Introduction of TA Rules

• What is Travelling Allowance?

• A reimbursement system on travelling expenses while on duty (official duty or temporary duty).

• And any kind of travelling expenses is permissible as per entitlements of TA/DA Rules.

• Other than travel expenses, accommodation, food and other related expenses are also eligible for
reimbursement under Daily Allowance.
Travelling allowance and Daily Allowance
• What is TA/DA?
• TA/DA stands for Travelling Allowance and Daily Allowance (not Dearness
allowance).

• TA means the travel expenses as per entitlement on official duty.

• DA means the food and accommodation charges as per the entitlement.

• Travelling allowance and Daily allowance are fixed amounts as per the pay
matrix level after 7th pay commission.
Definition of Travelling expenses:

• It means the actual cost of transporting a Govt servant.

• Travelling Allowance claims are admitted as per the eligibility of the
employees depending on his/her “Pay Level” as defined in the Central
Civil Service (Revised Pay) Rules,2016. “Pay “ refers to Basic Pay drawn
in the pay Level in the Pay Matrix and does not include Non-Practicing
Allowance (NPA) or any other type of pay.
Eligibility and regulations
• Day : As per TA Rules, Day means a calendar day, beginning and ending
at midnight.
• Family: Family means a Government’s wife or husband, as the case may
be, residing with the Government servant and legitimate children and
stepchildren residing with and wholly dependent upon the Government
servant. Further, parents, stepmother, sisters and minor brothers
residing with and wholly dependent upon the Govt servant is also
included. Widowed sisters and unmarried sisters residing and wholly
dependent on Government servant not earned income more than
Rs.9000/- per month + Dearness Relief will be considered as family
members
Types of Travelling Allowances
• TA on Tour:
• A 'tour' is a journey undertaken from Headquarters where the employee is posted. A tour
will be deemed to have commenced from the scheduled time of departure of the mode
of transport and shall end at the actual time of arrival of transport at the Headquarters
station. A journey is held to begin or end in any station at the duty point in that station

• TA on Transfer:
• Transfer means the movement of a Government servant from one headquarter station in
which he is employed to another such station, either (a) to take up the duties of a new
post, or (b) in consequence of a change of his headquarters.
• A journey on transfer is held to begin or end at the actual residence of the Government
servant concerned
 An employee will be eligible for travelling allowance, if journeys are undertaken for the
following purposes:
• A. Tour.

• b. Appearing in departmental examination, interview or selection test conducted by

the office.
• c. Recall from leave.
• d. Participation in training programmes, seminars and conferences as nominated
participant/faculty.
• e. Appearing in Courts as jury, assessor, and witness.
• f. Receiving National Awards.
• g. Employees appearing as accused in Departmental / Vigilance enquiry.
• h. Transfer.
• i. Medical examination other than for the purpose of appointment.
• j. Superannuation/retirement, journey of family in the event of death of employee,
discharge/termination etc
Modes of travel

• •By rail
• •By road
• •By air
• •By sea / steamer
T.A on tour comprises
Fare for journeys by rail/road/air/sea;
– Road mileage for road journeys;
– D.A. for the entire period of absence
Employees would be entitled on travel:
• 1) Actual fare for journeys from residence/place of stay to railway
station/airport and vice-versa, and for journeys undertaken while on
tour for official work, subject to the approval of the Controlling
Officer.
• 2) Road mileage where the employees use their own vehicle for
official work on tour at the touring station.
• 3) Reservation charges and other surcharges.
• 4) Cancellation charges if the journey is cancelled due to official
reasons.
Employees not entitled to travel by air under the existing rules
may travel by air, or higher class by train, subject to the following

• (i) The reimbursement of fare is to be limited to the fare to the destination

by the shortest route in the entitled class by train or actuals, whichever is
lower.
• (ii) Such reimbursement will be subject to production of ticket numbers in
case of train journeys and air tickets along with the boarding pass in respect
of air travel.
• (iii) In case of cancellation of such journey on official grounds, an amount
equivalent to cancellation charges of train tickets may be reimbursed and
the rest is to be borne by the individual.
• (iv) In case cancellation is on personal grounds, the entire cancellation
charges are to be borne by the individual.
Types of Travelling Allowances
1. Mileage allowance :
A Mileage Allowance is an allowance calculated on the distance
travelled which is given to meet the cost of a particular journey.

