“AN ORGANIZATIONAL STUDY AT POWER BUILD BATTERY PVT

LTD”
DABASPET, BANGALORE

Submitted By
Ankita Singh
Under the guidance of
Prof Ganesh.l
 INDEX
S.L NO CONTENTS
1 INTRODUCTION
2 HISTORY
3 PRODUCT PROFILE
4 VISION MISSION &QUALITY POLICY
5 ORGANIZATION STRUCTURE
6 QUALITY POLICIES
7 DEPARTMENTAL FUNCTIONS
8 SWOT ANALYSIS
9 KEY RESULTS AREAS
10 CAREER PLANNING AND PROMOTION OF THE EMPLOYEES
11 TRAINING MEASURES
12 SYSTEM INVOLVED IN PURCHASE OF RAW MATERIALS
13 HUMAN RESOURCE DEVELOPMENT MEASURES AND MANPOWER PLANNING
14 PERFORMANCE APPRAISAL SYSTEM
15 VIEWS OF EMPLOYEES OF THE ORGANIZATION
16 FINANCIAL ANALYSIS
17 ADVANTAGES AND DRAWBACKS
18 SUGGESTIONS AND RECOMMENDATIONS
19 MODIFICATIONS TO THE STRUCTURE
18 CONCLUSION
19 BIBLOGRAPHY
 INTRODUCTION
The Indian power sector is one of the most diversified in the world. Compared
to many developing countries where crude oil, natural gas and renewables
play a major role. The demand for electricity in the country has been growing
at a rapid rate and is expected to grow further in the years to come, because
of insufficient fuel supply, power generation and transmission capacity the
country has problems of electricity storage.

In the present era electrical energy is normally converted from mechanical

energy, solar energy and chemical energy. A battery is such a device that will
convert chemical energy into electrical energy, it is referred to as a single
electro chemical cell but it actually includes a number of electro-chemical
cells which is connected together to meet a certain voltage and current level.
 HISTORY
• Power Build Batteries Pvt Ltd was established in the year 1992.It is a key
manufacturer of lead batteries and components. It is an ISO 9001 & 14001
organisation.
• Power Build batteries was born after establishing the engineering industry
by having most of their sales coming from local sales to UPS
manufacturers , solar industries, electricity boards in various states, and
railways.
• Power build found that the battery industry can be more better shaped
professionally as professionalism is a quality which everyone in power
build strives for within a short span of time, power build have grown by
leaps and bounds and is really proud that we have been serving the Indian
Government Departments.
• Power Build believes that communications is the major asset for any kind
of Blue Chip Company and have 35 service branches all over India apart
from above mentioned places.
PRODUCT PROFILE
 VISION AND MISSION
VISION:
To develop the product to meet national & international and individual
industry/product/specification/requirement standards.
• Manufacture and supply of quality product with the emphasis on
customer satisfaction.
• Carryout all operations in total co-operation with applicable statutory
regulation.
• Continually improve process & product through establishment of quality
objective.
MISSION:
“Quality is the key to success”
Power build is established with the motive to provide best quality
products at reasonable prices along with services to the customers. Delivery
of the products is made on timely basis without any damage to the tools.
 ORGANIZATION STRUCTURE
Organisation structure refers to the arrangements made in order
that the activities required to be carried out in the course of
business are indeed carried out smoothly. It is designed
depending on the nature of the business. Organisation structure
differs for different types of the business.
The organisation structure here is based on the objectives and
mission of the organisation. The organisation is structured with
an aim to coordinate , not only with internal managers or groups,
but also with the external world ,the customers ,authorities and
other persons directly or indirectly interested in it. The business
is concerned with the functions of marketing, finance , human
resources etc.
 POLICIES FOLLOWED
QUALITY POLICIES
Employees of Power Build Battery company is committed to supply their
customers quality products and services.
• *Manufacture products as per specification and standards agreed with the
customer.
• *Follow clearly documented procedures for achieving expected quality
standard of products and services.
• *Maintain an enabling environment, which encourages active involvement
of all employees to pursue continuous improvement of quality.
• *Continuously improve the quality of all materials processes and product
services for customers.
• *Use resources efficiently and reduce waste and prevent pollution.
GENERAL POLICIES
The organisation has an established, documented, implemented quality
management system improving its effectiveness continuously in accordance
with the requirements of ISO 9001:2008 standard. Any clause that are
deemed inappropriate due to the nature of the organisation business, are
identified and excluded from the scope of this quality management system.
 DEPARTMENTAL FUNCTIONS
HUMAN RESOURCE DEPARTMENT
Human Resource Management is concerned with the people dimension in
management since organisation is made up people acquiring their services,
developing their skills motivating them to high level performance and
ensuring that they continue to maintain their commitment to the
organisation. They are essential to achieve organisation’s objectives.

