έκθεση στην ακτινοβολία laser.
VESZÉLY – Nem látható lézersugárzás fordulhat elő a patronok eltávolításakor és a zárószerkezet felbontásakor. Kerülje a lézersugárnak való kitettséget.
PERICOLO - Emissione di radiazioni laser invisibili durante la rimozione delle cartucce e del blocco. Evitare l´esposizione al raggio laser.
FARE – Usynlig laserstråling når kassettene tas ut og sperren er satt ut av spill. Unngå eksponering for laserstrålen.
NIEBEZPIECZEŃSTWO - niewidzialne promieniowanie laserowe podczas usuwania kaset i blokady. Należy unikać naświetlenia promieniem lasera.
ОПАСНО! Невидимое лазерное излучение при извлеченных картриджах и снятии блокировки. Избегайте воздействия лазерных лучей.
Pozor – Nebezpečenstvo neviditeľného laserového žiarenia pri odobratých kazetách a odblokovanej poistke. Nevystavujte sa lúčom.
PELIGRO: Se producen radiaciones láser invisibles al extraer los cartuchos con el interbloqueo desactivado. Evite la exposición al haz de láser.
FARA – Osynlig laserstrålning när patroner tas ur och spärrmekanismen är upphävd. Undvik exponering för laserstrålen.
危险 - 当移除碳粉盒及互锁失效时会产生看不见的激光辐射,请避免暴露在激光光束下。
危險 - 移除碳粉匣與安全連續開關失效時會產生看不見的雷射輻射。請避免曝露在雷射光束下。
危険 - カートリッジが取り外され、内部ロックが無効になると、見えないレーザー光が放射されます。 このレーザー光に当たらないようにしてください。
Power consumption
The power consumption levels listed in the previous table represent time-averaged measurements. Instantaneous
power draws may be substantially higher than the average.
Values are subject to change. See www.lexmark.com for current values.
Sleep Mode
This product is designed with an energy-saving mode called Sleep Mode. The Sleep Mode saves energy by lowering
power consumption during extended periods of inactivity. The Sleep Mode is automatically engaged after this product
is not used for a specified period of time, called the Sleep Mode Timeout.
Factory default Sleep Mode Timeout for this product (in minutes): 30
By using the configuration menus, the Sleep Mode Timeout can be modified between 1 minute and 180 minutes. Setting
the Sleep Mode Timeout to a low value reduces energy consumption, but may increase the response time of the product.
Setting the Sleep Mode Timeout to a high value maintains a fast response, but uses more energy.
Hibernate Mode
This product is designed with an ultra‑low power operating mode called Hibernate mode. When operating in Hibernate
Mode, all other systems and devices are powered down safely.
The Hibernate mode can be entered in any of the following methods:
• Using the Hibernate Timeout
• Using the Schedule Power modes
• Using the Sleep/Hibernate button
Factory default Hibernate Timeout for this product in all countries or regions Disabled
The amount of time the printer waits after a job is printed before it enters Hibernate mode can be modified between
one hour and one month.
Off mode
If this product has an off mode which still consumes a small amount of power, then to completely stop product power
consumption, disconnect the power supply cord from the electrical outlet.
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic
device, including fax machines, to send any message unless said message clearly contains in a margin at the top or
bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification
of the business or other entity, or other individual sending the message, and the telephone number of the sending
machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or
any other number for which charges exceed local or long-distance transmission charges.)
See your user documentation in order to program this information into your fax machine.
This equipment shall not be set up to make automatic calls to the Telecom's 111 Emergency Service.
This equipment may not provide for the effective hand-over of a call to another device connected to the same line.
This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom
customers.
Some parameters required for compliance with Telecom's telepermit requirements are dependent on the equipment
associated with this device. The associated equipment shall be set to operate within the following limits for compliance
to Telecom's specifications:
• There shall be no more than 10 call attempts to the same number within any 30 minute period for any single manual
call initiation, and
• The equipment shall go on-hook for a period of not less than 30 seconds between the end of one attempt and the
beginning of the next call attempt.
• The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is not
less than 5 seconds between the end of one call attempt and the beginning of another.
The manufacturer of this product is: Lexmark International, Inc., 740 West New Circle Road, Lexington, KY, 40550 USA.
The authorized representative is: Lexmark International Technology Hungária Kft., 8 Lechner Ödön fasor, Millennium
Tower III, 1095 Budapest HUNGARY, A declaration of conformity to the requirements of the Directives is available upon
request from the Authorized Representative.
Refer to the table at the end of the Notices section for further compliance information.
