DATABASE MANAGEMENT SYSTEM

REVISION NOTES

A database is an organized collection of data. It is considered as a container of information. In the

manual system, you would maintain several files with different bits of information while in the
computerized system you would use database programs such as Microsoft Access, OpenOffice.org
Base, and MySQL, to organize the data as per your business need.

A database is basically a computerbased record/data/information keeping system. Data is raw,

unorganised facts and entities relevant to the user need to be processed such as a digital representation
of text, numbers, graphical images or sound. The data are stored in such a way that, they are
independent of the programs used by the people for accessing the data.

Database can be created with the help of following structures

DATABASE MANAGEMENT SYSTEM (DBMS):

DBMS is a collection of programs that enables users to create, maintain database and control all the
access to the database. It is a computer based record keeping system.
The primary goal of the DBMS is to provide an environment that is convenient and efficient for user
to retrieve and store information. It acts as an interface between the application program and the data
stored in the database.
DBMS is a software package that manages database. e.g. MySQL, INGRES, MS-Access, etc.
DBMS is actually a tool that is used to perform any kind of operation on data in database. It also
maintains data consistency in case of multiple users. The purpose of a DBMS is to bridge the gap
between information and data.

Data can be organized into two types:

 Flat File: Data is stored in a single table. Usually suitable for less amount of data.
 Relational: Data is stored in multiple tables and the tables are linked using a common field.
Relational is suitable for medium to large amount of data.

DATABASE SERVERS
Database servers are dedicated computers that hold the actual databases and run only the DBMS and
related software.

ADVANTAGES OF A DATABASE/DBMS
The centralised nature of database system provides several advantages, which overcome the
limitations of the conventional file processing system. These advantages are as follows
1. Reduce Data Redundancy: Redundancy means ‘duplication of data’. This eliminates the
replication of data item in different files, extra processing required to face the data item from a
large database. This also ensures data consistency and saves the storage space.
2. Enforcing Data Integrity: It means that, the data contained in the database is accurate and
consistent. Integrity constraints or consistency rules can be applied to database, so that the correct
data can be entered into the database.
3. Data Sharing: The data stored in the database can be shared among multiple users or application
programs.

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4. Data Security: The DBMS ensures that the access of database is done only through an authorised
user.
5. Ease of Application Development: The application programmer needs to develop the application
programs according to the user’s needs.
6. Backup and Recovery: The DBMS provides backup and recovery sub-system that is responsible
to recover data from hardware and software failures.
7. Multiple Views of Data: A view may be the subset of database. Various users may have different
views of the database itself.
8. Enforced Standards: It can ensure that, all the data follow the applicable standards.
9. Data Independence: System data descriptions are independent from the application programs.

DISADVANTAGES OF A DATABASE/DBMS
There are many advantages of database, but database also have some minor disadvantages. These
disadvantages are as follows
1. Cost of Hardware and Software: Through the use of a database system, new costs are generated
due to additional hardware and software requirements.
2. Complexity: A database system creates additional complexity and requirements.
3. Database Failures: If database is corrupted due to power failure or it is corrupted on the storage
media, then our valuable data may be lost or the system will stop working.
4. Lower Efficiency: A database system is a multi-user software, which is less efficient.

SOME KEY FEATURES OF A DATABASE:

1. A database can have one or many tables. An address book example is a very simple one, in real
world there are many more details involved.
2. Each table in a database contains information about one type of item. So, a database is a container
that holds tables and other objects and manages how they can be used.
3. A record uniqueness in every table. It is important to be able to distinguish between different
items having duplicate values. Uniqueness helps to avoid accidental duplication of records caused
by user or computer error.
4. Every database table should have one or more fields designated as key. You can assign a unique
value to this key for differentiating records that may have similar names or addresses.

COMPONENTS OF A DATABASE
A database consists of several components. Each component plays an important role in the database
system environment.
The major components of database are as follows
 Data: It is raw numbers, characters or facts represented by value. Most of the organisations
generate, store and process large amount of data. The data acts as a bridge between the hardware
and the software. Data may be of different types such as User data, Metadata and Application
Metadata.
 Software: It is a set of programs that lies between the stored data and the users of database. It is
used to control and manage the overall computerised database. It uses different types of software
such as MySQL, Oracle, etc.
 Hardware: It is the physical aspect of computer, telecommunication and database, which consists
of the secondary storage devices such as magnetic discs, optical discs, etc., on which data is
stored.
 Users: It is the person, who needs information from the database to carry out its primary business
responsibilities.

TYPES OF USERS
The various types of users which can access the database system are as follows

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 Database Administrator (DBA): A person, who is responsible for managing or establishing
policies for the maintenance and handling the overall database management system is called
DBA.
 Application Programmer: A person, who writes application programs in programming
languages to interact and manipulate the database are called application programmer.
 End-user: A person, who interacts with the database system to perform different operations on
the database like inserting, deleting, etc., through menus or forms is called end-user.

RELATIONAL DATABASE MANAGEMENT SYSTEM (RDBMS)

RDBMS is a type of DBMS that stores data in the form of relations (tables). Relational databases are
powerful, so they require few assumptions about how data is related or how it will be extracted from
the databases.
An important feature of relational database system is that a single database can be spread across
several tables. Base, Oracle, DB2, SAP, Sybase, ASE, Informix, Access, etc., are the examples of
RDBMS.

WORKING OF A DATABASE
Database is created to operate large quantities of information by input, store, retrieve and manage the
information. It is a centralised location which provides an easy way to access the data by several
users. It does not keep the separate copies of a particular data file still a number of users can access
the same data at the same time.

As the diagram shows, DBMS works as an interface between the user and the centralised database.
First, a request or a query is forwarded to a DBMS which works (i.e. a searching process is started on
the centralised database) on the received query with the available data and if the result is obtained, it
is forwarded to the user.
If the output does not completely fulfill the requirements of the user, then a rollback (again search) is
done and again search process is performed until the desired output is obtained.

DATA INTEGRITY
Data Integrity ensures the accuracy, reliability and consistency of the data during any operation.
Each type of data integrity are as follows
 Entity Integrity: It defines the primary key of a table. Entity integrity rule on a column does not
allow duplicate and null values.
 Domain Integrity: It defines the type, range and format of data allowed in a column. Domain
integrity states that all values in a column must be of same type.
 Referential Integrity: It defines the foreign key concepts. Referential integrity ensures that data
in related tables remains accurate and consistent before and after changes.
 User Defined Integrity: If there is some business requirements which do not fit any above data
integrity then user can create own integrity, which is called user defined integrity.

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KEY FIELDS
The key is defined as the column or the set of columns of the database table which is used to identify
each record uniquely in a relation. If a table has id, name and address as the column names, then each
one is known as the key for that table. The key field is a unique identifier for each record.

TYPES OF KEY FIELDS

The following are the types of key fields available in the DBMS system
Primary Key: A field or a set of fields that uniquely identify each record in a table is known as a
primary key. Each relation has atleast one column for which each row that must have a unique value.
Only one column attribute can be defined as a primary key for each table.
A primary key must possess the following properties
 It does not allow null values.
 It has a unique index.
 It allows numbers and text both.
e.g. In the student’s table, StudentId works as a primary key because it contains Ids which are unique
for each student. Note: Data cannot be primary key.

Candidate Key: The set of all attributes which can uniquely identify each tuple of a relation are
known as candidate keys. Each table may have one or more candidate keys and one of them will
become the primary key. The candidate key of a relation is always a minimal key. e.g. Column
StudentId and the combination of FirstName and LastName work as the candidate keys for the
student table.
A candidate key must possess the following properties
 For each row, the value of the key must uniquely identify that row.
 No attribute in the key can be discarded without destroying the property of unique
identification.