FUNCTIONS:
1.Recruitment.
2.Training and development.
3.Compensation and benefits.
4.Ensuring labour laws are followed.
5.Employee Relations.
 MARKETING DEPARTMENT
Marketing is the processes for creating, communicating,
delivering and exchanging offerings that have value for
customers, clients, partners, and society at large. The marketing
team tries to maximise the sales while meeting the customers
requirement to their all round satisfaction.
FUNCTIONS:
1.Market Research
2. Strategy
3. Product Development
4. Sales Service
5. Co ordinate
 SALES DEPARTMENT
The basic objective of the any organization is to achieve profit through it
sales. In the company the sales department works together with the goal of
marketing the products manufactured by the company .The results of sales
department also depends on the efforts put by the other departments such
as research ,finance, marketing etc.
This department is headed by a sales manager and maintains a wide area of
distribution.

FUNCTIONS
• To receive and analyze the customer feedback and complaints.
• Co-ordinating with other department for meeting the delivery date made
with customers.
• Asking customer approvals for delayed delivery.
• Focus on the customer.
• Create new ideas and communicate internally.
 FINANCE DEPARTMENT
FUNCTIONS OF FINANCE FUNCTIONS OF FINANCE
MANAGER DEPARTMENT
• Payroll • Budgeting
• Book Keeping • Financial Management
• Insurance, Budget and cost control • Management of Investments
• Personnel Policies
• Management of Taxes
• Accounting functions
• Management of Financial Risks
• Procurement Procedures
• Inventory Management and control
• Book Keeping and accounting.
procedures
• Financial Reporting.
• Strategic Planning
• Obtaining appropriate financing.
• Developing auto desk business plan.
 PRODUCTION DEPARTMENT
The process and methods employed to transform tangible inputs(raw
materials,semi finished goods or subassemblies) and tangible inputs (ideas,
information, knowledge) into goods or services.
The company takes its raw materials as inputs and converts inputs
into finished goods in its own procedure. Here the company holds the stock
as much as required for that particular period of time. Always minimum
inventory is maintained in the stored department. To maintain the stock
company uses minimum level , re-order level, and maximum level.

DUITIES:
• Identifying Inputs
• Scheduling Production
• Minimizing Production Costs.
• Ensuring Product Quality.
 PURCHASE DEPARTMENT
Raw Materials are purchased either on credit basis or against letter of credit.
The company also provides overdraft facility , letter of credit with the bankers.
The purchase department is headed by the purchase manager , who takes
decision regarding purchasing of the required qualitative &quantitative raw
materials, all purchase are made by company or all requirements needed by the
company ,the decision regarding it will be decided by the purchase manager.
FUNCTIONS:
• Receiving Indents
• Assessment of demand or description of need.
• Selection of sources of supply.
• Placing order.
• Making delivery at the right time.
• Inspection of materials
• Verification of invoices.
• Maintaining Purchasing records.
• Reporting of all activities.
 STORES DEPARTMENT
The store section is the important section of the administrative department. All
the types of materials are kept in this section which is required for the factory
smooth Running Day and Night Shift. Store keeper maintains this section. The
main work of the section is to providing the materials to the required department.
It is one where all necessary daily required materials are stored and issued against
requisition slip by concerned department chief.
The company also maintains Bicard MRV(Material receipt
Voucher)and maintain the records of every products which are coming in and
going out of the department.

FUNCTIONS:

• Ensure uninterrupted supply of materials.

