JOEL CHAVEZ CONSTRUCTION

AND
MAINTENANCE, INC.

EMERGENCY RESPONSE PLAN

Contents

Introduction

• Purpose 1
• Scope 2

Responsibilities

• Project Manager 2
• HSE Manager 2
• HSE Officer 2

Planning for Emergency

• Emergency Communication 3
• Muster/Assembly Points 3
• First Aid facilities 4
• Fire Equipment 4

Type of Emergencies

• Medical 4
• Fire 6
• Fall from Height 7
• Confined place 8
• Motor Vehicle Accident 10
• Serious Crime / Acts of Terrorism 10
• Threat of Bomb 11

• Trainings _________________________________________________________ _12

PURPOSE
This document details site-specific organizational responsibilities, actions, reporting
requirements and the resources available to ensure an effective, consistent and timely
management of emergencies that may occur on the Joel Chavez Construction and Maintenance,
Inc. (JCCMI) Workplace. This includes:

• Details of the procedures used to deal with emergencies affecting the JCCMI Site Project
Personnel

• Emergency Response Team (ERT) personnel in the event of an emergency and how these
resources will be coordinated.
•

PROTECTION PRIORITIES:

• ICPL protection priorities, in the event of an emergency, include:

• Safety of People;
• Protection of the Work Place & Environment
• The safeguarding of JCCMI Reputation

PREVENTION:

• The prevention of hazards, accidents, occurrences and emergencies is documented in the

JCCMI management system comprising of the following:

• HSE Policy

PREPAREDNESS

• To ensure Emergency Response Team and Project Team are adequately prepared and
trained for an occurrence, processes and procedures in place. These include:

• Monthly meetings and a minimum of two drills of site emergency processes and
procedures, to ensure that each team member understands their role and responsibility.
 • Collecting and collating data and documentation to assist them in implementing their role
more effectively. For example, contacts, maps, records, reports, etc.

• Identifying and maintaining contact details of possible support personnel or organizations

that may be of assistance in the event of an emergency.

SCOPE
This plan will be used as a “First Response” guide for all types of occurrences and
emergencies that occur on the JCCMI Work Place.

RESPONSIBILITIES

The Project Manager shall:

• Review and approve the Emergency Response Plan

• Ensure the plan is effective and drills are conducted
• Review all evacuation drill follow-up reports and implement changes as required
• Provide Coordination with other departments

The HSE Manager shall:

• Notify and coordinate emergency services if required

• Assumes the role of the key contact person for emergency reporting
• Assumes control of the situation
• Maintain contact with Senior Management as required
• Collect roll call information from the Area HSE Officers at the allocated point and ensure all
persons are accounted for
• Ensure all persons are evacuated in the event of an evacuation
• Provide leadership and direction for workers at the worksite
• Appoint personnel for certain tasks to assist in emergencies if required
• Participate in drills and treat as a real-life emergency
• Secure the scene for investigation purposes
• Oversee the incident reporting and investigation process and ensure the adequate
investigation is undertaken
 The HSE Officer shall:

• Escalate any notification of emergency to the HSE Manager

• Act as a contact person for persons located within their work area
• Sweep the work areas to ensure all personnel have safely evacuated and reported to HSE
Manager
• Direct personnel to the muster point
• Take role call for personnel in the work area and report to the HSE Manager
• Liaise with the HSE Manager/ HSE Inch rage and undertake instructions and duties as
directed
• Provide assistance and support at the location of the emergency
• Initiate the incident reporting and investigation process
• Assist in securing the scene for the investigation process
• Participate in drills as required and treat as a real-life emergency
• Assist in the post-drill meetings

The CM & Supervisor shall:

• Cease all activities when requested during an emergency event

• Proceed to the designated muster point, including during a drill
• Respond to all instruction and direction given during an emergency
• Participate in all emergency drills

PLANNING FOR EMERGENCIES

Project management team shall establish and maintain site-specific arrangements using
the following guidelines:

