Final Module 3 Week 15 17 Current Trends Productivity Tools Collaboration Tools

GE Elective Living in the IT ERA
Module 3: Current Trends, Productivity Tools and Collaboration Tools 1
Productivity, collaboration, graphics and presentation tools

Introduction
This module will introduce the learners to the Information and Communication Technology. It
will allow the students to know, understand and apply the concept of Internet. The students will also be
informed about the netiquette, cybercrime law, copyright and plagiarism.
Course Learning Outcomes:
After completing this course, learners will be able to
 Used productivity, collaboration, graphics and presentation tools
L. Productivity Tools
Productivity Software
Productivity software makes people more efficient and effective in their daily activities. This software is
becoming more popular and more in demand to learn for employment. The three popular applications
are word processing, spreadsheet, and database. All three programs are very useful programs
 Word processing is widely used to create or edit a typed document. In this program you can
change the format of your work like color, text size etc.… This program also allows you to add
clip art, change margins, spell check, header and footer et.
 A spreadsheet is used to organize data in rows and columns in a worksheet. Data is stored in cells
that are divided in columns and rows. More than 15 million cells can hold data. Cells can hold
numbers, formula or functions. When data in one cell is changed all of them that are affected
will change automatically. Most spreadsheets allow you to create macros, which hold a series of
keystrokes and instructions. Most programs have the ability to create charts, which is a huge
advantage
 A Database is a system that collects data and allows access, retrieval and use of the data. Data is
stored in tables, which consists of rows and columns. Data could contain text, numbers, dates or
hyperlinks. When data is entered the program can validate it by comparing a set value or it may
have established rules. Once the data is stored, you can sort it, query it, and generate reports
from it. This is sometimes referred to as a database management system. It is far easier to use
instead of writing all the information down.
Productivity Software Examples
Productivity software is a tool such as Excel, PowerPoint, Word, Kid Pix, publisher, and many more. These
programs enhance a teacher’s lesson plan and allow the teacher to take their students beyond textbooks
and boring lectures. For example, Excel is a productivity tool that can be very helpful in teaching situation
dealing with math and science. Excel possesses the ability to change numerical data and put it in the
form of a graph in a matter of seconds. This technique allows the teacher to show the difference in the
results of an experiment or survey using a graph or chart. This visual picture is just as important as the
The information, image/s, text or contents used in this learning module do not belong to me. This learning
module is intended for educational purposes only.
numerical data. Some children are visual learners and they may not be able to comprehend the
difference of the data without seeing it in a chart or graph.
Now, it is true that a teacher does not need a computer program to make a graph, but drawing the graph
would be very time consuming and would take away from class time that could be better spent learning
other important lessons. The time issue in the situation is a prefect example of why productivity tools
are so important. They allow us to increase the amount of information that teachers teach their students
in less time than ever before. PowerPoint is another great example of productivity software. A teacher
could stand up in front of the classroom and lecture to a group of tenth graders and hope that they pick
out the important details from her lecture, but this is highly unlikely. Specifying verbatim what they want
the student to write down is tedious and also very time consuming.
On the other hand, PowerPoint enables teachers to make slides of their notes and project them onto a
screen so that everyone can copy word for word what the teacher wants them to learn. So what is the
difference between using a regular projector with individual transparencies and PowerPoint? The
answer is time and efficiency. The teacher no longer has to spend ample time moving the transparency
down so that the children in the back can see what is at the bottom of the page, or take time to put
down away, get out another, and readjust the projector so that it isn’t blurry. All of those time taking
frustrations vanish when using PowerPoint. A teacher is able to go through her slides quickly with ease.
She could even add pictures or links to show and support the data that she is teaching to the class.
The PowerPoint system is also a lot easier to read because it can be made in large fonts without the
worry of wasting transparences, which also allows everyone to view and read the teacher important
facts. Inspiration and Kidspiration are another great example of how children can us technology to
interact and learn a curriculum. These two programs allow teachers to design their own activity for their
students to finish. By performing the activity themselves they are not only learning the information
required, but they are interacting with the information which will make a much longer lasting impression
on the students.
Students can site and memorize material until their head turns blue, but until they minds are stimulated
and have a desire to learn these facts or tools for life, they will not completely understand the
information. Productivity tools stimulate a students mind using color, pictures, graphs, activities and so
much more. It is not what a child learns in a lesson, but what he or she takes out of it and is able to apply
to everyday life, and Productivity software enhances the impression of the lesson on the student.
Productivity Software List

