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Technical Vocational Education

Quarter 3 – Module 1
Microsoft Office Excel 2019
Excel Basics

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 This module provides various activities that will help you acquire knowledge in excel
basics.
At the end of this module, you are expected to:
• learn the excel environment;

• create and open Excel workbooks; and

• save and share Excel workbooks

Directions: Read each item carefully and choose your best answer. Write the letter of your
answer on the answer sheet.
_____1. It is a spreadsheet program that allows you to store, organize, and analyze
information.
a. Excel b. PowerPoint c. Publisher d. Word
_____2. It contains multiple tabs and several groups of commands.
a. Column b. Group c. Tabs d. Ribbon
_____3. It lets you access common commands no matter which tab is selected.
a. Cell b. QAT c. Row d. Tell Me
_____4. Here you can enter or edit data, a formula, or a function that will appear in a specific
cell.
a. Column b. Formula Bar c. Row d. Zoom Control
_____5. It displays the location, or name, of a selected cell.
a. Formula Bar b. Name Box c. Tabs d. Tell Me
_____6. Intersection of a row and column.
a. Cell b. Column c. Row d. Tabs
_____7. It is a group of cells that runs from the left of the page to the right.
a. Cell b. Column c. Row d. Tabs
_____8. Excel files are called __________.
a. Tabs b. Tell Me c. Workbooks d. Worksheets
_____9. Each workbook holds one or more __________.
a. QAT b. Ribbon c. Tabs d. Worksheets
_____10. It is where you can select three ways to view a worksheet.
a. Ribbon b. Tell Me c. View Options d. Workbook

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Directions: Find at least 10 words that you think we will encounter during this lesson. Draw
a straight line in each word(s) that you think is the answer.
F R A B L L O R C S V S T R E
F F G H J E X C E L L O R C S
O V S P R E A S L S G E E T S
R I E A H J K U L J H F B A E
M E E O T T H H G T L F V C M
U S P R E A D S H E E T F N L
L O F G H B D U T X O U M U L
A P S R H S T T Y I D U K H E
B I D S B I E O R T L H L H T
A O C E N R H E L O D N L T T
R R V B S H F J C F W F K R R

Opening, Closing, and Exiting Microsoft Excel 2019 Application

Direction: Answer the following questions. You need at least four (4) correct answers before
you can proceed to the next activity.
1. What are the different ways of opening a Microsoft Excel 2019 application?
2. What are the ways to close a document?
3. How to exit Microsoft Excel 2019 application?
4. How to pin a shortcut icon of Microsoft Excel 2019 in your taskbar?
5. Draw the icon of the Microsoft Excel 2019 application.

Lesson 1 – Getting Started with Excel

Excel is a spreadsheet program that allows you to store, organize, and analyze
information. While you may think Excel is only used by certain people to process complicated
data, anyone can learn how to take advantage of the program’s powerful features. Whether
you’re keeping a budget, organizing a training log, or creating an invoice, Excel makes it easy
to work with different types of data.

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The Excel Start Screen
When you open Excel for the first time, the Excel Start Screen will appear. From here,
you’ll be able to create a new workbook, choose a template, and access your recently
edited workbooks.
From the Excel Start Screen, locate and select Blank workbook to access the
Excel interface.

The parts of the Excel window

Some parts of the Excel window (like the Ribbon and scroll bars) are standard in
most other Microsoft programs. However, there are other features that are more specific to
spreadsheets, such as the formula bar, name box, and worksheet tabs.
1. Quick Access Toolbar – lets you access common commands no matter which tab is
selected. You can customize the commands depending on your preference.
2. Ribbon – contains the commands you will need to perform common tasks in Excel.
It has multiple tabs, each with several groups of commands.
3. Tell me – a box works like a search bar to help you quickly find tools or commands
you want to use.
4. Program Level Control Button – helps you to minimize, maximize or restore, and
close the window.
5. Name Box – displays the location, or name, of a selected cell.
6. Formula Bar – you can enter or edit data, a formula, or a function that will appear in
a specific cell.
7. Column – is a group of cells that runs from the top of the page to the bottom. In Excel,
columns are identified by letters.
8. Row – is a group of cells that runs from the left of the page to the right. In Excel, rows
are identified by numbers.
9. Cell – is the intersection of a row and a column. Each rectangle in a workbook is
called a cell. Simply click to select a cell.
10. Worksheets tab – excel files are called workbooks. Each workbook holds one or
more worksheets. Click the tabs to switch between them, or right-click for more
options,

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 11. Worksheet View Options – there ate three ways to view a worksheet. Simply click a
command to select the desired view.
12. Vertical and Horizontal Scroll Bar – allows you to scroll up and down or side to side.
To do this, click and drag the vertical or horizontal scroll bar.
13. Zoom Control – click and drag the slider to use the zoom control. The number to
the right of the slider reflects the zoom percentage.
14. Title bar – contains the name of the file and the name of the application being used.

