"Budget Management System (SSP) ": A.P.S. University, Rewa (M.P.)

A
PROJECT REPORT
ON
“Budget Management System (SSP)”
Submitted by:-
M.Sc.(IT) IIIrd Sem. ,Session( 2011-12 )
Satendra Singh, &Deep chand gupta
Associated Visiting Faculty Internal supervision

Nisha Shrivasatava Dr. Navita Shrivastava Head
Department of computer Science Department of computer Science
A.P.S.U., Rewa (M.P.) A.P.S.U., Rewa (M.P.).
Department of Computer Science

A.P.S. University, Rewa (M.P.)
Self supporting program.
 The "Self Supporting Program“ is be used to

computerize the budget process system for
computer science department , A.P.S.
University. This S/W is developed on visual
basic 6.0.
PURPOSE OF THE PROJECT :-
 The main purpose of this Project (self program) on

develop good and useful software for our
department computer science so that it can easily
ménage income & budget processing system of
department.
 The purpose of s/w is used to automate the self
supporting program of computer science depart.
Software is for the automation of self supporting
program
Why need computerization
 In the present scenario of globalization
everywhere in the world cost reduction is
the main area of concern.
 By doing computerization of any system we
achieve more quanta of work in less time
with less man- power.
 This indirectly reduces the cost and time.
 Also the results achieved are more accurate
as compared to manual results.
Advantage of Computerization:-
 Speed
 Automatic document production
 Up-to-date information
 Cost savings
 Accuracy
 Storage
 Security
 Time saving
OBJECTIVE
 The main objective of the application is to
automate the self supporting program of
manually maintain the records of the
income, head of expenditures, Search to be
computerized. So the income, head of
expenditures, Return, Searching will be
faster’s. Men ten the calculation automatic
SCOPE:
 This application can be used by any self
supporting program to automate the process of
manually maintaining the records related course
of maintaining the income and expenditure.
Generate the report in any university
Terms used in project
 This project will be a desktop application to be
developed in VB 6.0 having Ms Access as
backend.
 • Database Design (Ms Access)
 • Form Design (VB 6.0)
 • Coding (VB 6.0)
 • Testing (VB 6.0)
 • Reporting Tool (Data Report)
System development life cycle model
Investigation
Analysis
Designing
Step by step
Process to development Coding 6 phases to develop s/w
Testing
Maintenance
Project Scheduling
Time
TASKS MONTH 1 MONTH 2 MONTH 3 MONTH 4
TASKS A
PLANIG
TASKS B ANALYSIS
TASKS C
DESIGIN
TASKS D
CODING
TASKS E TESTING
TASKS F MAINTENANA
TIME
Gantt chart
Flow chart
MDI FORM LOGIN
OP.1 New entry
OP.2 Expenditure
Incomes
OP.3 Find
Expenditure
Incomes
OP.4 Report
Expenditure
OP.4 Exit
Data flow diagram
Login select income feed data
USER MDI FORM Income Add data
Takes report Jenrette report

Print report Report Update data
DFD level 1 Stored db

ER Diagram
SSP
No. of
student
Budge Name of course

Name of course
t
Head of
Head of
Expenditure
income
Tota Tuition.
l FE. Expenditure Total rs.
Income Form's.
Otter
Caution m. Pension Salary honorarium

f.d.r.16
% fund 10%
Photocopy
Entrance Guest fac. Staff book
Advertisem
ent Common services
Capital account
Semina STATINARY
r
Payment cell building equipment
Refund of 4%
caution fee. Audit
inco.fee.1% Payment unit
20%
Input Screens
 MDI Form: -This is MDI Form designed for selection of the
different Menus. Following menu options have been\
provided in this Home Form:-
1. New Income
2. Expenditure
3. Find
1.Income
2. Expenditure
4. report
1.Income
2. Expenditure
5. Exit
MDI form
New entry:-
 By clicking the New Income Menu of the MDI form

this form can be displayed for the entry of new
Income in the self supporting programmed.
Following Text Boxes have been provided for the
entry of the income related information:-
 In addition to above different Update, Delete, Add,
Refresh and Exit command buttons have been
provided in the form.
New entry form
Expenditure:
 Clicking the second menu Expenditure this
form can be obtained for the entry of the
Expenditure. The following provisions have
been provided in this form:-
 In addition to above different Update, Delete,

Add, Refresh and Exit command buttons have
been provided in the form.
Expenditure form
Find income:-
 This form can be obtained by clicking the
“Income” under the third menu “Find” for
income a particular field available in the self
supporting program along with the course
and year. The following text boxes have
been provided for entry of find field income.
 In addition to above different Update,

Delete, Search, Refresh and Exit command
buttons have been provided in the form.
Find income form
Find Expenditure:-
 This form can be obtained by clicking the
“Expenditure” under the third menu “find” for
Expenditure a particular field to from the self
supporting program along with the field, due
date and course with fine if any. The following
text boxes have been provided for entry o
 In addition to above different Update, Delete,

Search, Refresh and Exit command buttons
have been provided in the form
Find Expenditure form
Output Screens
 run project
CONCLUSION:-
 After we have completed the project we are sure the problems in the
existing system would overcome. The “Self Supporting Program”
process made computerized to reduce human errors and to increase
the efficiency. The main focus of this project is to lessen human
efforts. The maintenance of the records is made efficient, as all the
records are stored in the ACCESS database, through which data can
be retrieved easily. The navigation control is provided in all the
forms to navigate through the large amount of records. If the
numbers of records are very large then user has to just type in the
search string and user gets the results immediately. The editing is
also made simpler. The user has to just type in the required field and
press the update button to update the desired field.
 The income and expenditure are given a particular unique. So that
they can be accessed correctly and without errors. Our main aim of
the project is to get the correct information about a particular
income and expenditure available in the self supporting program
Future work:-
 Automatic feed to data
 Automatic calculation
 Search to store data
 editing store data
 create report
References
 Www.Support.mircosoft.com
 Microsoft Visual Basic 6.0
 Mastering Visual Basic
 Simply Visual Basic 2008
 21 Days learning VB
 Www.Google.com.in
Thanks
 My all teachers members for guiding in project
 To regard my deep affection
 And looking my study

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A

Associated Visiting Faculty Internal supervision

Department of Computer Science

 The "Self Supporting Program“ is be used to

 The main purpose of this Project (self program) on

OP.1 New entry

Takes report Jenrette report

DFD level 1 Stored db

Budge Name of course

Caution m. Pension Salary honorarium

 By clicking the New Income Menu of the MDI form

 In addition to above different Update, Delete,

 In addition to above different Update,

 In addition to above different Update, Delete,

 To regard my deep affection

 And looking my study

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