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SESSION 1: CREATE AND APPLY STYLES IN THE

DOCUMENT
) What is Style and
advantage?
A style is aset of formats that youcan
apply to selected pages, text in your document to
quickly change their appearance.
Advantages of using Style are :
1. Styles help us to apply consistent formatting to the documents.
2. Stylee make the major formatting changes simple.

3. Using styles we can easily change the existing format.

2. Explain Types of Styles

OperCffice.org supports the folowing types of styles:
1)Page styles include margins, headers and footers, borders and backgrounds.
2) iParagraph styles control allaspects of a paragraph's appearance,such as text
alighment, tab stops, line spacingetc.
3) Character styles affect selected text within a paragraph, such as the font and size of text,
or bold and italic formats.

4) Frame styles are used to format graphic and text frames.

bullet characters, and fonts to
5) Numbering styies apply similar alignment, numbering or
numipered or bulleted lists.

background and cell protection.

6) Cell styles include fonts, alignment, borders,
presentations include line, area, shadowing,
7) Graphics styles in drawings and
transparency etc.
and tabs.
8) Presentation styles include
attributes for font, indents, spacing, alignment,

and Formatting window

3. How to Apply Style using Styles
Formating or press F11.
Answer: 1Click Format > Styles and
OpenOfice.
Formatting window shows the types of styles available for the
2. The Styles and
category.
one of the icons to isplay a list of styles in a particular
3. Click on any
double-click on the
point in the paragraph, frame, or page, and then
4. Position the insertion
to apply.
nameof the style which youwant
 4. Howto Apply Style using FillFormat mode
1)Open the Styles and Formatting window and select the style you want to apply.
2) Click the FillFormat mode icon.

3) To apply aparagraph, page,or frame style,hover the mouse over the paragraph, page. or
frame and click.

NOTE : Fil Format mode is quite useful when you need to format many scattered
paragraphs, cells,or other items with the same style.
5. How to Creating New (Custom) Styles:
We can create New Styles in two ways
S

1) Creating a new style from a selection: Steps are as follows

r

a) Open the Styles and Formatting window and choose the type of style you want to create.
b) In the document, select the item youwant to save as astyle.

E c) Click on the New Style from Selection icon from the Styles and Formatting window.
d) Type aname for the new style and Click OK to save the new style.

2) Dragging And Dropping To Create AStyle

n
Select some text and drag it to the Styles and Formatting window. If Paragraph Styles are
active, the paragraph style will be added to the list. IfCharacter Styles are active, the
character style will be added to the list.

6. How to Modifying Custom or Pre defined Styles :

OpenOffice.org provides several ways to modify styles (both the predefined styles and
custom styles that youcreate):
du A)Updating AStyle From ASelection: To update a style from a selection follow the
arit following steps:
ta

ta 1. Open the Styles and Formatting window

2.Select an item from the document whose format you want to adopt as a style.
3. In the Styles and Formatting window, select the style you want to update , then click on
the arrow next to the New Style from Selection icon and click on Update Style.
B)Loading Styles From ATempiate Or Document:
1. Open the document you want to copy styles into.
 2. In the Styles and Formatting window, long-click on the arrow next to the New Style
from
Selection icon, and then click on Load Styles.
3. Load style dialog box appears.

4. Select the categories of styles to be copied.

5. Click OK.

SESSION 2. INSERT AND USE IMAGES

1. How to INSERT IMAGE in a document

Images can be added toa document in several ways: by inserting an image file, directly from
agraphics program or a scanner, or from the Open Office Gallery.

1. Inserting An Image File:

When the image is in afile stored on the computer, you can insert it into an Open Office
document using either of the following methods :
A. Drag and Drop

1. Open afile browser window and locate the image you want to insert.

2. Drag the image into the Writer document and drop itwhere you want it to appear.

B. Insert Picture Dialog

1. Click in the Open Office document where you want the image to appear.

2. Choose Insert > Picture > From File from the menu bar.

3. On the Insert Picture dialog, select the file to be inserted and click Open.

2. Inserting An Image From The Clipboard:

a. Open the source document and the target document.

b. In the source document, select the image and press Ctrl +Cto copy image.

c. Switch to the target document and place the cursor where the image is to be inserted.

d. Press Ctrl + V to paste the image.

3. Inserting An Image Using A Scanner :

Ifascanner is connected to yourcomputer Open Office can call the scanning application
and inserted the scanned item into the document. To start this procedure, select Insert >
 Picture > Scan > Select Source.

