A Project Report on

Multiple Email Sender

Submitted By:

Neetha nayak NNM23VL039

P kushal vardhan NNM23VL040
Pragathi shetty NNM23VL041

December - 2024
 CERTIFICATE

This is to certify that Neetha nayak NNM23VL039 , P kushal vardhan NNM23VL040 and
Pragathi shetty NNM23VL041 are bonafide students of N.M.A.M. Institute of Technology,
Nitte, who have submitted a project report entitled “Multiple Email Sender” as part of the
Project-based Python Programming Lab, in partial fulfillment of the requirements for the award
of Bachelor of Engineering Degree in Electronics and Communication Engineering during the
year 2024-2025.

Name of the Examiner Signature with date

ABSTRACT

ABSTRACT

The Multiple Email Sender project automates the process of sending bulk emails with ease and
accuracy. Designed for small organizations and educational purposes, this Python-based tool
utilizes the SMTP protocol, file handling, and control structures to deliver personalized emails
to multiple recipients. The system allows users to import recipient lists, compose messages, and
manage email-sending operations efficiently. It showcases Python’s capability for addressing
communication management tasks and offers a scalable foundation for advanced features in the
future.

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Contents

ABSTRACT 2
1 INTRODUCTION 4
1.1 Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
1.2 Problem Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
1.3 Objectives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
1.4 Scope . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

2 LITERATURE REVIEW 5
2.1 Existing Email Automation Systems . . . . . . . . . . . . . . . . . . . . . . . 5
2.2 Python in Educational Projects . . . . . . . . . . . . . . . . . . . . . . . . . . 5
2.3 Advantages of Using Python for Library Management . . . . . . . . . . . . . . 5

3 METHODOLOGY 6
3.1 Analysis and Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
3.2 Development Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
3.3 Algorithms and Techniques . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

4 IMPLEMENTATION 7
4.1 Setup and Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
4.2 Development Stages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
4.3 Challenges and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

5 RESULTS AND DISCUSSIONS 8

5.1 Presentation of Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
5.2 Analysis of Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
5.3 Discussion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

6 CONCLUSION 10
REFERENCES 11

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Chapter 1

INTRODUCTION

1.1 Background
Email serves as a primary means of communication in modern workplaces, education, and
personal use. However, manually sending personalized emails to a large group is inefficient.
Organizations, especially smaller ones, require lightweight solutions to automate email com-
munication without the overhead of expensive platforms.

1.2 Problem Statement

Sending bulk emails manually is error-prone and time-consuming. A system is needed to au-
tomate this process, ensuring efficiency, accuracy, and scalability, especially for small-scale
applications like event notifications, newsletters, or academic communications.

1.3 Objectives
1. To create a Python-based application for sending multiple emails.

2. To simplify the process of loading recipient lists and composing emails.

3. To integrate Python’s SMTP library for automated email delivery.

4. To provide delivery feedback to users for error handling and assurance.

5. To maintain a simple and user-friendly interface for non-technical users.

1.4 Scope
This project focuses on automating email delivery for small organizations or projects, empha-
sizing simplicity and efficiency. Features like analytics, advanced UI/UX, or CRM integration
are considered for future iterations.

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Chapter 2

LITERATURE REVIEW

2.1 Existing Email Automation Systems

Popular platforms like Mailchimp and SendGrid dominate the market, offering robust function-
alities for email campaigns. However, these platforms can be expensive and overly complex
for small-scale users who only need basic email automation.

2.2 Python in Educational Projects

Python is widely used in automation tasks due to its simplicity and the availability of powerful
libraries like smtplib and email.mime. These libraries allow for creating highly customized and
modular solutions for email automation.

2.3 Advantages of Using Python for Library Management

• **Ease of Use**: Python’s syntax is intuitive and ideal for quick development.

• **File Handling**: Libraries like smtplib enable seamless integration with email servers.

• **Modularity**: Python allows breaking down tasks into reusable components.

• **Community Support**: Extensive documentation and community resources provide

robust troubleshooting assistance.

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Chapter 3

METHODOLOGY

3.1 Analysis and Design

The system is designed for modularity, where each function handles a specific task: loading
recipients, composing emails, sending them, and reporting errors. The program interacts with
text or CSV files to store and retrieve recipient data.