1. Google Apps for Business. Google’s office suite includes a selection of office productivity tools
including enhanced-for-business versions of Gmail, Google Talk, Google Calendar, Google Docs,
Google Sites, and Google Video. Several pricing options are available, based on the size of your
business, and limited-time free trial is also available.
2. LibreOffice Productivity Suite. This free office productivity suite comes from the not-for-profit
organization, The Document Foundation. Applications include Writer, Calc, Impress, Draw, Base,
and Math. Because it’s free, support comes primarily from the community of users and the
developers. The license for this suite is LGPL, meaning it can be customized as needed.
3. OpenOffice. Another free office productivity suite. The following are included in this suite:
Writer, Calc, Impress, Draw, Base, and Math. Oracle is the primary contributor of code to
OpenOffice, but other major companies also contribute. For technical support, they offer a
forum and a FAQ site as well as a user guide.
4. Microsoft Office. The Microsoft Office Suite has a variety of configurations from home use to
student use to use by various size businesses. Depending on the configuration, the applications
included in the suite can change, but it usually includes at least Word, Excel, PowerPoint,
Outlook, and OneNote. The suite is not free (although some versions may have a free trial), but
there are a huge number of free templates available on the Microsoft site.
5. WordPerfect Office X5. Another office productivity suite that offers multiple configurations
based on the customer need. The home and student version includes software for word
processing, spreadsheets, slideshows and presentations, and a digital notebook. Free trials are
available although the productivity suite is not free. Some templates are also available. Support
plans are available and there is also knowledgebase of frequently asked questions.
6. Zoho. Zoho offers a large number of productivity software tools, but as far as I could tell they are
not packaged together in a suite. As of the time of publication, Zoho products were free for
personal use, although the site stated that business and corporate users may be charged. Some
Zoho tools that may be of particular interest include: Writer, Sheet, Show, and Calendar. Support
is available.
7. Quickoffice & OfficeSuite Pro5. While these are technically not office suites themselves, these
apps give the capability to access your Microsoft Office files from your mobile device. For the
freelancer on the go this means mobility. OfficeSuite Pro5 is specifically for the Android Market.
Quickoffice can work with a variety of mobile devices.
8. PlusOffice Free 3.0. A freeware package is based on OpenOffice. Use this on Windows 7/Vista (I
did not see a Mac version). The suite includes a text editor, spreadsheet, presentation package,
and more. Compare with commercial packages.
9. IBM (r) Lotus (r) SmartSuite (r). This suite will cost money, but the product also has the support
of IBM. It includes Word Pro (r), Freelance Graphics (r), and Approach (r). Additional software
options are available for an added cost.
10. ThinkFree. This office productivity prides itself on being compatible with MS Office. Use it for
word processing, creating spreadsheets, and presentations. There are many versions of this suite
available, including one for the Windows, the Mac, Linux, and even Android operating systems.
Even though this suite costs money, you can download a trial version.
11. KOffice. This is another free office productivity suite alternative. It includes KWord (a word
processor), KCells (a spreadsheet) and Showcase (presentation software). Because it’s free, it
largely depends on volunteers and users to maintain and update it. There is a Userbase and
forum.
12. NEOOffice. This is an office suite specifically for MAC OS X. They’ve even included a mobile
version that can be accessed remotely. It is distributed under the GNU General Public License
(GPL). It is funded entirely by user donations.
13. Softmaker. This office productivity suite includes TextMaker (word processing), PlanMaker
(spreadsheet), and Presentations. There are multiple versions available including a mobile
version. This package does cost money.
M. Collaboration Tools
Online collaboration tools are apps, software programs, or platforms that help businesses and
their people streamline the creative process, and work together more effectively, and efficiently.
Types of Collaboration Tools
In recent years, the number of collaborative tools has increased. What once started as simply
shared agendas has now developed into something extraordinary.
Communication tools are among some of the more popular types of collaboration tools. These
involve shared calendars, live chats, whiteboards for note taking, videoconferences and instant
messaging applications.
Decision-making tools help organize ideas in graphic form; organizational tools make it easy to
share files.
There are many tools that organizations can acquire to assist with collaboration. Google offers
document sharing with Google Docs and allows employees to chat and communicate via Google
hangout. Microsoft offers outlook messaging for emails, Skype conversations, and a space for
sharing OneDrive documents.
Calendar sharing tools:

The shared calendar facilitates the organization of appointments and meetings without the need
to consult all participants. The person organizing the event finds a time interval and can check
the availability of the other participants, the meeting room and then send out an invitation.
These tools save a lot of time for facilitating teamwork.
The 6 Best Shared Calendars for Teams
1. Calendly
2. Google Calendar
3. Taskworld
4. Outlook
5. Teamup
6. iCloud
File sharing tools:

