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    Meeting Etiquette

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    Tuyền Nguyễn
    This document discusses English etiquette and good manners for meetings. It provides guidance on meeting planning, introductions and seating arrangements, chairing responsibilities, participant responsibilities, follow-up activities, business meal meetings, conventions, virtual meetings, and multicultural meetings. The document emphasizes punctuality, organization, respecting cultural differences, and maintaining professionalism.

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    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd

    Meeting Etiquette

    Uploaded by

    Tuyền Nguyễn
    27 views51 pages
    This document discusses English etiquette and good manners for meetings. It provides guidance on meeting planning, introductions and seating arrangements, chairing responsibilities, participant responsibilities, follow-up activities, business meal meetings, conventions, virtual meetings, and multicultural meetings. The document emphasizes punctuality, organization, respecting cultural differences, and maintaining professionalism.

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    © © All Rights Reserved

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    This document discusses English etiquette and good manners for meetings. It provides guidance on meeting planning, introductions and seating arrangements, chairing responsibilities, participant responsibilities, follow-up activities, business meal meetings, conventions, virtual meetings, and multicultural meetings. The document emphasizes punctuality, organization, respecting cultural differences, and maintaining professionalism.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    27 views51 pages

    Meeting Etiquette

    Uploaded by

    Tuyền Nguyễn
    This document discusses English etiquette and good manners for meetings. It provides guidance on meeting planning, introductions and seating arrangements, chairing responsibilities, participant responsibilities, follow-up activities, business meal meetings, conventions, virtual meetings, and multicultural meetings. The document emphasizes punctuality, organization, respecting cultural differences, and maintaining professionalism.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 51

    English Etiquette and Good Manners

    LECTURER
    MS. LÊ HOÀNG KIM
    Saturday, 15th October 2022
    NGUYỄN THỊ THANH TUYỀN
    TRẦN ĐOÀN THẢO VY
    LƯƠNG THỊ TÚ UYÊN
    MEETING
    ETIQUETTE
    03 Table of BUSINESS
    contents
    CHAIRING
    06 FOLLOW-UP 07 MEAL
    RESPONSIBILITIES
    ACTIVITIES
    01 MEETING PLANNING MEETINGS
    AND
    04 PREPARATION
    PARTICIPANT
    08 CONVENTIONS 09 VIRTUAL
    RESPONSIBILITIES
    MEETINGS
    02 INTRODUCTIONS AND
    10 MULTICULTURAL MEETINGS
    05SEATING ARRANGEMENTS
    REFRESHMENTS
    Introduction  Acquiring and
    Meetings are a very disseminate valuable
    time consuming part information
    of business  Developing skills
    -a  Making a favorable
    necessary part of impression on superiors,
    doing business colleagues and
    subordinates
    manage meetings
    successfully
    PRACTICING GOOD MANNERS
    01 MEETING PLANNING
    AND PREPARATION
    Step 1: Determining
    the purpose
    Step 2: Deciding the
    approximate length of
    the meeting
    Less
    Several
    than an
    days
    hour
    Step 3: Determining the
    amount of time the
    meeting should take,
    considering the
    preferences and other
    commitments of those
    expected to attend
    Step 4: Select a location
    A formal setting
    A informal setting
    Note
    The Approximate Determining
    announcement length of the Topics to be who is expected
    the date, time meeting discussed to present
    Certain basic guidelines and procedures
    TIME
    Preparing a detailed agenda,
    Minimizing
    Selecting
    Announcing
    the
    a dateand
    with an indication of who is
    Scheduling
    and
    number,
    adhering
    time thattoisa
    responsible
    meetings only for each item as
    frequency,
    convenient
    beginning
    and toand
    well
    when asnecessary
    the approximate length
    length most
    ofending
    meetings
    people
    time
    of time allotted to each topic
    PLACES

    Making
    The
    an area
    lighting
    sure
    that
    you
    should
    will
    havebebe
    side
    comfortable
    tables
    good andfor
    refreshments
    thefor
    layout
    all
    or
    participants
    arranged
    handouts
    NOTE