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Working with the Excel Environment

The Ribbon and Quick Access toolbar are where you will find the commands to
perform common tasks in Excel. The Backstage view gives you various options for saving,
opening a file, printing, and sharing your document.
The Ribbon
Excel uses a tabbed Ribbon system instead of traditional menus. The Ribbon
contains multiple tabs, each with several groups of commands. You will use these tabs to
perform the most common task in Excel.
 Each tab will have one or more groups.

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  Some groups will have an arrow you can click for more options.

 Click a tab to see more commands.

 You can adjust how the Ribbon displayed with the Ribbon Display Options.

To change the Ribbon Display Options:

The Ribbon is designed to respond to your current task, but you can choose to
minimize it if you find that it takes up too much screen space. Click the Ribbon Display
Options arrow in the upper-right corner of the Ribbon to display the drop-down menu.

There are three modes in the Ribbon Display Options menu:

 Auto-hide Ribbon: Auto-hide displays your workbook in full-screen mode and
completely hides the Ribbon. To show the Ribbon, click the Expand Ribbon
command at the top of screen.

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  Show Tabs: This option hides all command groups when they’re not in use, but tabs
will remain visible. To show the Ribbon, simply click a tab.

 Show Tabs and Commands: This option maximizes the Ribbon. All of the tabs and
commands will be visible. This option is selected by default when you open Excel for
the first time.
The Quick Access Toolbar
Located just above the Ribbon, the Quick Access Toolbar lets you access common
commands no matter which tab is selected. By default, it includes the Save, Undo, and
Repeat commands. You can add other commands depending on your preference.
To add commands to the Quick Access Toolbar:
1. Click the drop-down arrow to the right od the Quick Access Toolbar.
2. Select the command you want to add from the drop-down menu. To choose from
additional commands, select More Commands.

3. The command will be added to the Quick Access Toolbar.

How to use Tell me:

The Tell me box works like a search bar to help you quickly find tools or command you
want to use.

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 1. Type in your own words what you want to do.

2. The result will give you a few relevant options. To use one, click it like you would a
command on the Ribbon.

Worksheet views
Excel has a variety of viewing options that change how your workbook is displayed.
These views can be useful for various tasks, especially if you’re planning to print the
spreadsheet. To change worksheet views, locate the commands in the bottom-right corner
of the Excel window and select Normal view, Page Layout view, or Page Break view.

 Normal view is the default view for all worksheets in Excel.

 Page Layout view displays how your worksheets will appear when printer. You can
also add header and footers in this view.
 Page Break view allows you to change the location of page breaks, which is especially
helpful when printing a lot of data from Excel.
Backstage view
Backstage view gives you various options for saving, opening a file, printing, and
sharing your workbooks.
To access Backstage view:
1. Click the File tab on the Ribbon. Backstage view will appear.

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Lesson 2 – Creating and Opening Workbooks
Excel files are called workbooks. Whenever you start a new project in Excel, you’ll
need to create a new workbook. There are several ways to start working with a workbook in
Excel. You can choose to create a new workbook – either with a blank workbook or a
predesigned template – or open an existing workbook.
To create a new blank workbook:
1. Select the File tab. Backstage view will appear.

2. Select New, then click Blank workbook.

3. A new blank workbook will appear.

To open an existing workbook:
In addition to create new workbooks, you’ll often need to open a workbook that was
previously saved.
1. Navigate to Backstage view, then click Open.

2. Select Computer, then click Browse.

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 3. The Open dialog box will appear. Locate and select your workbook, then click Open.

To pin a workbook:
If you frequently work with the same workbook, you can pin it to Backstage view for
faster access.
1. Navigate to Backstage view, then click Open. Your recently edited workbooks will
appear.

2. Hive your mouse over the workbook you want to pin. A pushpin icon will appear next
to the workbook. Click the pushpin icon.

3. The workbook will stay in Recent Workbooks. To unpin a workbook, simply click the
pushpin icon again.

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Lesson 3 – Saving Workbooks
Whenever you create a new workbook in Excel, you’ll need to know how to save it in
order to access and edit it later.
Save and Save As
Excel offers two ways to save a file: Save and Save As. These options work in similar
ways, with a few important differences:
 Save: When you create or edit a workbook, you’ll use the Save command to save your
changes. You'll use this command most of the time. When you save a file, you'll only
need to choose a file name and location the first time. Then you can just click the Save
command to save it with the same name and location.
 Save As: You’ll use this command to create a copy of a workbook while keeping the
original. When you use Save As, you’ll need to choose a different name and/or location
for the copied version.
To save a workbook:
It’s important to save your workbook whenever you start a new project or make
changes to an existing one. Saving early and often can prevent your work from being lost.
You’ll also need to pay close attention to where you save the workbook so it will be easy to
find later.
1. Locate and select the Save command on the Quick Access Toolbar.

2. If you’re saving the file for the first time, the Save As pane will appear in Backstage
view.
3. You’ll then need to choose where to save the file and give it a file name. To save the
workbook to your computer, select Computer, then click Browse.

