Annexure II

ANNEXURE-II
Instructions for applicants

(For registration and submission of Online application form)
1. REGISTRATION:
(a) Applicant will have to first register himself/herself on the GDS online
Engagement Portal at the link https://indiapostgdsonline.gov.in details to
obtain the Registration Number.
(b) For registration on the Portal, the applicants must have their own active
email id and mobile number. All the important information, including
declaration of result of shortlisting, offer of provisional engagement etc. would
be sent on the registered mobile number Email only. The Department will not
communicate with applicant in any other form.
(c) Once the applicants registered the same mobile number will not be
allowed for any further registrations of any other applicant.
(d) In case any duplicate Registration is found by altering the

basic details, the candidature of all such registrations will be
removed from the selection process.
(e) Any applicant who forgot the registration number can retrieve the
registration number through option 'forgot registration.
(f) Before proceeding with One-Time Registration, keep the following

information/documents ready:
i. Mobile Number (to be verified through OTP)

ii. Email ID (to be verified through OTP).
iii. Aadhaar Number -if available
iv. Information about the Board, and Year of Passing the
Matriculation (10th) Examination.
v. Scanned photo in .jps/.ipeg format less than 50 kb
iv. signature. .jps/.ipeg format less than 20 kb
2. PAYMENT OF FEE
(a) Fee: A fee of Rs.1oo (Rupees one hundred only) is to be paid by the
applicants for all posts notified in choice of Division. However, payment of fee
is exempted for all female applicants, SC /ST applicants, PwD applicants and
Transwomen applicants.
(b) Applicants, except exempted category of applicant, may make payment

of the fee through any of the online mode of payment using the link provided
for payment. All recognized Credit/Debit cards and Net Banking facility/ UPI
can be used for this purpose. Charges applicable for usage of Debit/credit cards
and net banking, as per the rules from time to time will be levied.
(c) Applicants are advised to note their Registration number at a secure

place for making the payment of fee.
(d) Fee once paid will not be refunded. Hence, candidate is advised to ensure
his eligibility for applying to particular Division before making the fee payment.
(e) Applicants who are exempted from payment of fee may apply online
directly.
3. ONLINE APPLICATION:
3.1. SELECTION OF DIVISION AND EXERCISING REFERENCES:
An applicant can only apply one or more vacant posts of GDS in only in one of
the selected Division. Before selecting Division option, applicant has to validate
his/her details by giving Registration number and OTP sent to the registered mobile
number. On selecting the Division, a list of all eligible posts (based on the community
and Age) will be displayed against which applicant has to give preferences. Applicant
will not be considered for a post, for which he/she has not given/indicated his/her
preference(s). However, if shortlisted, only one post only will be offered for
engagement and his/her rights for all other posts will be forfeited.
Example: If an applicant opts for five posts in a Division with preference post1, post2,
post3, post4, post5 etc. and selected as meritorious in more than one post, the first
post in the order of preference, against which he/she is found most suitable, will be
offered and the candidature for all the remaining posts will be forfeited.
3.2. UPLOADING OF DOCUMENTS:
The applicant is required to upload only the following documents at the time of
submitting online application in the formats and sizes as prescribed. Hence, it is
advised to keep the scanned documents ready in softcopy form before applying online:
Sl Name of the Uploading Permitted file size

No Document file
format
1 Recent .jps/.ipeg Not exceeding 50kb

Photograph
2 Signature .jps/.jpeg Not exceeding 20kb
3.3. SELECTION OF VERIFYING AUTHORITY:
The selection of the shortlisted applicants will be purely based on the marks/ data fed
by an applicant at the time of submitting the final online application However,
selection will be subject to physical verification of the original certificates/ mark sheet
etc. with the data /marks fed in the online application. Therefore, the candidates have
to select a Verifying Authority for verification of document at the time of submission
of application form itself. The candidates are advised to select the Divisional head of
the Division in which he/she is applying to expedite the verification of document &
joining at later stage. However, at his/her option any other Divisional head may be
selected near to his/her place for the purpose.
3.4 WINDOW FOR APPLICATION FORM CORRECTION

(a) After closing date for submission of online applications, a three days window
has been kept for modification/editing in the same. The purpose of providing this
correction window is to correct the names and other data/marks/choice filling etc..
During this three-days window, if the modifications involve any change in category
requiring fee to be paid, such modifications will be allowed only if the candidate
deposits the fee as per the prescribed procedure. Upon modification, the previous
online application would be treated as null and void and merit would be decided
based on the details mentioned in the modified application.
(b) Before submission of the modified application, applicants must check that they
have filled correct details in each field of the form. After the expiry of 'Edit/Correction
window, no change/ correction/ modification will be allowed in the application under
any circumstances. No request in this regard in any form like by post' fax, email, by
hand, etc. shall be entertained by the Department and the same will be filed without
assigning any reason.
Note:-
(1) Applicants are advised in their own interest to submit the online application
much before the closing date and not to wait till the last date to avoid the
possibility of disconnection/ inability or failure to login to the website on
account of heavy load on the website during the closing days.
(2) The Department will not be responsible for the applicants not being able to
submit their applications within the last date on account of the aforesaid
reasons or for any other reason beyond the control of the Department.
(3) Before submission of the online application, applicants must check through
Preview/ Print option that they have filled correct details in each field of the
form.
(4) It is advised that upon shortlisting, the candidates in their own interest
should report for verification of documents and pre-engagement formalities, at
the earliest possible time without waiting the last date to avoid any technical
issues, failing to observe the time line would resulting the cancellation of the
candidature and no communication in this regard would be entertain.

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ANNEXURE-II

Instructions for applicants

(d) In case any duplicate Registration is found by altering the

(f) Before proceeding with One-Time Registration, keep the following

i. Mobile Number (to be verified through OTP)

(b) Applicants, except exempted category of applicant, may make payment

(c) Applicants are advised to note their Registration number at a secure

3.1. SELECTION OF DIVISION AND EXERCISING REFERENCES:

3.2. UPLOADING OF DOCUMENTS:

Sl Name of the Uploading Permitted file size

1 Recent .jps/.ipeg Not exceeding 50kb

2 Signature .jps/.jpeg Not exceeding 20kb

3.3. SELECTION OF VERIFYING AUTHORITY:

3.4 WINDOW FOR APPLICATION FORM CORRECTION

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