Alternate Key: From the set of candidate keys after selecting one of the keys as a primary key, all
other remaining keys are known as alternate keys. e.g. From the candidate keys (StudentId,
combination of FirstName and LastName), if StudentId is chosen as a primary key, then the
combination of FirstName and LastName columns work as alternate keys.

Foreign Key: A field of a table (relation) that references the primary key of another table is referred
to as foreign key. The relationship between two tables is established with the help of foreign key. A
table may have multiple foreign keys and each foreign key can have a different referenced table.
Foreign keys play an essential role in database design, when tables are broken apart, then foreign keys
make it possible for them to be reconstructed. e.g. CourseId column of student table (reference table)
works as a foreign key as well as a primary key for course table (referenced table).

Data in a relational database management system (RDBMS) is organized in the form of tables.

DATABASE OBJECTS :
1) Table: A table is a set of data elements (values) that is organized using a model of vertical
columns and horizontal rows. A table has a defined number of columns, but can have any number
of rows. Each row is identified by the values appearing in a particular column identified as a
unique key index or the key field.
2) Columns or Fields or Attributes: A column is a set of data values of a particular simple type,
one for each row of the table. The columns provide the structure according to which the rows are
composed. For example, cFirstName, or cLastName are fields in a row.
3) Rows or Records or Tuples: A row also called a Record or Tuple represents a single data item in
a table. Each row in a table represents a set of related data, and every row in the table has the
same structure.

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CREATING DATABASE USING OPENOFFICE:
1) Open the OpenOffice Base Application by Clicking on Start>Programs>OpenOffice.org
4>OpenOffice.org Base.
2) Create a new database by selecting the option Create a new database
3) Database wizard appear. Click Finish. The Save As dialog box appears.
4) Specify a name for the database in the File name: field and click Save.

CREATE TABLES:
Tables are the basic building blocks of a database. You store the data in the database in the form of
tables.
There are different ways to create a table:

a) Use Wizard To Create Table:

The following are the steps to create a table:
1) Click on Tables > Use Wizard to Create Table
2) Click the Select Fields > Choose Category > Select the table > Click on Next Button.
3) Select the fields as per the requirements. Click on Next button
4) Set the data types and properties of the selected fields. Click on Next Button
5) Set the Primary Key and Click on Next Button
6) Window to rename the table will open. A user can either go ahead with the same table name or
can change it.
7) Click on Finish to insert the data in the table.

b) Creating table using Design View

1) Click on Create Table in Design View.
2) Specify the field name and data type of the field.
3) Save the table by clicking on File > Save
4) Specify the table name. The default name is Table1. Click OK.
5) An alert appears, if there is no primary key in the table.
6) Click yes and set the primary key and finally save the table.

DATA TYPES:
Datatypes are used to identify which type of data (value) we are going to store in the database. Data
types in OpenOffice base are broadly classified into five categories listed below.
 Numeric Types
 Alphanumeric Types
 Binary Types
 Date time
 Other Variable types

Numeric Types: Numeric data types in a database can be used for storing information such as mobile
number, roll number, door number etc. The different types of numeric data types available are listed
here.

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Alphanumeric Types: This data type is used to store information which has alphabets as well as
numbers for example address, book summary field etc. The different types of Alphanumeric Types
available are listed here.

Binary Types: Binary data types are used for storing data in binary formats. Binary data types in a
database can be using for storing photos, music files, etc.

Date time: Date time data types in a database can be used for storing information such as date of
birth, date of admission, date of product sale, etc.

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OTHER DATA TYPES:

PERFORM OPERATIONS ON TABLE

In OpenOffice Base, data is stored in tables which can be inserted, modified and removed using
appropriate options.

Inserting Data In The Table:

To insert the data in the table, follow the steps:
1) Select the table > Double click on it.
2) The table will open in Datasheet View.
3) Insert the required number of records in Datasheet View.

Editing Records In The Table:

To edit the data in the table, follow the steps:
1) Select the table > Double click on it.
2) The table will open in Datasheet View.
3) Edit the required record in Datasheet View.

Deleting Records From The Table:

To remove the data from the table, follow the steps:
1) Select the table > Double click on it.
2) The table will open in Datasheet View.
3) Select the data > right click on selected data > select the Delete option

FIELD PROPERTIES:
To set the field properties: Select the table > Right click > Select the option Edit > the table will open
in Design View.
In design view there are different properties of fields according to the data type set for each field.

The properties of numeric type data is given below :

1) AutoValue – if set to yes then field will get the auto numeric values.
2) AutoValue – if set to yes then field will get the auto numeric values.
3) Length – By default length of the field is 10 but the size of the field can be set to maximum
length.
4) Default Value – A default value can be set for a field if user don’t provide any value while
entering the values in the table.
5) Format – This property helps to set the format of the data entered in the field such as 91-222-333.

The properties of character type data is shown below :

1) Entry Required – if set to yes then it will be must to insert the value in the field.
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2) Length – By default length of the field is 10 but the size of the field can be set to maximum length.
3) Default Value – A default value can be set for a field if user don’t provide any value while
entering the values in the table.
4) Format – This property helps to set the format of the data entered in the field such as 91-222-333.

SORTING DATA: Sorting means to arrange the data in either ascending order of descending order.

REFERENTIAL INTEGRITY:
Referential integrity is used to maintain accuracy and consistency of data in a relationship. In Base,
data can be linked between two or more tables with the help of primary key and foreign key
Referential integrity helps to avoid:
1) Adding records to a related table if there is no associated record available in the primary key table.
2) Changing values in a primary if any dependent records are present in associated table(s).
3) Deleting records from a primary key table if there are any matching related records available in
associated table(s).

CREATING AND EDITING RELATIONSHIPS BETWEEN TABLES:

A relationship refers to an association or connection between two or more tables. Relationships
between tables helps to:
 Save time as there is no need to enter the same data in separate tables.
 Reduce data-entry errors.
 Summarize data from related tables.

You can create a relationship between any two tables by selecting Relationships option from the
Tools menu.
There are three types of relationships which can be created in tables:
1) ONE to ONE Relationship: In this relationship, both the tables must have primary key columns.
2) One to Many Relationship: In this relationship, one of the table must have primary key column.
3) Many to Many Relationship: In this relationship, no table has the primary key column.

REMOVE THE RELATIONSHIPS:

The relationships applied on the tables can be removed also with the help of Delete option. Right
Click on the relationship thread and select Delete option.

RETRIEVE DATA USING QUERY

A query is to collect specific information from the pool of data. A query helps us join information
from different tables and filter that information
OR
Queries are commands that are used to define the data structure and also to manipulate the data in the
database.

There are two types of languages:-

DDL (Data Definition Language)
DML (Data Manipulation Language)

DATA DEFINITION LANGUAGE (DDL)

DDL is used to define the structure of your tables and other objects in the database. In DBMS, it is
used to specify a database schema as a set of definitions (expressed in DDL). In SQL, the Data
Definition Language allows you to create, alter and destroy database objects. Basically, a data
definition language is a computer language used to create and modify the structure of database
objects in a database. These database objects include views, schemes, tables, indexes, etc.
This term is also known as data description language in some contexts, as it describes the fields and
records in a database table.
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Data definition language consists of various commands that lets you to perform some specified tasks
as follows
1) CREATE: Uses to create objects in the database.
2) ALTER: Uses to alter the structure of the database table. This command can add up additional
columns, drop existing columns and even change the data type of columns involved in a database
table.
3) DROP: Uses to delete objects from the database.
4) TRUNCATE: Uses to remove all records from a table.
5) RENAME: Uses to rename an object.

