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DBMS 1

data processing notes very useful

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isasalamshakirah
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4 views

DBMS 1

data processing notes very useful

Uploaded by

isasalamshakirah
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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WEEK NINE

Advantages of a DBMS
Advantages of DBMS

The database management system has promising potential advantages, which are explained
below:

1. Controlling Redundancy: By having centralized database, repeated data that are not
necessary can be avoided. It is not possible that all redundancy should be eliminated; however
this redundancy can be controlled.

2. Integrity can be enforced: Integrity of data means that data in database is always accurate,
such that incorrect information cannot be stored in database. In order to maintain the integrity of
data, some integrity constraints are enforced on the database.

3. Inconsistency can be avoided: When the same data is duplicated and changes are made at
one site, which is not propagated to the other site, it gives rise to inconsistency. So, if the
redundancy is removed chances of having inconsistent data is also removed.

4. Data can be shared: A database can be shared by multiple applications in centralized DBMS
as compared to file system, so now applications can be developed to operate against the same
stored data.

5. Standards can be enforced : Since DBMS is a central system, so standard can be enforced
easily may be at Company level, Department level, National level or International level.

6. Restricting unauthorized access: When multiple users share a database but access to data
and information in the database will be controlled. For example, only authorized persons are
allowed to access account office data.

7. Providing Backup and Recovery: A DBMS must provide facilities for recovering from
hardware or software failures. The backup and recovery subsystem of the DBMS is responsible
for recovery.

Disadvantages of DBMS

The disadvantages of the database approach are summarized as follows:

1. Complexity : the functionality of a good DBMS makes it an extremely complex piece of


software.

2. Size : The complexity of the DBMS makes it an extremely large piece of software, occupying
many megabytes of disk space large amounts of memory to run efficiently.
3. Performance: with the DBMS written for many applications rather than just one, some
applications may not run as fast as they used to.

4. Higher impact of a failure: The centralization of resources increases the vulnerability of the
system

5. Cost of DBMS: The cost of DBMS varies significantly, depending on the environment and
functionality provided.

6. Additional Hardware costs: The disk storage requirements for the DBMS may necessitate
the purchase of additional storage space or even additional machines.

7. Cost of Conversion: this include; the cost of converting existing applications to new DBMS
and hardware, cost of training staff to use the new systems and cost of specialist staff to help
with conversion and running of the system.

Applications and Uses of MS-Access

1. Microsoft Access Used For in Business

Microsoft Access can be used for business For example, you want to make the data of financial
report of your business.

2. Microsoft Access Used For in Schools

MS Access can be used in administration and statistics. It can also be used for the teachers and
students to make the schedules and time table

3. For Office

For office, there are many positions of people who often work with database. For examples are
secretary, HRD, and financial planner.

4. Microsoft Access Used For In The Workplace

It can be used in some organizations for carrying out activities such as are income and outcome
report, activity plan and reports.

5. For Programmer

Programmers also often work with database. Ms Access is very useful for programmers to ease
their activities related to programming.

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