• Prepare an Emergency Response Plan and complete the JCCMI Emergency Contacts lists,
locations around the project site with a Site Plan indicating assembly points
• Include an effective “Emergency Alert” communication system
• Establish and maintain a safe and effective evacuation route and assembly locations
• Include appropriate and adequate firefighting equipment (extinguishers and signage)
• Appoint key personnel to take control during an emergency
• Instruct workplace personnel in these procedures and ensure that they are fully aware of
them.
• Maintain training records of all emergency training
• Conduct “Emergency Drills” to ensure the procedures are effective and that all personnel
are familiar with them.
• Establish and maintain appropriate first aid resources and training
• Identify local Doctors/Medical Centers
 • Identify and liaise with the local emergency services

EMERGENCY COMMUNICATION

In the event of an emergency, communications shall be via the use of Mega Phone and list
of emergency contact numbers posted on-site notice boards. The HSE Officer shall be notified
immediately in the event of an emergency. The HSE Manager shall assess and inform senior
management.

MUSTER /ASSEMBLY POINTS

The Site Construction Managers, or Site Supervisor, will ensure that adequate emergency
access and egress is available to all personnel whilst any work is conducted on the Work Place. The
primary assembly point for the Work Place shall be to the Visible Location this will be signposted
with the green Assembly Point sign. If this assembly point is not appropriate then the HSE Manger
or HSE Officer shall nominate a second assembly point. The location of these assembly points shall
be communicated to all workers and visitors during the site induction.

First Aid Points

First aid facilities shall be located in every workplace or near the site office(s). First aid kits
shall be easily accessible, first aid kit locations and trained first aiders and contact numbers shall
be displayed on site notice boards. First aid kits shall be kept clean and checked and restocked as
necessary every week.

Fire Equipment

Firefighting equipment shall be located in every hot work activity, residence area and the
site office(s). Firefighting equipment shall be easily accessible at all times. Firefighting equipment
locations and trained fire personnel and contact numbers shall be displayed on site noticeboards.
Firefighting equipment shall be tested and tagged by a competent person every month. Used fire
extinguishers shall be promptly removed from service and replaced immediately with a full
replacement.
Type of Emergency
• Medical

A medical emergency can arise because of several factors. They include:

• A person suffering a medical condition
• Group of personnel receiving injuries due to a natural event

Initial actions upon becoming aware of a medical emergency:

• Notify HSE Officer call on emergency contact number posted on-site notice board
• If safe to do so, remain at the scene until assistance arrives
• Do not move the injured person unless there is a life-threatening situation
• Keep the injured person warm
• Give first aid to the extent of your level of knowledge and/or training

DRSABCD to save a non-breathing causality

• DANGER – Check for any danger to self and others before doing anything
• RESPONSE – Check for a response from casualty
• SEND – Send for Help – call on the emergency number
• AIRWAY – Check, clear and open airway
• BREATHING – look, listen and feel for normal breathing
• CPR – commence compressions, 30 compressions to two breaths, 100
compressions/min
• DEFIBRILLATE – apply automatic external defibrillator if available
Continue CPR until qualified personnel arrive or signs of life return or ambulance arrived.

Fire

HSE Personnel should:

• Alert all persons nearby and request assistance

• Assist any person in immediate danger (only if safe to do so)
• Notify the Project Manager with the following information:

• location & size of the fire

• known hazards / or causes
• any injuries
• alternative means of entry or approach

• Keep calm.
o Never enter a “fire zone” alone if you are not trained to do so. Always have ‘back-
up” and ensure persons in authority are aware of your location
• extinguish the fire (only if safe & trained to do so)
• if threats to life exist, evacuate immediately
• check that all areas have been cleared & inform the HSE Manager
• maintain control of persons at the evacuation assembly area

Extinguishers:

Water: All red. Use for wood, paper & plastic rubbish fires. Do not use on electricity, gas
or liquid fires.

Foam: The blue band. Use on flammable & combustible liquids, oil, petrol. Do not use on
electric, gas or oil fats.