Cet appareil a été conçu pour fonctionner uniquement avec l'antenne fournie. L'utilisation de toute autre antenne est
strictement interdite par la réglementation d'Industry Canada.
En application des réglementations d'Industry Canada, l'utilisation d'une antenne de gain supérieur est strictement
interdite.
Pour empêcher toute interférence radio au service faisant l'objet d'une licence, cet appareil doit être utilisé à l'intérieur
et loin des fenêtres afin de garantir une protection optimale.
Si le matériel (ou son antenne d'émission) est installé à l'extérieur, il doit faire l'objet d'une licence.
L'installateur de cet équipement radio doit veiller à ce que l'antenne soit implantée et dirigée de manière à n'émettre
aucun champ HF dépassant les limites fixées pour l'ensemble de la population par Santé Canada. Reportez-vous au
Code de sécurité 6 que vous pouvez consulter sur le site Web de Santé Canada www.hc-sc.gc.ca/rpb.
Le terme « IC » précédant le numéro de d'accréditation/inscription signifie simplement que le produit est conforme
aux spécifications techniques d'Industry Canada.
The manufacturer of this product is: Lexmark International, Inc., 740 West New Circle Road, Lexington, KY, 40550 USA.
The authorized representative is: Lexmark International Technology Hungária Kft., 8 Lechner Ödön fasor, Millennium
Tower III, 1095 Budapest HUNGARY, A declaration of conformity to the requirements of the Directives is available upon
request from the Authorized Representative.
This product satisfies the Class A limits of EN 55022 and safety requirements of EN 60950.
Products equipped with 2.4GHz Wireless LAN option are in conformity with the protection requirements of EC Council
directives 2004/108/EC, 2006/95/EC, and 1999/5/EC on the approximation and harmonization of the laws of the
Member States relating to electromagnetic compatibility, safety of electrical equipment designed for use within certain
voltage limits and on radio equipment and telecommunications terminal equipment.
Compliance is indicated by the CE marking.
Operation is allowed in all EU and EFTA countries, but is restricted to indoor use only.
The manufacturer of this product is: Lexmark International, Inc., 740 West New Circle Road, Lexington, KY, 40550 USA.
The authorized representative is: Lexmark International Technology Hungária Kft., 8 Lechner Ödön fasor, Millennium
Tower III, 1095 Budapest HUNGARY, A declaration of conformity to the requirements of the Directives is available upon
request from the Authorized Representative.
This product may be used in the countries indicated in the table below.
AT BE BG CH CY CZ DE DK EE
EL ES FI FR HR HU IE IS IT
LI LT LU LV MT NL NO PL PT
RO SE SI SK TR UK
Česky Společnost Lexmark International, Inc. tímto prohlašuje, že výrobek tento výrobek je ve shodě se základními
požadavky a dalšími příslušnými ustanoveními směrnice 1999/5/ES.
Dansk Lexmark International, Inc. erklærer herved, at dette produkt overholder de væsentlige krav og øvrige relevante
krav i direktiv 1999/5/EF.
Deutsch Hiermit erklärt Lexmark International, Inc., dass sich das Gerät dieses Gerät in Übereinstimmung mit den
grundlegenden Anforderungen und den übrigen einschlägigen Bestimmungen der Richtlinie 1999/5/EG
befindet.
Ελληνική ΜΕ ΤΗΝ ΠΑΡΟΥΣΑ Η LEXMARK INTERNATIONAL, INC. ΔΗΛΩΝΕΙ ΟΤΙ ΑΥΤΟ ΤΟ ΠΡΟΪΟΝ
ΣΥΜΜΟΡΦΩΝΕΤΑΙ ΠΡΟΣ ΤΙΣ ΟΥΣΙΩΔΕΙΣ ΑΠΑΙΤΗΣΕΙΣ ΚΑΙ ΤΙΣ ΛΟΙΠΕΣ ΣΧΕΤΙΚΕΣ ΔΙΑΤΑΞΕΙΣ
ΤΗΣ ΟΔΗΓΙΑΣ 1999/5/ΕΚ.
English Hereby, Lexmark International, Inc., declares that this type of equipment is in compliance with the
essential requirements and other relevant provisions of Directive 1999/5/EC.
Español Por medio de la presente, Lexmark International, Inc. declara que este producto cumple con los requisitos
esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999/5/CE.
Eesti Käesolevaga kinnitab Lexmark International, Inc., et seade see toode vastab direktiivi 1999/5/EÜ
põhinõuetele ja nimetatud direktiivist tulenevatele muudele asjakohastele sätetele.
