Northeastern Mindanao Colleges

Surigao City

LIBRARY SYSTEM

A Capstone Project

Presented to the

Faculty of College of Information Technology

Northeastern Mindanao Colleges

Surigao City

In partial fulfillment

of the requirements for CC105

final project

By:

Bolo, Kyla A.

Cabatchete, Mariel T.

Crabajales, Aivene Rod

Gaas, Edcille Joy C.

Lopez, Gwynn Vanessa

Pantilo, Babylou N.

Mancio, Jade

Ajoc, Jecar

MAY 2024
 Northeastern Mindanao Colleges
Surigao City

APPROVAL SHEET

This System Project entitled LIBRARY SYSTEM prepared and submitted by

Bolo, Kyla A., Cabatchete, Mariel T., Calang, Lawrence Kyle, Crabajales,

Aivene Rod, Gass, Edcille Joy C., Lopez, Gwynne Vanessa, Pantilo,

Babylou N., Mancio, Jade, Ajoc, Jecar. In partial fulfillment of the requirements

of Bachelor of Science in Information Technology has been for acceptance and

approval for ORAL EXAMINATION.

CAPSTONE PROJECT COMMITTEE

MERRYFIL C. ADOLFO, MIT

Chair/ Adviser

KAELF DAVE NOGUERRA

Technical Adviser

PANEL OF EXAMINEERS
Approved by the committee on ORAL EXAMINATION with a grade of PASSED
on May 2024.

ENGR. JUNELL T. BOJOCAN, MIT

Chair Panelist

MR. MICHAEL Y. ANTECRISTO FAYE CRESELL D. SARSALIJO

Panelist Panelist
 ADVISER’S RECOMMENDATION SHEET

This Capstone Project Entitled

LIBRARY SYSTEM

By:

Bolo, Kyla A.

Cabatchete, Mariel T.

Crabajales, Aivene Rod

Gaas, Edcille Joy C.

Lopez, Gwynn Vanessa

Pantilo, Babylou N.

Mancio, Jade

Ajoc, Jecar

And submitted in Partial Fulfillment of the Requirements of the Bachelor of

Science in Information Technology has been examined and is recommended for

Acceptance and Approval.

KAELF DAVE P. NOGUERRA

CC105 Project Adviser

May 2024
 ACKNOWLEDGEMENT

We would like to express our deepest gratitude to all those who have supported and
guided us throughout the research and development of this project on the library
system.

Firstly, we are profoundly grateful to our advisor, Kaelf Dave P. Noguerra, whose
expertise, understanding, and patience, added considerably to our research
experience. Your guidance and encouragement were invaluable, and we are truly
thankful for your insight and feedback at every stage of this project.

We are would also like to thank the faculty members of the Department of College of
Information Technology at Northeastern Mindanao Colleges for their support and for
providing a conducive learning environment.

We also indebted to the library staff at NEMCO library, whose cooperation and
assistance made our research more comprehensive and insightful. Their willingness
to provide access to necessary resources and their valuable input have greatly
contributed to the success of this project.

Our appreciation also extends to our family and friends, who offered their time to
discuss ideas and provided moral support throughout the process. Your
companionship and encouragement have been a significant source of motivation.

Finally, we would like to express our heartfelt gratitude to our family, whose
unwavering support and belief in us have been the cornerstone of our academic
journey. Your sacrifices and encouragement have enabled us to pursue our goals
with confidence and determination.

This project would not have been possible without the collective efforts and
contributions of everyone mentioned above. Thank you all for your support and belief
in our work

The Proponents

ABSTRACT
The research project titled “Library System" aims to design, develop, and evaluate a
modern library management system that addresses the limitations of traditional
library systems. The study explores the integration of advanced technologies to
enhance the functionality, accessibility, and user experience within library
environments.

