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Lect 1 Advanced Date Functions

This document provides instructions on how to use several Excel date functions including DATEDIF, WEEKDAY, TEXT, NETWORKDAYS, WORKDAY, and DATE. It demonstrates how to calculate the number of days, months, or years between two dates, return the day of the week of a date, calculate holidays and weekends between dates, and return the date before or after a specified number of weekdays. Examples are given for creating a timesheet, finding the last day of the month, calculating days until a birthday, and more. Formulas are provided to return the quarter or day of the year for a given date. The document also explains how to reject invalid dates or dates on weekends using data validation.

Uploaded by

Soumitra Chakraborty
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
54 views

Lect 1 Advanced Date Functions

This document provides instructions on how to use several Excel date functions including DATEDIF, WEEKDAY, TEXT, NETWORKDAYS, WORKDAY, and DATE. It demonstrates how to calculate the number of days, months, or years between two dates, return the day of the week of a date, calculate holidays and weekends between dates, and return the date before or after a specified number of weekdays. Examples are given for creating a timesheet, finding the last day of the month, calculating days until a birthday, and more. Formulas are provided to return the quarter or day of the year for a given date. The document also explains how to reject invalid dates or dates on weekends using data validation.

Uploaded by

Soumitra Chakraborty
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Advanced Date Functions

HR Functions
DateDif
• To get the number of days, weeks or years
between two dates in Excel, use the DATEDIF
function.
• It has three arguments
“d” argument

• Fill in "d" for the third argument to get the


number of days between two dates.
• Note: =A2-A1 produces the exact same result!
“m” argument

• Fill in "m" for the third argument to get the


number of months between two dates.
“y” argument

• Fill in "y" for the third argument to get the


number of years between two dates.
“yd” argument

• Fill in "yd" for the third argument to ignore


years and get the number of days between
two dates.
“md” argument

• Fill in "md" for the third argument to ignore


months and get the number of days between
two dates.
“ym” arguments

• Fill in "ym" for the third argument to ignore


years and get the number of months between
two dates.
Important note
• the DATEDIF function returns the number
of complete days, months or years. This may give
unexpected results when the day/month number
of the second date is lower than the day/month
number of the first date. See the example below.
• The difference is 6 years. Almost 7 years! Use
the following formula to return 7 years.
Weekdays Function

• The WEEKDAY function in Excel returns a


number from 1 (Sunday) to 7 (Saturday)
representing the day of the week of a date.
• Apparently, 12/16/2013 falls on a Monday.
Text function

• You can also use the TEXT function to display


the day of the week.
Networkdays Function
• The NETWORKDAYS function returns the
number of weekdays (weekends excluded)
between two dates.
Adding Holidays
• If you supply a list of holidays, the
NETWORKDAYS function returns the number
of workdays (weekends and holidays
excluded) between two dates.
Workday Function
• The WORKDAY function is (almost) the
opposite of the NETWORKDAYS function. It
returns the date before or after a specified
number of weekdays (weekends excluded).
Days until Birthday

• To calculate the number of days


until your birthday in Excel, execute the
following steps.
• Select a cell and enter your date of birth.
• Select the cell next to it and enter the TODAY
function to return today's date.
Days until Birthday
Time Sheet

• This example teaches you how to create a


simple timesheet calculator in Excel. Cells that
contain formulas are colored light yellow.
• To automatically calculate the next 4 days and
dates when you enter a start date, use the
formulas below.
Time Sheet
Select the cells containing the times
Right click, click Format Cells, and select the right Time
format. Use the circled format for cell K12, K13, K14.
To automatically calculate the hours worked each day,
the total hours and the overtime hours, use the
formulas below.
Last Day of the Month

• get the date of the last day of the current


month.
Last Day of the Month

• get the date of the last day of the next month.


Last Day of the Month
• get the date of the last day of the current
month - 8 months = 6 - 8 = -2 = October (-
2+12=10), 2011!
Holiday
• Before you start:
• the CHOOSE function returns a value from a
list of values, based on a position number. For
example,
=CHOOSE(3,"Car","Train","Boat","Plane")
returns Boat.
• The WEEKDAY function returns a number
from 1 (Sunday) to 7 (Saturday) representing
the day of the week of a date.
Holiday
• This is what the spreadsheet looks like. If you enter a year into
cell C2, Excel returns all the holidays for that year. Of course,
New Year's Day, Independence Day, Veteran's Day and
Christmas Day are easy.
Holiday
• All other holidays can be described in a similar
way:
• the xth day in a month (except Memorial day
which is slightly different). Let's take a look at
Thanksgiving Day 2016. If you understand
Thanksgiving Day, you understand all holidays.
Thanksgiving is celebrated the 4th Thursday in
November.
Holiday
Explanation
• DATE(C2,11,1) reduces to 11/1/2016.
• WEEKDAY(DATE(C2,11,1)) reduces to 3 (Tuesday).
• Now the formula reduces to 11/1/2016 + 21 +
CHOOSE(3,4,3,2,1,0,6,5) = 11/1/2016 + 21 + 2 =
11/24/2016.
• We needed the 2 extra days because it takes 2 days until
the first Thursday in November. From there, it takes
another 21 days (3 weeks) until the 4rd Thursday in
November. It doesn't matter on which day November 1
falls, the CHOOSE function correctly adds the number of
days until the first Thursday in November (notice the
pattern in the list of values). From there, it always takes
another 21 days until the 4rd Thursday in November.
Therefore, this formula works for every year.
Let's take a look at Martin Luther King
Jr. Day.
Quarter
• An easy formula that returns the quarter for a given
date. There's no built-in function in Excel that can do
this. Enter the formula shown below.

Explanation: ROUNDUP(x,0) always rounds x up to the


nearest integer. The MONTH function returns the month
number of a date. In this example, the formula reduces to
=ROUNDUP(5/3,0), =ROUNDUP(1.666667,0), 2. May is in
Quarter 2.
Quarter
Day of the Year
• An easy formula that returns the day of the year for a
given date. There's no built-in function in Excel that can
do this. Enter the formula shown below.

Explanation: Dates and times are stored as numbers in


Excel and count the number of days since January 0,
1900. June 23, 2016 is the same as 42544. The DATE
function accepts three arguments: year, month and day.
DATE(YEAR(A1),1,1) or 1-jan-2016 is the same as 42370.
Subtracting these numbers (42544 - 42370 = 174) and
adding 1 gives the day of the year.
Reject Invalid Dates

• Select the range A2:A4.


Reject Invalid Dates
• Click data->data validation
Reject Sundays and Saturdays
• In the Allow list, click Custom.
• In the Formula box, enter the formula shown
below and click OK.
End of Session

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