DATA MANIPULATION LANGUAGE (DML)

DML provides various commands used to access and manipulate data in existing database. This
manipulation involves inserting data into database tables, retrieving existing data, deleting data from
existing tables and modifying existing data.
DML is mostly incorporated in SQL database. The basic goal of DML is to provide efficient human
interaction with the system.
The DMLs are of two types
Procedural DMLs These require a user to specify what data is needed and how to get it.
Non-Procedural DMLs These require a user to specify what data is needed without specifying how to
get it.
Various data manipulation language commands are as follows
1) SELECT: Used to retrieve data from a database.
2) INSERT: Used to insert data into a table.
3) UPDATE: Used to update existing data within a table.
4) DELETE: Used to delete all records from a table, the space of the records remains.
5) LOCK TABLE: Used to control concurrency.

SELECT STATEMENT :
A SELECT statement retrieves zero or more rows from one or more tables. SELECT is the most
commonly used Data Manipulation Language(DML) command. To retrieve all the columns in a table
the syntax is: SELECT * FROM <Table Name>;

For example, if you want to display all the data from table emp (short form of employee), the
command is

Select * from emp;

The SELECT statement has many optional clauses:

 WHERE specifies which rows to retrieve.
 ORDER BY specifies an order in which to return the rows.
for example : Select * from emp where name = “Ravi”;

The above query will show result of a particular employee named “Ravi”.
Select * from emp order by Salary;
The above query will show all the records of table emp according to ascending order of column
Salary.

PERFORMING CALCULATIONS :
In Base, simple calculations can be done on the data using arithmetic operators. Example:
1) To display the salary of all the employees after incrementing by 1000 then the following SQL
command will be executed in Base. (Fields of table Employee are EmployeeID, FirstName, Salary)
Select “EmployeeID”, “FirstName”, “Salary” +1000 from “Employee”;

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2) To display the salary of all the employees after decreasing by 10000 then the SQL command will
be:
Select “EmployeeID”, “FirstName”, “Salary” – 10000 from “Employee”;
3) To display the salary of all the employees after incrementing it as twice the amount of present
salary, then the SQL command will be .
Select “EmployeeID”, “FirstName”, “Salary” * 2 from “Employee”

UPDATE STATEMENT :
Update statement is used for modifying records in a database. The general syntax of the update
statement is as follows:
UPDATE <table name> SET <Column name > = value [WHERE <Condition>];

for example :
1) To increase(update) the salary of employee “Ravi” by Rs 2000 (in table Employee)then the SQL
command will be:
Update Employee set Salary = Salary + 2000 Where FirstName = “Ravi”;

CREATE FORMS AND REPORTS USING WIZARD

FORM: A form provides the user a systematic way of storing information into the database. It is an
interface in a user specified layout that lets users to view, enter, and change data directly in database
objects such as tables.

Creating Form Using Wizard : Steps To Create Form Using Wizard are :
1) Click Use Wizard to Create Form… option under Tasks group. The Form Wizard dialog box
appears.
2) Select selective fields to be sent onto the form by selecting the field name and clicking >button
and click Next.
3) Select the option Add Subform if you need to insert the contents in the table in a separate form
and click Next.
4) Arrange selected fields in a form and click Next.
5) Select the data entry mode and click Next.
6) Specify the styles to be used in the form and click Next.
7) Specify the name of the form. Click Finish.

REPORT: A report helps to display the data in a summarized manner. It is used to generate the
overall work outcome in a clear format.

Creating Reports using wizard : Steps To Create Report Using Wizard are :
1) Click on Use Wizard to Create Report… option available under Tasks.
2) Select all the table fields by selecting the >> button.
3) Redefine the label of the fields in the reports or else you can set the default name and click Next.
4) Define grouping for the fields of the table if required and click Next
5) Sort the field in the report by selecting the appropriate field name and sorting method(if required)
and click Next.
6) Select the layout of the report and click Next.
7) Define a name for the report and click Finish.

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 DATABASE MANAGEMENT SYSTEM
NCERT/CBSE TEXTBOOK QUESTIONS

A. Fill in the Blanks

1. A database is an organized collection of data.
2. A DBMS is a software package that can be used for creating and managing databases.
3. A RDBMS is a database management system that is based on the relational model.
4. Three popular DBMS software are Microsoft Access, OpenOfficeBase & MySQL.
5. A Primary Key is a unique value that identifies a row in a table.
6. Composite Key is a combination of one or more columns.
7. A table is a set of data elements that is organized using a model of vertical columns and
horizontal rows.
8. A column is a set of data values of a particular type, one for each row of the table.
9. A row represents a single, data item in a table.
10. Datatypes are used to identify which type of data we are going to store in the database.
11. Create table DDL command is used to create a table.
12. Common DDL statements are create, alter and drop.
13. The types of languages used for creating and manipulating the data in the Database are DDL &
DML.
14. A DDL is a standard for commands that define the different structures in a database.
15. A DML is a language that enables users to access and manipulate data in a database.
16. A Select is a part of DML involving information retrieval only.
17. A popular data manipulation language is SQL.
18. Tables are the basic building blocks of a database.
19. There are three types of Relationships in a table.
20. A form helps the user to systematically store information in the database.

B. Subjective Questions
1. In how many ways tables can be created in Base?
Ans. Tables can be created in two ways.
1. In Design view
2. Using Wizard

2. List datatypes available in Numeric Datatype?

Ans. The different types of numeric data types are:
Boolean Numeric
Tinyint Decimal
Smallint Real
Integer Float
Bigint Double

3. List datatypes available in Alphanumeric Data Type?

Ans. The different types of Alphanumeric Data Type are:
 Longvarchar
 Char
 Varchar
 Varchar_Ignore Case

4. Define the structure of a table.

Ans. A table is a set of data elements (values) that is organized in vertical columns and horizontal
rows. A table has a defined number of columns, but can have any number of rows.

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5. Differentiate between Tuples and Attributes of a table
Ans. A row also called a Record or Tuple represents a single, data item in a table. Whereas A
column is a set of data values of a particular simple type, one for each row of the table.

6. Name different Binary data types.

Ans. The different Binary data types are:
 Longvarbinary
 Binary
 Varbinary

7. How many types of relationships can be created in Base? Explain each of them.
Ans. There are three types of relationship in OpenOffice Base.
 ONE to ONE: In this relationship, both the tables must have primary key columns. Example: In
the given tables EMP and DEPT, EMP_ID in EMP table and DEPT_ID in DEPT table are the
primary keys.
 ONE to MANY: In this relationship, one of the table must have primary key column. It signifies
that one column of primary key table is associated with all the columns of associated table.
 MANY to MANY: In this relationship, no table has the primary key column. It signifies that all
the columns of primary key table are associated with all the columns of associated table.

8. What do you mean by Sorting? In how many ways it can be done?

Ans. Sorting means arranging elements in particular sequence. It can be done in two ways.
 Increasing order
 Decreasing Order

OBJECTIVE QUESTIONS (SET 01)

1. What is the purpose of a form in a database?

a. Form is systematic way of storing information into the table.
b. Form is used to display information.
c. Both a) and b)
d. None of the above.
Ans: a. Form is systematic way of storing information into the table.

