QMS
QMS
QMS
Research Article
Keywords: Clinical staff, Ethiopia, Government hospitals, Quality Management system implementation
DOI: https://doi.org/10.21203/rs.3.rs-1803009/v1
License: This work is licensed under a Creative Commons Attribution 4.0 International License.
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Abstract
Introduction: Quality management system is a set of coordinated activities to direct and control an
organization in order to continually improve the effectiveness and efficiency of its performance. So,
information about the status of health sector quality management system implementation is necessary.
However, there is limited information about the quality management system implementation in the study
area as well as at national level.
Objective: the aim of this study is to assess quality management system implementation and its
associated factors at governmental hospitals in Addis Ababa, Ethiopia.
Methods: An institution-based cross-sectional study was conducted among 422 health care providers
working in public hospitals in Addis Ababa. Simple random technique was used to select both the study
settings and study participants. Data were collected by using structured written questionnaire after
obtaining written consent from the respondents. The collected data were entered into Epi-data version 3.1
and analyzed using SPSS Version 25. Bivariate and multivariate analysis was done. Variables which had
p-value <0.05 at 95%CI were considered as statistically significant association with dependent variable in
multivariate analysis. Result was presented in text, table and figures.
Result: A total of 422 study participants were participated in the study with the response rate 100%. The
mean age of the study participants was 31.46 (SD=5.77) years. The majority (44.5%) of the study
participants were below 30 years of age and 55.0% were female by sex. This study revealed that nearly
52% of quality management system were not implemented in the selected health facilities. Being 35
years and above (AOR =1.99) in age, ever heard about QMS (AOR 1.56) by the staff, and those staff
knows the availability of QMS (AOR= 2.31) were among variables that identified as predictors of QMS
implementation in the study area.
Conclusion and recommendation; This study concluded that the level of QMS implementation in the
current study area is suboptimal. Age of the study participants, previous hearing about QMS, and knows
the availability of QMS were among variables that identified as predictors of QMS implementation in the
study area. Therefore, health facilities are recommended to educate their staff about QMS
implementation.
Introduction
Quality management system (QMS) is a set of coordinated activities to direct and control an organization
in order to continually improve the effectiveness and efficiency of its performance (1). Quality
management (QM) is simply the application of a quality management system in managing a process to
achieve maximum customer satisfaction at the lowest overall cost to the organization (2). QM is a
philosophy or discipline for continuous success in an organization. It focuses on customer satisfaction,
and in the processes of continual improvement of services, and products as well as for preventing
problems (3, 4). Implementing QMS enables hospital managers to determine and manage care processes
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to meet patients’ needs and expectations, and to achieve patient and employee satisfaction (5). Further,
QMS improve work quality and safety, service quality, patient/employee satisfaction, organizational
performance, flexibility and competitiveness of the health care facilities (5, 6, 7).
Health sectors should make strategic decision to adopt a quality management system based on the
organization’s strategy, objectives, structure, size, products and services offered (7). With a strong
hospitality management system, hospitals would have the capability to promote a quality service (8). For
this reason, most hospitals focus on quality management system (9). To solve quality related problems,
the government of Ethiopia has considered quality management as a development infrastructure since
1940, and efforts made to disseminate quality service at national level (10).
For the successful implementation of QMS, full commitment of top managements and other staff
members is necessary with respect to provision of timely resources and demonstrating his/her
leadership, commitment and customer focused services (11). Hospitals level of analyzing care process
performance (12) and having regular proficiency testing have positive correlation with Quality
management system implementation (13). Further, an organization culture emphasizing standards and
values associated with affiliation, teamwork and innovation, assumption of change and risk taking, play
as the key success factor in QMS implementation (14).
With respect to the implementation of QMS there is limited information both in well-developed as well as
low income counties like Ethiopia. There are only few published literatures that shows about the health
institutions level of QMS implementation. Accordingly, only 4% of hospitals in Netherlands,0% in Hungary
and 3% in Finland were found to be implemented QMS (15). In, Lithuanian of Eastern Europe, quality
management systems have found operating in 39.7% (16). Also, the study from Iran indicated that the
QMS implementation score is 15.3% for public and 20.9% for non-public hospitals (17).