The project begins with a comprehensive analysis of existing library systems to

identify common issues such as inefficient cataloging, slow search processes, and
inadequate user interfaces. Based on these findings, the research proposes a novel
library system incorporating features such as automated cataloging, real-time
inventory management, and an intuitive user interface designed to streamline library
operations.

A key aspect of the research is the development of a robust database management

system to handle large volumes of data efficiently. The proposed system also
includes a user-friendly web portal that allows patrons to search for books, reserve
materials, and manage their accounts online. Additionally, the study examines the
implementation of RFID technology for faster checkouts and improved inventory
tracking.

The research methodology involves a mixed-methods approach, including

quantitative data analysis and qualitative user feedback, to assess the system's
performance. The findings indicate significant improvements in operational
efficiency, user satisfaction, and resource management compared to traditional
systems.

The project concludes with recommendations for future enhancements, such as

integrating artificial intelligence for personalized recommendations and expanding
digital resource offerings. The study demonstrates that an advanced library system
can greatly enhance the efficiency and effectiveness of library services, ultimately
contributing to a more engaging and user-centric library experience.

TABLE OF CONTENTS
 Page

TITLE PAGE i

APPROVAL SHEET ii

RECOMMENDATION SHEET iii

ACKNOWLEDGEMENT iv

ABSTRACT v

TABLE OF CONTENTS vi

LIST OF FIGURES vii

LIST OF TABLES viii

CHAPTER

1 INTRODUCTION

Project Context

Purpose and Description

Objective of the Study

Scope and Limitations

2 REVIEW OF RELATED LITERATURE

LIST OF FIGURES
FIGURE Page

1 System architecture 11

2 Use Case Diagram 12

3 Data Flow Diagram (DFD) 13

4 Entity-Relationship Diagram (ERD) 14

5 Class Diagram 15

6 Sequence Diagram 16

7 Activity Diagram 17

8 State Diagram 18

9 User Interface Mockups 19

10 Flowchart 20

11 Statistical Charts and Graphs 21

12 Gantt Chart 22

13 Comparison Table 23

14 Benchmarking Graphs 24

15 Heat Map 25

LIST OF TABLES
TABLE Page

1 System Components Table 12

2 User Roles and Permissions Table 14

3 Database Schema Table 15

4 Use Case Table 16

5 System Features Comparison Table 17

6 Library Services Table 18

7 Circulation Statistics Table 19

8 User Demographics Table 20

9 Acquisition and Cataloging Table 21

10 System Performance Metrics Table 22

11 Budget Allocation Table 23

12 Feedback and Satisfaction Survey Results Table 24

13 Project Timeline Table 25

14 Training and Support Table 26

15 Benchmarking Data Table 27

16 Error Log and Resolution Table 28

17 Interlibrary Loan Table 29

18 Inventory Table 30

19 User Account Activity Table 31

20 Resource Utilization Table 32

CHAPTER 1
 INTRODUCTION

This chapter comprised the project context, purpose and description objectives of the
study and scope and limitation of the study.

Project Context

The change from traditional systems of cataloging to that of the modern library
system is one of the most profound changes in the management of information.
Libraries are implicit with the academic and public knowledge domains as storage
places of the books, journals and other informative materials. But due to the
advancement in technology, there is need to adopt new systems in the libraries in
order to satisfy the increasing needs of the users on the use of efficient methods in
getting information.

Contemporary library systems involve the use of advanced technology

software and technology tools to enhance various activities in the library, enhance
the experience of the user and develop means of access to a number of resources in
a digital form. These systems include not only the simple ones like the cataloging
and lending functions but includes other functions like the online databases, e-books,
and the automated management of the various systems.

The studies conducted here will examine the current bibliographic systems
that enroll with the label of modern library systems. The study seeks to establish how
these systems support library services, the level of user satisfaction, and the
efficiency of libraries’ management. Therefore, based on the results of case analysis
and users’ responses, the authors aim at revealing examples of best practices and
possible pitfalls in the implementation of brand-new technologies in the context of
libraries.

