5S

Agenda
 What is it?
 What’s it for?
 How does it work?
 When do you use it?
 What’s an example?
What is it?
 5S is a workplace organization technique
 It is a way to involve associates in the
ownership of their workspace
 It helps create and maintain the efficiency
and effectiveness of a work area
What’s it for?
 It is a way to create:
 Cleaner work areas
 More organized
 Safer working conditions
 Lesser wastage of time
 Efficient work processes and practices
 More available space
 The Five S’s
 Sorting – separating the needed from the not-needed
 Simplifying – a place for everything and everything in
its place, clean and ready to use
 Systematic Cleaning or Sweeping – cleaning for
inspection
 Standardization – developing common methods for
consistency
 Sustaining – holding the gains and improving
 The First S - Sorting
Separating the Needed from the Not-
Needed
 Eliminate not-needed items and perform
an initial cleaning
 Establish criteria/handling of items
 Identify not-needed items
 Move not-needed items to holding area
 Conduct an initial cleaning
 The Second S - Simplifying
A place for everything and everything in its
place, clean and ready to use
 Arrange workplace for safety and efficiency

 Identify key equipment and supplies

 Determine location for each item
 Outline locations and zones
 Develop shadow boards, label items
 Document layout, equipment, supplies
 Third S – Systematic Cleaning
Cleaning for Inspection
 Perform daily cleaning and inspection
to understand work conditions
 Identify points to check for performance
 Determine acceptable performance

 Determine visual indicators/controls

 Mark equipment/controls

 Conduct daily cleaning/inspections

 The Fourth S - Standardizing
Developing Common Methods for
Consistency
 Make abnormal conditions noticeable
and document agreements
 Document agreements and checks
 Establish/document standard methods

across similar work areas

 Document new standard methods
 The Fifth S - Sustaining
Holding the Gains and Improving
 Maintain the gains from other 5S
activities and improve
 Determine 5S Level of Achievement
 Perform routine checks

 Analyze results of routine checks

 Measure progress and plan for continuous

improvement
 Getting Started
 Planning – launches your 5S activity
 Evaluating – tells you what you need to do
 Preparing – gets you ready for
implementation
 Planning
 Assemble a 5S Lead team
 Define the work area 5S boundaries
 Assign work group members to their 5S areas
 Install a 5S communication board
 Determine 5S targets, activities, and schedule
 Review/finalize plans with work group and site
leadership
 5S Boundaries

Area 1
Area 2
Monica & Chandler Joey & Phoebe

Area 3
Area 4
Rachel & Ross Jerry & Kramer
 Five S Communication Board

Five S Five S
Team Levels Implementation
Members of Plan
Achievement
Five S
Implementation
Five S
Photos Photos Plan
Boundaries

Five S Five S
Routine Routine
Checklist Current Checklist
Situation After Five S
Evaluating Your Initial Situation
 Prepare to take work area photos
 Take work area photos
 Evaluate current 5S Level of Achievement
 5S Workplace Organization
Levels of Achievement
Needed items are routinely Needed items can be Problem sources are M ethods for housekeeping, Root causes have been
Level 5: reworked/ replaced as retrieved within 30 seconds documented with solutions labeling, inspections, and eliminated and improvement
needed to improve work area and require a minimum defined and implemented work place design are actions focus on developing
Continuously performance number of steps continually improved and preventive methods
Improve shared externally as
applicable
Needed items are routinely Needed items have been Daily inspection occurs to Agreements for labeling, Sources and frequency of
Level 4: assessed against business minimized in number/ size and assess area readiness, housekeeping, inspections, problems are documented as
needs to assure functionality are properly arranged for potential problems are and work place design are part of routine work, root
Focus on and fit retrieval and use identified and fixed consistently followed and causes are identified, and
Reliability demonstrate area corrective action plans are
performance improvement developed
A list of needed items for the Needed items have dedicated Visual controls for Work area agreements for Work team is routinely
Level 3: work area has been locations and are properly equipment, files and supplies needed item labeling and checking area to maintain 5S
documented labeled with required have been established for the visual controls are posted agreements and posting
Make it quantities work area and followed by work team results
Visual
Needed and not needed Needed items have been Key work area items to be Work area agreements are 5S level has been determined
Level 2: items have been sorted and safely stored and organized checked are indentified and identified and documented and posted on the
not needed have been according to frequency of documented for needed item organization communication board
Focus on removed from work area use and work area controls
Basics
Needed and not needed Items are placed randomly Key work area items to be No work area agreements There is no measurement of
Level 1: items are mixed throughout throughout the work place checked during a sweep are exist 5S performance
the work area not identified
Just
Beginning

Sorting Simplifying Sweeping Standardizing Sustaining

rev. 04-06-01
 Preparing for Implementation
 Obtain existing standards for color-coding and
signage
 Decide on 5S color-coding and signage standards
 Prepare for Sorting
 Prepare for Simplifying
 Prepare for Systematic Cleaning
 Prepare for Standardizing
 Prepare for Sustaining
 Summary: Implementing Five S’s
 Share 5S Overview
 Choose work area implementation group
 Determine implementation targets, activities, and
schedules
 Document current situation
 Apply 5S’s
 Document improvements
 Determine new improvement goals and action
steps
 Issues and Concerns
 Communicating across shifts
 Disposing of, or moving, personal items
 Making time available
 Following agreements consistently
 Maintaining the gains
 Giving rewards and recognition
 Integrating 5S with other improvement activities
What’s an example?
What’s an example?
What’s an example?
Before After
What’s an example?
What’s an example?
Questions?