In health care organizations, it is considered as a means to better meet the needs and expectations of
patients (18). However, that there are some challenges encountered during the realization of quality
management system in public organizations due to the bureaucratic culture, organizational features and
ownership affect hospital QMS implementation (19, 20). Additionally, less flexibility in resource allocation
and human resources management of government health institutions could leads to difficulty in proper
implementation of quality management system. This will prevent the institution from providing of quality
healthcare for their clients (7). However, still there is a gap in information that to what extent does health
institution has been implementing the quality management system in the perspective clinical staffs.
Therefore, this study is aimed to assess the implementation status of QMS and factors affecting it
among clinical staffs at government hospitals found in Addis Ababa.
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Institution based cross sectional study design was conducted among 422 study participants from 1st to
30th of May 2021 at public hospitals in Addis Ababa, Ethiopia. Addis Ababa is capital city of Ethiopia,
with a population of 3.384,569 of people in an area of 540 square Kilometers. The city comprises 11 sub
cities and 116 districts. The city consists of a total of 13 public hospitals, specifically 6 hospitals owned
by Addis Ababa Health Bureau, 5 hospitals owned by Federal Ministry of Health (central), 1 ministry of
defense and 1 police force hospitals which provide different health services. Prior to finalizing of the
research proposal the researcher was collected human resource related information from Addis Ababa
City Administration health bureau. Based on that a total of 4103 clinical staffs are currently working at
the selected six public hospitals found in Addis Ababa.
All clinical health care providers working at governmental hospitals of Addis Ababa city are source
population and those who were working in the selected hospitals during the data collection period were
the study populations. All clinical health care workers who were working on a fulltime at least for six
months at the institution were included and those who were on annual leave during the data collection
period were excluded
The sample size was calculated using the single population proportion formula, taking the assumptions
of 50% of QMS implementation status because there is no previous published data in this area, 95%
confidence level & 5% marginal error. The final sample size became 422 after adding 10 % non-response
rate. Of a total of six public hospitals in the Addis Ababa City Regional Health Bureau, three hospitals
were randomly selected by lotter methods. According to the information obtained from the respective
human resource unit of each health institution, total of 4,103 clinical health care providers were providing
a medical service at the six hospitals and 1, 778 of them were from the selected three hospitals. Then
proportional allocation was used to allocate the numbers of clinical health care providers to be included
from each hospital based on the number. Finally, simple random sampling technique was used to select
the study participants by using the list of the health professional in the selected hospitals.
Data was collected by using of self-administered semi-structured questionnaire which was developed
after reviewing previous similar studies (18,21). The content of the questionnaire includes socio-
demographic characteristics (age, sex, education, marital status, monthly income), qualification and
experience related factors (professional qualification, work experience, training on QMS, motivation),
institutional related factors (type of the facility, year of establishment, availability of guideline and
protocol) and quality management system implementation related factors which is developed from
previous different research works. The QMS tool has a total of twelve Likert scale based questions with a
value of 1 for strongly disagree, 2 for disagree, 3 for neutral, 4 for agree and 5 for strongly agree Four BSc
nurses for data collection and one BSc public health professionals for supervisions were recruited.
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Data Quality Control Issues, Processing and Analysis
Data quality control issue was insured by conducting pre-test among five percent total samples obtained
from health care workers working at Yekatit 12 Hospital to assess the appropriateness of wording, clarity
of the questions and respondent reaction to the questions and interviewer. Training was given to the data
collectors and supervisors on the data collection tool, sampling techniques and ethical consideration by
the researcher prior to the data collection. Supervision was held regularly during data collection period
both by the researcher and supervisor. The collected data were checked on daily basis for completeness
and consistence by the supervisor and researcher. After cleaning data was entered in to EPI info version
3.1 then it was exported to SPSS versions 25 for analysis. Descriptive statistics (frequencies and
percentages) was used to explain the study participant response in relation to study variables. Then it
was presented in text, table and graphs. After the dependent variable has been classified in two value
based categorical variable based on the overall mean, the bivariate and multivariate analysis was used to
determine the presences of statistically significant associations between the independent variables and
QMS implementation. Variables which had p-value <0.05 during bivariate analysis were considered for
further multivariate analysis to control confounding. The strength of the association was presented by
odds ratio (OR), Adjusted Odds Ratio (AOR) and 95% confidence interval. A p value of < 0.05 on
multivariate analyses was considered as statistically significant.