Suomi Lexmark International, Inc. vakuuttaa täten, että tämä tuote on direktiivin 1999/5/EY oleellisten vaatimusten
ja muiden sitä koskevien direktiivin ehtojen mukainen.
Français Par la présente, Lexmark International, Inc. déclare que l'appareil ce produit est conforme aux exigences
fondamentales et autres dispositions pertinentes de la directive 1999/5/CE.
Magyar Alulírott, Lexmark International, Inc. nyilatkozom, hogy a termék megfelel a vonatkozó alapvetõ
követelményeknek és az 1999/5/EC irányelv egyéb elõírásainak.
Íslenska Hér með lýsir Lexmark International, Inc. yfir því að þessi vara er í samræmi við grunnkröfur og aðrar
kröfur, sem gerðar eru í tilskipun 1999/5/EC.
Italiano Con la presente Lexmark International, Inc. dichiara che questo questo prodotto è conforme ai requisiti
essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999/5/CE.
Latviski Ar šo Lexmark International, Inc. deklarē, ka šis izstrādājums atbilst Direktīvas 1999/5/EK būtiskajām
prasībām un citiem ar to saistītajiem noteikumiem.
Lietuvių Šiuo Lexmark International, Inc. deklaruoja, kad šis produktas atitinka esminius reikalavimus ir kitas
1999/5/EB direktyvos nuostatas.
Malti Bil-preżenti, Lexmark International, Inc., jiddikjara li dan il-prodott huwa konformi mal-ħtiġijiet
essenzjali u ma dispożizzjonijiet oħrajn relevanti li jinsabu fid-Direttiva 1999/5/KE.
Nederlands Hierbij verklaart Lexmark International, Inc. dat het toestel dit product in overeenstemming is met de essentiële
eisen en de andere relevante bepalingen van richtlijn 1999/5/EG.
Norsk Lexmark International, Inc. erklærer herved at dette produktet er i samsvar med de grunnleggende krav og
øvrige relevante krav i direktiv 1999/5/EF.
Polski Niniejszym Lexmark International, Inc. oświadcza, że niniejszy produkt jest zgodny z zasadniczymi
wymogami oraz pozostałymi stosownymi postanowieniami Dyrektywy 1999/5/EC.
Português A Lexmark International Inc. declara que este este produto está conforme com os requisitos essenciais e outras
disposições da Diretiva 1999/5/CE.
Slovensky Lexmark International, Inc. týmto vyhlasuje, že tento produkt spĺňa základné požiadavky a všetky
príslušné ustanovenia smernice 1999/5/ES.
Slovensko Lexmark International, Inc. izjavlja, da je ta izdelek v skladu z bistvenimi zahtevami in ostalimi
relevantnimi določili direktive 1999/5/ES.
Svenska Härmed intygar Lexmark International, Inc. att denna produkt står i överensstämmelse med de väsentliga
egenskapskrav och övriga relevanta bestämmelser som framgår av direktiv 1999/5/EG.
Limited warranty
Lexmark warrants that this product:
—Is manufactured from new parts, or new and serviceable used parts, which perform like new parts
—Is, during normal use, free from defects in material and workmanship
If this product does not function as warranted during the warranty period, contact a Remarketer or Lexmark for repair
or replacement (at Lexmark's option).
If this product is a feature or option, this statement applies only when that feature or option is used with the product
for which it was intended. To obtain warranty service, you may be required to present the feature or option with the
product.
If you transfer this product to another user, warranty service under the terms of this statement is available to that user
for the remainder of the warranty period. You should transfer proof of original purchase and this statement to that
user.
To obtain warranty service you may be required to present proof of original purchase. You may be required to deliver
your product to the Remarketer or Lexmark, or ship it prepaid and suitably packaged to a Lexmark designated location.
You are responsible for loss of, or damage to, a product in transit to the Remarketer or the Lexmark designated location.
When warranty service involves the exchange of a product or part, the item replaced becomes the property of the
Remarketer or Lexmark. The replacement may be a new or repaired item.
The replacement item assumes the remaining warranty period of the original product.
Replacement is not available to you if the product you present for exchange is defaced, altered, in need of a repair not
included in warranty service, damaged beyond repair, or if the product is not free of all legal obligations, restrictions,
liens, and encumbrances.
As part of your warranty service and/or replacement, Lexmark may update the firmware in your printer to the latest
version. Firmware updates may modify printer settings and cause counterfeit and/or unauthorized products, supplies,
parts, materials (such as toners and inks), software, or interfaces to stop working. Authorized use of genuine Lexmark
products will not be impacted.