4. Inserting An Image From The Gallery:

a) Toopen the Gallery,click on the Gallery icon or choose Tools > Gallery
b) Select the image from the Gallery.

c) Drag image from the Gallery into the Writer docurnent or right-click on the picture and
choose Insert>Copy
2. How to MODIFY IMAGE :

When you insert a new image, you may need to modify it to suit the
modify image by using Picture toolbar, resizing, document. WVe can
cropping etc
1. UsingThe Picture Toolbar

When you insert an image or select one

appears. You can set it by clicking View >already present in the document, the Picture toolbar
Toolbars > Picture. TwO other
opened from this one: the Graphic Filter toolbars can be
toolbar and Color Toolbar.
From these three toolbars, you can
effects. apply small corrections to the graphic or obtain special
Graphics mode: Youcan change color
images to
selecting Grayscale from the Graphics mode list grayscale by selecting the image and then
Flip vertically or
horizontally
then click the relevant : To flip an
image vertically or
icon. horizontally, select the image, and
Filters:Following Table proides a
short description of the
experiment with the different filters and
pressing Ctrl+Z or filters settings. You available filters. Feel free to
can undo all the
AIt+Backspace selecting Edit > Undo.
or by changes by
3. Cropping
Images :
When you are only
youmay wish to cropinterested in a section of the image for
select Picture from the(cut off) parts of it. To start the purpose of
your document,
pop-up menu. In the Picturecropping the image, right click on it and
In the Crop
page, youcan control the dialog box, select the Crop
page
Keep scale /Keep following parameters:
does not change theimage size:When Keep scale is
produces scale of the
picture. selected (default), cropping the
Constant. enlargement shrinking ,or When Keep image size
,
distortion of the image so thatselected,
is image
3. Resizing Image: the cropping
image size remains
 Steps to resize the image in Writer are
Click the picture, to show the green resizing handles. Position the pointer Over one of the
green resizing handles. Click and drag to resize the picture.
Rotating a Picture:Writer does not provide a tool for rotating a picture; however, there is a
simple workaround:
Open a new Draw or Impress document. Inset the image you want to
image and select the Rotate icon from the Drawing toolbar. Rotate the rotate. Select the
Select and Copy the rotated image and paste it in Writer document. image as desired.
4. Creating Drawing Objects :
We can draw the object usingdrawing toolbar by
to To use a drawing tool are clicking View > Toolbars > Drawing. Steps

Click in the document where youwant to inset the

toolbar. Click and drag to create the drawing object.object. Select the tool from the Drawing
After inserting the object You can change the
properties (fill color, line type and weight,
anchoring, and others) of the drawing object using the Drawing Object Properties toolbar.
Grouping Drawing Objects
Steps to group drawing objects are :
Select one object, then hold down the Shift key and
the group. select the others youwant to include in

Choose Format > Group > Group from the menu bar
Group from the pop-up menu. or right-click and choose
Group>
5. Positioning Image/Graphics Within The Text :
When youadd a graphic to atext
document, you need to choose how to position it with
respect to the text and other graphics.
Positioning of a graphic is controlled by four settings
1 Arrangement refers to the
placement of a graphic on an imaginary vertical axis.
2. Alignment refers to the
vertical or horizontal placement of a
chosen anchor point. graphic in relation to the
3. Anchoring refers to the reference point for the
frame. An image always has an anchor point. graphics. This point could be the page, or
4. Text wrapping refers to
the relation of graphics to the
around the graphic onone or both sides. surrounding text, which may wrap
 SESSION:3 CREATE AND USE TEMPLATE

1. What is Template?

Ans: Atemplate is a model that you use to create other documents. For example, you can
Greate a template for business reports that has your company's logo on the first page. New
documents created from this template will all have your company's logo on the first page.
2. Explain the ways to Create a Template

Ans: Template can be created in two ways

1. Creating a template from a Document: Steps to create template from a document are -

a) Open anew or existing document of the type youwant to make into a template (text
document, spreadsheet, drawing, presentation).
b) Add the content and styles that you want.

c) From the main menu, choose File > Templates > Save, to open template dialog box.

d) Type aname for the new template.

e) Select the category in which you want to assign the template.

f) Click OK tosave the template.

2. Creatinga template using a wizard: Steps to create template using awizard are -
a) From the main menu, choose File> Wizards >[type of template
required]
b) Follow the instructions on the pages of the wizard.

c) In the last section of the wizard, you can specify the

name and location for saving the
template.

Setting a custom template as the default

To set a custom template as the default:

From the main menu, choose File >Templates >

dialogopens. In the box on the left, select the folderOrganize. The Template Management
set as the default, then select the template. Click containing the template that youwant to
the Commands button and choose Set As
Default Template from the drop-down menu.
Resetting the default template
Tore-enable Open Office's Default template fora
document type as the default:
Inthe Template Management dialog, click any
folder in the box on the left. Click the
Commands button and choOse Reset Default Template from the drop-down menu.
 SESSION 4. CREATE AND CUSTOMIZE TABLE OF CONTENTS
1. Explaln how to Croate a Table of Contents
Writer's table of contents feature lets you build an automated table of contents from the
headings in your document. For example, you can use the Heading 1 style for chapter titles
and the Heading 2 and Heading 3 styles for chapter subheadings.
Steps to create Table of Content are:

Place the cursor in the document where you want the table of contents to be inserted. Select
Insert > Indexes and Tables > Indexes and Tables Click OK.

