Taking Charge of Excel - Part 1

1. The large toolbar that stretches across the top of the Excel window is known as the
Ribbon.

• True
• False

2. The Excel Ribbon can be minimised or collapsed by double-clicking (single-clicking

for Mac) on one of the Ribbon Tabs.

• True
• False

3. Columns are referenced using numbers.

• True
• False

4. Rows are referenced using letters of the alphabet.

• True
• False

5. The first cell (top-left) in a standard Excel spreadsheet is known as 1A.

• True
• False

6. Cell B2 is to the right of cell A2.

• True
• False

7. Cells A1, A2, A3, ..., A20 are all in the same row.

• True
• False

8. The Quick Access Toolbar can be shown above or below the ribbon.
*PC-specific

• True
• False
9. Clicking on cell C3 and clicking Freeze Panes will freeze the top 3 rows and the first
3 columns.

• True
• False

10. You can navigate to the bottom of your spreadsheet using the scroll wheel of your
mouse.

• True
• False

11. You can directly type into a cell by clicking on it and proceeding to type.

• True
• False

12. If text has already been entered in a column and you start typing in the same column,
Excel will suggest existing values that begin with what you have typed.

• True
• False

13. You cannot copy and paste numbers into Excel from another Office software such
as Microsoft Word.

• True
• False

14. If you want to remove some information from your spreadsheet, you can highlight
this information and press Delete.

• True
• False

15. If you want to reverse most previously conducted tasks, you can click the Undo
button at the top left of the Excel window.

• True
• False
 Taking Charge of Excel - Part 2

1. How many rows in an Excel spreadsheet (version 2007 and later)?

• More than 1 million

• Infinite (no limit)
• 50,000
• 16,348

2. In a blank Excel workbook, go to the Insert tab on the ribbon. Which of the following
is NOT available?

• Rows
• Pictures
• Table
• Shapes

3. In cell A1 type in the heading Date then press Enter. In cell A2 type in the following:
20-Jan-20. Use the fill handle to drag the date you have just typed down to row 20.
What is the date in A10? Enter as shown or use Year-Month-Day format if you are
not using an English version of Excel (for example 2020-01-20).

2020-01-28

4. In cells B1 to B3 enter the following:

Select cells B2 and B3 then use the fill handle to drag down to row 20. What is the
value in B15?

43.68

5. Close your workbook without saving and open the attached workbook. What value is
in cell Q101 on the Orders sheet?

49

6. How many worksheets are there in this workbook?

3
7. Go to the Sales 2016 worksheet. Which cell contains the heading Qtr4?

E3

8. Still in Sales 2016, select the range B8:E10. Look at the status bar at the bottom of
the screen. You should see Sum followed by a number. What is the number?
(Hint: the range B8:E10 means to select all of the cells between B8 and E10. We go
into this in more detail next week. Please use the number format #####.##)

50933.77

9. Select the two non-contiguous ranges (not next to each other) C8:C11 and E8:E11.
What is the Average showing on your status bar for the two ranges?
(Please use the number format ####.##)

5549.49

10. Change the value in C13 to be 4675.24. What is the new value in C18?
(Please use the number format #####.##)

62119.27
 Performing Calculations

1. Open the attached workbook. In F7 calculate Base Pay by multiplying the Hours by
the Rate. Copy the formula down to F12. What is Sophie Yang's Base Pay for the
week?

Please enter the number only, no dollar sign.

1083.00

2. In G7 calculate the Commission amount by multiplying the Base Pay by the

Commission Rate in J3. Copy the formula down to G12. What is Diepak Kumar's
Commission for the week?

Please enter the number only, no dollar sign.

39.90

3. In H7 calculate Gross Pay by adding Base Pay and Commission. Copy the formula
down to H12. What is Steve Welgemoed's Gross Pay for the week?

Please enter the number only, no dollar sign.

409.34

4. In I7 calculate Tax by multiplying Gross Pay by the Tax Rate in J4 (in this instance
all staff are on the same tax rate). Copy the formula down to I12. What is John
McGregor's Tax for the week?

Please enter the number only, no dollar sign.