2. Which SQL command will increase the salary of all employees by 5000? (Table name is emp and
column name is salary).
a. UPDATE emp SET sal = salary + 5000;
b. UPDATE SET sal = salary + 5000;
c. UPDATE emp SET salary = 5000;
d. None of the above.
Ans: a. UPDATE emp SET sal = salary + 5000;

3. What is the purpose of the SQL query: “SELECT * FROM Stud ORDER BY Rollno ASC;”?
a. Display all record in ascending order followed by Rollno
b. To display all the records of the table.
c. Both of the above.
d. None of the above.
Ans: a. Display all record in ascending order followed by Rollno

4. What does DML stand for?

a. Database Manipulation Language
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b. Data Modification Language
c. Data Manipulation Language
d. None of the above
Ans: a. Data Manipulation Language

5. What does SQL stand for?

a. Structured Query Language
b. Structured Quality Language
c. Structural Query Language
d. None of the above
Ans: b. Structured Query Language

6. Which language is used to extract/fetch data from a table?

a. HTML
b. MySQL
c. OOBase
d. Python
Ans: b. MySQL

7. In Base, how can data be linked between two or more tables?

a. Foreign key
b. Primary key
c. Both a) and b)
d. None of the above
Ans: c. Both a) and b)

8. In which view can the structure of a table be changed?

a. Design view
b. Structure view
c. Data view
d. All of the above
Ans: a. Design view

9. What data type is the Auto Value property used for?

a. Date
b. Character
c. Numeric
d. Binary
Ans: c. Numeric

10. Which data type is appropriate for storing information such as salary, fees, and price?
a. Binary data type
b. Alphanumeric data type
c. Date Time
d. Numerical data type
Ans: d. Numerical data type

11. In what ways can a table be created?

a. Using a Wizard
b. Using design view
c. Both a) and b)
d. None of the above
Ans: c. Both a) and b)
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12. What kind of field is a primary key?
a. Duplicate Data
b. Unique Data
c. Any Data
d. None of the above
Ans: b. Unique Data

13. Does data integrity mean that data is accurate and consistent in the database?
a. Yes
b. No
Ans: a. Yes

14. Which of the following is not a database program?

a. MySQL
b. Writer
c. Oracle
d. OpenOffice base
Ans: b. Writer

15. What is a database?

a. A collection of attributes
b. A collection of field
c. An organized collection of data
d. None of the above
Ans: c. An organized collection of data

16. Which field in the “Student” table can act as the primary key?
a. Roll_No
b. Fee
c. Student_name
d. Marks
Ans: a. Roll_No

17. Is Open Office base an open source software?

a. True
b. False
Ans: b. False

18. What is the default name of a table?

a. 1 Table
b. Table 1
c. Untitled 1
d. Tab 1
Ans: b. Table 1

19. Which of the following data types will occupy more space in computer memory?
a. Bigint
b. Smallint
c. Tinyint
d. Integer
Ans: a. Bigint

Page - 4 -
20. In which view can data be entered in a table?
a. Data view
b. Datasheet view
c. Both a) and b)
d. None of the above
Ans: b. Datasheet view

21. Can relationships be created between _________ tables in Base?

a. One table only
b. Two or more tables
c. Both a) and b)
d. None of the above
Ans: b. Two or more tables

22. Are queries commands that are used to define the structure and modify the data in a table?
a. True
b. False
Ans: a. True

23. Which SQL query will retrieve the details of all students whose favorite color is blue?
a. SELECT all FROM Stud WHERE fav_Color = ‘Blue’;
b. SELECT all FROM Stud WHERE fav_Color is ‘Blue’;
c. SELECT name FROM Stud WHERE fav_Color = ‘Blue’;
d. SELECT * FROM Stud WHERE fav_Color = ‘Blue’;
Ans: d. SELECT * FROM Stud WHERE fav_Color = ‘Blue’;

24. By default, data is arranged in _____ order using the ORDER BY clause.
a. Descending
b. Ascending
c. Both a) and b)
d. None of the above.
Ans: b. Ascending.

26. Which of the following is NOT a SQL command?

a. DELETE
b. UPDATE
c. SELECT
d. CREATE
Ans: d. CREATE

27. What is a foreign key?

a. A key that can contain null values
b. A key that can contain Zero
c. A key that references another table’s primary key
d. A key that uniquely identifies in table
Ans: c. A key that references another table’s primary key

28. Which of the following field properties is for the Numeric data type in Base?
a. Default Value
b. AutoValue
c. Length
d. All of the above
Ans: d. All of the above
Page - 5 -
29. What is the default length of the Integer data type in Base?
a. 20
b. 40
c. 10
d. 50
Ans: c. 10

30. We can create a relationship between any two tables by selecting which option from the which
menu?
a. Relationships
b. Filter
c. Sort
d. All of the above
Ans: a. Relationships

31. In which relationship, both the tables must have primary key columns?
a. One to Many
b. One to One
c. Many to Many
d. Many to All
Ans: b. One to One

32. What are the commands that define the data structure and manipulate the data in a database?
a. Reports
b. Queries
c. Forms
d. Tables
Ans: b. Queries

33. Which operators are used to perform simple calculations in Base?

a. Arithmetic Operators
b. Membership Operators
c. Logical Operators
d. Relational Operators
Ans: a. Arithmetic Operators

34. Can ‘Where’ and ‘Order by’ clauses be used together in a single query?
a. True
b. False
Ans: a. True

35. What is the purpose of the Update command in a database?

a. It is used to modify the data of the table.
b. It is used to delete the table.
c. It is used to modify the structure of the table.
d. It is used to insert data in the table.
Ans: a. It is used to modify the data of the table.

36. Which statement is used to remove one or more records from a database?
a. Erase
b. Delete
c. Remove
Page - 6 -
d. Del
Ans: b. Delete

37. Can we insert records into a table using a form in a database?

a. True
b. False
Ans: a. True

38. Which method is used to create a table step by step?

a. Use Wizard to Create Table
b. Create View
c. Create table in Design View
d. None of the above
Ans: a. Use Wizard to Create Table

40. Which of the following is not a Date Time data type?

a. Date
b. Stamptime
c. Time
d. Timestamp
Ans: b. Stamptime

41. Binary data types are used for storing data in _________________ formats.
a. image
b. sound
c. boolean
d. binary
Ans: d. binary

42. Which of the following is not a category of Open Office data types?
a. Alphanumeric Types
b. Date time
c. Numeric Types
d. Bool Type
Ans: d. Bool Type

43. Which feature helps us get summarized data in a database?

a. Form
b. Query
c. Report
d. Table
Ans: c. Report

44. Which database feature helps users to systematically store information in a table?
a. Table
b. Report
c. Form
d. Query
Ans: c. Form

45. Rajesh wants to display the salary of all the employees after incrementing it by twice the amount
of the present salary. Which query will help her achieve this task?
a. Select salary + 2 from employee;
Page - 7 -
b. Select salary / 2 from employee;
c. Select salary – 2 from employee;
d. Select salary * 2 from employee;
Ans: d. Select salary * 2 from employee;

46. Which feature is used to collect specific information from the pool of data?
a. Form
b. Query
c. Table
d. Report
Ans: b. Query

47. Which of the following relationships cannot be created in Open Office Base?
a. One to Many
b. Many to Many
c. One to One
d. Many to All
Ans: d. Many to All

48. Which property helps to set the value that is automatically inserted in a field when a new record is
created?
a. Length
b. Entry Required
c. Format
d. Default Value
Ans: d. Default Value

49. Which field property in Base can be used to automatically increment the value of a field?
a. Format
b. Length
c. Auto Value
d. Default Value
Ans: c. Auto Value

50. In which view can data be entered in a table in Base?

a. Datasheet View
b. Design View
c. Both of the above
d. None of the above
Ans: a. Datasheet View

51. Which of the following is NOT a component of a database management system?

a. Data warehouse
b. Query language
c. Data dictionary
d. Database engine
Ans: a. Data warehouse

52. Which of the following is NOT a join type in SQL?

a. Outer join
b. Full join
c. Inner join
d. Circular join
Page - 8 -
Ans: d. Circular join

53. Which element in a table contains data of the same data type?
a. Column
b. Tuple
c. Record
d. All of the above
Ans: a. Column

54. A table has a fixed number of ________ but can have any number of ________
a. tuple, columns
b. columns, rows
c. rows, columns
d. tuple, degree
Ans: b. columns, rows

55. Which of the following acts as an interface to view, enter and change data in a database?
a. Report
b. Form
c. Table
d. Query
Ans: b. Form.