4. The Save As dialog box will appear. Select the location where you want to save the
workbook.
5. Enter a file name for the workbook, then click Save.
6. The workbook will be saved. You can click the Save command again to save your
changes as you modify the workbook.
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Independent Activity 1
Direction: True or False. Write T if the statement is true, and F if the statement is false.
_____1. Excel is a spreadsheet program that allows you to store, organize, and analyze
information.
_____2. Some parts of the Excel window are standard in most other Microsoft programs.
_____3. Backstage view gives you various options for saving, opening a file, printing, and
sharing your document.
_____4. Excel use traditional menus.
_____5. There are 4 options you can choose from to change the Ribbon Display.
_____6. Auto-hide ribbon is selected by default when you open Excel for the first time.
_____7. Quick Access toolbar is located at the bottom right part of the window.
_____8. Tell me box works like a search bar.
_____9. Normal view is the default view for all worksheets in Excel.
_____10. You can customize Quick Access Toolbar depending on your preference.
Independent Assessment 1
Direction: Follow the instruction carefully.
1. Open Excel.
2. Click Blank Workbook to open a new spreadsheet.
3. Change the Ribbon Display Options to Show Tabs.
4. Using the Customize Quick Access Toolbar, click to add New, Quick Print, and
Spelling.
5. In the Tell me bar, type the word Color. Hover over Fill color and choose yellow.
This will fill a cell with the color yellow.
6. Change the worksheet view to Page Layout option.
7. When you’re finished, press screenshot found at your keyboard.
8. Send it to your teacher.

Direction: State at least 4 characteristics of Microsoft Excel and Microsoft Word.

Microsoft Word Microsoft Excel
1. 1.
2. 2.
3. 3.
4. 4.
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Direction: Read each item carefully and choose your best answer. Write the letter of your
answer on the answer sheet.
1. It works like a search bar to help you quickly find tools or commands you want to use.
a. Scroll bar c. Title bar
b. Status bar d. Worksheet View Option
2. It allows you to scroll up and down or side to side.
a. Scroll bar c. Title bar
b. Status bar d. Worksheet View Option
3. It gives you three ways to view worksheet.
a. Scroll bar c. Title bar
b. Status bar d. Worksheet View Option
4. It gives you the current state of the window.
a. Scroll bar c. Title bar
b. Status bar d. Worksheet View Option
5. It is a group of cells that runs from the top of the page to the bottom.
a. Cell c. Formula Bar
b. Column d. Row
6. It is used to enter or edit data, a formula, or a function.
a. Cell c. Formula Bar
b. Column d. Row
7. It is the intersection of a row and column.
a. Cell c. Formula Bar
b. Column d. Row
8. It is a group of cells that runs from the left of the page to the right.
a. Cell c. Formula Bar
b. Column d. Row
9. It lets you minimize, maximize or restore, and close the window.
a. Name box c. Quick Access Toolbar
b. Program Level Control Button d. Ribbon
10. It lets you access common commands no matter which tab is selected.
a. Name box c. Quick Access Toolbar
b. Program Level Control Button d. Ribbon

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11. It contains all of the commands you will need to perform common tasks in Excel.
a. Name box c. Quick Access Toolbar
b. Program Level Control Button d. Ribbon
12. It displays the location, or name, of a selected cell.
a. Name box c. Quick Access Toolbar
b. Program Level Control Button d. Ribbon
13. It has multiple tabs, each with several groups of commands.
a. Column c. Row
b. Ribbon d. Zoom control
14. It lets you magnify or reduce the worksheet area.
a. Column c. Row
b. Ribbon d. Zoom control
15. It is identified by letters.
a. Column c. Row
b. Ribbon d. Zoom control
16. It is identified by numbers.
a. Column c. Row
b. Ribbon d. Zoom control
17. It displays your workbook in full-screen mode and completely hides the Ribbon.
a. Auto-hide Ribbon c. Show Tabs and Commands
b. Show Tabs c. Zoom control
18. This option hides all command groups when they’re not in use, but tabs will remain
visible.
a. Auto-hide Ribbon c. Show Tabs and Commands
b. Show Tabs c. Zoom control
19. All of the tabs and commands will be visible.
a. Auto-hide Ribbon c. Show Tabs and Commands
b. Show Tabs c. Zoom control
20. This option is selected by default when you open Excel for the first time.
a. Auto-hide Ribbon c. Show Tabs and Commands
b. Show Tabs c. Zoom control

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What I Know What’s In
1. A 1. Excel
2. D 2. Spreadsheet
3. B 3. Exit
4. B 4. Tabs
5. B 5. Column
6. A 6. Letters
7. C 7. Formula bar
8. C 8. Data
9. D 9. Cell
10. C 10. Row
What’s More
Independent Activity 1
1. T
2. T
3. T
4. F
5. F
6. F
7. F
8. T
9. T
10. T
Assessment
1. C 11. D
2. A 12. A
3. D 13. B
4. B 14. D
5. B 15. A
6. C 16. C
7. A 17. A
8. D 18. B
9. B 19. C
10. C 20. C
For inquiries or feedback, please write or call:

Department of Education, Schools Division of Bulacan

Curriculum Implementation Division
Learning Resource Management and Development System (LRMDS)
Capitol Compound, Guinhawa St., City of Malolos, Bulacan

Email Address: lrmdsbulacan@deped.gov.ph

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