2. Daily Allowance:
A daily allowance is a uniform allowance for each day of absence from
headquarters, which is intended to cover the ordinary daily charges
incurred by a Govt servant in consequence of such absence.
Mileage Allowance
• Duty Point: Duty point at the headquarters means the place or
office where a Govt servant remains on duty i.e. the place/office of
employment at the headquarters
• As for outstations the duty point shall be taken to be the place/
office visited by the Government servant on duty .
• A Govt servant is required to travel by the class of accommodation
for which travelling allowance is admissible to him. He shall be
entitled to the fare of the class of accommodation actually used.
• Mileage Allowance is differently calculated according as the journey
is made by railway, by sea or by road.
Daily Allowance
• A daily allowance may be drawn while on tour by every govt servant
whose duties require travel.
• A Daily allowance on Tour:
• 1.Reimbursement of Hotel Charges,
• 2. Reimbursement of Travelling Charges and
• 3. Reimbursement of Food Charges
• Vouchers are not required for Food Bills
Daily Allowance
• Daily Allowance(S.R.70):
• Daily allowance is drawn during the absence from headquarters on duty.
• A period of absence from headquarters begins when a Govt servant
actually leaves his headquarters and ends when he actually returns to
the place in which his headquarters are situated whether he halts there
or not.
• DA for outstations
• DA on Local Journeys
• No DA on CL , RH or any leave
T.A on tour comprises
Fare for journeys by rail/road/air/sea;
– Road mileage for road journeys;
– D.A. for the entire period of absence
Time Limit for submission of bills
The time limit for submission TA bill on Tour, Transfer and Training will
be 60 days after completion of the Journey.
The time limit for submission of Journeys on Retirement will be 180
days after succeeding the date of journey.
 • Entitlements for Journeys on Tour or Training.
•(i) Travel within the country

Pay Level in the Travel Entitlement

Pay Matrix
14 and above Business / Club Class by air or AC-1 by train
12 and 13 Economy Class by air or AC-1 by train
6 to 11 Economy Class by air or AC-II by train
5 and below First Class / AC-III / AC Chair Car by train.

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 (ii) Govt. officials are now allowed to travel by Premium Trains / Premium Tatkal Trains /
Suvidha Trains, the reimbursement to premium Tatkalcharges for booking of tickets and
the reimbursement of Dynamic / Flexi Fare in Satabdi / Rajdhani / Duranto Trains while
on Official tour / training.
Travel entitlement for the journey in Premium / Premium Tatkal / Suvidha / Shatabdi /
Rajdhani / Duranto Trains will be as under :-

Pay Level in Travel Entitlement

the Pay Matrix
12 and above Executive / AC 1st Class (In case of Premium / Premium
Tatkal/ Suvidha / Shatabdi / Rajdhani / Duranto Trains as per
available higher class.

6 to 11 AC 2nd Class / Chair Car (In Shatabdi Trains)

5 and below AC 3rd Class / Chair Car

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 (iii) The revised travel entitlements are subject to the following :-
•In case of places not connected by rail, travel by AC bus for all
those entitled to travel by AC-II Tier and above by train and by
Deluxe / Ordinary Bus for others is allowed.
•In case of road travel between places connected by rail, travel
by any means of Public Transport is allowed provided the total
fare does not exceed the train fare by the entitled class.
•In case of non-availability of seats in entitled class Govt.
servants may travel in the class below their entitled class.