299.35

5. In J7 calculate Net Pay by subtracting Tax from Gross Pay. Copy the formula down
to J12. What is Sophie Yang's Net Pay for the week?

Please enter the number only, no dollar sign.

810.95

6. In cells F14:J14 calculate totals for each of the columns. What was the total Gross
Pay?

Please enter the number only, no dollar sign.

5358.39
7. In cells F16:J16 calculate an average for each of the columns. What was the Average
Commission?

Please enter the number only, no dollar sign.

34.35

8. In cells F17:J17 calculate the maximum for each of the columns. What was the
Maximum Tax?

Please enter the number only, no dollar sign.

344.78

9. In cells F18:J18 calculate the minimum for each of the columns. What was the
Minimum Tax?

Please enter the number only, no dollar sign.

114.62

10. Click into the Branch Summary worksheet. First, we want to calculate the Total
Commission for Edenvale (see the Branch column on both sheets). In B6 type in
=SUM (then click into Pay Details and select G7:G9, then press Enter. Repeat the
process, selecting the appropriate cells, to get the Total Commission for Sandown.

Use the fill handle to get Total Gross Pay for Edenvale and Sandown. What was
the Total Gross Pay for Edenvale?

Please enter the number only, no dollar sign.

2020.51
 Formatting

1. Sean wants to make a change in cell B2, but every time he clicks on the cell, A1
becomes the active cell instead.

What is most likely happening here?

• A1:B2 are linked through an absolute reference.

• A1:B2 have been merged.
• A1:B2 have been set to Wrap Text.
• A1:B2 are a range and cannot be selected separately.

2. Open the attached workbook and observe how the heading in row 1 has been
formatted. What is the name of the font used in the heading?

Candara

3. Which alignment option has been applied to the heading in row 1?

• Wrap Text
• Merge and Center
• Middle Align
• Increase Indent

4. Which alignment options have been applied to cell A3?

(One or more answers are possible — partial credit will be awarded)

• Middle Align
• Center
• Italics
• Bold

5. The date in B3 has lost its formatting. Apply a Long Date format. What month of the
year was this data last modified?

• May
• June
• July
• August
6. The percentages in T9 and T10 also have the wrong number format. Change them to
the correct number format (to match the rest of the data in the column). What value
now shows in T9?

93%

7. Which Cell Style has been added to cells C38:U38? (Hint: Look in the Cell Styles
gallery, when you hover over a style it tells you the name.)

Total

8. Which of the following formats has been added to B3?

• Underline
• Outside Borders
• Thick Bottom Border
• Double Underline

9. Which format options have been applied to the headings in D6:T6?

(One or more answers are possible — partial credit will be awarded)

• Rotate Text Up
• Bold
• Center
• Vertical Text

10. Which alignment option has been applied to cell U31?

• Wrap Text
• Middle Align
• Center
• Merge and Center

11. Click on cell S38 and increase the number of decimal places to 3. What is the value
in the cell now? (Enter using the number format ##.###).

30.867
 Working with Data

1. You want to insert 3 columns. Which of the options below will help you to achieve
that?
Multiple answers are possible. Partial credit will be awarded.

• You select a column then click the Insert button on the Home tab 3 times
• You right-click on the column header and go to Insert, then type the number 3
• You select 3 columns, right-click and go to Insert

2. Sean has carefully set up some complicated Conditional Formatting to one of the
columns in his worksheet. He now wants to apply the same rules to another column
in his worksheet. What is the quickest way for him to do this?

• He can copy and paste the original column and then delete the content of the cells
using the Clear tool.
• There is only one way, he needs to select the next column and then set up the
Conditional Formatting rules again.
• He can use the Format Painter.

3. Open the attached workbook. You will notice that some columns have been hidden.
Unhide the columns. What is the Product Name for order 5023-1?

Pencils

4. Order 5024-1 was cancelled. Delete row 11 (not just the data). What is the updated
average in cell S1? (Please put the number only, no currency symbols)

1,156.53

5. You need to find out about the most recent shipment. Sort the data by Ship Date.
What was the Ship Date for the most recent item? Enter using yyyy-mm-dd format.

