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Sage X3 Validating the Payment Receipt

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Nizar Kraiem

The document outlines the procedures for validating payment receipts, viewing customer statements, and reconciling bank entries in an accounting system. It provides step-by-step instructions for generating accounting documents, generating customer statements, and reconciling bank transactions based on bank statements. Each section includes specific checkboxes and parameters to ensure accurate processing and reporting of financial data.

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© All Rights Reserved
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Sage X3 Validating the Payment Receipt

Uploaded by

Nizar Kraiem
0 views4 pages
The document outlines the procedures for validating payment receipts, viewing customer statements, and reconciling bank entries in an accounting system. It provides step-by-step instructions for generating accounting documents, generating customer statements, and reconciling bank transactions based on bank statements. Each section includes specific checkboxes and parameters to ensure accurate processing and reporting of financial data.

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The document outlines the procedures for validating payment receipts, viewing customer statements, and reconciling bank entries in an accounting system. It provides step-by-step instructions for generating accounting documents, generating customer statements, and reconciling bank transactions based on bank statements. Each section includes specific checkboxes and parameters to ensure accurate processing and reporting of financial data.

Copyright:

© All Rights Reserved
Download as DOCX, PDF, TXT or read online from Scribd
Download as docx, pdf, or txt
0 views4 pages

Sage X3 Validating the Payment Receipt

Uploaded by

Nizar Kraiem
The document outlines the procedures for validating payment receipts, viewing customer statements, and reconciling bank entries in an accounting system. It provides step-by-step instructions for generating accounting documents, generating customer statements, and reconciling bank transactions based on bank statements. Each section includes specific checkboxes and parameters to ensure accurate processing and reporting of financial data.

Copyright:

© All Rights Reserved
Download as DOCX, PDF, TXT or read online from Scribd
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Validating the Payment Receipt

A/P-A /R Accounting > Payments > Bank Posting

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To validate payment receipts after Automatic Remittance Creation is run. Select the Generate Entries
check box to make sure the payment is posted. The Log file will list the selected payments regarding
this statement of posting.

Select the Log File check box to view the list of generated accounting documents (if you selected the
Generate Entries check box).

Go to A/P-A/R Accounting > Payments > Bank Posting.

Select the following check boxes.

1- Companies
2- Sites
3- Payments
4- Transactions
5- Banks
6- Leave the Entry Date Until and Due Date Until fields blank.
7- Select the Generate Entries and Log file check boxes.
8- Click OK.
9- Review the Log Reading window and click End
10- Close the Bank Posting task.

Viewing Customer Statements


Go to Prints > Financials >Tracking of Open Items
To view a customer statements. When the Selection task appears, select the Customer Statement.
After generating the report, the customer statements for the customers with outstanding invoices,
credit memos, and unapplied payments can be viewed.

Go to Prints > Prints/group > Financials >Tracking of Open Items.

1- Click - Customer Statement report code.


2- For the Items Until parameter, use today’s date if it does not already display.
3- Leave the Site range and Business Partner range first and final values blank. Doing this means
all values are used.
4- Verify PREVIEW is selected at the Destination field.
5- At the Type of departure field, make sure Preview is selected.
6- Click Print
7- If the Preview window does not display automatically, click the X3 icon in the lower left
corner of the Sage ERP X3 interface and select the Sage ERP X3 icon to launch the report.
8- Review the report making sure to view all pages
9- Close the report window.
10- Click End to close the Tracking of Open Items task.

Bank Reconciliation
Reconciling Bank Entries
Go to A/P – A/R Accounting > Reconciliation> Reconciliation

To reconcile the bank entries based on the hard copy bank statement without having to enter or
import the statements.

When a particular bank is selected, the associated general ledger and bank balance display for
reference.
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1- Enter the bank


2- Enter the start
3- Enter end date
4- Click search
5- The Mark field is used to enter a code consisting of five lowercase letters or digits that can be
assigned to each transaction that is shown to be cleared on the bank statement.
a) The Date field corresponds to the journal’s date and is used to determine the posting period
for account postings. By default, the current date is used and can be modified.
b) The Type field allows you to enter the expenditure type. There are three types of
expenditure: Freight, Miscellaneous, and Fixed.
c) The Document no. field is the number used to identify the invoice in a unique way. If there is
a counter associated with the invoice type, this number is generated automatically.
d) The Rejection field is used by all banks to specify the bank operation type on the lines of the
bank statements that are sent to their customers.
e) The Description field is used by default on reports and entry masks. The title is replaced by
the short title when display or printing constraints require it.
f) The Note Number field is the unique identifier for the deposit slip. On creation of a new
deposit slip, the number is not entered. Rather, it is assigned according to a sequence
number counter that can be set up. By default, this sequence number counter is PY5.
g) The Reference amount field is the amount expressed in the currency in which the ledger is
kept.
h) Click Save to mark the reconciled item. Doing so, means the item will no longer be displayed
in the Reconciliation task.
i) Click Search to display only those transactions matching the selection criteria.
j) Click Sort to access a number of sort criteria for the bank lines is available such as:
1- The amount in bank currency.
2- The accounting date of the transaction.
3- The inter-banking code.
4- The document reference.
5- The label for the entry line.

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