Using the Index/Table tab:

Use the Index/Table tab to set the table's attributes like

Adding A Title : If you'd like the table of contents to have a title, enter it in the Title field.

Protecting Against Manual Changes :To protect the table of contents from being changed
accidentally, check the Protected against manual changes check box.
Changing The Number Of Levels : By default, Writer evaluates 10 levels of headings. To
change the number of levels evaluated, enter the desired number in the Evaluate up to leve!
spin box

Using The Entries Tab

Use the Entries tab, to format the entries in the table of contents. For each outline level, you
can add and delete elements, such as chapter numbers, and you can also apply character
styles to individual elements.

The Structure line displays the elements for entries in that level. Each button on the
Structure line represents one element:

The E# button represents the chapter number. The Ebutton represents the entry text. The I
button represents a tab stop. The #button represents the page number. The LS button
represents the start of a hyperlink.(This button doesn't appear on the default Structure line.)
The LE button represents the end of a hyperlink. (This button doesn't appear on the default
Structure line.)
Deleting Elements :To delete an element from the Structure\ine, click the button that
represents that element and then press the Delete key on your keyboard.
Adding Elements:To add an element to the Structure line, followthese steps:

Place your cursor in the white field to the left of where you want to insert the element. Click
one of the five buttons that are just below the Structure line. (For example, to add a tab stop,
click the Tab stop button.) A button representing the new element appears on the Structure
line.
 Applying Character Styles: To apply a character style to an
element on the Structure line
On the Structure line, click the
a style. From the button that represents the element to which you
Character Style drop-down
selected style to the selected element. list, select the desired style. Writerwant to appy
applies the
Using The Styles Tab:
Use the Styles tab, to apply
paragraph styles to the table of contents. You can
different paragraph style to each outline level of the table. apply a
To apply aparagraph style to
an outline level, follow these
steps:
In the Levels list box,
select the desired outline level.
2. Click the
paragraph style that youwant tO apply.
3. Click the < button to
apply the selected paragraph style to
the selected outline level.
To remove paragraph styling from an
outline level:
1) In the Levels list box, select the desired
outline level by clicking it.
2) Click the Default button.
Using The Background Tab:
Use the Background tab, to
add color or a graphic to the
table background.
Adding Color:To add color to the
desired color in the background of the table of
color grid. contents, simply click the
Adding A
these steps:Graphic
: Toadd a
graphic to the background of the table of contents, folow
From the As
options. Clickdrop-down list, select Graphic. The
the Browse button. Find the graphicBackground tab displays the
to use andgraphics
Open button. file that you want
then click the
Inthe Type area of
the
appear: To position the Background tab, choose how you
stretch the graphic so that it fills specific location in thewant the
graphic in a background graphic to
graphic the entire
across the entire background area, background, select
background area, select Area. To Position. To
select Tile repeat the
Deleting Color Or Graphics: To
these steps: delete color or graphics from the
table background, follow
From the As
drop-down list,select Color. Click No Fill on the
EditingATable Of Contents color grid.
To edit an existing table of contents:

Click anywhere in the table of contents and then right click. The context menu appears.
From the context menu, choose Edit Index/Table. The Insert Index/Table window opens and
you can edit and save the table.

Update Table of Content:

If you add or delete text (so that headings move to different pages) or you add, delete, or
change headings, you need to update the table of contents. To do this
Place the cursor within the table of contents.

Right-click and select Update Index/Table from the pop-up menu.

Deleting A Table Of Contents ::

To delete the table of contents fromadocument:

Click anywhere in the table of contents and then right click. The context menu appears.

From the context menu, choose Delete Index/Table. Writer deletes the table of contents.
SESSION 5. IMPLEMENT MAIL MERGE

1.What is Mail Merge?

written and send it to a whole bunch of people,
A mail merge is a way to take a letter you've you typed that letter
personalizing it with information about them so they might think that
personally for them.

list of people's mailing addresses and

A mail merge can also be a quick way to take a different person on each label or
generate labels or envelopes with the address for a
envelope.
2. How to Create aMail Merge Document: Letter

1. Open atemplate, or create a newWriter document.

extension .odt or.ods
2. Save the document with the appropriate name with
where you want the fields.
3. Write out the text that will be going to everyone, and plan
To Make The Data Source And Entering Data

1. Choose File > New > Database

database you're
2. Select the type of data: spreadsheet data, text file data or the type of
using like Access or mySQL.

3. Click Next

3. Explain Merging The Data Source With Main Document

1. Open the letter you want to use.

2.Once you have the letter then insert the fields from the datatbase at specific position by
dragging the fields.

3. If you want a field in the letter twice, you can drag it twice.
4. Format the document any wayyou want it.

5. The last step is to either print the letter to a printer, or "print" to a Writer file so youcan see
all the data merged.
Editing a saved file of mailing labels

To edit a saved file of mailing labels, open the saved label file the normal way.
You will be prompted to update all links.
Choose No for the following reason: The first label on the page is termed the "Master Label"
and allother labels are linked to it. If you update the links, then all labels will end up
Contairing the same data.