Before you present this product for warranty service, remove all print cartridges, programs, data, and removable storage
media (unless directed otherwise by Lexmark).
For further explanation of your warranty alternatives and the nearest Lexmark authorized servicer in your area contact
Lexmark on the World Wide Web.
Remote technical support is provided for this product throughout its warranty period. For products no longer covered
by a Lexmark warranty, technical support may not be available or only be available for a fee.
Limitation of liability
Your sole remedy under this limited warranty is set forth in this document. For any claim concerning performance or
nonperformance of Lexmark or a Remarketer for this product under this limited warranty, you may recover actual
damages up to the limit set forth in the following paragraph.
Lexmark's liability for actual damages from any cause whatsoever will be limited to the amount you paid for the product
that caused the damages. This limitation of liability will not apply to claims by you for bodily injury or damage to real
property or tangible personal property for which Lexmark is legally liable. IN NO EVENT WILL LEXMARK BE LIABLE FOR
ANY LOST PROFITS, LOST SAVINGS, INCIDENTAL DAMAGE, OR OTHER ECONOMIC OR CONSEQUENTIAL DAMAGES.
This is true even if you advise Lexmark or a Remarketer of the possibility of such damages. Lexmark is not liable for any
claim by you based on a third party claim.
This limitation of remedies also applies to claims against any Suppliers and Remarketers of Lexmark. Lexmark's and its
Suppliers' and Remarketers' limitations of remedies are not cumulative. Such Suppliers and Remarketers are intended
beneficiaries of this limitation.
Additional rights
Some states do not allow limitations on how long an implied warranty lasts, or do not allow the exclusion or limitation
of incidental or consequential damages, so the limitations or exclusions contained above may not apply to you.
This limited warranty gives you specific legal rights. You may also have other rights that vary from state to state.
Patent acknowledgment
The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property
Rights (IPR) Disclosure of Certicom Corp. at the IETF for Elliptic Curve Cryptography (ECC) Cipher Suites for Transport
Layer Security (TLS) implemented in the product or service.
The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property
Rights (IPR) Disclosure of Certicom Corp. at the IETF for TLS Elliptic Curve Cipher Suites with SHA-256/382 and AES Galois
Counter Mode (GCM) implemented in the product or service.
The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property
Rights (IPR) Disclosure of Certicom Corp. at the IETF for TLS Suite B Profile for Transport Layer Security (TLS) implemented
in the product or service.
The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property
Rights (IPR) Disclosure of Certicom Corp. at the IETF for Addition of the Camellia Cipher Suites to Transport Layer Security
(TLS) implemented in the product or service.
The use of certain patents in this product or service is subject to the reasonable, non-discriminatory terms in the
Intellectual Property Rights (IPR) Disclosure of Certicom Corp. at the IETF for AES-CCM ECC Cipher Suites for TLS
implemented in the product or service.
The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property
Rights (IPR) Disclosure of Certicom Corp. at the IETF for IKE and IKEv2 Authentication Using the Eliptic Curve Digital
Signature Algorithm (ECDSA) implemented in the product or service.
The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property
Rights (IPR) Disclosure of Certicom Corp. at the IETF for Suite B Cryptographic Suites for IPSec implemented in the
product or service.
The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property
Rights (IPR) Disclosure of Certicom Corp. at the IETF for Algorithms for Internet Key Exchange version 1 (IKEv1)
implemented in the product or service.