2017-02-08

6. You need to check the most recent furniture item. Sort the data by Product Category
(A-Z) and then Order Date (Newest to Oldest). What is the Customer Type for the
most recently ordered Furniture Item?

• Corporate
• Small Business
• Home Office
• Consumer
7. You have been asked to find out about orders placed by the customer Cindy
Chapman. Filter the data to show only her orders. How many orders had Tina Carlton
as the Account Manager?

8. Clear the previous filter. Use filters to find out how many orders were for Home Office
customers, where the Account Manager is Leighton Forrest, with a High priority.

9. Clear the previous filters. Use filters to find out how many orders were for Technology
and had a Total over $20,000.

10

10. Clear the previous filters. Apply a new filter to show the top 1% of orders by Total.
What is the Average Quantity for the top 1% (cell M1043).

46

11. Use the find tool to find order number 6044-1. What is the Priority for this order?

Medium

12. Tina Carlton has recently married and has chosen to take her partner's name. Start
by clicking in cell A1. Use Find and Replace to replace all instances of Tina Carlton
with Tina Shaw. Check the message — how many replacements were made?

On a Mac, go to the Edit menu > Find > Replace.

137
 Printing

1. The attached workbook is needed to answer all the questions associated with this
quiz. Open the attached workbook and investigate what this document will look like
when printed (do not actually print). How many pages will print?

2. What Margin setting has been selected?

• No Margin
• Normal
• Wide
• Narrow

3. Which Orientation has been selected?

• Landscape
• A4
• Portrait
• Letter

4. A Custom Scale has been applied.

• True
• False

5. How many page breaks have been added?

For Mac users, switch to the Page Layout view, then back to Normal to see the page
breaks. Manual page breaks will still be dotted lines.

You can also use the Print Preview to find out the number of pages. The number of
added page breaks is 1 fewer than the number of pages.

6. If we wanted to insert another page break between rows 20 and 21 we would need to
click on which cell first? (We only want to add a horizontal page break). For your
answer, enter a cell reference e.g. B5.

A21

7. For the printed version of the page, based on the existing setup, which of the following
is true? (One or more answers may be correct)

• A page number has been added to the footer

 • A page number has been added to the header
• Total Number of pages has been added to the footer
• Total Number of pages has been added to the header

8. For the printed version of the page, based on the existing setup, the first four rows
repeat on every page. To stop this we would:

• Untick Headings (on Page Layout Tab)

• Adjust settings in Print Titles
• Adjust settings in Custom Margins
• Remove Page Breaks

9. If we insert a column between C and D which of the following happens? (One or more
answer may be correct)

• The custom scaling changes

• We now have 6 pages to print
• We get another page break
• Nothing changes

10. Before we can manually change the custom scaling, we must:

• Set Page Width to Automatic

• Reset Page Breaks
• Set Orientation to Landscape
• Remove Print Titles
 Charts

1. Creating charts is pretty straightforward but it's important we know the terminology
Excel uses. What is the Chart Area?

• The chart area is the part of the chart that displays the data visualization.
• The chart area is the entire chart with all of its elements.
• A worksheet in the workbook that only contains one chart.

2. Creating charts is pretty straightforward but it's important we know the terminology
Excel uses. What is the Plot Area?

• The plot area is the part of the chart that displays the data visualization. It is located
in the area framed by the y and x axis.
• The plot area contains all the information about the data source underneath the
horizontal axis.
• The plot area refers to the values from cells on your worksheet.

3. Creating charts is pretty straightforward but it's important we know the terminology
Excel uses. What is meant by the word Legend?

• The legend is the explanation next to each of the axis.

• The legend decodes the data labels and adds explanation to the chart.
• This is not a valid term relating to Charts.

4. When you want to create a chart, what do you need to observe?

Multiple answers are possible, partial credit will be awarded.

• Select any headings in rows and/or columns.

• Carefully select all the data you want to include in the chart.
• Ensure that your selection doesn't contain any empty rows or columns.

5. Download the workbook below. It contains a slightly altered and abbreviated version
of the FBI Crime Statistics, 1994-2013. You will need to work with it in order to answer
the next questions in this assignment.

