HR Pocketbook - 2024-25
HR Pocketbook - 2024-25
HR Pocketbook - 2024-25
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1. EMPLOYEE LIFE CYCLE
Figure 1
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Figure 2
Recruitment
Recruitment is the process of searching out potential applicants and
inspiring them to apply for the actual or anticipated vacancy.
Selection
Selection is a process of hiring employees among the shortlisted candidates,
which happens through a funnel structure and consists of a series of steps
that candidates move through.
The entire recruitment and selection process is carried out in three broad
steps:
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Figure 3
COST OF RECRUITMENT
Recruitment costs are the fees associated with finding talents, hiring, and
onboarding new employees. It can be classified into hard costs and soft
costs.
L&D helps bridge this gap through training interventions that equip
employees with new competencies. It plays a vital role in change
management initiatives to successfully implement organizational changes.
L&D also facilitates onboarding and orientation of new hires to get them up
to speed quickly and integrate within the corporate culture.
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needed for higher roles. They also reinforce the organization's commitment
to fostering a culture of continuous learning. This ensures sustained
competitive advantage.
Specific skills
Acquisition and
and Overall
improvement of
Focus knowledge for professional and
knowledge and
immediate job personal growth
skills
tasks
Prepare for
future
Improve job
Expand challenges,
performance
Goal knowledge base career
and meet
and capability advancement,
specific needs
and personal
fulfillment
Short-term Varies
(e.g., depending on Continuous and
Duration
workshops, the specific ongoing
seminars) learning activity
Reading
Software
industry Mentorship,
training, safety
publications, leadership
training,
Examples attending development
product
conferences, programs, career
knowledge
taking online coaching
training
courses
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DIFFERENCE BETWEEN SKILL, KNOWLEDGE AND ABILITY
The information,
The learned The inherent or
facts, and
capacity to carry natural talent,
Definition understanding
out a specific capacity, or power
acquired through
task skilfully to do something
experience or study
Content-oriented,
Action-oriented, Potential-
emphasizes
Focus involves practical oriented, reflects
understanding and
application innate capabilities
awareness
Acquired
Often innate, may
through Accumulated over
be enhanced or
Development practice, time through various
refined through
experience, and learning activities
practice
training
Abilities can
Skills are often Knowledge can be facilitate the
built upon used to develop and acquisition of
Relationship
knowledge and refine skills and knowledge and
abilities abilities development of
skills
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L&D MODELS:-
1. 70:20:10 Model:
This model suggests that effective learning and development come from a
blend of three sources:
2. ADDIE Model:
The ADDIE Model is an instructional design model that outlines the five
phases of creating effective training programs:
Figure 4
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3.Kirkpatrick's Four-Level Model:
Figure 5
4. PERFORMANCE MANAGEMENT(PMS)
Performance management is a tool that helps managers monitor and
evaluate employees' work. The goal of performance management is to
create an environment where people can perform to the best of their
abilities and in alignment with the organization's overall goals.
Figure 6
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PROCESS OF PERFORMANCE MANAGEMENT SYSTEMS
Figure 7
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• Automated and time-saving: The process gets automated with the
software. As feedback can be given to employees continuously, the
errors are solved mid-course, saving time later.
PERFORMANCE METRICS
2.Absenteeism Rate
The absenteeism rate is the unplanned absence due to sickness or other
causes. The absenteeism rate can be measured for an individual, team, or
the organization as a whole. Absent employees are less productive and high
absenteeism rates throughout an organization is a key indicator of lower
organizational performance.
Absenteeism rate = Number of absent days / Number of available work days
in the given Period
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5.Quality of Work
What and how it is measured is dependent on the industry and the specific
duties and tasks of the employee. In a setting where productivity matters,
quality can be gauged by the percentage of work output that is rejected or
must be redone.
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and track goals with
progress department and
organizational
goals
Behavioral Describing - Reduces - Requires
Anchored specific subjectivity in significant
Rating Scales behavioral performance development
(BARS) examples evaluation upfront
associated with - Improves rater - May not capture
different accuracy all relevant
performance behaviors
levels
Self- Employees - Increases self- - May be biased or
Assessment evaluating their awareness and inaccurate
own accountability - Requires honest
performance - Can be cost- and critical self-
against set effective and reflection
goals or criteria time-saving
BALANCED SCORECARD
Figure 8
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5. COMPENSATION & BENEFITS
Compensation is the total amount of the monetary and non-monetary pay
provided to an employee by an employer in return for work performed as
required.
Benefits are indirect and non-cash compensation paid to an employee.
Figure 9
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A total rewards strategy is a coordinated effort driven by an organization’s
overall business strategy to develop a workforce motivated toward
excellence and growth within the organization through an effective and
inclusive rewards package.
• Work-life Balance: Offer flexibility like remote work for better balance.
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• IBM's Employee Experience Index: Measures Belongingness,
Purpose, Achievement, Happiness, and Vigor.
7. HR ANALYTICS
HR analytics involves collecting and analyzing HR data to enhance
workforce performance, correlating it with organizational goals to
demonstrate how HR initiatives support the company's strategies. It offers
insights into improvement and future planning.