• Prevent overstocking and under stocking of materials.
• To protect materials from pilferage
• To minimize storage costs.
• To ensure proper and continuous control over materials.
• Proper utilization of storage space and workers engaged in the process of
storekeeping.
 SWOT ANALYSIS
STRENGTHS WEAKNESS
• All the products are designed for • There are no major advertising
in house manufacturing. done through television medium.
• They have a large manufacturing • High maintenance cost.
unit and in house machinery for
testing, machinery and assembly. • More preference is given to
• Standardization in raw material of regular customers than mall
major items for prompt delivery. orders.
• They have branches all over India
and ensure service from nearest
branch office.
• They have a wide range of
products.
• They garner huge orders from
reputed industries/Corporate.
THREATS OPPURTUNITIES
Opportunities are presented by the
Every company has to face environment within which the
competition with other organisation operates.
companies in order to grow and These arises when an organisation
prosper. It all depends on the can take benefit of conditions in its
company’s quality, its standards environment to plan and execute
etc.. When major threats come strategies that enable it to become
the survival can be at stake. more profitable.
• Power Build Batteries face • They can create good
competition with many advertisement for growth in
companies such as Kirloskar market share.
and other battery company. • Existing infrastructure can be
used to meet the considerable on
• There are many competitors rising demand feature with little
with short delivery and who or no change.
offer at lower price at • Can create new market through
optimum quality. innovative products.
 KEY RESULT AREAS
Key result areas is the or KRA’S refer to the general metrics or
parameters which the organisation has decided for itself.
• Focus on self development:
Employees at all level have to keep updating themselves with changing
technology in order to enhance their skillset by engaging themselves in
training activities.
• Efficient:
Employees have to find ways to continuously improve their process and
responsibilities.
• Organiszation Development:
Helping in organisation development by providing instruction, guidance
and training to manufacturing personnel in the development of processes and
finding resolutions. Helping in identifying supplier base with supervisors.
• Quality Improvement:
Try to reduce variation in the manufacturing process. Support the
development and implementation of systems and processes to ensure
continuous improvement and world class quality.
• Product Development:
Working together to ensure development in the of tools, fixtures and
machines to support existing and new product and process design.
CAREER PLANNING AND PROMOTIONS
CAREER PLANNING:
The career development is set up with an objective to make their workforce
successful by helping them to develop their career paths.
The personnel who are performing work affecting the product quality shall be
competent on the basis of appropriate education, training, skills and experience.
The training and development team maintains an record of all the education,
Training , skills and experience .The team ensures that the personnel aware of the
relevance and importance of their activities and how they contribute to the
achievement of the quality objectives
.
PROMTIONAL MEASURES:

Promotion in the company maybe a move to a higher rank, responsibility and

salary. The employees may also be moved to different positions that don’t come
with higher managerial authority. The advancements may be a career change or
role change.
• Promotion Criteria:
• The tenure completed in the job.
• On the basis of the annual review and performance appraisal.
• Has the skillset to match the new role and take up responsibilities.
• Willingness to take up new responsibilities.
 TRAINING MEASURES
Since technology is changing at a very fast pace and so are the
training and development needs of employees. At power Build
Batteries training and development which was not given much
weightage at some point in time, is now a crucial part for the
organization in order to meet its goals and objectives. For achieving
this it is necessary for the managers to identify what skill set is
required to complete the job or process.

The following are the steps in the training and development process:
• Identification of training needs.
• Preparation of Competency Matrix
• Preparation of Competency Model
• Preparation of Annual Training Calendar.
• Conducting in-House Programs.
• Dominating Employees for external Training Programs.
• Conducting Knowledge sharing programs through shop floor
executive to the shop floor technicians.(On the job training)
 SYSTEM INVOLVED IN PURCHASE OF
RAW MATERIALS
Raw Materials in Power Build Batteries are purchased on cash payment or
sometimes on credit basis or against letter of credit. The company is having
the facilities of overdraft, letter of credit.
The purchase department is headed by purchase manager ,who takes the
responsibility of purchasing the required qualitative & Quantitative raw
materials.
The steps involved in in the purchasing department are :
*Raising Requisition
*Scrutinizing Requisition
*Vendor Selection
*Enquiry
*Receiving Quotation
*Sending Purchase Order
 HUMAN RESOURCE DEVELOPMENT MEASURES