You have been given the task to provide some visual summaries to support a
presentation on trends and volume of certain types of crime in the United States. Take
a moment to familiarize yourself with the workbook. What is the title of Table 1?

• Crime in the United States

• Crime in the United States by Volume, 1994-2013
• Crime in the USA - FBI Data
6. Take a look at the screenshot below and then head over to Excel to your W06-
workbook file. Which cell ranges were selected to create this chart?

• A1:B9
• B5:B9
• A4:B9
• A5:B9

7. Take a look at the screenshot below. What type of chart is this?

If you are unsure, go over to Excel and have a play with the different chart types to
figure out which one we are seeing here.

• A trendline chart.
 • A line chart.
• A scatter chart.
• A clustered bar chart.

8. Take a look at the chart below. What's missing from this chart to make it a useful
visualization for a presentation on Violent Crime rates between 1994-2013?

Multiple answers are possible, partial credit will be awarded.

• There are no gridlines.

• The chart title is meaningless.
• There is no legend to explain the value category.
• The y-axis information is missing.
• The x-axis information is missing.
9. Using the data in the W06-workbook, create a 2-D Pie Chart for 2004, including labels.
Which of the following best represents what you have created?

• This:

• This:
• This:

• This:
 • This:

10. Create a Line Chart for Violent crime, Burglary and Motor vehicle theft. Use the
Quick Layout to show the data table below the chart (hint: hover over the Quick
Layout options to find which one includes a data table). Change the colors so that
Violent crime is green, Burglary is blue and Motor vehicle theft is yellow. Change the
chart title to Crime in the USA 1994-2013. Change the vertical axis label to be
Number of crimes.

Which of the following does your chart most closely resemble?

• This
• This

• This
• This
 Course 1 Final Assessment

1. Download the workbook and save it on your computer. Open the workbook and
then come back here to start answering the questions.

TIP: Make sure that you save your progress on the workbook in Excel frequently
as you progress through the exam.

Here is the first question:

The workbook contains data downloaded from a government database. It is not very
easy to read, so your first job is to address some of the formatting.

The heading in cell A1 cannot be seen properly. Change the alignment so that you
can see what it says.

In which year was this data collected?

Enter your answer in four digits ####

2015

2. Somehow the date in cell B2 has lost its formatting. Change the format to a date.
What date is now shown in B2?
Enter your answer in Year-Month-Day format (e.g., 2016-12-31).

2016-03-20

3. Apply the style Accent1 to the range A2:Z2. Apply the style Heading 3 to the range
A4:Z4. Which of the following looks most like your data?

• This:

• This:
 • This:

• This:

4. There are also some corrections you need to make to the data. One of the data entries
is missing. You have been asked to Insert a row after Case ID 49 (row 15) and enter
the following data:

Case ID 51

Economic Position Full-time working

Occupation Type Managerial or Professional

Home Owned

Gender Male

Region Wales

Adults 2

Children 2

Jan Income 5924.00

Feb Income 5924.00

Mar Income 5924.00

Apr Income 5924.00

May Income 5924.00

Jun Income 5924.00

Jan Expenditure 2803.57

Feb Expenditure 2242.86

Mar Expenditure 2512.00

 Apr Expenditure 2361.28

May Expenditure 2219.60

Jun Expenditure 2596.93

What is the total March Expenditure now? (cell Q2)

In your answer, you should use the number format #####.## with a period as a
decimal point and two decimals.

4429863.16

5. An incorrect value has been entered for Case ID 5299. Use the Find tool to find this
Case ID and change the January Income to $200. What is the total January Income
now? (cell I2)

In your answer, you should use the number format #####.##

6074344.46

6. There are several calculations missing which need to be added. An additional column
showing the total number of people per household is required. Perform all the
following steps and then answer the question.

1. Insert a column after column H

2. In I4 type the heading Household
3. In I5 enter a calculation to add the number of adults in G5 to the number of
children in H5
4. Copy the formula down to fill the column
5. In cell I2, enter a calculation to get the total number of people in all the households
represented, or copy the formula across from cell H2

QUESTION: What is the total Household value in cell I2?