People analytics is a comprehensive, data-driven approach to evaluate all
aspects of workplace dynamics, including HR functions and broader
employee data, to enhance company performance. It covers areas like
diversity metrics, attrition modeling, and engagement survey analysis.
Workforce analytics refers to analyzing all workforce data to boost
efficiency, productivity, and business outcomes, examining trends like
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hiring, turnover, and costs, and assessing workforce decisions' financial
impacts. It uses algorithms to provide ROI evidence and insights for future
planning.
Talent analytics concentrates on individual employees to enhance
engagement, performance, retention, and planning, identifying high-
performance drivers and nurturing talent using data-driven tools for a
comprehensive workforce view.
Figure 10
Figure 11
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TYPES OF HR ANALYTICS
Figure 12
HRIS
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talent acquisition, interchangeably compensation planning,
recruitment, and with HRIS. Today’s strategic workforce planning,
ongoing HRIS may include and every other HR planning
employee data
payroll activity. HCM covers a range of
management and
processing. management and HR functions whether they are
time and labour. data-based, transactional, or
strategic.
● Regulations and compliance- Align HRIS data access rules with global
regulatory statutes for compliance.
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b) McDonald’s benefits from SAP SuccessFactors Employee Central with a
single HR and payroll system, instant data access, automated workflows,
and improved reporting.
Companies using SAP SuccessFactors
HR Metrics
Recruitment Metrics
1. Time to Hire:
Measuring the days from posting a job to hiring.
2. Cost Per Hire:
(Internal recruiting costs + external recruiting costs)/ Total number of hires
3. Quality of Hire:
Define "quality" in organizational terms and combine quantitative metrics
with qualitative feedback
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4. Sourcing Channel:
Analyse applicant quantity, quality, and hire rate. Diversify sources, including
traditional and digital platforms.
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8. Human Resource Planning
Human Resource Planning (HRP) is a crucial element in the management
of an organization. It involves forecasting and identifying the current and
future human resource needs of the organization, assessing the available
workforce, and developing strategies to fill the gaps in the workforce. HRP
is essential in ensuring the organization has the right people in the right
positions at the right time to achieve its objectives.
SUPPLY FORECASTING
Supply forecasting in HRP refers to estimating the internal supply of talent
within an organization. This involves assessing the current workforce,
analysing employee turnover rates, and predicting internal promotions or
transfers.
DEMAND FORECASTING
Demand forecasting in HRP involves predicting the future demand for
labour based on organizational objectives, growth projections, and changes
in the external environment such as technological advancements or market
shifts.
Methods of Forecasting:
• Trend Analysis
• Ratio Analysis
• Regression Analysis
• Expert Judgment
• Workforce Analytics
• Scenario Planning
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9. DAVID ULRICH PLUS MODEL
Figure 13
Figure 14
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10.Diversity, Equity, Inclusion, and Belongingness
(DEIB)
Diversity encompasses the presence of varied personal characteristics
within an organization, including cultural, sex, gender identity, sexual
orientation, ethnic, and religious differences. Equity ensures fair
treatment, access, and advancement for all, aiming to eliminate barriers
for historically excluded groups. Inclusion values the contributions and
perspectives of diverse groups, integrating them into an organizational
environment where belonging makes everyone feel safe and valued.
Belongingness is ensuring that everyone feels safe and can bring their
full, unique selves to work.
Types of Diversity:
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Global DEIB Initiatives:
11.Organizational Behaviour
Motivation Theories
Figure 15
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2. Herzberg’s Two-factor Theory
Figure 16
Types of Biases
• The Halo effect is when one trait of a person or thing is used to make
an overall Positive judgment of that person or thing.
• The Horn effect is when one trait of a person or thing is used to make
an overall Negative judgment of that person or thing.
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• Blind spot bias refers to the cognitive bias that occurs when people
fail to recognize their own biases, but they easily notice biases in
others.
Personality Tests
1. Myer-Briggs Type Indicator (MBTI)
A personality assessment instrument basis which an individual is classified
into one of the 16 personality types.
Figure 17
2. OCEAN/Big 5
The Big 5 personality traits are Openness, Conscientiousness, Extraversion,
Agreeableness, Neuroticism.
Figure 18
The MBTI test gives a personality type rather than a personality trait. The Big
Five are individual characteristics that can be placed high or low.
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HOFSTEDE’S CULTURAL FRAMEWORK
Figure 19
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LONG-TERM VS SHORT-TERM ORIENTATION: Long-term-oriented cultures
like China focus on future goals, valuing perseverance and planning for
long-term success. In contrast, short-term-oriented cultures like the United
States prioritize the present, favouring quick results and respecting
traditions.
INDULGENCE VS. RESTRAINT: The indulgence vs. restraint dimension
evaluates a society's approach to fulfilling desires and controlling impulses.
Indulgence signifies freedom in gratification and enjoyment of life, while
restraint entails suppression of needs and adherence to social norms.
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