BID FORMS

BID FORM FOR THE PROCUREMENT OF INFRASTRUCTURE PROJECTS

[shall be submitted with the Bid]

BID FORM

Date: _______________________

Project Identification No. ________

____________________________

To: [name address of Procuring Entity]

Having examined the Philippine Bidding Documents (PBDs) including the

Supplemental of Bid Bulletin Numbers [insert numbers], the receipt of which is hereby
duly acknowledged, we, the undersigned, declare that:

a. We have no reservation to the PBDs, including the Supplemental of Bid

Bulletins, for the Procurement Project:[insert the name of contract];

b. We offer to execute the Works for this Contract in accordance with the PBDs;

c. The total price of our Bid in words and figures, excluding any discounts offered
below is: :[insert information]

d. The discounts offered and the methodology for their application are: [insert
information];

e. The total bid price includes the cost of all taxes, such as, but not limited to:
(specify the applicable taxes, e.g. (i) value added tax (VAT), (ii) income tax, (iii)
local taxes, and (iv) other fiscal levies and duties), which are itemized herein
and reflected in the detailed estimates;

f. Our bid shall be valid within the period stated in the PBDs, and it shall remain
binding upon us at any time before the expiration of that period;

g. If our bid is accepted, we commit to obtain a Performance Security in the

amount of [insert percentage amount] percent of the Contract Price for the due
Performance of the Contract, or a Performance Declaration in lie of the
allowable forms of Performance Security, subject to the terms and conditions
of issued GPPB guidelines for this purpose;

h. We are not participating, as Bidders, in more than one Bid in this bidding
process, other than alternative offers in accordance with the Bidding
documents;

i. We understand that this Bid, together with your written acceptance thereof
included in your notification of award, shall constitute a binding contract
between us, until a formal Contract is prepared and executed; and

j. We understand that you are bound to accept the Lowest Calculated Bid or any
other Bid that you may receive.
 k. We likewise certify/confirm that the undersigned, is the duly authorized
representative of the bidder, and granted full power and authority to do,
execute and perform any and all acts necessary to participate, submit the bid,
and to sign and execute and ensuing contract for the [Name of the Project] of
the [Name of the Procuring Entity.]

l. We acknowledge that failure to sign each and every page of this Bid Form,
including the Bill of Quantities, shall be a ground for the rejection of our bid.

Name: __________________________________________

Legal Capacity: ___________________________________

Signature: _______________________________________

Duly authorized to sign the Bid for and behalf of: _______________________

Date: ______________________
 BID-SECURING DECLARATION DECLARATION FORM
[shall be submitted with the Bid if bidder opts to provide this for bid security]

Republic of the Philippines)

City of Baguio ) s.s.
--------------------------------------
BID-SECURING DECLARATION

Project Identification No. [Insert No.]

To: [Insert Name and address of the Procuring Entity]

I/We, the undersigned, declare that:

1. I/We understand that, according to your conditions, bids must be supported by a

Bid Security, which may be in the form of a Bid-Securing Declaration.

2. I/We accept that: (a) I/we will be automatically disqualified from bidding for any
contract with any procuring entity for a period of two (2) years upon receipt of your
Blacklisting Order; and, b) I/we will pay the applicable fine provided under Section
6 of the Guidelines on the use of Bid Securing Declaration, within fifteen (15) days
from receipt of the written demand by the procuring entity for the commission of
acts resulting to the enforcement of the bid securing declaration under Sections
23.1(b),34.2, 40.1 and 69.1, except 69.1(f), of the IRR of RA 9184; without
prejudice to other legal action the government may undertake.

3. I/We understand that this Bid-Securing Declaration shall cease to be valid on the
following circumstances:

(a) Upon expiration of the bid validity period, or any extension thereof pursuant to
your request;

(b) I am/we are declared ineligible or post-disqualified upon receipt of your notice
to such effect, and (i) I/we failed to timely file a request for reconsideration or
(ii) I/we filed a waiver to avail of said right;

(c) I am/we are declared as the bidder with the Lowest Calculated and Responsive
Bid/Highest Rated and Responsive Bid, and I/we have furnished the
performance security and signed the Contract.