    A meeting
    After theof
    Takingchoice A meeting of
    has
    into
    employeesbeenwho are employees
    made,
    consideration thethe who are
    considered equals
    availability considered
    of the
    needs of room equals
    ⁕a conference
    shouldtable
    be determined
    physically
    in ⁕informal sessions,
    neutral territory is
    anddisabled
    the appropriate
    persons
    someone’s office
    considered would be appropriate
    reservations made
    appropriate
    INTRODUCTIONS AND
    02 SEATING
    ARRANGEMENTS
    Rules
    Regular
    participants
    First hand
    shake the chairman
    At the beginning of the ROLE
    meeting
    Seating
    Tend to reduceThe most
    your influenceinfluential
    person

    LEF
    Arrive early

    Avoid sitting across


    from a person with
    whom you expect a
    confrontation
    The next importantAssistant
    person
    The next
    person in
    the‘‘power
    line CHAIRMAN
    of
    perch’’
    authority or
    importance
    The person
    in charge of
    the meeting
    BE CAREFULL!!

    To Avoid
    The Seating
    CHAIRMAN
    Dilemma In
    Meetings
    RANK
    CHAIRING
    03 RESPONSIBILITIES
    To chair SHOULD
    a meetingAVOIDconvenient
    successfully
    afternoon
    Just before
    before
    luncha
    holiday
    a few
    The person
    daysfor
    responsible
    Topic
    TOPICleading the
    discussion
    the beginning
    NOTATIONS times
    The
    ‘‘for discussion
    meeting only’’
    the beginning and
    chairman ending
    ‘‘for times today’’
    decision
    Near lunchtime
    Before starting
    the meeting

    AVOID
    INTERRUPTIONS
    MAINTAINING CONTROL OF THE
    MEETING
    Avoiding recapping
    information for late
    arrivals
    THANKING PEOPLE WHO
    MADE PRESENTATIONS
    End On
    Time

    Start On
    Time
    PARTICIPANT RESPONSIBILITIES
    ⁕ The United States is considered a five-minute culture when it
    comes to punctualit
    ⁕ To introduce themselves to others and shake hands
    ⁕ Make sure to stay in the entire meeting
    ⁕ During the meeting, it is strictly forbidden to bring mobile
    devices into the meeting room
    ⁕ It's considered hostile attitude
    REFRESHMENTS
     Offering refreshments
     Provide a tablecloth and napkins as well as small plates and
    eating utensils as appropriate
     Furnish glasses and/or cups
     Select food that is appropriate to the time of day
    => Remember that bringing their own beverages or food to a
    meeting is rude
    FOLLOW-UP ACTIVITIES
    ⁕ Being sure that the meeting room is left in good order
    ⁕ Include arranging for preparation and distribution of
    the minutes
    ⁕ To review and evaluate the success of the meeting
    immediately upon its completion
    BUSINESS MEAL MEETINGS

    • Breakfast meetings are popular because they are less


    expensive than lunch or dinner meetings
    • Lasting from one to two hours
    • Remember to send a thank-you note to the person who
    invited you
    CONVENTIONS

    ⁕ Conventions bring together professionals who share


    common interests.They also involve scheduled social
    events.
    VENTIONSCONVENTIONS
    CONVENTIONS
     Specific suggestions for conveying

     drinking and " partying " in


    moderation.
    VIRTUAL MEETINGS
    ⁕ Technology has had a significant impact on the way meetings are con
    ducted.
    ⁕ Decisions in the comfort and privacy of their offices.
    VIRTUAL MEETINGS
     The primary disadvantage is perhaps the absence of nonverbal
    communication.
     Another disadvantage is the slower pace of making decisions.
    VIRTUAL MEETINGS
    Proper etiquette for virtual meetings includes adhering to agreed - upon
    guidelines.
    MULTICULTURAL MEETINGS
    ⁕ In addition, cultural Meeting Etiquette During World War II , a misun
    derstanding arose between American and British representa tives
    over the verb " to table.
    MULTICULTURAL MEETINGS
    ⁕ In discussions French can be quite lively as they enjoy debating
    issues
    ⁕ Meetings with the French can be quite lively as they enjoy debating
    issues.
    MULTICULTURAL MEETINGS
    Other suggestions when participating in multicultural meetings include the
    following :
     Avoid telling jokes as U.S. humor is hard to understand in other cultures.
     Avoid the use of slang.
     Ask permission to speak English if you do not speak the local language.
     Accept any refreshments offered.
    CONCLUSION
    ● Knowledge of proper meeting etiquette, whether as a meeting leader
    or participant , will be noticed and may be an asset in promotion
    decisions

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