Computing and IT in The Workplace

Computing and IT in the Workplace
CT006-1
Enterprise Computing
Learning Outcomes
At the end of this section, YOU should be able to:
Explain the importance of computing in large

organizations
Describe common enterprise applications of IT
Chapter 6
Topics we will cover

Enterprise Computing
IS in Enterprise
Enterprise-wide technologies
E-retailing market sector
Chapter 6
What is Enterprise Computing?

What is an enterprise?
Large organization such as multinational
corporation, university, hospital, research
laboratory, or government organization
Requires special computing

solutions because of its size
Enterprise computinguse
computing
of computers in networks that
encompass variety of operating systems,
protocols, and network architectures
Chapter 6

How does information flow within an enterprise?
Enterprise manages large amounts of information
over an extensive geographical area and
disparate groups of people
Chapter 6

How are enterprises organized?
Most are
organized
in a
hierarchy
Chapter 6

What are the four categories of users?
Executive management
strategic decisions
Middle management
tactical decisions
Operational management
operational decisions
Non-management
employees
on-the-job decisions
Chapter 6

What is enterprise information?
Information
Informationgathered
gatheredin
in
ongoing
ongoingoperations
operationsof
ofenterprise
enterprise
Collected,
Collected,combined,
combined,
and
andanalyzed
analyzedover
overtime
time
Allows
Allowsmanagers
managersto
to
make
makebetter
betterdecisions
decisions
Chapter 6

What are the four management activities?
1. Planning
2. Organizing
objectives
strategies
tactics
money
people
management structure
3. Leading
4. Controlling
communications
instructions
motivation
performance
measurement
corrective action
Chapter 6
Information Systems in the Enterprise

What is an information system?
Set of hardware,
software, data,
people, and
procedures that work
together to produce
information
Procedures are
instructions users follow
to accomplish activities
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10

What is a functional unit?
Individual operating entity, which can include
departments, centers, and divisions
Human
Resources
(HR)
Accounting
and
Finance
Marketing
Engineering
or Product
Development
Sales
Customer
Service
Chapter 6
Manufacturing
Distribution
Information
Technology
11
What is a human resources information system (HRIS)?

Manages human resources function
Employee relationship management (ERM) system
facilitates communication with employees
Chapter 6
12
What are the functions of accounting and finance

systems?
Chapter 6
13

What is computer-aided design (CAD)?
Uses special
software to aid in
product design
Computer-aided
engineering
(CAE) uses
computers to test
product designs
Chapter 6
14

What is computer-aided manufacturing (CAM)?
Use of computers to
control production
equipment
Computer-integrated
manufacturing (CIM)
integrates operations
of manufacturing
process
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15

What is Material Requirements Planning (MRP)?
Uses software to
monitor and control
production processes
Focuses on
inventory of parts
Manufacturing Resource
Planning II (MRP II)
is extension of MRP
Chapter 6
Helps in scheduling,
tracking production,
and monitoring
product quality
16

What is a marketing information system?
Central repository for marketing tasks
Market research system analyzes data gathered
from surveys
Chapter 6
17

What is sales force automation (SFA) software?
Tools for
traveling
salespeople
Runs on
PDAs or
notebook
computers
Chapter 6
18

What are distribution systems?
Provide forecasting
for inventory control
track shipping of
products
Provide tracking of
product shipments
Chapter 6
19

What is customer interaction management
(CIM) software?
Manages interactions
with customers
Telephone calls
E-mail
Web interactions
Instant Messaging
sessions
Chapter 6
20

What is information architecture?
IT department uses
software to maintain
hardware and
software
applications
Overall technology
strategy for an
enterprise
Chapter 6
21

What is an office information system (OIS)?
Enables employees to perform

tasks using computers and other
electronic devices instead of
manually
Sometimes called office

automation
Users create graphics and

documents, send messages,
schedule appointments, and
browse the Web
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22

What is a transaction processing system (TPS)?
Captures and processes data from day-to-day
transactions
Transaction
individual
business
activity
Chapter 6
23

What is a management information system (MIS)?
Generates
accurate, timely,
and organized
information so
managers can
track progress
and make
decisions
Chapter 6
24

What is a decision support system (DSS)?
Helps users analyze data and make decisions
Uses data from internal and external sources, as
needed
Executive information system (EIS) supports
needs of executive management
Chapter 6
25

What is an expert system?
Captures and stores knowledge of human
experts and then imitates human
reasoning and decision making
Consists of two components

knowledge
knowledge base
base
combined
combined subject
subject
knowledge
knowledge and
and
experiences
experiences of
of
human
human experts
experts
inference
inference rulesset
rulesset
of
of logical
logical judgments
judgments
applied
applied to
to the
the
knowledge
knowledge base
base
Chapter 6
26

What is an example of an expert system?
Step 2.
Step 1. Select
Select the
type of
fat-loss
diet based
on the initial
selection.
from a menu or
click a picture for
a diet program.
Step 4. Review
the diet summary.
Step 3. Specify the

caloric goals and
current calorie intake.
Chapter 6
27

What are some common types of expert systems?
Artificial
intelligence
isapplicationof
human
intelligence
tocomputers
Knowledge
management
isprocessbywhich
enterprisecollects,
archives,indexes,and
retrievesknowledge
Knowledge
management
software(KMS)
capturesexpertiseof
workers
Chapter 6
28