Result
Socio-demographic characteristics of the respondents
A total of 422 study participants were included in the study which makes the response rate 100%. The
mean age of the respondents was 31.46 (SD = 5.77) years. Among the respondents, the majority (44.5%)
were in age of below 30 years, (55.0%) were female and (49.3%) were unmarried. Also, the vast of the
study participants which accounts (75.8%) of had a degree level of educational, background. Regarding
monthly income of the study participants, around half of them (45%) had a monthly income in the range
of 5000 to 7500 Ethiopian birr (Table 1).
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Table 1
-Descriptions of Socio demographic factors of the health care providers at
governmental hospitals in Addis Ababa, Ethiopia, 2021
Variable Categories Frequency Percent (%)
Masters/specialist 51 12.1
Data were collected regarding to professional experience and institutional profile of the study
participants. The result of the study showed that, 48.8% of the study participants were BSc nurse in
profession, and more than three-fourth (79.4%) of them were a clinical staff during the data collection
period. Also the majority that 45.3% of them had more than five years of overall working experience and
(73.9%) of them were ever heard about quality management system. Also, 67.3% of them were not ever
taken quality management system related trainings (Table 2).
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Table 2
; Profession experience and institutional profile related description of the health care providers at
governmental hospitals in Addis Ababa, Ethiopia, 2021.
Variables Categories Frequency Percent
(%)
HO 22 5.2
Midwifery 26 6.2
Pharmacist 22 5.2
No 110 26.1
No 284 67.3
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Table 3
; Institutional strategy related response of the study participants at governmental hospitals in Addis
Ababa, Ethiopia, 2021
Variables Categories Frequency Percent
(%)
No 52 12.3
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Variables Categories Frequency Percent
(%)
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Table 4
; Employee level of empowerment and participation in QMS related response of the health care providers
at government hospitals, Addis Ababa, Ethiopia, 2021
Variables Frequency Percent
(%)
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Variables Frequency Percent
(%)
other specify 4 .9
Factors associated with level of quality management system implementation among health care
providers of governmental hospitals
For each explanatory variable, bivariate analysis was done and socio-demographic factors such as age
of 30–34 years as well as above 35 years and monthly income of having above 7500 Ethiopian birr;
professional and experience related factors such as being nursing profession and ever heard about
quality management system; further institutional related factors such as working at general and referral
hospitals and availability of MQS guideline/protocol were variables fulfilled the minimum requirement of
p-value < 0.05 significance level for implementation of quality management system for further
multivariate logistic analysis. For those variables which have p-value of less than 0.05 were entered to
multivariate analysis to check the true association. On the multivariate analysis; Health care providers of
age 35 years and above (AOR 1.99, 95%CI (1.18, 3.39)), those who were ever heard about QMS (AOR 1.56,
95%CI (1.01, 2.51)), and staffs who knows the availability of QMS (AOR 2.31, 95%CI (1.20, 4.43)) were
among the variables that had showed significant association with implementation of quality
management system (Table 5).
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Table 5
; Factors associated with level of quality management system implementation at governmental hospitals
in Addis Ababa, Ethiopia,2021
Explanatory QMS implementation status COR,95%(CI) AOR,95%(CI) P-
Variables value
Not Implemented
Implemented
Age
Monthly Income
Profession
No 70 40 1 1
Primary hospital 26 11 1 1
No 34 18 1 1
Other professions = Medical doctors, health officers, pharmacy professionals, laboratory professionals,
midwiferies
Discussion
The finding of this study revealed that an overall 47.2% of quality management system at the selected
hospitals. This result is in line with the previous study finding where it was reported in Lithuanian support
treatment and nursing hospitals that the currently implementation of QMS is 46.6% (19). However, the
current study finding is higher than the previous study findings which were done different part of Europe
that a mean of 22 QM-activities per hospital was found in the Netherlands and Finland versus 20 QM
activities in Hungarian hospitals. Further, only 4% of hospitals in Netherlands, 0% in Hungary and 3% in
Finland have already implemented a QMS (15). Also, it was higher than the finding from Isfahan
University Hospitals (IUHs) of Iran, that implementation status was very low, low, medium and highly
successful respectively in 16.7, 58.3 and 8.3 percent of the hospitals (22). The difference might be due to
the variation in sample size and study population that was included a total of 276 hospitals as a study
setting and directors of the hospitals or the quality coordinators as study populations (15), and total of
667 employees and 12 hospital managers were included at IUHs study (22).