56. Which SQL command is used to delete data from a table?

a. INSERT
b. REMOVE
c. SELECT
d. DELETE
Ans: d. DELETE

57. Which is the most common DML command?

a. Delete
b. Select
c. Update
d. All of the above
Ans: b. Select

58. Which software is appropriate for storing data about school students?
a. Calc
b. MS-Access
c. Writer
d. Impress
Ans: b. MS-Access

59. What kind of data storage system stores data in a single table?
a. Only File
b. Relational
c. One File
d. Flat File
Ans: d. Flat File

60. What kind of computer holds the actual databases and runs only DBMS and related software?
a. Database Server
Page - 9 -
b. Web Server
c. SMPT Server
d. POP Server
Ans: a. Database Server

61. What is the role of the database server in relation to the GUI?
a. Back End
b. Front End
c. Both a) and b)
d. None of the above
Ans: a. Back End

62. What is duplication of data called?

a. Redundancy
b. Consistency
c. Foreign Key
d. Inconsistency
Ans: b. Redundancy

63. Which of the following is not an advantage of a database?

a. Increasing Data Inconsistency
b. Increasing Data Redundancy
c. Data Security
d. Sharing of Data
Ans: a. Increasing Data Inconsistency

64. Can a database have only one table?

a. Yes
b. No
Ans: b. No

65. Which of the following is used to maintain unique records in a table?

a. Composite Key
b. Primary Key
c. Alternate Key
d. Foreign Key
Ans: b. Primary Key

66. What is a primary key made up of two or more columns called?

a. Composite Primary Key
b. Alternate Primary Key
c. Foreign Primary Key
d. Reference Primary Key
Ans: a. Composite Primary Key

67. Can duplicate values be entered in a primary key?

a. Yes
b. No
Ans: b. No

68. What is a key that refers to the primary key of another table called?
a. Alternate Primary Key
b. Foreign Key
Page - 10 -
c. Primary Key
d. Alternate Key
Ans: b. Foreign Key

69. What kind of database software is required when data is stored, maintained, and retrieved from
multiple tables?
a. SpreadSheet
b. RDBMS
c. DBMS
d. All of the above
Ans: b. RDBMS

70. Does every row in a table have the same structure?

a. True
b. False
Ans: a. True

71. What are the basic building blocks of a database?

a. Records
b. Tables
c. Fields
d. All of the above
Ans: b. Tables

72. What is the default data type of fields?

a. Int
b. Text[Memo]
c. Memo
d. Text[Varchar]
Ans: d. Text[Varchar]

73. Does Base automatically add a column as Primary Key if none is added?
a. True
b. False
Ans: a. True

74. What is the default length of the Varchar data type?

a. 10
b. 30
c. 50
d. 20
Ans: c. 50

75. What is used to identify the type of data that will be stored in a database?
a. Field
b. Data type
c. Table
d. Record
Ans: b. Data type

76. Which of the following is not a numerical data type?

a. Varchar
b. Tinyint
Page - 11 -
c. Boolean
d. Smallint
Ans: a. Varchar

77. Which of the following data types cannot store decimal values?
a. Boolean
b. Decimal
c. Numeric
d. Real
Ans: a. Boolean

78. Which data type is used for storing photos, music files, and other binary data?
a. Numeric
b. Varchar
c. Binary
d. Alphanumeric
Ans: c. Binary

79. Is Char a fixed-length data type and Varchar a variable-length data type?
a. Yes
b. No
Ans: a. Yes

80. What operations can be performed on data in a table?

a. Insert
b. Delete
c. Modify
d. All of the above
Ans: d. All of the above

81. After inserting records in a table, can the structure of the table be modified?
a. True
b. False
Ans: b. False

82. What does sorting mean?

a. Arranging data in decreasing order
b. Arranging data in increasing order
c. Both a) and b)
d. None of the above
Ans: c. Both a) and b)

83. Is Referential Integrity used to maintain accuracy and consistency of data in a relationship?
a. True
b. False
Ans: a. True

84. From which menu a relationship can be created in Base?

a. View
b. Tools
c. Insert
d. Windows
Ans: b. Tools
Page - 12 -
85. How many types of relationships can be created between tables in Base?
a. Four
b. Five
c. Three
d. Two
Ans: c. Three

86. In Open Office Base, in which view can a query be created?

a. Using wizard
b. Design view
c. Both a) and b)
d. None of the above
Ans: c. Both of the above

87. Can data be deleted using queries in Base?

a. True
b. False
Ans: b. False

88. Which statement is used to retrieve data from a table?

a. Print
b. Select
c. Delete
d. Update
Ans: b. Select

89. What is the purpose of the SQL query: “SELECT empname, salary * 3 FROM emp;”?
a. Display only name and salary
b. It will give an error.
c. Display empname and three times of the salary of all employees.
d. None of the above.
Ans: c. Display empname and three times of the salary of all employees.

90. Which SQL command is used to modify data in a table?

a. SELECT
b. MODIFY
c. DELETE
d. UPDATE
Ans: d. UPDATE

91. Which of the following SQL commands are considered as DML commands?
a. UPDATE
b. DELETE
c. INSERT
d. All of the above.
Ans: d. All of the above.

92. What is another name for a tuple in a table?

a. Record
b. Column
c. Both of the above
d. Attribute
Page - 13 -
Ans: a. Record

93. Which element in a table represents a single data item?

a. Rows
b. Attribute
c. Columns
d. Field
Ans: c. Columns

94. Which of the following is NOT a standard SQL data type?

a. Float
b. Boolean
c. Integer
d. String
Ans: b. Boolean

95. Which of the following is NOT a function of a database management system?

a. Data retrieval
b. Data manipulation
c. Data storage
d. Data transmission
Ans: d. Data transmission

96. Which of the following is NOT a type of data manipulation language (DML)?
a. SELECT
b. UPDATE
c. INSERT
d. DELETE
Ans: a. SELECT

97. What can you do with data in a table created in Base?

a. Modify it
b. Insert it
c. Delete it
d. All of the above
Ans: d. All of the above

98. In which view can the structure of a table be changed in Base?

a. Design View
b. Datasheet View
c. Both of the above
d. None of the above
Ans: a. Design View

99. Which field property in Base can be used to store data in a specific format, such as a phone
number?
a. Auto Value
b. Length
c. Default Value
d. Format
Ans: d. Format

100. What is the default value of the field property ‘Entry Required’ in Base?
Page - 14 -
a. Yes
b. No
Ans: b. No

101. To arrange the data in ascending or descending order, first select the column(s) and then click on
which button?
a. View
b. Save
c. Arrange
d. Sort
Ans: d. Sort

102. When a primary key from one table appears in another table, it is called a ________.
a. Composite Primary Key
b. Secondary Key
c. Foreign Key
d. Main Key
Ans: c. Foreign Key

103. In which relationship, one of the table must have primary key column?
a. One to Many
b. One to One
c. Many to Many
d. Many to All
Ans: a. One to Many

104. Once the relationships applied on the tables cannot be removed.

a. True
b. False
Ans: b. False

105. To remove the relationship between tables, right-click on the relationship thread and select
which option?
a. Delete
b. Remove
c. Edit
d. Clear
Ans: a. Delete

106. Which language is used to write a query in Open Office Base?

a. VB
b. SQL
c. C
d. Python
Ans: b. SQL

107. Which command is used to retrieve data from a table?

a. Delete
b. Create
c. Select
d. Insert
Ans: c. Select

Page - 15 -
108. Can SELECT statement retrieve data from multiple tables?
a. True
b. False
Ans: a. True

109. Rajesh wants to display all the records from the table ‘student’.
a. Select * student;
b. Select # from student;
c. Select from student;
d. Select * from student;
Ans: d. Select * from student;