IN WITNESS WHEREOF, I/we have hereunto set my/our hand/s this ____day of
[month][year] at [place of execution].

[Insert NAME OF BIDDER OR ITS AUTHORIZED REPRESENTATIVE]

[Insert Signatory’s legal capacity]
Affiant

[Jurat]

[ Format shall be based on the latest Rules on Notarial Practice]

 STATEMENT OF ONGOING GOVERNMENT & PRIVATE CONTRACTS INCLUDING CONTRACTS AWARDED BUT NOT
YET STARTED

Business Name : ________________________________________________________________________________

Business Address : ________________________________________________________________________________

Name of % of Value of
Contract/Location Contractor’s Role a. Date Awarded Accomplishment
a. Owner Name Outstanding
Project Cost Nature of Work b. Date Started
b. Address Works/Unco
c. Date of
c. Telephone Nos. Description mpleted
% Completion
Planned Actual Portion

Government

Private

*Continue in a separate sheet of necessary. Total Cost

Submitted by :____________________________________
(Printed Name & Signature)
Designation : ____________________________________

Date : ____________________________________

*TO BE PROPERLY ACCOMPLISHED. PLEASE INDICATE N/A IF NOT APPLICABLE

 STATEMENT OF SINGLE SIMILAR LARGEST COMPLETED GOVERNMENT & PRIVATE CONTRACTS

Business Name : ________________________________________________________________________________

Business Address : ________________________________________________________________________________

Contractor’s Role d. Amount at a. Date

Name of Contract d. Owner Name Award Awarded
Nature of Work Description
e. Address e. Amount at b. Contract
%
f. Telephone Nos. Completion Effectivity
f. Duration c. Date Completed

Government

Private

Note: This statement shall be supported with:

1. Contract
2. CPES rating sheets and/or Certificate of Completion
3. Certificate of Acceptance

Submitted by :____________________________________
(Printed Name & Signature)
Designation : ____________________________________
Date : ____________________________________

*TO BE PROPERLY ACCOMPLISHED. PLEASE INDICATE N/A IF NOT APPLICABLE

 QUALIFICATION OF KEY PERSONNEL PROPOSED TO BE ASSIGNED TO THE CONTRACT

City Government of Baguio

Name of Project: _______________________________________________________________________________________________

Location: _______________________________________________________________________________________________

Name of Firm: _______________________________________________________________________________________________

Business Address: _______________________________________________________________________________________________

Project Engineer Foreman Other Positions Required for Other Positions Deemed Required By
the Project The Applicant For This Project

1 Name

2 Address
3 Date of Birth
4 Employed Since
5 Experience (No. Of Years)
6 Previous Employment
7 Education
8 PRC License

Submitted by: _____________________________________

(Printed Name & Signature)

Designation: ______________________________________
Date : ______________________________________

*TO BE PROPERLY ACCOMPLISHED. PLEASE INDICATE N/A IF NOT APPLICABLE

 CERTIFICATE OF EMPLOYMENT OF KEY PERSONNEL

City Government of Baguio

Name of Project :

Location :

RESIDENT/PROJECT ENGINEER CERTIFICATE OF EMPLOYMENT

Date :

_________________________________
City Mayor
City Government of Baguio

Dear Sir:

I, _____________________________________, a Licensed Civil Engineer with

professional License No. ______________ issued at _________________________
on__________________.

I hereby certify that Contractor _____________________ has engaged my

services as Resident/Project Engineer on the contract for the
__________________________________________________________________ if
awarded to it.

As Resident/Project Engineer, I supervised the following completed projects

similar to the contract under bidding:

Name of Project Owner Cost Date Completed

At present, I am supervising the following projects:

Name of Project Owner Cost Date Completed

In case of my separation for any reason from the above-mentioned Contractor, I

shall notify the Office of the City Mayor at least Twenty-One (21) days before the effective
date of my separation.
 As Resident/Project Engineer, I know I will have to stay in the project area all the
time to supervise and manage the project to the best of my ability, and aware that I am
authorized to handle only one (1) project at a time.