Index
Numerics e‑mail options 116 Change [paper source] to [paper
2100‑sheet tray fax options 140 type] [paper size] load
installing 50 FTP options 148 [orientation] 270
loading paper 70 answering machine Check tray [x] connection 270
250‑sheet tray setting up 119 checking an unresponsive
installing 50 AppleTalk menu 167 printer 286
loading 64 applications checking status of parts and
550‑sheet tray understanding 23 supplies 239
installing 50 attaching cables 53 checking the status of parts and
loading 64 available internal options 29 supplies 239
avoiding jams 86 checking the virtual display
avoiding paper jams 254 using the Embedded Web
Symbols Server 251
[x]‑ page jam, open upper rear
door. [202] 260
B checking virtual display
blocking junk faxes 136 using the Embedded Web
[x]‑page jam, clear manual feeder. Server 251
[250] 266 buttons, printer control panel 16
buttons, touch screen cleaning
[x]‑page jam, lift front cover to exterior of the printer 236
remove cartridge. [200–201] 257 using 19
scanner glass 237
[x]‑page jam, open automatic cleaning the printer 236
feeder top cover. [28y.xx] 268 C Close door or insert cartridge 270
[x]‑page jam, open tray [x]. cables Close flatbed cover and load
[24x] 265 Ethernet 53 originals if restarting job
[x]‑page jam, open upper and lower USB 53 [2yy.xx] 270
rear door. [231–234] 261 canceling Close front door 271
[x]‑page jam, remove standard bin print job, from computer 97 Close top access cover 271
jam. [203] 263 canceling a print job collate
[x]‑page jam, remove tray 1 to clear from a computer 97 copy options 108
duplex. [235–239] 264 from the printer control panel 96 collating copies 103
canceling an e-mail 114 Complex page, some data may not
A cannot open Embedded Web have printed [39] 271
accessing the Embedded Web Server 334 compressed images appear on
Server 22 Card Copy prints 304
Active NIC menu 162 setting up 24 confidential data
adapter plug 127 card stock information on securing 235
ADF loading 76 confidential jobs
copying using 98 tips 92 modifying print settings 96
adjusting brightness Cartridge low [88.xy] 269 confidential print jobs 94
Embedded Web Server 229 Cartridge nearly low [88.xy] 269 printing from a Macintosh
printer display 229 Cartridge very low, [x] estimated computer 95
adjusting copy quality 103 pages remain [88.xy] 269 printing from Windows 95
adjusting display brightness 229 Change [paper source] to [custom Confidential Print menu 177
adjusting Sleep mode 228 string] load [orientation] 269 Configuration change, some held
adjusting toner darkness 89 Change [paper source] to [custom jobs were not restored [57] 271
administrator settings type name] load [orientation] 269 configuration information
Embedded Web Server 251 Change [paper source] to [paper wireless network 58
advanced options size] load [orientation] 269 Configure MP menu 150
copy options 108
can send but not receive FTP address, scanning to Incompatible tray [x] [59] 273
faxes 326 using a shortcut number 143 Incorrect paper size, open [paper
cannot send or receive a fax 324 using the printer control source] [34] 273
received fax has poor print panel 142 individual settings information
quality 328 FTP options erasing 233
faxing advanced options 148 initial fax setup 118
blocking junk faxes 136 FTP 146 using the Embedded Web
canceling a fax job 137 FTP Settings menu 205 Server 118
changing resolution 135 Insert Tray [x] 274
configuring the printer to observe G inserting a header or footer 106
daylight saving time 132 General Settings menu 180 Install duplex 274
creating shortcuts using the green settings Install Tray [x] 274
Embedded Web Server 135 Eco‑Mode 227 installing an Internal Solutions
creating shortcuts using the Hibernate mode 229 Port 37
printer control panel 135 Quiet Mode 227 installing an optional card 35
distinctive ring service 131 installing options
fax setup 118 order of installation 50
forwarding faxes 138
H installing printer hard disk 42
holding faxes 137 held jobs 94 installing printer on a network
making a fax lighter or darker 136 printing from a Macintosh Ethernet networking 57
sending a fax at a scheduled computer 95 installing printer software 55
time 134 printing from Windows 95 adding options 56
sending using the printer control Help menu 225 installing the 2100‑sheet tray 50
panel 132 Hibernate mode installing the 250‑sheet tray 50
setting the date and time 132 using 229 installing the 550‑sheet tray 50
setting the fax number 131 hiding icons on the home screen 22 Insufficient memory for Flash
setting the outgoing fax name 131 holding faxes 137 Memory Defragment operation
viewing a fax log 136 home screen [37] 274
FCC notices 338, 343, 346 customizing 22 Insufficient memory to collate job
file name hiding icons 22 [37] 275
scan options 146 showing icons 22 Insufficient memory to support
finding more information about the home screen applications Resource Save feature [35] 275
printer 10 configuring 23 Insufficient memory, some Held
finding printer IP address 21 finding information 23 Jobs were deleted [37] 275
Finishing menu 215 home screen buttons and icons Insufficient memory, some held
firmware card 29 description 17 jobs will not be restored [37] 275
flash drive HTML menu 223 internal options 29
printing from 90 internal print server
Flash Drive menu 209 I troubleshooting 289
flash drives icons on the home screen Internal Solutions Port
supported file types 91 hiding 22 changing port settings 61
font sample list showing 22 installing 37
printing 96 Image menu 224 troubleshooting 289
Forms and Favorites imaging unit IP address of computer
setting up 23 ordering 241 finding 21
forwarding faxes 138 Imaging unit low [84.xy] 273 IP address, printer
FTP Imaging unit nearly low [84.xy] 273 finding 21
FTP options 146 Imaging unit very low, [x] estimated IPv6 menu 166
FTP address pages remain [84.xy] 273
creating shortcuts using the importing a configuration J
printer control panel 142 using the Embedded Web jams
Server 27 accessing 255
toner rubs off 319 printer IP address Disk near full. Securely clearing
toner specks appear on prints 318 finding 21 disk space. 272
transparency print quality is printer is printing blank pages 302 Error reading USB drive. Remove
poor 314 printer messages USB. 272
uneven print density 319 [x]‑ page jam, open upper rear Error reading USB hub. Remove
white streaks 317 door. [202] 260 hub. 272
print troubleshooting [x]‑page jam, clear manual feeder. Fax memory full 272
envelope seals when printing 295 [250] 266 Fax partition inoperative. Contact
error reading flash drive 295 [x]‑page jam, lift front cover to system administrator. 272
held jobs do not print 294 remove cartridge. [200– Fax server 'To Format' not set up.