File sharing tools allow you to transfer files, distribute them and give access to them. Shared files
can be various kinds; software, books, videos, documents, etc.. These tools avoid transferring
everything via email and saturating inboxes with heavy files.
10 top file-sharing services
1. Box
2. Citrix ShareFile
3. Dropbox
4. Google Drive
5. iCloud Drive
6. MediaFire
7. Microsoft OneDrive
8. OpenText Hightail
9. SugarSync
10. Tresorit
Instant messaging:
Instant messaging allows you to exchange text messages and online files in real time via a
computer. The dialogue is interactive and most applications allow the exchange of video files,
voice communication and video conferences.
8 Examples of Instant Messaging
1. WhatsApp
2. Skype
3. ezTalks
4. Viber
5. Meebo
6. Kik
7. WeChat
8. Messenger
Document synchronization:
Document synchronization aims at matching two documents. This means that any modification,
addition or deletion of a document in a directory will also be effective in the second directory.
This way, employees have the latest version and the information remains the same everywhere.
The two documents remain exactly identical.
Best file syncing solutions in 2022
1. Google Drive
2. Dropbox
3. Egnyte Sync
4. Microsoft OneDrive for Business
5. Sync.com
6. Syncplicity
7. Resilio
8. Files.com
9. Citrix Content Collaboration
10. GoodSync
Cloud storage:
Storage can be done within the organization but also in the cloud. Cloud storage exploits the
power of the server’s information storage system which lives in the cloud. The data is stored
remotely via a telecommunications network.
The 9 best cloud storage services
1. iDrive
2. Amazon Cloud Drive
3. One Drive
4. Box
5. Dropbox
6. Google Drive
7. Nextcloud
8. pCloud
9. Apple Icloud
Video-conferencing:
A method of communicating with a live, visual connection by means of a video with multiple
people across multiple locations. In-person meetings can be replaced with videoconferences so
the team can still get the “feeling” of seeing each other as they communicate.
The 10 Best Free Video Conferencing Platforms
1. Zoom
2. Google Hangouts
3. Dialpad Meetings
4. TrueConf Online
5. Skype
6. FreeConference
7. Lifesize Go
8. Slack Video Calls
9. Facebook Live
10. YouTube Live
Whiteboards:
An online whiteboard is a literal replacement of the classic whiteboard. Collaborators can take
turns communicating visual information via text, drawings and graphics on this whiteboard then
erase it as you would with an actual dry eraser.
Online whiteboard tool comparison chart (top 10 highest rated)
Product Best for Pricing URL
(starts at)
Limnu Best whiteboard collaboration tool overall $5 /month Visit
Miro Good whiteboard collaboration tool for $8 /user/month Visit

presentations
AWW Ap Best whiteboard remote teaching tool $10 /month Visit
Conceptboard Good interactive whiteboard for agile teams $6 /user/month Visit
Whiteboard Best free web whiteboard Free Visit

Fox
Ziteboard Good whiteboard software if you need wireframes $9 /month Visit
Stormboard Best online whiteboard templates $8.33 Visit

/user/month
MURAL Best digital whiteboard for enterprise $12 /user/month Visit
IPEVO Good free whiteboard tool for teaching Free Visit

Annotator
Microsoft Good free whiteboard tool for startups Free Visi

Whiteboard
N. Graphics and Presentations

The Best Free Graphic Design Software for Marketers and Beginners
1. DesignWizard
2. Setka Editor
3. Canva
4. Adobe Spark
5. Krita
6. Gravit
7. Blender
8. Inkscape
9. SketchUp
10. Gimp
11. Genially
12. Paint 3D
The best presentation software in 2022

1. Canva for a free presentation app
2. Beautiful.ai for AI-powered presentations
3. Prezi for non-linear, conversational presentations
4. Powtoon for video presentations
5. Genially for interactive, presenter-less presentations
6. Pitch for collaborating with your team on presentations
7. Zoho Show for a simple presentation app
References
Books and Journals

