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    Digital Documentation - Presentation

    Uploaded by

    mukulkabra
    Digital documentation involves managing documents digitally for improved access, collaboration, and security. It allows multiple people to access and update documents simultaneously without losing track of versions. Key benefits include quick and easy searching of documents from any location without sorting through physical files. Documents can be customized with access restrictions and prioritized for easy finding. Major features of digital documentation systems include creating, editing, formatting and styling documents, adding graphics and printing, and distributing documents through features like mail merge.

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    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd

    Digital Documentation - Presentation

    Uploaded by

    mukulkabra
    16K views14 pages
    Digital documentation involves managing documents digitally for improved access, collaboration, and security. It allows multiple people to access and update documents simultaneously without losing track of versions. Key benefits include quick and easy searching of documents from any location without sorting through physical files. Documents can be customized with access restrictions and prioritized for easy finding. Major features of digital documentation systems include creating, editing, formatting and styling documents, adding graphics and printing, and distributing documents through features like mail merge.

    Original Description:

    digital documentation advantages and disadvantages

    Original Title

    digital documentation - presentation

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    © © All Rights Reserved

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    Digital documentation involves managing documents digitally for improved access, collaboration, and security. It allows multiple people to access and update documents simultaneously without losing track of versions. Key benefits include quick and easy searching of documents from any location without sorting through physical files. Documents can be customized with access restrictions and prioritized for easy finding. Major features of digital documentation systems include creating, editing, formatting and styling documents, adding graphics and printing, and distributing documents through features like mail merge.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    16K views14 pages

    Digital Documentation - Presentation

    Uploaded by

    mukulkabra
    Digital documentation involves managing documents digitally for improved access, collaboration, and security. It allows multiple people to access and update documents simultaneously without losing track of versions. Key benefits include quick and easy searching of documents from any location without sorting through physical files. Documents can be customized with access restrictions and prioritized for easy finding. Major features of digital documentation systems include creating, editing, formatting and styling documents, adding graphics and printing, and distributing documents through features like mail merge.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 14

    D I G I TA L D O C U M E N TAT I O N

    ~By Amulya Kabra


    What Do You Mean By DIGITAL
    DOCUMENTATION?
     Using digital document management helps bring
    everything into one uniformed and standardised
    approach.

     Documents can be updated by more than one person at


    a time, meaning that no time is wasted trying to locate
    items.

     Its more than just a way to replace paperwork files with


    digital counterparts
    WHAT CAN YOU DO WITH ITS HELP?
    What is its use?
     When dealing with any sort of paperwork or data,
     You get Quick, easy and efficient access to the
    information required.

     With digital document management, all aspects of


    finding and retrieving data are significantly improved.
     Searches can be made from desktops, with no need to
    visit multiple locations and sort through paperwork.
    What is its use?
     Customised filing
     users can prioritise any information they may
    need regular access to.

     File security
     In a similar manner, access can be restricted to
    certain forms of data, based on need, ensuring
    that all people can find what they are supposed
    to, without the risk of straying into areas not
    designed for them.
    Major Features it Includes
     Creating a Document
     Editing & Formatting
     Stylising graphics
     Graphics(Objects)
     Printing
     Distribution/Mail
    1 Creating a New Document
     You can create a new document in a wide range of Word
    Processors:

    MS
    Libre MS Word
    Open Apple Word Google
    Office Word Office Pages Pad Docs
    Online
    2 Editing & Formatting Features
     EDITING Features
     Editing features like copying, deleting, cutting, pasting,
    overwriting text.
     Inserting sentences, paragraphs, text boxes, page numbers,
    headers and footers or words, etc.

     FORMATTING Features
     Formatting features like Boldface, Italics, Underline, Font,
    Font Size, Font Colour, WordArt, etc.
    3 Create and Apply Styles in the document
     Styles/Categories in the
    word processor.
     Creating/updating new style
    from a selection.
     Load styles from the
    template or another
    document.
     Creating a new style using
    drag-and-drop.
    4&5 Graphics & Printing Chart Title

    14
     Graphics 12
    10

     Inserting graphics, pictures, objects,8


    6

    shapes, charts, etc. Improves your 4


    2

    presentation. 0
    Category 1 Category 2 Category 3 Category 4

    Series 1 Series 2 Series 3

    a
     Printing e b
     WYSIWYG feature(What You See Is
    d c
    What You Get). Document on screen =
    Printed Version.
    6 Mail/Distribution
     Mail Merge features: Can send any document to a
    number of people with different addresses at once.
     Saves Time and Effort.

     OLE Feature: Object Linking and Embedding


     Interacts with other programs and reflects changes
    made in them on the document
    What Features it includes?
     Vocabulary and SpellCheck Features:
     Helps the document be error free.

     In-Built Thesaurus :
     Corrects Typos, grammatical errors and
    suggests Synonyms and Antonyms.

     Dictionary and Translation Tools


    What other Features it includes?
     Ease and Speed OF TYPING
     Storage features: Stores documents for
    future use
     Can be retrieved when required
     Subscript and Superscript
     Indentations and Alignments
     Equation related Special Characters
     Bullets and numbering
    THANK YOU

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