incorrect characters print 296 201] 257 Contact system
incorrect margins on prints 306 [x]‑page jam, open automatic administrator. 272
jammed pages are not feeder top cover. [28y.xx] 268 Fax Station Name not set up.
reprinted 293 [x]‑page jam, open tray [x]. Contact system
job prints from wrong tray 296 [24x] 265 administrator. 273
job prints on wrong paper 296 [x]‑page jam, open upper and Fax Station Number not set up.
jobs do not print 298 lower rear door. [231–234] 261 Contact system
Large jobs do not collate 297 [x]‑page jam, remove standard bin administrator. 273
multiple‑language PDF files do not jam. [203] 263 Imaging unit low [84.xy] 273
print 297 [x]‑page jam, remove tray 1 to Imaging unit nearly low
paper curl 307 clear duplex. [235–239] 264 [84.xy] 273
paper frequently jams 292 Cartridge low [88.xy] 269 Imaging unit very low, [x]
print job takes longer than Cartridge nearly low [88.xy] 269 estimated pages remain
expected 299 Cartridge very low, [x] estimated [84.xy] 273
tray linking does not work 300 pages remain [88.xy] 269 Incompatible tray [x] [59] 273
unexpected page breaks Change [paper source] to [custom Incorrect paper size, open [paper
occur 301 string] load [orientation] 269 source] [34] 273
printer Change [paper source] to [custom Insert Tray [x] 274
basic model 12 type name] load Install duplex 274
fully configured 12 [orientation] 269 Install Tray [x] 274
minimum clearances 11 Change [paper source] to [paper Insufficient memory for Flash
moving 11, 249, 250 size] load [orientation] 269 Memory Defragment operation
selecting a location 11 Change [paper source] to [paper [37] 274
shipping 250 type] [paper size] load Insufficient memory to collate job
printer configurations 12 [orientation] 270 [37] 275
printer control panel 16 Check tray [x] connection 270 Insufficient memory to support
factory defaults, restoring 253 Close door or insert cartridge 270 Resource Save feature [35] 275
indicator light 16 Close flatbed cover and load Insufficient memory, some Held
Sleep button light 16 originals if restarting job Jobs were deleted [37] 275
Printer had to restart. Last job may [2yy.xx] 270 Insufficient memory, some held
be incomplete. 279 Close front door 271 jobs will not be restored
printer hard disk Close top access cover 271 [37] 275
disposing of 232 Complex page, some data may not Load [paper source] with [custom
encrypting 234 have printed [39] 271 string] [paper orientation] 275
installing 42 Configuration change, some held Load [paper source] with [custom
removing 48 jobs were not restored [57] 271 type name [paper
wiping 233 Defective flash detected [51] 271 orientation] 275
printer hard disk encryption 234 Disk full 62 271 Load [paper source] with [paper
printer hard disk memory Disk full, scan job canceled 271 size] [paper orientation] 276
erasing 233 Disk must be formatted for use in Load [paper source] with [paper
printer information this device 272 type] [paper size] [paper
where to find 10 orientation] 276
Load Manual Feeder with [custom Replace last scanned page and Unsupported option in slot [x]
string] [paper orientation] 276 jammed originals if restarting [55] 285
Load Manual Feeder with [custom job. 281 Unsupported USB hub, please
type name] [paper Replace maintenance kit, 0 remove 272
orientation] 276 estimated pages remain USB port [x] disabled [56] 285
Load Manual Feeder with [paper [80.xy] 281 Weblink server not set up. Contact
size] [paper orientation] 277 Replace missing fuser [80.xx] 281 system administrator. 286
Load manual feeder with [paper Replace separator pad 282 printer options troubleshooting
type] [paper size] [paper Replace unsupported cartridge internal option is not
orientation] 277 [32.xy] 282 detected 288
Maintenance kit low [80.xy] 277 Replace unsupported imaging unit internal print server 289
Maintenance kit nearly low [32.xy] 282 Internal Solutions Port 289
[80.xy] 277 Replace wiper 282 tray problems 290
Maintenance kit very low, [x] Restore held jobs? 282 USB/parallel interface card 291
estimated pages remain Scan document too long 282 printer parts
[80.xy] 277 Scanner automatic feeder cover controller board 30
Memory full [38] 277 open 282 printer problems, solving basic 286
Memory full, cannot print Scanner disabled by admin printer security
faxes 277 [840.01] 282 information on 235
Memory full, cannot send Scanner disabled. Contact system printer software