I do not allow the use of my name for the purpose only of abling the above-
mentioned contractor to qualify for the project without any firm commitment on my part to
assume the post of Resident/Project Engineer therefore, if the contract is awarded to
him/her, hence, I understand that to do will be sufficient ground for my disqualification
as Resident/Project Engineer in any future bidding employment for any Contractor doing
business with the City.

______________________________________________
Printed Name and Signature of Resident/Project Engineer

REPUBLIC OF THE PHILIPPINES )

BAGUIO CITY ) S.S.

SUBSCRIBED AND SWORN to before me this ________ day of

______________________, 20 , his Residence Certificate No. ____________________
issued at _______________________ on _________________________ 20 .

NOTARY PUBLIC
Until December 31, 20___

Doc. No.
Page No.
Book No.
Series

*TO BE PROPERLY ACCOMPLISHED. PLEASE INDICATE N/A IF NOT

APPLICABLE
City Government of Baguio

Name of :
Project

Location :

FOREMAN’S CERTIFICATE OF EMPLOYMENT

Date :

________________________________
City Mayor
City Government of Baguio

Dear Sir:

I,__________________________________, hereby certify that Contractor

____________________________________ has engaged my services as Foreman on
the above project if awarded to him/them.

The following projects have been supervised by me as Foremen. (mentioned only

projects of same nature as that bid).
Name of Project Owner Cost Date Completed

At present, I am supervising the following projects:

Name of Project Owner Cost Date Completed

In case of my separation for any reason from the above-mentioned Contractor, I

shall notify the Office of the City Mayor at least Twenty (20) days before the effective date
of my separation.

I do not allow the use of my name for the purpose only of abling the above-
mentioned contractor to qualify for the project without any firm intention on my part to
assigned as Foreman to the project if awarded to him/them, since I understand that to do
will be sufficient ground for my disqualification as Foreman in any future bidding
employment for any Contractor doing business with the City.

_____________________
_________________________________
Printed Name and Signature of Foreman
REPUBLIC OF THE PHILIPPINES )
BAGUIO CITY ) S.S.

SUBSCRIBED AND SWORN to before me this ________ day of

____________________, 20 , his Residence Certificate No. ____________________
issued at _______________________ on _________________________ 20 .

NOTARY PUBLIC
Until December 31, 20
Doc. No.
Page No.
Book No.
Series

*TO BE PROPERLY ACCOMPLISHED. PLEASE INDICATE N/A IF NOT

APPLICABLE
 City Government of Baguio

Name of Project :___________________________________________________________________________________________

___________________________________________________________________________________________

Location :___________________________________________________________________________________________

LIST OF EQUIPMENT OWNED OR LEASED AND/OR UNDER PURCHASE AGREEMENTS, PLEDGE TO THE PROPOSED CONTRACT

Name of Firm :_____________________________________________________________________________________________________________

Business Address :_____________________________________________________________________________________________________________

Model/Year Capacity/Performance/ Plate No. Motor No./ Body Location Condition Proof of Ownership
Size No.
A. A. Owned
i.
ii.
iii.
B. Leased
i.
ii.
iii.
C. Under Purchase Agreements
i.
ii.
iii.
Note: Attached Lease Contracts, Purchase Agreements if any and proof of Ownership for all Equipments required for the project.

List of minimum equipment required for the project: Submitted by: ___________________________
(Printed Name & Signature)
1.___________________________
2.___________________________
3.___________________________ Designation : __________________
4.___________________________
Date : ________________

*TO BE PROPERLY ACCOMPLISHED. PLEASE INDICATE N/A IF NOT APPLICABLE

 NET FINANCIAL CONTRACTING CAPACITY

The computation of prospective bidder’s NFCC must be at least equal to the ABC to be
bid, calculated as follows:

NFCC = [(Current Assets minus Current Liabilities) (15)] minus the value of all outstanding
or uncompleted portions of the project under ongoing contracts, including awarded
contracts yet to be started coinciding with the contract to be bid.