Dry Chemical Powder: White band. Use on most fires including electrical. Not for cooking
fat or oil.

Carbon Dioxide: Black band. Use on electrically energized equipment. Not for flammable
gas, small wood, paper or rubbish fires or outdoor use.

Wet Chemicals: Only use on cooking oils and fats.

Follow PASS

Pull the pin on extinguisher.

Aim at the base of flames

Squeeze the trigger holding extinguisher upright

Sweep from side to side at base of the fire until extinguished.

Fall From Height

• In the event of a fall from height:

• Supervisor Should Contact HSE Personnel at Site

• In the absence of the HSE Personnel at Site Contact HSE Manager or contact Emergency
number posted on Sign Board

• Rescue Kit – includes:

Safety Harness, Safety LifeLine, Soft Rope, Pressure Bandage for Blood Loss, Pocket
Knife with Lanyard, Stretcher.

Rescue from height rescue procedure:

• Remove unnecessary equipment form injured worker

• Rescuer must connect the front of their harness to the front of the injured workers. The
injured worker is positioned between the rescuer’s legs

• If the injured worker is ‘dangling’ from a fall from a height, and still in their harness, they
must be rescued within 10 minutes, as constriction caused by the harness to blood flow
through arteries in their groin can cause serious injury or death

• The rescuer then removes as much slack as possible in their line/lanyard now supporting
both rescuer and injured worker

• Discard or cut free climber’s ropes

• The rescuer should fit correctly adjusted harness

• Attach a lanyard to suitable anchor point strong enough for both rescuer and the injured
worker.

• Make sure injured worker is still secure in their equipment and not likely to fall

• Commence DRABC, call for an ambulance

• If the injured worker is conscious, try to ascertain the extent of injury Confined Places.

• Various hazards mostly invisible are associated with Confined Spaces including fire &
explosion from flammable liquids & gases, toxic, asphyxiation due to a lack of oxygen,
manual handling injury due to lack of space, fumes from welding & combustion engines &
vapors from solvents & paints, restricted entry & exit openings.

• In the event of Emergency:

• Supervisor Should Contact HSE Personnel at Site

• In the absence of the HSE Personnel at Site Contact HSE Manager or contact Emergency
number posted on Sign Board

Rescue Kit – includes:

Safety harness, safety lifeline, self-contained breathing apparatus - SCBA, an air

respirator, PPE (hearing protection, safety helmets, protective clothing, hand & feet
protection, eye protection, masks), fire extinguishers, fire-proof blanket, buoyancy vests,
torches, extension lights, extension leads, & appropriate rescue gear - retrieval
mechanisms (tripod & winches) as required, first aid kit.

Rescue Procedure:

If immediate evacuation is required in the event of confined spaces emergency. The

following steps need to be followed:

Inform:

1. HSE Officer

2. HSE In-charge

3. HSE Manager

• The person in Confined Space: If you fall on a hole or detect suspect dangerous gas,
feel eye irritation, headache, dizziness, and shortness of breath or nausea, exit
immediately using self-rescue apparatus if appropriate. If unable to exit by yourself,
signal distress to the surface attendant.
• Stand-by Person: If someone working in the confined space gives a distress signal,
follow the emergency procedures below.

Emergency Procedures:

If a person in a confined space requires assistance:

a. DO NOT - Attempts a rescue if you cannot protect yourself from the same
hazard(s) that have overwhelmed your workmate.
b. DO NOT - Attempt any form of rescue by entering a confined space on your
own. A rescue can be attempted on your own if it consists of just raising a
person on a lifeline by the use of a hand winch.

c. The Rescue

• Measure air levels using approved monitor before entry, during occupancy
& exit of confined space
• Check for hazards within confined space & in a wider environment

• Supply rescue kit

• Maintain adequate communication with responsible stand-by person apply

airline or breathing apparatus, safety harness & lifeline upon entry & other
PPE whilst inside & upon exit of confined space

• Erect
appropriate signage and barricades around confined space during the
rescue

d. Apply First Aid - commence DRABC

e. Obtain medical treatment.