110. Which clause can be used with the SELECT SQL command to display records containing the
same type of values?
a. Order By
b. Where
c. Both a and b
d. None of the above
Ans: b. Where

111. Which commands are used to add, modify, and delete records in a database table?
a. Insert, Update, and Remove
b. Insert, Update, and Delete
c. Insert, Modify, and Delete
d. Add, Update, and Delete
Ans: b. Insert, Update, and Delete

112. By default, in which order is data arranged using the ORDER BY clause in a database?
a. Decreasing
b. Alphabetical
c. Increasing
d. Descending
Ans: c. Increasing

113. Which clause of the SELECT statement helps to display specific data in a database?
a. Where
b. Between
c. Order By
d. None of the above
Ans: a. Where

114. What is the name of the interface in a user-specified layout that lets users view, enter, and
change data directly in database objects such as tables?
a. Query
b. Form
c. Report
d. Table
Ans: b. Form

115. Aman created an object ‘X’ in Base to store the value in the form of rows and columns. What is
‘X’?
a. Table
b. Row
Page - 16 -
c. Column
d. Database
Ans: a. Table

116. Which of the following contains data of the same data type?
a. Record
b. Tuple
c. Column
d. All of the above
Ans: c. Column

117. Give an example of an open-source RDBMS.

a. Microsoft SQL Server
b. Microsoft Access
c. Oracle
d. OpenOffice Base
Ans: d. OpenOffice Base

118. What is the default length of the TINYINT data type?

a. 1
b. 2
c. 3
d. 4
Ans: c. 3

119. Which data type can store character/data up to the length specified by the user?
a. Varchar
b. Char
c. Varchar_IgnoreCase
d. All of the above
Ans: d. All of the above

120. Dhriti wants to store the details of students as well as their pictures in a table named “school”.
Which data type is suitable for storing pictures?
a. Boolean
b. Binary
c. Memo
d. Varchar
Ans: b. Binary

121. Which data type stores hours, minutes, and second information?
a. Date
b. Time
c. Stamptime
d. Timer
Ans: b. Time

OBJECTIVE QUESTIONS (SET 02)

1. A _________ is an organized collection of data.

a. Database
b. Digital Document
c. Spreadsheet
Page - 17 -
d. None of the above
Ans: a. Database

2. A ________ is a software package that can be used for creating and managing databases.
a. Database Management System
b. Basedata Management System
c. Database Manage System
d. None of the above
Ans: a. Database Management System

3. A_________________ database management system is referred to as a relational model.

a. DBMS
b. RDBMS
c. DB
d. None of the above
Ans: b. RDBMS

4. Example of the database ________.

a. Microsoft Access
b. OpenOffice Base
c. MySQL
d. All of the above
Ans: d. All of the above

5. The database concept has evolved since the _______.

a. 1980
b. 1960
c. 1955
d. 1950
Ans: b. 1960

6. DBMS Stands for __________.

a. Database Management System
b. Database Manage System
c. Data Manage System
d. None of the above
Ans: a. Database Management System

7. A database management system is a software package with computer programs that controls the
___________.
a. Creation
b. Maintenance
c. Use of Database
d. All of the above
Ans: d. All of the above

8. A database is an integrated collection of ___________.

a. Data records
b. Files
c. Objects
d. All of the above
Ans: d. All of the above

Page - 18 -
9. A DBMS enables several user application programs to access the ________ database.
a. Other Database
b. Same Database
c. Both a) and b)
d. None of the above
Ans: b. Same Database

10. Data can be organized into __________.

a. Flat File
b. Relational
c. Both a) and b)
d. None of the above
Ans: c. Both a) and b)

11. Data stored in a single table is known as __________.

a. Flat File
b. Relational
c. Both a) and b)
d. None of the above
Ans: a. Flat File

12. Data is stored in multiple tables, which are connected together via a common field.
a. Flat File
b. Relational
c. Both a) and b)
d. None of the above
Ans: b. Relational

13. __________ are dedicated computers that hold the actual databases and run only the DBMS and
related software.
a. Database Server
b. Decided Server
c. Web Server
d. None of the above
Ans: a. Database Server

14. What are the advantages of database __________.

a. Reduces Data Redundancy
b. Sharing of Data
c. Data Integrity
d. All of the above
Ans: d. All of the above

15. When the same piece of data is stored in two or more locations, it is called ______________.
a. Data Redundancy
b. Data Integrity
c. Data Consistency
d. None of the above
Ans: a. Data Redundancy

16. _________ prevents creating multiple copies in the database.

a. Data Redundancy
b. Data Integrity
Page - 19 -
c. Data Consistency
d. None of the above
Ans: a. Data Redundancy

17. __________ means that the data is accurate and consistent in the database.
a. Data Redundancy
b. Data Integrity
c. Data Consistency
d. None of the above
Ans: b. Data Integrity

18. Only authorized users should be allowed to access the database and their identity should be
authenticated using a username and password known as ________.
a. Data Redundancy
b. Data Consistency
c. Data Security
d. None of the above
Ans: c. Data Security

19. Database Management System automatically takes care of ____________.

a. Data Redundancy
b. Backup and Recovery
c. Data Security
d. None of the above
Ans: b. Backup and Recovery

20. ___________ prevent multiple mismatching copies of the same data in the database and only
valid data will be added in the database.
a. Data Redundancy
b. Backup and Recovery
c. Data Consistency
d. None of the above
Ans: c. Data Consistency

21. __________ in a table represents a set of information with the same structure in every row.
a. Tuples
b. Record
c. Both a) and b)
d. None of the above
Ans: c. Both a) and b)

22. A __________ is the actual text, number, or date that you enter when adding data to your
database.
a. Values
b. Table
c. Boolean
d. None of the above
Ans: a. Values

23. The unique field present in the table is called __________.

a. Primary Key
b. Candidate Key
c. Foreign Key
Page - 20 -
d. None of the above
Ans: a. Primary Key

24. When the primary key is applied on multiple columns is known as __________.
a. Primary Key
b. Composite Primary Key
c. Foreign Key
d. None of the above
Ans: b. Composite Primary Key

25. By default if the primary key is not defined that column is known as __________.
a. Primary Key
b. Candidate Key
c. Foreign Key
d. None of the above
Ans: c. Foreign Key

26. __________ key can store multiple same records in the table.
a. Primary Key
b. Candidate Key
c. Foreign Key
d. None of the above
Ans: c. Foreign Key

27. The relationship between two tables where one table has one record and another table has many
records is known as ___________.
a. One-to-Many
b. Many-to-Many
c. Many-to-One
d. None of the above
Ans: a. One-to-Many

28. SQL stands for _____________.

a. Single Query Language
b. Structured Query Language
c. Semantic Query Language
d. None of the above
Ans: b. Structured Query Language

29. A ____________ is a collection of data components organized in the form of vertical columns
and horizontal rows.
a. Table
b. Fields
c. Attributes
d. None of the above
Ans: a. Table

30. A row also called a Record or _________ represents a single, data item in a table.
a. Column
b. Tuples
c. Fields
d. None of the above
Ans: b. Tuples
Page - 21 -
31. You can create tables in the database using _________.
a. Wizard
b. SQL
c. Both a) and b)
d. None of the above
Ans: c. Both a) and b)

32. ____________ are the basic building blocks of a database.

a. Table
b. Query
c. Database
d. None of the above
Ans: a. Table

33. _____________ are used to define the type of data that will be stored in the database.
a. Data Types
b. Data field
c. Key Data
d. None of the above
Ans: a. Data Types

34. What are the different types of data type available in OpenOffice base?
a. Numeric Types
b. Alphanumeric Types
c. Binary Types & Date time
d. All of the above
Ans: d. All of the above

35. __________ types are used for describing numeric values for the field used in the table of a
database.
a. Numeric Type
b. Alphanumeric Type
c. Boolean Type
d. Date & Time
Ans: a. Numeric Type