Human Resource Development is the framework for helping

employees develop their personal and organisational skills,
knowledgeable and abilities. Human Resource Development is
on developing the most superior workforce so that the
organisation and individual employees can accomplish their
work goals in service to customers.
• Material Development in Human Resource:
• Power Build Batteries has been regularly monitoring its policy
for enhancement in the skills of its employees by providing
need based training.
• Industrial Relations continued to be cordial during the year
resulting in constant co-operation by all the employees in day
to day work and implementing policy.
 Performance Appraisal System
Performance is a systematic evaluation of an individual with respect to
performance on the job and individuals potential for development. It
helps the managers evaluate employee job performance and develop a
fair system for increments and promotions.
• Effective employee appraisal systems help to improve the employer
as well as the employee.
• Power Build Battery Private Ltd measures the Performance
Appraisal once in every year on the basis of Performance and
experience and they will take decision for the upcoming days.
• The organisation believes that effective management of job
performance is critical to the achievement of the company goals.
Performance Management and Review System is designed as a
supporting process with the purpose to achieve the following:
• To transform the organisation into a process centric enterprise.
• To bring about improvement in the performance of the individual
employee as a part of the process team.
• To bring about quantum jump in the organisational performance.
 EMPLOYEE VIEWS
• The employees feel that the organization should give support
for individual workers to improve working knowledge.
• The employees feel contended with the relationship they
have with their co-workers.
• The employees feel that that Infrastructure technology of the
company can be improved according to the recent market
standards.
• There is openness of suggestions from all the levels of
employees in the organization.
• The workers are happy with the working hours prescribed to
them.
 ADVANTAGES AND DISADVANTAGES
OF THE ORGANIZATION STRUCTURE
ADVANTAGES DISADVANTAGES
• Since the organisational structure of
Power Build is functional most of the • Since the labourers are supervised
decision making is taken by the top level by a number of people it often
management officials. This ensures that
the upper management will have an
results in confusion among them.
complete control over the organisation. • Since all the functional units are
• There is division of labour which results in separated it is difficult to co-
specialisation of function and consequent ordinate the functioning of
benefit. different parts.
• There is greater efficiency in the results
because every function performs a certain • There is lack of communication
set of activities. between functional groups which
• Specialization compiled with decreases flexibility and innovation.
standardization facilitates maximum
production and economical costs.
• Expert knowledge of functional manager
facilitates better control and supervision.
 RECOMMENDATIONS TO OVERCOME
DRAWBACKS
After understanding the organisation structure of Power Build
Batteries Pvt Ltd, the following suggestions can be drawn with
reference to the objectives of the study:
• Since the labourers are specialized in their respective activities
since they perform the same job again and again and are experts in
their field. It is an advantage and disadvantage at the same time. It
makes the production stop by his absence and it also makes the
labourer bore and low down their moral. There can be job rotation
between the departments so that it will help the labourers have an
understanding of all the departments.
• Confusion among the minds of the employees can be avoided if
there is no frequent amount of changes in the supervisors. It will
lead to better productivity. Even the opinions of the labourers will
be considered.
• The employees should be encouraged atleast have a certain
understanding of all the departments so that they can effectively
communicate. Information sharing should also be encouraged
 MODIFICATIONS TO THE
ORGANIZATION STRUCTURE
An organisation structure forms the base upon which operational policies are
formed. The structure plays an important role in shaping the organisation.
• The following are the modifications which can be implemented according
to the findings gone through:
• The company can put efforts to control cost so that the profit margin can
be increased. Cost can be controlled by in the following ways:
-By adopting Just in time(JIT) inventory control technique; so that the
store cost can be reduced to the maximum extent which in turn reduces the
production cost and maximises profit.
-By making use of advanced technology equipment’s and machineries in
production. So that the cost can be reduced
• The company should also maintain good working capital efficiency.
• There can be more stringent rules developed in order to collect back the
debt collected.
• Inventory turnover has to be consistent.
 CONCLUSION
Power Build Battery Pvt Ltd has given me an opportunity to know and
study the functional department and its organizational structures in a
short span of time.
The theoretical concepts which we have been thought during our
initial stages like planning,organization,staffing,directing,co-
ordinating,budgeting and controlling are observed in reality through
the application of management concept.
The commitment of the employees ,Work Place arrangement,
Empowerment given to employees and team work is something which
was very motivating.
Management means “Getting the things done with and through
people”. So with the help of team work any organization can move
towards reaching its goal and objective.
 BIBLOGRAPHY

Books Referred:
• Ashwathappa K, Human Resource Management.
• Kotler Philip &Gary Armstrong, Principles Of Marketing.
• Annual Report of the company for the year 2016-2017.
Websites:
• www.powerbuildbatteries.com