1. If the rescued victim is unconscious or otherwise incapacitated summon an

ambulance. If the victim has been only mildly affected, they may be driven
to the nearest public hospital or doctor.

2. A medical opinion must be obtained in every case

 3. Once the needs of the patient have been attended to, report the
circumstances to your HSE Officer or HSE Manager. An Accident/Incident report or
Near Miss/Unsafe Condition Form must be completed to allow the incident to be
fully investigated.

Motor vehicle Accident

In the event of a motor vehicle accident occurring in the workplace or near the
JCCMI Premises the first HSE Officer on the scene should proceed as follows:

The Rescue

• Ascertain if any person/s injured – if yes provide first aid, request Ambulance

• If no one is injured and there is no danger, determine if vehicle/s pose/s an

obstruction to normal vehicular traffic flow or fall on the excavated area. If yes,
request a mechanical team for help

Serious Crime / Acts of Terrorism/Acts of Violation

Person encountering a violent or threatening person

1. Immediately notify Security

2. Do not argue with Suspected Person
3. Move away from the person and alert others to move away also
4. Do not try to be a hero
5. Do not attempt to physically subdue the Suspected Person
6. Remember that ensuring your physical safety is the primary goal

Inform the about the Situation Security or call to Security representative it is

necessary that all Security Uncharged or Admin/ Security Manager posted on Site
notice board and Site Office notice board

• The exact location of the incident

• Is the person armed
• Does the person appear to be affected by drugs or alcohol
• Name and location/contact number of the informant

If a violent/threatening person is armed with a firearm or other weapon capable

of causing death or injury to others:
The Rescue by the Security Personnel’s

• In such cases, the (Company Name) Security Personnel should authorize the restraint of
the suspected perpetrators(s), taking any reasonable measures of restraint to safeguard
the safety of personnel on-site.
• In cases of violence, if the suspect is not already under restraint, restrain and detain in
custody. This shall be done even if the suspect is no longer violent to protect the suspect or
other personnel. Persons suspected of being under the influence of drugs or alcohol shall
be examined by medical staff as soon as possible and allow the medical staff to diagnose
the cause of the abnormal behaviour rather than assume, the cause may not be related to
either drugs or alcohol but some other complaint or hand over to local police authorities to
handle the matter.

Bomb Threat Emergency

If a suspected explosive device is found

1. Never ignore the threat

2. do not touch/disturb the object
3. clear the area
4. notify an Admin/Security In-charge immediately
5. follow the instructions given
6. prevent all persons from entering the area
7. Evacuate people from the suspected location
8. Contact Police as soon as possible
9. Do not allow enter any person to enter the suspected location

TRAININGS

Concerning emergency preparedness, general training for employees must cover:

• Individual roles and responsibilities;

• Threats, hazards, and protective actions;
• Notification, warning, and communications procedures;
• Means for locating family members in an emergency;
• Emergency response procedures;
• Evacuation, shelter, and accountability procedures;
• Location and use of common emergency equipment; and
• Emergency shutdown procedures.

JCCMI employees must know when and how to sound an alarm in the event of an
emergency, recognize when an alarm is activated, notify emergency personnel, and know what to
do for each alarm type when it is sounded. Evacuation routes and exits must be well-known to
employees and clearly laid out in floor plans of your building displayed throughout your facility.
 If you have a fire extinguisher or other equipment used in the ERP on-site, you must
provide employees with an educational program at initial employment and retrain them annually.
Communicate relevant fire hazards and self-protection procedures in the event of emergency to
workplace employees.

Table No. 1 Emergency Training Matrix Monitoring

EMERGENCY TRAINING MATRIX

TRAININGS
NO. EMPLOYEE NAME DEPARTRMENT FIRST VALIDITY
ICS WAH CSE NATURE / DISASTER REMARKS
AIDE