36. ___________ data type can store 0 or 1 in the database.

a. Boolean
b. TinyInt
c. Smalint
d. BigInt
Ans: a. Boolean

37. What are the different numerical data types?

a. Boolean
b. Tinyint & Smallint
c. Integer & Bigint
d. All of the above
Ans: d. All of the above

38. ____________ data type can store UTF 8 Characters in the database.
a. Longvarchar
Page - 22 -
b. Char
c. Both a) and b)
d. None of the above
Ans: c. Both a) and b)

39. __________ is case sensitive data type in the database.

a. Longvarchar
b. Varchar_Ignorecase
c. Varchar
d. All of the above
Ans: b. Varchar_Ignorecase

40. ___________ data types in a database can be used for storing photos, music, video or any file
format.
a. Numerical Type
b. Alphanumeric Type
c. Binary Type
d. Date & Time
Ans: c. Binary Type

41. Which datatype is used for storing date and time both in the database.
a. Date
b. Time
c. Timestamp
d. None of the above
Ans: c. Timestamp

42. A table is a collection of data elements that are organized using a vertical __________ and
horizontal ___________ model.
a. Column & Row
b. Row & Column
c. Column & Column
d. Row & Row
Ans: a. Column & Row

43. A ________ is a collection of data values of a specific type, one for each row of a table.
a. Column
b. Row
c. Cell
d. None of the above
Ans: a. Column

44. In a table, a __________ represents a single data item.

a. Row
b. Truple
c. Both a) and b)
d. None of the above
Ans: c. Both a) and b)

45. _____________ are used to identify which type of data we are going to store in the database.
a. Datatype
b. DataItem
c. DataValue
Page - 23 -
d. DataCat
Ans: a. Datatype

46. There are ________ ways to create a table.

a. 1
b. 2
c. 3
d. 4
Ans: b. 2

47. Field properties can be set in both the ________ and _________ .
a. Length & Default Value
b. Length & Entry
c. Both a) and b)
d. All of the above
Ans: c. Both a) and b)

48. By default the length of the numerical data type is _______.

a. 05
b. 10
c. 20
d. 30
Ans: b. 10

49. If the user does not specify a value for a field while putting values into the table, a
_____________ value can be assigned to it.
a. Default Value
b. Length
c. Format
d. None of the above
Ans: a. Default Value

50. ________ means to arrange the data in either ascending order or descending order.
a. Filter
b. Sorting
c. Arrangement
d. None of the above
Ans: b. Sorting

51. ____________ is used to maintain accuracy and consistency of data in a relationship.

a. Referential data
b. Referential Integrity
c. Referential Value
d. None of the above
Ans: b. Referential Integrity

52. In base, data can be linked between two or more tables with the help of ____________.
a. Primary Key
b. Foreign Key
c. Both a) and b)
d. None of the above
Ans: c. Both a) and b)

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53. Referential Integrity helps to avoid ____________.
a. If you want to add a record in the related table and if there is no associated record available in the
primary key table.
b. Changing values in a primary if there are any dependent records in the related table.
c. Deleting records from a primary key table if there are any matching related records available in the
associated table.
d. All of the above
Ans: d. All of the above

54. The connection or association between two or more table is known as ____________
a. Connection
b. Relationship
c. Connector
d. None of the above
Ans: b. Relationship

55. Relationships between tables help to __________.

a. Save time
b. Reduce data-entry errors
c. Summarize data from related tables
d. All of the above
Ans: d. All of the above

56. What are the different types of relationships which can be created in table___________.
a. One to One
b. One to Many or Many to One
c. Many to Many
d. All of the above
Ans: d. All of the above

57. ___________ is the relationship, where both the tables must have primary key columns.
a. One to One
b. One to Many or Many to One
c. Many to Many
d. All of the above
Ans: a. One to One

58. ____________ in this relationship, one of them must have a primary key column.
a. One to One
b. One to Many or Many to One
c. Many to Many
d. All of the above
Ans: b. One to Many or Many to One

59. A ____________________ is a standard for commands that define the different structures in a
database.
a. Data Manipulation Language (DML)
b. Data Definition Language (DDL)
c. Both a) and b)
d. None of the above
Ans: b. Data Definition Language (DDL)

60. A ______________ is a language that enables users to access and manipulate data in a database.
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a. Data Manipulation Language (DML)
b. Data Definition Language (DDL)
c. Both a) and b)
d. None of the above
Ans: a. Data Manipulation Language (DML)

61. A ____________ is a subset of DML that just deals with information retrieval.
a. Query Language
b. Structure Language
c. Both a) and b)
d. None of the above
Ans: a. Query Language

62. A popular data manipulation language is _________________.

a. Structured Query Language
b. Machine Level language
c. Low level language
d. None of the above
Ans: a. Structured Query Language

63. There are __________ types of Relationships in a table.

a. 2
b. 3
c. 4
d. 5
Ans: b. 3

64. _________ means that the query hides certain data and displays only what you want to see based
on the criteria you provided.
a. Filtering
b. Sort
c. Query
d. All of the above
Ans: a. Filtering

65. A __________ statement used to display the zero record or multiple record from the database.
a. Select
b. Order By
c. Where
d. None of the above
Ans: a. Select

66. To retrieve all the columns in a table the syntax is ___________.

a. Select $ from <tablename>;
b. Select * <tablename>;
c. Select * from <tablename>;
d. Select % <tablename>;
Ans: c. Select * from <tablename>;

67. To display the records containing the same type of values _________ clause can be used with the
Select SQL Command.
a. Where
b. More
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c. Order
d. None of the above
Ans: a. Where

68. Shortcut key for executing query in OpenOffice base.

a. F2
b. F3
c. F4
d. F5
Ans: d. F5

69. To view records in ascending order from a database.

a. Unorder by
b. Order by
c. Acc by
d. Decc by
Ans: b. Order by

70. ___________ statement is used for modifying records in a database.

a. Modify
b. Update
c. Delete
d. Select
Ans: b. Update

71. The syntax of the update statement is _____________.

a. Update <tablename> set <columnname = value> where <condition>;
b. Update <tablename> set <condition> where <condition>;
c. Modify <tablename> set < value> where <condition>;
d. Modify <tablename> set <columnname = value> where <condition>;
Ans: a. Update <tablename> set <columnname = value> where <condition>;

72. A _______ helps the user to systematically store information in the database.
a. Form
b. Table
c. Report
d. None of the above
Ans: a. Form

73. A ________ enables users to view, enter, and change data directly in database objects such as
tables.
a. Table
b. Form
c. Report
d. None of the above
Ans: b. Form

74. _________ statement retrieves zero or more rows from one or more database tables or database
views.
a. Select
b. Update
c. Delete
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d. None of the above
Ans: a. Select

75. By default, data is arranged in _______ order using ORDER BY clause.

a. Ascending
b. Descending
c. Both a) and b)
d. None of the above

Ans:
a. Ascending
76. __________ statement is used for modifying records in a database.
a. Select
b. Update
c. Delete
d. None of the above
Ans: b. Update

77. To remove one or more records from a database, use the _________ statement.
a. Select
b. Update
c. Delete
d. None of the above

Ans:
c. Delete
Session 5: Create Forms and Reports using Wizard
78. A __________ provides the user a systematic way of storing information into the database.
a. Query
b. Form
c. Table
d. None of the above
Ans: b. Form

79. __________ will help you to display summarized data from the database.
a. Report
b. Form
c. Table
d. None of the above
Ans: a. Report

80. To create a form you need to select the _________ option available under the Database section.
a. Form
b. Query
c. Report
d. All of the above
Ans: a. Form

81. A ______ helps to collect specific information from the pool of data in the database.
a. Form
b. Query
c. Report
d. All of the above
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Ans: b. Query