The values of the domestic bidder’s current assets and current liabilities shall be based
on the attached latest Audited Financial Statements with the stamped “Received”
by the BIR. For purposes of computing the foreign bidders’ NFCC, the value of the
current assets and current liabilities shall be based on their Audited Financial Statements
prepared in accordance with international financial reporting standards.
 OMNIBUS SWORN STATEMENT

REPUBLIC OF THE PHILIPPINES )

CITY OF BAGUIO ) S.S.

AFFIDAVIT

I,[Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address of
Affiant], after having been duly sworn in accordance with law, do hereby depose and state
that:

1. [Select one, delete the other:]

[If a sole proprietorship:] I am the sole proprietor of [Name of Bidder] with office
address at [Address of Bidder];

[If partnership, corporation, cooperative, or joint venture:] I am the duly

authorized and designated representative of [Name of Bidder] with office
address at [address of Bidder];

2. [Select one, delete the other;]

[If a sole proprietorship;] As the owner and sole proprietor, or authorized

representative of [Name of Bidder], I have full power and authority to do,
execute and perform any and all acts necessary to participate, submit the bid,
and to sign and execute the ensuing contract for [Name of Project] of the [Name
of the Procuring Entity], as shown in the attached Special Power of Attorney;

[If partnership, corporation, cooperative, or joint venture:] I am granted full

power and authority to do, execute and perform any and all acts necessary to
participate, submit the bid, and to sign and execute the ensuing contract for
[Name of Project] of the [Name of Procuring Entity], as shown in the attached
[state title of the attached document showing proof of authorization (e.g., duly
notarized Secretary’s Certificate, Board/Partnership Resolution, or Special
Power of Attorney, whichever is applicable;];

3. [Name of Bidder] is not “blacklisted” or barred from bidding by the GOP or

any of its agencies, offices, corporations, or LGUs, foreign
government/foreign or international financing institution whose blacklisting
rules have been recognized by the GPPB, by itself or by relation,
membership, association, affiliation, or controlling interest with another
blacklisted person or entity as defined and provided for in the Uniform
Guidelines on Blacklisting;

4. Each of the documents submitted in satisfaction of the bidding

requirements is an authentic copy of the original, complete, and all
statements and information provided therein are true and correct;
5. [Name of Bidder] is authorizing the Head of the Procuring Entity of his duly
authorized representative(s) to verify all the documents submitted;

6. [Select one, delete the rest;]

[If a sole proprietorship: The owner or sole proprietor is not related to the
the Head of the Procuring Entity, members of the Bids and Awards
Committee (BAC), the Technical Working Group, and the BAC Secretariat,
the head of the Project Management Office or the end-user unit, and the
project consultants by consanguinity or affinity up to the third civil degree;

[If a partnership or cooperative:] None of the officers and members of

[Name of Bidder] is related to the Head of the Procuring Entity, members of
the Bids and Awards Committee (BAC), the Technical Working Group, and
BAC Secretariat, the head of the Project Management Office of the end-
user unit, and the project consultants by consanguinity or affinity up to the
third civil degree;

[If a corporation or joint venture:] None of the officers, directors, and

controlling stockholders [Name of Bidder] is related to the Head of the
Procuring Entity, members of the Bids and Awards Committee (BAC), the
Technical Working Group, and BAC Secretariat, the head of the Project
Management Office of the end-user unit, and the project consultants by
consanguinity or affinity up to the third civil degree;

7. [Name of Bidder] complies with existing labor laws and standards; and

8. [Name of Bidder] is aware of and has undertaken the following

responsibilities as a Bidder in compliance with the Philippine Bidding
Documents, which includes:

a. Carefully examine all the Bidding Documents;

b. Acknowledging all conditions, local or otherwise, affecting the

implementation of the Contract;

c. Making an estimate of the facilities available and needed for the contract
to bid, if any; and

d. Inquiring or securing Supplemental/Bid Bulletin(s) issued for the [Name

of the Project].