1. Burgess, M. (2004) Principles of Network and System Administration, 2nd Edition,
Online Resources
1. Prat (n.d.). ICT (information and communications technology, or technologies),
Retrieved February 17, 2022 from
https://www.techtarget.com/searchcio/definition/ICT-information-and-
communications-technology-or-technologies
2. White D. (2021, April 14), 5 Advantages and Disadvantages of Information and
Communication Technology in Business, https://www.techfunnel.com/information-
technology/5-advantages-of-information-and-communication-technology-in-business/
Online video resource/s
1. Eye on Tech (2020, March 9) What is ICT (Information and Communications
Technology)? . Retrieved from https://www.youtube.com/watch?v=5PDQKu2-bAc
Online site links:
1. https://sites.google.com/site/eportfolioduaa/home/advantages-and-disadvantages-of-i-
c-t
2. https://getrevising.co.uk/grids/ict_in_education
3. https://www.youtube.com/watch?v=g-
SRMHvaurA&list=PLN2vKr_NwAR4QjrlXkxFObhIdkF3Vfn-P
4. https://venngage.com/templates/infographics/components-of-ict-informational-
infographic-2c4526ae-d279-4025-aba9-dc64843f15ee
5. https://opentextbc.ca/computerstudies/chapter/classification-of-generations-of-
computers/
6. https://knowledgeplace4all.blogspot.com/2017/02/advantage-and-disadvantage-of-
computer.html
7. https://kullabs.com/class-miscellaneous/caomputer-basics/basic-concept/history-of-
computers
8. https://de.slideshare.net/kamboh786/history-of-computers-22302458?smtNoRedir=1
9. https://tutsmaster.org/advantages-and-disadvantages-of-fifth-generation-computer/
10. https://cetdotcom.wordpress.com/2017/02/14/history/
11. https://mec.ph/infographics/tech-throwback-the-history-of-ict-in-the-philippines/
12. https://jimayson.wordpress.com/2011/08/13/the-night-benjie-hooked-up-the-
philippines-to-the-internet/
13. https://andreaguanco.com/who-is-benjamin-benjie-tan/
14. https://developer.mozilla.org/en-
US/docs/Learn/Common_questions/Pages_sites_servers_and_search_engines
15. https://rackset.com/blog/what-is-web-server/
16. https://biratkirat.medium.com/how-does-web-work-7fb8c8a41ae7
17. https://www.javatpoint.com/what-is-world-wide-web
18. https://davidrbrown.com/how-the-course-and-the-web-works/
19. https://www.sitesaga.com/what-is-a-website/
20. https://www.computerhope.com/jargon/w/website.htm
21. https://medium.com/@vivekmadurai/web-evolution-from-1-0-to-3-0-e84f2c06739
22. https://disenowebakus.net/en/web-evolution
23. https://www.geeksforgeeks.org/web-1-0-web-2-0-and-web-3-0-with-their-difference/
24. https://computer.howstuffworks.com/web-
10.htm#:~:text=Some%20of%20the%20most%20prominent,presence%20as%20today's
%20sites%20do.
25. https://www.expertmarket.co.uk/web-design/different-types-of-websites
26. https://themeisle.com/blog/best-free-blogging-sites/
27. https://www.freelancer.com/articles/web-development/corporate-websites
28. https://www.thebalancesmb.com/best-crowdfunding-sites-4580494
29. https://www.inquirer.net/
30. https://www.linkedin.com/home
31. https://www.netflix.com/
32. https://www.funbrain.com/
33. https://www.wikihow.com/
34. https://tutorialsinhand.com/Articles/web-terminology.aspx
35. https://velecor.com/10-common-internet-security-threats-and-how-to-avoid-them/
36. https://programs.online.utica.edu/resources/article/ten-ways-to-protect-your-identity
37. https://www.phishing.org/what-is-phishing
38. https://www.kaspersky.com/resource-center/definitions/advanced-persistent-threats
39. https://www.howtogeek.com/119458/htg-explains-whats-a-browser-cookie/
40. https://www.metacompliance.com/blog/what-is-malware-and-how-to-prevent-against-
it/
41. https://www.applicationperformancemanagement.org/software/productivity-software/
42. https://www.geniusproject.com/guide/project-collaboration-tools/types-collaboration-
tools
43. https://taskworld.com/blog/the-6-best-shared-calendars-for-teams/
44. https://www.computerworld.com/article/3632983/top-file-sharing-services-dropbox-
box-google-drive-onedrive-more.html
45. https://eztalks.com/unified-communications/8-examples-of-instant-messaging.html
46. https://www.tomsguide.com/buying-guide/best-file-syncing-solutions
47. https://www.zdnet.com/article/best-cloud-storage/
48. https://resources.owllabs.com/blog/video-conferencing-tools
49. https://crm.org/news/best-online-whiteboard
50. https://blog.hubspot.com/marketing/best-free-graphic-design-software
51. https://zapier.com/blog/best-powerpoint-alternatives/
52. https://www.bynder.com/en/glossary/collaboration-tools/

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GE Elective Living in the IT ERA

Module 3: Current Trends, Productivity Tools and Collaboration Tools 1

Productivity, collaboration, graphics and presentation tools

Productivity Software Examples

Productivity Software List

Calendar sharing tools:

File sharing tools:

Product Best for Pricing URL

Limnu Best whiteboard collaboration tool overall $5 /month Visit

Miro Good whiteboard collaboration tool for $8 /user/month Visit

AWW Ap Best whiteboard remote teaching tool $10 /month Visit

Conceptboard Good interactive whiteboard for agile teams $6 /user/month Visit

Whiteboard Best free web whiteboard Free Visit

Ziteboard Good whiteboard software if you need wireframes $9 /month Visit

Stormboard Best online whiteboard templates $8.33 Visit

MURAL Best digital whiteboard for enterprise $12 /user/month Visit

IPEVO Good free whiteboard tool for teaching Free Visit

Microsoft Good free whiteboard tool for startups Free Visi

N. Graphics and Presentations

The best presentation software in 2022

Books and Journals

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