TOPIC 5 Power Point 1

TOPIC 5
MS POWERPOINT 2007
INTRODUCTION
What is the MS-PowerPoint?
 It is a program that assists your presentation.

It is used to create "slide- based" professional-looking
presentation materials. The presentation can be
created to go along with a speaker or in unattended
mode where there is no one controlling the
slideshow.
USER INTERFACE
Microsoft Office Button Ribbon
 Microsoft Office Button
This button allows you to create a new presentation, open an existing

presentation, save and save as, print, send, or close.
 Ribbon
Home: Clipboard, Slides, Font, Paragraph, Drawing, and Editing

Insert: Tables, Illustrations, Links, Text, and Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transition to this Slide
Slide Show: Start Slide Show, Set Up, Monitors
Review: Proofing, Comments, Protect
View: Presentation Views, Show/Hide, Zoom, Window, Macros
SLIDE VIEWS
Normal View - contains three panes: the outline pane, the slide pane, and
the notes pane. These panes let you work on all aspects of your presentation in
one place. You can adjust the size of the different panes by dragging the pane
borders.
Slide Sorter View - all the slides in your presentation are displayed as
miniatures (thumbnails). This makes it easy to add, delete, and move slides, add
timings, and select animated transitions for moving from slide to slide.
Slide Show View - to help you rehearse, or for actual video

presentations of finished shows. Use F5 to start the show, press ESC or choose
End Show to stop.
SLIDES, PLACEHOLDERS, AND
NOTES
1. Slides : You can create your presentation on slides.

2. Placeholders : You can use placeholders to hold text, clip art, charts,
and more.
3. Notes : You can use the notes area to creates notes to yourself. You
can refer to these notes as you give your presentation.
STATUS BAR, TABS, VIEW BUTTONS,
AND MORE.
1. Status Bar
2. Outline Tab
3. Slides Tab
4. View Buttons
5. Zoom
6. Vertical &
Horizontal
Splitters Bar
7. Minimize Button
8. Maximize/Restore
Button
9. Close Button
Starting PowerPoint
1. Click the Microsoft Office Button

2. Click New
3. Click Blank Presentation – enables you to create a
presentation starting from a blank screen, or
4. Click Installed Templates – predefined slides styles,
consists of a slide master and variety of color themes
5. Click New from Existing
APPLY A THEME
1. Choose the Design tab.

2. Click the More button in the Themes group.
3. Click the theme you want. PowerPoint applies the theme to all of the slides
in your presentation.
ADD A BACKGROUND
1. Choose the Design tab.

2. Click the Background Styles button
3. Click the background you want. PowerPoint applies the background
to your slides.
RUN YOUR POWERPOINT SLIDE SHOW
After you create your slides, you can run your slide
show, Do any one of the following :
 Press F5.
 Choose the Slide Show tab. Click the From
Beginning button in the Start Slide Show group.
 Click the Slide Show icon in the bottom-right corner
of your screen.
ADD ANIMATIONS
1.To choose an effect:
 Select the object you want to animate.

 Choose the Animations tab.
 Click the Custom Animation button
The Custom Animation pane appears.
 Click the Add Effect button
A menu appears.
 Choose the type of effect you want. A
submenu appears.
 Click the effect you want. PowerPoint
applies the effect.
2. To modify an effect:
1. Click the down arrow next to the Start field and then select
After Previous.
2. Click the down arrow next to the Direction field and then
select From Bottom.
3. Click the down arrow next to the Speed field and then select
Medium.
 To preview the animation, click the Play button on
the Custom Animations pane.
ADD TRANSITIONS
1. Choose the Animations tab.

2. Click the More button in the Transition to this Slide group.
A menu of transitions appears.
3.Click the Push Up transition. As you roll

your pointer over each transition,
PowerPoint provides you with a live
preview of the transition.
ADD A SOUND TO A TRANSITION
1. Click the down arrow next to the Transition Sound field and then click Click.
2. Click the down arrow next to the Transition Speed field and then click Slow.
Themes
To add a theme to a presentation:
1. Click the Design tab
2. Choose one of the displayed Themes or click the Galleries button
Galleries button
To apply new colors to a theme:
1. Click the Colors drop down arrow
2. Choose a color set or click Create New Theme Colors
To change the background style of a theme
1. Click the Background Styles button on the Design tab
GRAPHICS & MULTIMEDIA
To add a picture:
 Click the Insert Tab
 Click the Picture Button
 Browse to the picture from your files
 Click the name of the picture
 Click insert
 To move the graphic, click it and drag it to where you want it
To add Clip Art:
 Click the Insert Tab

 Click the Clip Art Button
 Search for the clip art using the search Clip Art dialog box
 Click the clip art
 To move the graphic, click it and drag it to where you want it
INSERTING VIDEO INTO
POWERPOINT
To add a video clip:
 Click the Movie button on the Insert tab
 Choose Movie from File or Movie from Clip Organizer
To edit the video options:

 Click the movie icon
 Click the Options tab
SAVING THE PRESENTATION
To save a document (default format - *.pptx):
 Click the Microsoft Office Button
 Click Save
 Type in the name for the Presentation
PRINT
Print Your Slides
 Click the Microsoft Office button. A menu appears.
 Choose Print.
 Click Print Preview. The Print Preview tab appears.
 Click the down arrow next to the Print What field in the Page Setup
group and then select Slides.
 Click the Print button The Print dialog box appears.
 Click the down arrow next to the Color/Grayscale field to select
whether you want your slides to print in color, grayscale, or black and
white. If you are using a black and white printer, choose black and
white. You will use less ink or toner.
 Set the other print settings.
 Click OK. Your slides print.
Print Your Slides as a Handout
 Click the Microsoft Office button. A menu appears.

 Choose Print.
 Click Print Preview. The Print Preview tab appears.
 Click the down arrow next to the Print What field in the Page Setup
group and then select Handouts (4 slides per page).
 Click the Print button . The Print dialog box appears.
 Click the down arrow next to the Color/Grayscale field to select
whether you want your slides to print in color, grayscale, or black and
white. If you are using a black and white printer, choose black and
white. You will use less ink or toner.
 Set the other print settings.
 Click OK. Your handouts print.
END

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TOPIC 5

 It is a program that assists your presentation.

This button allows you to create a new presentation, open an existing

Home: Clipboard, Slides, Font, Paragraph, Drawing, and Editing

Slide Show View - to help you rehearse, or for actual video

1. Slides : You can create your presentation on slides.

1. Click the Microsoft Office Button

1. Choose the Design tab.

1. Choose the Design tab.

1.To choose an effect:

 Select the object you want to animate.

1. Choose the Animations tab.

3.Click the Push Up transition. As you roll

 Click the Insert Tab

To edit the video options:

 Click the Microsoft Office button. A menu appears.

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