faxes 278 administrator if problem persists. installing 55
Network [x] software error [840.02] 283 printing
[54] 278 Scanner jam, remove all originals canceling, from printer control
No analog phone line connected from the scanner [2yy.xx] 283 panel 96
to modem, fax is disabled. 278 Scanner jam, remove jammed directory list 96
Non‑Lexmark [supply type], see originals from the scanner font sample list 96
User’s Guide [33.xy] 278 [2yy.xx] 283 forms 89
Not enough free space in flash Scanner maintenance required from flash drive 90
memory for resources [52] 278 soon, use ADF Kit [80] 283 from Macintosh 89
Paper changes needed 279 Serial option [x] error [54] 283 from Windows 89
Parallel port [x] disabled [56] 279 Serial port [x] disabled [56] 283 menu settings page 63
Printer had to restart. Last job Some held jobs were not network setup page 63
may be incomplete. 279 restored 283 printing a directory list 96
Reinstall missing or unresponsive Standard network software error printing a document 89
cartridge [31.xy] 279 [54] 284 printing a font sample list 96
Reinstall missing or unresponsive Standard USB port disabled printing a menu settings page 63
imaging unit [31.xy] 279 [56] 284 printing a network setup page 63
Remove defective disk [61] 280 Supply needed to complete printing confidential and other held
Remove packaging material, [area job 284 jobs
name] 280 Too many disks installed [58] 284 from a Macintosh computer 95
Remove paper from standard Too many flash options installed from Windows 95
output bin 280 [58] 284 printing forms 89
Replace all originals if restarting Too many trays attached [58] 284 printing from a flash drive 90
job. 280 Tray [x] paper size printing slows down 300
Replace cartridge, 0 estimated unsupported 285 publications
pages remain [88.xy] 280 Unformatted flash detected where to find 10
Replace cartridge, printer region [53] 285 Push Button Configuration method
mismatch [42.xy] 280 Unsupported camera mode, using 59
Replace imaging unit, 0 estimated unplug camera and change
pages remain [84.xy] 281 mode 285 Q
Replace jammed originals if Unsupported disk 285 Quality menu 216
restarting job. 281 Quiet Mode 227
Security Audit Log menu 178 Settings menu 213 toner cartridges 240
security settings information shipping the printer 250 Supply needed to complete job 284
erasing 233 shortcuts, creating supply notifications
security Web page e‑mail 111 configuring 252
where to find 235 fax destination 135 supported flash drives 91
selecting a location for the FTP address 142 supported paper sizes 86
printer 11 FTP destination 141
selecting paper 84 showing icons on the home T
send as screen 22 TCP/IP menu 165
e‑mail options 115 sides (duplex) telecommunication
scan options 147 copy options 107 notices 343, 344, 345
sending a fax 133 Sleep mode the scanner does not respond 329
sending a fax using the printer adjusting 228 tips
control panel 132 SMTP Setup menu 174 card stock 92
sending an e‑mail using the printer Some held jobs were not labels, paper 93
control panel 112 restored 283 on using envelopes 92
sending fax Standard Network menu 163 on using letterhead 93
using shortcuts 133 Standard network software error transparencies 94
using the address book 134 54] 284 tips on using envelopes 92
sending fax at a scheduled Standard USB menu 168 tips on using letterhead 93
time 134 Standard USB port disabled toner cartridge
sending fax using the address [56] 284 replacing 243, 245
book 134 statement of volatility 232 toner cartridges
Serial [x] menu 171 status of parts ordering 240
Serial option [x] error [54] 283 checking 239 recycling 230
Serial port [x] disabled [56] 283 status of supplies toner darkness
serial printing checking 239 adjusting 89
setting up 62 storing Too many disks installed [58] 284
Set Date/Time menu 179 paper 86 Too many flash options installed
setting supplies 242 [58] 284
paper size 64 storing print jobs 94 Too many trays attached [58] 284
paper type 64 streaked horizontal lines appear on touch screen
TCP/IP address 165 prints 314 buttons 19
setting the fax number 131 streaked vertical lines appear on transparencies
setting the outgoing fax name 131 prints 315 copying on 99
setting the Universal paper size 64 streaks appear 317 loading 76
setting up e‑mail alerts 251 subject and message information tips 94