With respect to associated factors, the current study found that those who were in the age categories of
35 years and above were 1.99 times more likely to considered quality management system has been
implemented as compared to those below the age of 30 years. This could be because of exposing to
different management related activities and updating themselves through education through time. An
organization which creates an opportunity like teamwork, innovation, assumption of change and risk
taking, play as the key success factor in QMS implementation of employees’ (14). Also, education and
training, responsibility and teamwork and ongoing improvement problem prevention have a positive
implementation of QMS (15).
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Further, those who ever heard about QMS were 1.56 times more likely to perceived that QMS was
implemented in relation to those not ever heard about it. This is supported by different studies that
knowledge of the staff and training (17, 23, 24, 25, 26) had a significant association with QMS
implementation.
In addition, the current study found that those who mentioned there is available quality management
system guideline or protocol were 2.31 times more likely considered that QMS has implemented at the
institution. This might be due the available protocol helps the staffs to judge about the current status of
QMS at the institution. The most critical issues related to the QMS implementation include procedure
development, information, and development of work guidelines (19). Organizational culture like having
developed QMS guideline has a significant effect on QM practice (24). The other systematic review study
has also mentioned that an organization culture emphasizing on standards and values associated with
key success of QMS implementation (14). Further, the level of compliance in guideline has an effect on
quality management system implementation (27).
Declarations
Ethics approval and consent to participate
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Ethical clearance was obtained from Kotebe Metropolitan University Menelik Health Science College IRB,
Ethiopian FMoH IRB and Addis Ababa regional health bureau Ethical Review Committee. In addition,
permission letter was obtained from the study site. Prior to data collection, written consent was obtained
from all study participants and were informed that participation was voluntary and they can withdraw
themselves from the study at any time. Data were kept confidential and anonymous and it was used only
for the research purpose. The study participants were informed that there is no harm due to participating
in the study. The confidentiality of the study participants’ related data were maintained by avoiding
possible identifiers such as name of the participants. Only identification number was used as a reference.
So, in general we carried out the current research by fulfilling all the requirements of the
institutional Kotebe Metropolitan University Menelik Health Science College IRB, Ethiopian FMoH IRB
and Addis Ababa regional health bureau Ethical Review Committee guidelines and regulations and also it
fulfilled the Declaration of Helsinki.
Not applicable
Raw data were generated at public hospitals in Addis Ababa city, Ethiopia. Derived data supporting the
findings of this study are available from the corresponding author YG and co-author MM, AK, and MAK.
This is also to confirm you that there is hardcopy of ethical approval letter that we have got it from
Kotebe Metropolitan University Menelik Health Science College IRB, Ethiopian FMoH IRB and Addis Ababa
regional health bureau Ethical Review Committee after the research proposal had been reviewed and
approved. The collected hardcopy questionnaires are available with the principal investigator YG,
whereas the softcopy of SPSS data is currently available among some of the co-investigators such as
MAK by keeping it in confidential.
Acknowledgements
The authors acknowledge Kotebe Metropolitan University Menelik Health Science College Department of
Health Service Management for the chance give us to conduct this research proposal. Also, the authors
appreciate the respective study institution and the study participants for their cooperation in providing the
necessary information.
Authors’ contributions
YG was conceived the study and involved in developing the proposal, the study design, reviewed the
article, analysis, report writing and drafted and write up the manuscript; MM and AK were involved in
reviewing the proposal, result and manuscript as well as providing constructive comments after reviewing
of the proposal and final paper; ZMG and MAK were involved in reviewing of the final thesis paper as well
as developing the manuscript.
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Funding
Competing interest
All authors read and approved the final manuscript.The authors declare that they have no competing
interests.
Authors' information
Mrs. Yeworkwuha Getachew is a staff of Kotebe Metropolitan University Menelik II Medical and Health
Science Collegeand currently she is working at Health Service Management department as a lecturer. She
is the principal and corresponding author of the current study which submitted to your journal.
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Figures
Figure 1
Quality management system implementation status at governmental hospitals in Addis Ababa, Ethiopia,
2021
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