Introduction to Microsoft Word

Microsoft Word is a word processing software package. use it to type letters, reports, and any other type of document. gives you the ablilty to use your home/business computer for desktop publishing.
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Lets Get Familiar

To launch MS-Word

Start menu All programs Microsoft Office Microsoft Office Word 2007 Start menu Run (key in) Winword (Press ) OK (Double click) Any word document

File Extension of MS-Word 2007 documents are .docx

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MS-Word Window

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The Microsoft Office Button

In the upper-left corner of the Word 2007 window is the Microsoft Office button. When you click the button, a menu appears. You can use the menu to create a new file, open an existing file, save a file, and perform many other tasks.

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The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar provides you with access to commands you frequently use. By default Save, Undo, and Redo appear on the Quick Access toolbar. You can use Save to save your file, Undo to rollback an action you have taken, and Redo to reapply an action you have rolled back.
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The Ribbon

You use commands to tell Microsoft Word what to do. use the Ribbon to issue commands. The Ribbon is located near the top of the screen, below the Quick Access toolbar. At the top of the Ribbon are several tabs; clicking a tab displays several related command Prepared by: Anil Purushothaman, groups. IPER (www.iper.ac.in)

The Ruler

The ruler is found below the Ribbon. If your ruler is not visible, follow the steps listed here:

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The Text Area

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The Status Bar

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Document Views
You can display your document in one of five views:

Draft View
Draft view is the most frequently used view. You use Draft view to quickly edit your document.

Web Layout
Web Layout view enables you to see your document as it would appear in a browser such as Internet Explorer.

Print Layout
The Print Layout view shows the document as it will look when it is printed.
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Reading Layout
Reading Layout view formats your screen to make reading your document more comfortable.

Outline View
Outline view displays the document in outline form. You can display headings without the text. If you move a heading, the accompanying text moves with it. This view is useful for handling heading/subheading wise contents of the document.
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How to Change Document View

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Nonprinting Characters
Character Denotes A tab

A space

The end of a paragraph

Hidden text

To view nonprinting characters:

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Understand the difference

Between movements and actions

MovementsWhen your mouse pointer is moved from one place to another, no button and no key used during the period, is mouse movement. It brings no change to the document.
Actions An action such as click, double-click, right-click, click and drag, drag and drop, key-press, combination key-press, combination mouse & key-press, brings about some change in the document.
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Exercise
Create a sample data. Keep on typing even when your cursor reaches the right-hand edge of the screen, the line will change automatically. Press enter only to change paragraph.

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Basic Activities -1
Select with the Shift and Arrow Keys 1. Place your cursor before the word in the paragraph. 2. Press and hold down the Shift key, which serves as an "anchor" showing where text you wish to select begins or ends. 3. Press the right arrow key until the first line of text is highlighted. 4. Press the down arrow key until the first paragraph is highlighted. 5. Click anywhere outside the highlighted area to remove the highlighting.
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Basic Activities -2
Select with the Mouse 1. Place your cursor before the word in the paragraph. 2. Press and hold down the left mouse button. 3. Drag the mouse until you have highlighted the second paragraph. 4. Click anywhere outside the highlighted area to remove the highlighting.

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Executing Commands
Commands can be executed on the selected text by one of the following methods 1. Using the Ribbon Command buttons. 2. Using Dialog box launched using Dialog box launcher. 3. Using Mini toolbar that appears on right-click

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For Example, to make the select text Bold, there are various ways to execute the command
1. Bold with the Dialog Box Launcher

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2. Alternate MethodBold with the Ribbon

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3. Alternate Method - Bold with the Mini Toolbar

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4. Alternate MethodBold with Keys

Press Ctrl+b (hold down the Ctrl key while pressing b). Note: To remove the Bold, press Ctrl+b again. You can also remove formatting by pressing Ctrl+spacebar.

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Saving Word Document

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Saving a Word Doc

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Closing MS-Word

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Formatting Text
Character Formatting Paragraph Formatting Page Formatting

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Character formatting : 1. Font 2. Font Style 3. Size 4. Color 5. Underline 6. Other effects

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Paragraph Formatting
1. 2.

3.
4. 5. 6.

Bullets & numbering Text/Paragraph Alignment Line Spacing Shading Show/hide paragraph marks Paragraph Indents

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Bullets & Numbering

If you have lists of data, you may want to bullet or number them. Several bulleting and numbering styles are available, as shown in the examples.

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Bullets & Numbering how to

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Paragraph Dialog Box

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Indents
EXAMPLE: First-line Indent On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other document building blocks. When you create pictures, charts, or diagrams, they also coordinate with your current document look.

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Style Set
you can use styles to quickly format your documents. A style is a set of formats consisting of such things as fonts, font colors, font sizes, and paragraph formats. Word 2007 supplies you with predesigned style sets that contain styles for titles, subtitles, quotes, headings, lists and more.

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Choose a Style Set

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Apply the Title Style

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Page Formatting
1. 2.

3.
4. 5.

Margins Orientation Size Columns Borders

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Margins
Margins define the amount of white space that appears at the top, bottom, left, and right edges of your document.

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Page Orientation
Before you print your document, you may want to change the orientation of your pages. There are two orientations you can use: portrait and landscape. Portrait is the default option. If you print Landscape, the longest edge of the paper becomes the top of the page.

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Page Size

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Columns

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Page Borders

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Next

Working with headers & footers, tables, macros, mail merge

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