setting up fax adding to e‑mail 113 tray
country‑ or region‑specific 127 Substitute Size menu 154 loading 64
digital telephone service 125 supplies Tray [x] paper size
DSL connection 123 checking status 239 unsupported 285
standard telephone line checking, from printer control trays
connection 119 panel 239 linking 80, 81
VoIP connection 124 checking, using the Embedded unlinking 80, 81
setting up fax and e‑mail Web Server 239 troubleshooting
functions 323 conserving 226 an application error has
setting up serial printing 62 storing 242 occurred 334
setting up the printer using genuine Lexmark 240 cannot open Embedded Web
on an Ethernet network using recycled paper 226 Server 334
(Macintosh only) 57 supplies, ordering checking an unresponsive
on an Ethernet network (Windows imaging unit 241 printer 286
only) 57 maintenance kit 241
fax and e‑mail functions are not compressed images appear on Universal Paper Size
set up 323 prints 304 setting 64
solving basic printer gray background on prints 305 Universal Setup menu 160
problems 286 horizontal voids appear on unlinking trays 80, 81
the scanner does not respond 329 prints 316 Unsupported camera mode, unplug
troubleshooting, copy print irregularities 308 camera and change mode 285
copier does not respond 320 print is too dark 310 Unsupported option in slot [x]
partial document or photo print is too light 311 [55] 285
copies 322 printer is printing solid black Unsupported USB hub, please
poor scanned image quality 332 pages 313 remove 272
scanner unit does not repeating defects appear on updating options in printer
close 320, 331 prints 309 driver 56
troubleshooting, display shadow images appear on USB port 53
printer display is blank 288 prints 305 USB port [x] disabled [56] 285
troubleshooting, fax skewed print 312 USB/parallel interface card
caller ID is not shown 324 streaked horizontal lines appear troubleshooting 291
can receive but not send on prints 314 using a shortcut number
faxes 327 streaked vertical lines 315 scanning to an FTP address 143
can send but not receive toner fog or background using Forms and Favorites 89
faxes 326 shading 318 using Hibernate mode 229
cannot send or receive a fax 324 toner rubs off 319 using recycled paper 226
received fax has poor print toner specks appear on prints 318 using shortcuts
quality 328 transparency print quality is sending fax 133
troubleshooting, paper feed poor 314 using the address book 113
message remains after jam is uneven print density 319 sending fax 134
cleared 292 white streaks on a page 317 using the touch‑screen buttons 19
troubleshooting, print troubleshooting, printer options Utilities menu 219
envelope seals when printing 295 internal option is not
error reading flash drive 295 detected 288 V
held jobs do not print 294 internal print server 289 verify print jobs 94
incorrect characters print 296 Internal Solutions Port 289 printing from a Macintosh
incorrect margins on prints 306 tray problems 290 computer 95
jammed pages are not USB/parallel interface card 291 printing from Windows 95
reprinted 293 troubleshooting, printing vertical voids appear 317
job prints from wrong tray 296 printing slows down 300 viewing
job prints on wrong paper 296 troubleshooting, scan reports 251
jobs do not print 298 cannot scan from a computer 333 viewing a fax log 136
Large jobs do not collate 297 partial document or photo virtual display
multiple‑language PDF files do not scans 333 checking, using Embedded Web
print 297 scan job was not successful 330 Server 251
paper curl 307 scanner unit does not voice mail
paper frequently jams 292 close 320, 331 setting up 119
print job takes longer than scanning takes too long or freezes Voice over Internet Protocol (VoIP)
expected 299 the computer 331 fax setup 124
tray linking does not work 300 voids appear 317
unexpected page breaks U VoIP adapter 124
occur 301 understanding the home screen volatile memory 232
troubleshooting, print quality buttons and icons 17 erasing 232
blank pages 302 uneven print density 319 volatility
characters have jagged edges 301 Unformatted flash detected statement of 232
clipped pages or images 303 [53] 285
W
Weblink server not set up. Contact
system administrator. 286
wiping the printer hard disk 233
Wireless menu 167
wireless network
configuration information 58
wireless network setup
using the Embedded Web
Server 60
X
XPS menu 220