82. ________ is used to display the summary of data.

a. Form
b. Query
c. Report
d. All of the above
Ans: c. Report

83. _________ are the interfaces with which the user interacts.
a. Form
b. Query
c. Report
d. All of the above
Ans: a. Form

84. Data from multiple tables can be stored in _______.

a. Data system
b. Database
c. Datatype
d. None of the above
Ans: b. Database

85. Which data type is suitable for storing values for ‘date of birth’ field?
a. Time
b. Date
c. Both of the above
d. Timestamp
Ans: b. Date

86. Which data type is most suitable for storing a very large amount of data?
a. LongVarchar or Memo
b. Char
c. Varchar
d. Varchar_IgnoreCase

Ans:
a. LongVarchar or Memo
87. Identify the odd one out.
a. Binary Types
b. Date & Day Type
c. Numeric Types
d. Alphanumeric Types
Ans: b. Date & Day Type

88. What does a single data item in a table represent?

a. Columns
b. Attribute
c. Rows
d. Field
Ans: c. Rows

89. Which toolbar helps us move from one record to another in a form in a database?
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a. Formatting Toolbar
b. Image Toolbar
c. Standard Toolbar
d. Form Navigation Toolbar
Ans: d. Form Navigation Toolbar

90. What is the correct query to increase the salary of all employees by Rs.10000 in a table named
Employee with a column name of Salary?
a. Update Employee set Salary = Salary + 10000;
b. Update * Employee set Salary = Salary + 10000.
c. Update table Employee set Salary = Salary + 10000;
d. Update table Employee set Salary = 10000;
Ans: a. Update Employee set Salary = Salary + 10000;

91. Which query will display the details of all the students in increasing order of Roll number?
a. Select * from student order by ‘Rollno’;
b. Select * student order by ‘Rollno’;
c. Select all from student order by ‘Rollno’;
d. Select * from student orderby ‘Rollno’;
Ans: a. Select * from student order by ‘Rollno’;

92. Which clauses can be used with the SELECT statement?

a. Order by Clause
b. Where clause
c. Both a) and b)
d. None of the above

Ans:
c. Both a) and b)
93. In which relationship, no table has the primary key column?
a. Many to One
b. One to One
c. Many to Many
d. One to Many
Ans: c. Many to Many

94. Referential integrity refers to the _______________ between tables.

a. communication
b. consistency
c. relationship
d. joining
Ans: c. relationship

95. Which field property in Base must be set to “Yes” in order to require a value to be entered in a
field?
a. Entry Required
b. Auto Value
c. Format
d. Length

Ans:
a. Entry Required
96. In which view can field properties be set in Base?
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a. Design View
b. Datasheet View
c. Both of the above
d. None of the above
Ans: a. Design View

97. Which of the following is a benefit of using a database management system?

a. Improved data security
b. Improved data accessibility
c. Improved data consistency
d. All of the above
Ans: d. All of the above

98. Which of the following is NOT a type of database model?

a. Relational
b. Object-oriented
c. Hierarchical
d. Procedural
Ans: d. Procedural

99. Which of the following is an example of an open-source RDBMS?

a. Oracle
b. Microsoft Access
c. OpenOffice Base
d. Microsoft SQL Server
Ans: c. OpenOffice Base

100. What is the purpose of a report in a database?

a. Report is used to display information.
b. Report is systematic way of storing information into the table.
c. Both a) and b)
d. None of the above.
Ans: a. Report is used to display information.

SHORT ANSWER TYPE QUESTIONS

1. What is database? Give an example. What does DBMS stand for?

Ans. A collection of related information organised as tables is known as database e.g. INGRES,
MySQL etc. DBMS stands for DataBase Management System. It is a computer-based record
keeping system.

2. What is the difference between ‘Rows’ and ‘Columns’ in a table?

Ans. In a table, rows are called records and columns are termed a fields. A row stores complete
information of a record whereas column stores only similar data values for all records.

3. What is field in database? Give an example.

Ans. A field is an area, reserved for a specific piece of data. It is also known as attribute. e.g.
Customer Name.

4. Define forms and what is the need of using them?

Ans. A form is a window or screen that contains numerous fields or spaces to enter data. Forms
can be used to view and edit your data. It is an interface in user specified layout.

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5. What does RDBMS stand for?
Ans. RDBMS stands for Relational Database Management System. It is a type of DBMS that
stores data in the form of relations (tables).
6. How is data organized in a RDBMS?
Ans. A relational database is a type of database. It uses a structure that allows us to identify and
access datain relation to another piece of data in the database. Data in a relational database is
organized into tables.
7. Write the purpose of DBMS.
Ans. DBMS is used to store logically related information at a centralised location. It facilitates
data sharing among all the applications requiring it.
8. Write any two uses of database management system.
Ans. The two uses of database management system are as follows
(i) DBMS is used to store data at a centralised location.
(ii) It is used to minimise data redundancy and data inconsistency.
9. Write any two advantages of using database.
Ans. The two advantages of using database are as follows
(i) It can ensure data security.
(ii) It reduces the data redundancy.
10. Give any two disadvantages of the database.
Ans. The two disadiantages of the database are as follows
(i) A database system creates additional complexity and requirements.
(ii) A database system is a multi-user software, which is less efficient.
11. A table named School (containing data of students of the whole school) is created, where
each record consists of several fields including AdmissionNo (Admission Number), RollNo
(Roll Number), Name. Which field out of these three should be set as the primary key and
why?
Ans. AdmissionNo should be set as primary key because admission numbers are unique for each
and every students of the school, which is not possible in the case with RollNo and Name.
12. Why Memo data type is preferred over Text data type for a field?
Ans. When the length of the field is more than 255 characters. Text data type is not capable to
store the project description because its length cannot be more than 255 characters so, Memo data
type is preferred over Text data type.
13. What happens when text is entered in a Number type field?
Ans. When we enter text in a Number field and press Enter or press Tab key, it displays a
message that ‘‘The value you entered does not match the Number data type in this column.’’
14. Damini is a programmer in an institute and is asked to handle the records containing
information of students. Suggest any 5 fields name and their data type of students database.
Ans.

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15. Create a table of Student based on the following table instance.

Ans. CREATE TABLE STUDENT (ID Integer, Name varchar (15), Stream_Id Integer);

16. Write a SQL command to create the table BANK whose structure is given below.

Ans. The SQL command to create a table as per given structure is as follows Mysql> CREATE
TABLE BANK (ID Number integer (10) PRIMARY KEY, Name varchar (20), B date Date,
Address varchar (50));

17. List datatypes available in Numeric data type.

Ans. Datatypes available in numeric data type are TINYINT, SMALLCINT, MEDIUMINT, INT
and BIGINT.

18. Write one example of data field for which you would set the Required property to Yes.
Ans. In a table, when we declare a field as a primary key, then the field’s Required property must
be set to yes because in a primary key field, we need to enter data always.

19. What is the purpose of Default Value field property?

Ans. If there is a situation when you want to enter same value for all records. Then, to avoid
typing the same thing many times, you can set as a Default Value property.

20. Insert some information into a table COLLEGE, whose structure is given below.

Ans. (i) Mysql>INSERT INTO COLLEGE (ROLL_NO, NAME, CLASS, BRANCH) VALUES
(2, ‘VIKAS’,12, ‘SCIENCE’); (ii) Mysql>INSERT INTO COLLEGE (ROLL_NO, NAME,
CLASS, BRANCH) VALUES (3, ‘RAJ’, 10, ‘SCIENCE’);

21. What is the value of Entry Required field?

Ans. The value of this property can be Yes or No. If entry required is Yes, the field cannot be
absent i.e. should be necessarily present with a value.

22. What is table? Also, define Candidate Key.

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