Enter your answer in numerical digits: ######

6378

7. In cell V5 enter a calculation to get an average of income from January to June (J5 to
O5). Copy the formula down the column. What is the Average Income for Case 15
(cell V8)?

In your answer, you should use the number format #####.##

3936.27
8. In cell W5 enter a calculation to add up the total income from January to June. Copy
the formula down the column. Widen the column so that you can see the results. What
is the total income for all the cases (cell W2)?

In your answer, you should use the number format #####.##

36459734.19

9. In cell X5 enter a calculation to add up the total expenditure from January to June (P5
to U5). Copy the formula down the column. What is the total expenditure for Case 20?

In your answer, you should use the number format #####.##

6692.18

10. In cell Y5 enter a calculation to subtract Total Expenditure from Total Income. Copy
the formula down the column. What is the Net for Case 20?

In your answer, you should use the number format #####.##

17423.96

11. Cost of living has been estimated at going up by 3.93% over the next 6 months. We
would like to forecast what the expenditure will be over that period. In cell Z2 enter
the value 3.93%. In Z5 enter a formula to calculate the forecast expenditure. To do
this you will need to calculate the increase in expenditure (current total expenditure
multiplied by the percentage increase) and add it to the current total expenditure.
Copy the formula down the column. (Make sure that all the calculations are using
the value in Z2!).

QUESTION: What is the Forecast Expenditure for Case 20?

In your answer, you should use the number format #####.##

6955.18

12. Now select the Stats Worksheet. Enter simple formulas in B3 and B4 to pull through
the calculated Total Expenditure and Total Net from the Data worksheet (cells X2
and Y2). If you have done it correctly the pie chart should now show how income is
proportioned between expenditure and net.

QUESTION: According to the pie chart, what percentage of Income is made up by

Net?

Do not enter the % symbol in the answer box below, just the number.

25
13. Still on the Stats sheet, enter a formula in B5 to add up the total income for Quarter
1 using the calculated totals for January, February and March in the Data worksheet.
If you have done it correctly the cell should change colour.

QUESTION: What colour is the cell B5?

• Purple
• White
• Yellow
• Grey
• Black

14. The organisation has decided to have one Region for the Midlands instead of two,
so both East Midlands and West Midlands need to be replaced with just Midlands.
We then need to answer some questions for the organisation.

In the Data worksheet, use Find and Replace to replace all instances of East
Midlands with Midlands. Repeat the operation, this time replacing West Midlands
with Midlands. Now filter the data so that only cases from the Midlands are visible.

QUESTION: What is the total number of Adults recorded for the Midlands?

629

15. Clear the previous filter. Add filters so that we only see cases for Wales with 6 or
more people in the household.

QUESTION: How many households in Wales have 6 or more people?

16. Clear all filters. Sort the data by Total Income in descending order (largest to
smallest).

QUESTION: Which Case ID has the highest Total Income?

566

17. Change the sort to order the data so that you can easily identify the lowest Average
Income for Cases with an Intermediate occupation.

QUESTION: What is the lowest Average Income for people with an Intermediate
occupation?

In your answer, you should use the number format #####.##

18.35
18. You are concerned there may be duplicates in the data set. Add conditional
formatting to the Case ID column to show all duplicates in red. Sort the data by Case
ID but instead of by values, sort by colour.

QUESTION: How many cases have been duplicated (entered twice)?

• 2
• 3
• 5
• 6

19. Delete one of each of the duplicate rows.

QUESTION: What is the new total in G2?

3513

20. To help represent the data graphically you have been asked to create a few charts.
You will need to go back to the Stats worksheet.

Select the data from A8 to B12. Insert a Pie Chart to compare the Average Incomes
for different Economic Positions. Add a quick layout that shows a percentage for
each segment.

QUESTION: What is the percentage for Full-time working?

Do not enter the % symbol in the answer box below, just the number.

63

21. Create a line chart showing the Total Income for each Month. Ensure you select
month names and Total Income values.

QUESTION: Which of these charts looks most like your line chart?

• This:
 • This:

• This:

22. Insert a Stacked Column Chart to show the Jan, Feb and Mar income for each
Region. Which region has the second lowest income for Jan-Mar (second smallest
stack)?

Wales