What is enterprise resource planning (ERP)?
Provides
software
applications
to coordinate
activities of
functional
units
Chapter 6
29

What is a customer relationship management (CRM)
system?
Manages information about customers, interactions with
customers, past purchases, and interests
Mainly used in three departments

Marketinglearns
about customers
and then designs
new products
Salestracks sales
process from initial
contact through
final purchase
Chapter 6
Customer service
department
tracks ongoing
correspondence
with customer
30

What is a content management system (CMS)?
Combination of databases, software, and
procedures
Organizes and allows access to documents and
other files
Chapter 6
31
Enterprise-Wise Technology
What is a portal?
Collection of links,
content, and services
presented on Web
page
Designed to guide
users to information
they are likely to find
interesting for a
particular job function
Chapter 6
32
What is a data warehouse?
Huge database
that stores data
required to
analyze historical
and current
transactions
Chapter 6
33
What is an extranet?
Portion
Portionof
ofnetwork
networkthat
that
allows
allowscustomers
customersor
or
suppliers
suppliersto
toaccess
accessparts
parts
of
ofenterprises
enterprisesintranet
intranet
Replaces
Replacesor
orsupplements
supplements
existing
existingEDI
EDIsystems
systems
EDI
EDI(electronic
(electronicdata
datainterchange)
interchange)
Set
of
standards
that
Set of standards thatcontrols
controls
transfer
of
business
data
transfer of business dataamong
among
computers
computers
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34
What are Web services?
Technologies that
allow businesses to
create products
and B2B
(business-tobusiness)
interactions on
Internet
Chapter 6
35
What is a workflow?
Steps involved in
completing project
or business
process
Workflow
application is a
program that tracks
process from start
to finish
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36
What is a virtual private network (VPN)?
Provides secure connection for user connecting
to company network server using Internet
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37
E-Retailing Market Store

What is e-retail?
Retailers use Web to sell

products and services
Also called e-tail
Merchant account is
account set up with credit
card company so retailer
can accept credit card
payments from customers
E-money allows customer to

make payment over Internet
from cash account
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38
Other E-Commerce Market Sectors on the Web

What are online banking and online trading?
Online banking allows
users to pay bills and
view their bank accounts
and statements from
their computers
Online trading allows
users to invest without
using broker, often with
a lower transaction fee
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39

What entertainment, media, and travel services are
on the Web?
Music, videos,
news, sporting
events, and games
Airline, hotel, and
car reservations
Shopping bot
searches for
best price on
product
or service
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40
What health-related information can you find on

the Web?
Medical, fitness, nutrition, and exercise
Databases of doctors
and dentists,
chat rooms,
online
pharmacies
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41
Enterprise Hardware
What is enterprise hardware?
Allows large
organizations
to manage
and store data
Often
includes
levels of
redundancy
One goal is
to maintain
high level of
availability
Redundancy
if one piece
breaks,
another part
can assume
tasks
Availability
how often
hardware is
online
Chapter 6
Enterprise Hardware
What is a RAID?
Redundant array of independent disks
Group of two or more integrated hard disks
More reliable than traditional hard disks
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43
Enterprise Hardware
How does a RAID system work?
Mirroring - writes
data on two disks at
same time
Enhances reliability
Striping -splits data

across multiple
disks
Improves access
time
Chapter 6
44
Enterprise Hardware
What is network attached storage (NAS)?
Server that provides
storage to users and
information systems
Storage area network
(SAN) is a high-speed
network that provides
storage to other servers
to which it is attached
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45
Enterprise Hardware
What is an enterprise storage system?
Strategy that focuses on storage availability,
protection, organization, and backup
Uses combination of
techniques
CD-ROM server,
or
DVD-ROM server,
holds
hundreds of CDROMs or
DVD-ROMs
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46
Enterprise Hardware
What is a blade server?
Sometimes called ultradense server
Complete server on single card, or blade, rather
than system unit
Saves space, requires less maintenance, uses
less energy, generates less heat, and is easily
replaced or upgraded
Blade server chassis holds many blades
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47
Enterprise Hardware
What are high-availability systems?
Availability
(uptime)
of at least
99 percent
Often includes
hot-swapping
Hot-swapping
allows components
to be replaced while
rest of system
continues
to perform tasks
Chapter 6
May include
redundant
components
Redundant component
takes over task of
similar component
that fails
48
Enterprise Hardware
What are scalability and interoperability?
Scalability
Interoperability
is measure of how well

computer hardware system,
software application, or
information system can grow
to meet increasing needs
is ability to share information

with other information
systems within enterprise
Adding hardware
is often easiest
method to grow
System that shares

information easily
is said to be open
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49
Review Questions
What Information Systems are used in the

functional units of an Enterprise?
What Information Systems are used throughout
an Enterprise?
Chapter 6
50
Question and Answer Session
Q&A
Chapter 6
51
What we will cover next

Topic and Structure of next session
Mobile Computing
Chapter 6
52

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Computing and IT in the Workplace

Explain the importance of computing in large