Appreciating the changes and current status of library systems is important

in influencing the policies that are adopted as society aims at transforming the library
systems to face the emerging challenges in the digital age. Therefore, this research
is a valuable addition to the discussions of library modernization as it shares vital
information that can assist in the enhancement of library services and the advocacy
for the availability of knowledge.
Purpose and Description

The purpose of this research is to explore and evaluate ways to enhance user
accessibility and engagement within digital library systems. The study aims to
identify and analyze the effectiveness of various interactive features and usability
enhancements that can improve the overall user experience in digital libraries.

This research focuses on assessing the impact of specific interactive features

and usability improvements on user accessibility and engagement in digital library
systems. It involves a comprehensive evaluation of different digital libraries,
examining elements such as user interface design, search functionality, personalized
recommendations, and multimedia integration. The study employs both quantitative
and qualitative methods, including user surveys, usability testing, and data analytics,
to gather insights on user preferences and behaviors. The goal is to provide
actionable recommendations for library system developers and administrators to
create more user-friendly and engaging digital library environments.

Objectives of the Study

General Objective

This objective aims to enhance how digital libraries operate, ensuring they
meet the needs of users and administrators effectively.

Specific Objectives

Specifically the study aims the following

1. To evaluate User Experience

2. To Analyze Resource Management

3. To Develop Interactive Features

4, To Enhance Usability

5, To Integrate Advanced Technologies

6. To Compare Digital Library Systems

7. To Provide Recommendations
Scope and Limitations

Scope
 Catalog Management:

- Maintaining a comprehensive database of all library resources, including books,

journals, e-books, and multimedia.

- Facilitating easy search and retrieval through various search parameters (e.g.,
author, title, subject, ISBN).

 User Management:

- Keeping records of all registered users, including students, faculty, and external
members.

- Providing user authentication and role-based access to different resources and

services.

 Circulation Management:
- Handling check-in and check-out processes.
- Managing holds, reservations, and renewals.
- Tracking overdue items and issuing fines.
 Acquisition and Inventory:
- Supporting the acquisition process from purchase requests to order
processing.
- Managing the inventory of all physical and digital assets.

 Digital Library Services:

- Providing access to e-books, online journals, databases, and other
digital resources.
- Integrating with external digital libraries and repositories.

 Interlibrary Loan (ILL):

- Facilitating the borrowing and lending of resources between libraries.
- Managing the logistics and tracking of interlibrary loans.

 Reporting and Analytics:

- Generating various reports on resource usage, user activity, and
operational efficiency.
 - Providing data analytics to support decision-making and strategic
planning.

 User Interface:
- Offering an intuitive and user-friendly interface for both library staff and
users.
- Providing features like personalized recommendations, reading history,
and wish lists.

Limitations

 Resource Constraints:
- Limited budget for acquiring new resources and maintaining existing
ones.
- Space constraints for storing physical collections.

 Technology Limitations:
- Dependence on the stability and reliability of IT infrastructure.
- Compatibility issues with different types of software and digital formats.
- Potential cybersecurity threats and data privacy concerns.

 User Accessibility:
- Challenges in providing equal access to all users, especially those with
disabilities.
- Limited availability of digital resources for users without internet
access.

 Staff Training and Adaptation:

- Need for continuous training for staff to effectively use and manage the
library system.
- Resistance to change from traditional methods to automated systems.

 Interoperability:
- Difficulties in integrating the library system with other institutional
systems (e.g., student information systems, financial systems).
- Challenges in maintaining interoperability with other libraries for
interlibrary loans.
  Data Quality and Management:
- Ensuring the accuracy and consistency of catalog data.
- Managing large volumes of data and avoiding redundancy and
obsolescence.

 Policy and Regulation Compliance:

- Adhering to copyright laws and licensing agreements.
- Ensuring compliance with data protection regulations.