9. [Name of Bidder] did not give or pay directly or indirectly any commission,
amount, fee, or any form of consideration, pecuniary or otherwise, to any
person or official, personnel or representative of the government in relation
to any procurement project or activity.

10. In case advance payment was made or given, failure to perform or deliver
any of the obligations and undertakings in the contract shall be sufficient
grounds to constitute criminal liability for Swindling (Estafa) or the
commission of fraud with unfaithfulness or abuse of confidence through
misappropriating or converting any payment received by a person or entity
under an obligation involving the duty to deliver certain goods or services,
to the prejudice of the public and the government of the Philippines
pursuant to Article 315 of Act No. 3815 s. 1930, as amended, or the
Revised Penal Code.
 IN WITNESS WHEREOF, I have hereunto set my hand this ___ day of
_____________________, 20__ at ________________________, Philippines.

[Insert Name of Bidder or Its Duly Authorized

Representative]
[Insert signatory’s legal capacity]
Affiant

[Jurat]

[Format shall be based on the latest Rules on Notarial Practice]

 Republic of the Philippines

BIDS & AWARDS COMMITTEE FOR INFRASTRUCTURE

City Government of Baguio

ORDER OF PAYMENT
(To be filled-up by Contractor in two copies)
TO: The City Treasurer

Please collect the amount as indicated below representing payment of bidding documents. Amount
collected shall be credited to BAC Trust Fund.

Name of Construction Firm: __________________________________________________________

Date of Bid Opening: _________________________

PROJ. NO. LOCATION / COST OF BID

PROJECT TITLE ABC (Php) C.D.
BARANGAY FORMS (Php)

ELIGIBILITY FORM

TOTAL

APPROVED FOR THE ISSUANCE OF PLANS & FORMS FOR THE ABOVE STATED ROJECT(S)
UPON PAYMENT OF A NON-REFUNDABLE AMOUNT OF THE COST OF BID FORMS AS INDICATED
ABOVE:

(Signed)
ENGR. BONIFACIO I. DELA PEÑA

BAC Chairperson

AUTHORITY TO SECURE PLANS/BID FORMS

Above-named contractor is authorized to secure bidding documents as per Official Receipt No. _____
Amount Paid: _________________
Date Issued: _________________

Authorized by: Issued bidding documents:

(Signed) ______________________________ __________
ENGR. BONIFACIO I. DELA PEÑA (Name & Signature - BAC Secretariat) (Date)
BAC Chairperson Received bidding documents:
_________________________ ____________
(Name & Signature - Contractor) (Date)
 SECTION VIII. BILL OF QUANTITIES

Project Identification No.

Project Title:

Location:

ITEM DESCRIPTION UNIT QTY UNIT AMOUNT

PRICE (PESOS)
(PESOS)

TOTAL
BID AMOUNT IN WORDS:

Submitted by:

Name and Signature of Bidder’s Representative Date: _______________

Position
 SUMMARY SHEET

Project Identification No.

Project Title:
Location:
MATERIALS
UNIT UNIT COST DESCRIPTION

LABOR
UNIT UNIT COST DESCRIPTION

EQUIPMENT
UNIT UNIT COST DESCRIPTION

Name and Signature of Bidder Date: _______________

Position

*TO BE PROPERLY ACCOMPLISHED.

 CASH FLOW BY QUARTER

Project Identification No.

Project Title:
Location:

YEAR ___

PARTICULARS TOTAL FIRST SECOND THIRD FOURTH

QUARTER QUARTER QUARTER QUARTER
ACCOMPLISHMENT, 100%
IN (%)
CASH FLOW, IN
(PHP)
CUMULATIVE 100%
ACCOMPLISHMENT,
IN (%)
CUMULATIVE CASH
FLOW, IN (PHP)

Name and Signature of Bidder Date: _______________

Position

*TO BE PROPERLY ACCOMPLISHED.