3.2 Development Environment

• **Programming Language**: Python 3.x

• **Libraries Used**:

– smtplib for email sending.

– email.mime for message customization.
– csv for handling recipient lists

• **IDE**: Any Python-compatible IDE, such as PyCharm, VSCode, or Jupyter Note-

book.

3.3 Algorithms and Techniques

The system employs simple algorithms to manage library operations:

• Email Initialization: Connect to the SMTP server using user credentials.

• Loading Recipients: Read and validate recipient data from a file.

• Composing Emails: Allow the user to draft personalized messages using templates.

• Sending Emails: Iterate through the recipient list and send emails while logging success/-
failure.

• Error Handling: Handle invalid addresses or server connection issues gracefully.

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Chapter 4

IMPLEMENTATION

4.1 Setup and Configuration

To set up the system, users must ensure Python 3.x is installed. Necessary libraries (smtplib,
email.mime, and csv) are part of Python’s standard library, so no additional installations are
required.

4.2 Development Stages

1. Recipient List Handling: A function to read recipient data from a CSV file.

2. Drafting Emails: A module for customizing the email body and subject line.

3. Email Delivery: Integration with SMTP servers for sending emails securely.

4. Logging: Recording delivery success and error messages in a separate file for user refer-
ence.

4.3 Challenges and Solutions

• Handling Large Recipient Lists: Implemented batching to avoid server timeouts.

• Authentication Issues: Added support for app-specific passwords and secure connections
(TLS/SSL).

• Invalid Addresses: Included validation mechanisms to flag and skip problematic email
addresses.

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Chapter 5

RESULTS AND DISCUSSIONS

5.1 Presentation of Results

The system was tested with various recipient lists, successfully delivering personalized emails
and logging delivery status. Sample outputs include the email logs showing success/failure
rates.
Enter recipient email addresses separated by commas: Recipients:
nnm23v1036@nmamit,in,p.kushalvardhan@gamil.com

Recipients: [’nnm23v1036@nmamit’, ’ p.kushalvardhan@gamil.com’]

Enter the scheduled time in the format YYYY-MM-DD HH:MM (e.g., 2024-11-25
15:33) :

Scheduled Time: 2024-11-26 12:7

Scheduled time is set to: 2024-11-26 12:07:00

It’s time to send the emails!

Logged in successfully.

Email successfully sent to nnm23v1036@nmamit

Email successfully sent to p.kushalvardhan@gamil.com All emails sent

successfully.

Server connection closed.

Enter recipient email addresses separated by commas:

Recipients: nnm23v1036@nmamit.in,p, kushalvardhan@gmail.com

Recipients: [’nnm23v1036@nmamit.in’, ’kushalvardhan@gmail.com’]

Enter the scheduled time in the format YYYY-MM-DD HH:MM (e.g., 2024-11-25
15:33):

Scheduled Time: 2024-11-25 15:33

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Library Book Management System 9

Scheduled time is set to: 2024-11-25 15:33:00

The scheduled time has already passed. Emails will not be sent.

5.2 Analysis of Results

The program demonstrated reliability, with minor delays depending on the server and recipient
list size. It efficiently flagged invalid emails and maintained a clean log of transactions.

5.3 Discussion
The Multiple Email Sender meets the objectives and proves Python’s viability for small-scale
email automation. Future improvements could include a GUI and additional features like
scheduling or analytics.
Chapter 6

CONCLUSION

The Multiple Email Sender successfully automates email-sending tasks, providing an efficient
and cost-effective solution for small-scale projects. With Python’s extensive library support, the
project illustrates how basic programming can solve real-world problems. Future developments
may focus on user experience enhancements and advanced functionalities.

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Bibliography

[1] Python Documentation. https://docs.python.org/3/.

[2] Python Documentation: https://docs.python.org/3/ – Reference for Python libraries like

smtplib and email.mime. ”Best Practices for Sending Bulk Emails,” Email on Acid, Vol.
4, No. 2, 2021: https://www.emailonacid.com/ – Guide on improving email deliverability
and automation.

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