 User Behavior and Expectations:

- Meeting the diverse and evolving needs of users.
- Managing user expectations regarding the availability and speed of
access to resources.

DEFINITION OF TERMS

Library. A library is a curated collection of sources of information and similar

resources, selected by experts and made accessible to a defined community for
reference or borrowing, often in a quiet environment conducive to study
(https://en.wikipedia.org/wiki/Library). In this study, it refers to a place where books
are placed in a one room.

Library Management system. Library Management System is a software used to

manages the catalog of a library. This helps to keep the records of whole
transactions of the books available in the library (https://ampletrails.com/library-
management-system/). In this study, it refers to a application in a devices to easily
access books in library.

Books. A book is a medium for recording information in the form of writing or

images, typically composed of many pages (made of papyrus, parchment, vellum, or
paper) bound together and protected by a cover. (https://en.wikipedia.org/wiki/Book).
In this study, it refers to a source or information that everyone can gathered.
 CHAPTER 2

REVIEW RELATED LITERATURE

This part discusses the review of related literature and the system of the
review of the relevant studies and its use to concede the researcher’s findings.

According to Burke (2007) Manual Library Management systems, operating

systems are vulnerable to human error. For instance, a librarian who misfiles a
borrower’s records or indexes a book incorrectly slows down the process and wastes
student’s time. Manual systems are also slow to operate. Instead of using a
computer to issue and take back books, locating and updating a card index is slow
and laborious. Manual systems are unable to store large amounts of data efficiently.
With manual systems are unable to spend a lot their time on mechanical, clerical
tasks rather than liaising with library visitors.

According to A. Agarwal (2013) on the research entitled “Online Library

Management System” The main problem of the different libraries worldwide are they
are still using manual method. So the researcher proposed to make an automated
system that will have better log in form and to record quickly the borrowed and still
existing books. So the librarian or the staffs can monitor every time the books that
carried outside by the students. therefore online library management system can be
use outdoor or even without the school library. You can access or borrow books
using the internet. It will be very convenient and less time consuming.

According to E. Valenti (2016) from the article entitled “The State Of Library
Management Systems” are systems that helps big in terms of some transactions on
the library. On this article the automated library systems said that it can do
multitasking. It can do recording books on library but it can also make different
transactions. It will make the library service convenient like making card cataloging.
Therefore multitasking inside the library is very nice. The system will be the one who
records all the transactions inside the library so it decreases the tasks of the librarian
so it can avoid the cases of lost records due to human errors

Local Literature

According to D. Lourdes (2012), from the article entitled “The DOST-ESEP

Libraries: The First Library Network in The Philippines” the planning of this system
are way back year 1995 but it’s difficult to implement in during those time so it took
long time to be able to release it on the public. There are some universities that
quickly get the partnership since it was started in 2012. It means networking is also a
major key on collaborating inside the library. Therefore this type of system is exactly
a big help on the state of the Philippine libraries. It can make our library a world class
and can compete on other country’s libraries.

According to Quintin Jose V Pastrana (2013), A Library System is a system

which is used to track books, magazines, newspaper, etc. in a certain library without
the hassle of card catalogs. It is usually comprises of a relational database, software
to interact with that database, and two Graphical User Interfaces (One for the
borrower, one for the staff). According to Ask.com, the disadvantage of using a
manual library system are there is an increased chance for human errors, it takes a
lot of time to train employees on the nuances of such a system, speed and accuracy
are decreased, more space is required to store the paperwork involved.

According to Q.J.Pastrana (2013), from the study entitled “Library System

with web android based OPAC” technology is a big factor to keep the students keep
going to the library. So the author thinks that android devices can use to attract the
students on going to the libraries. In terms of their device they can easily search or
monitor the books inside the library. Whether the books that they want to borrow are
on the borrowed section or it is still available. So on this situation the students will
have more fun on this new library system. Therefore the author use what is the
trending device to make students come to the libraries because their task on
searching books inside the library become easier and faster.