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 B. International Travel Entitlement
Pay Level in the Pay Travel Entitlement
Matrix
17 and above First Class

14 to 16 Business / Club Class

13 and below Economy Class

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 C. Entitlement for journeys by sea or by River Steamer.
(i) For places other than A & N Group of Islands and Lakshdweep Group of
Island :-

Pay Level in Pay Travel Entitlement

Matrix

9 and above Highest Class

6 to 8 Lower Class if there be two classes only on the steamer
4 and 5 If two classes only the lower class. If three classes, the
middle or second class if there be four classes, the third
class

3 and below Lowest class

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 (ii) For travel betrween the mainland and the A & N Group of Islands and
Lakshdweep Group of Island by ships operated by the Shipping
Corporation of India Limited :-

Pay Level in Pay Travel Entitlement

Matrix
9 and above Deluxe Class
6 to 8 First / ‘A’ Cabin Class
4 and 5 Second / ‘B’ Cabin Class
3 and below Bunk Class

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 D. Mileage Allowance for Journeys by Road :-
(i) At places where specific rates have been prescribed :-
14 Entitlement

14 or above Actual fare by any type of public bus including AC Bus OR

At prescribed rates of AC taxi when the journey is actually performed by AC taxi
OR At prescribed rates for auto rickshaw for journeys by auto rickshaw, own car ,
scooter, motor cycle, moped etc.

6 to 13 Same as above with the exception that journeys by AC taxi will not be permissible.

4&5 Actual fare by any type of Public Bus other than AC Bus
OR At prescribed rates for auto rickshaw for journeys by auto ricjkshaw, own car,
scooter, motor cycle, moped etc.
3 and below Actual fare by ordinary public bus only OR
At prescribed rates for auto rickshaw for journeys by autorickshaw, own scooter,
motor cycle, moped etc.

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 (ii) At places where no specific rates have been prescribed either
by the Directorate of Transport of the concerned State or of the
neighbouring state.
At places where no specific rates have been prescribed, the rate
per km will further rise by 25 percent whenever DA increases by
50 percent.

Pay Level in the Pay Matrix Entitlement

For journeys performed in own car / taxi Rs.24/- per Km.
For journeys performed by auto rickshaw, own Rs.12/- per Km.
scooter etc.

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 DAILY ALLOWANCE ON TOUR
Pay Level in Hotel Charges Food Charges Travelling Charges
Pay Matrix Reimbursement of (Per day)
hotel accommo-
dation / Guest
House

14 and above Rs.7,500/- per day Rs.1200/- per AC Taxi charges as per actual
day expenditure for travel within the city.
12 and 13 Rs.4,500/- per day Rs.1,000/- per AC Taxi charges upto 50 Km per day for
day travel within the city.
9 to 11 Rs.22,50/- Rs.900/- per Non-AC Taxi charges upto Rs.338/- per
day day for travel within the city
6 to 8 Rs.750/- Rs.800/- Non-AC Taxi charges upto Rs.225/- per
day for travel within the city
5 & below Rs.450/- Rs.500/- Non-AC Taxi charges upto Rs.113/- per
day for travel within the city

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 (ii) Reimbursement of Hotel charges : For levels 8 and below, the
amount of claim (upto the ceiling ) may be paid without
production of vouchers against self-certified claim only. The self
certified claim should clearly indicate the period of stay, name of
dwelling etc. Additionally, for stay in Class-X cities, the ceiling for
all employees upto level 8 would be Rs.1000/- per day, but it will
only be in the form of reimbursement upon production of
relevant vouchers. The ceiling for reimbursement of hotel charges
will further rise by 25% whenever DA increases by 50%.
Note : The entitlement prescribed above is exclusive of all
Taxes / GST and these taxes / GST shall be reimbursed to the
Govt. employee over and above the prescribed entitlement.
(O.M. 19030/2/2017-E IV, dated 29.06.2018.
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 (iii) Reimbursement of Travelling Charges :
For levels 8 and below, the claim (upto the ceiling) may
be paid without production of vouchers against self
certified claim only.
The self certified claim should clearly indicate the
period of travel, vehicle number etc.

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 (iv) Reimbursement of Food Charges :
There will be no separate reimbursement of food bills.
Instead the lump sum amount payable will be as per
the entitlement, depending on the length of absence
from headquarters, would be regulated as per table
given below.
Since the concept of reimbursement has been done
away with, no vouchers will be required.

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 (v) Timing restrictions :
Absence from Head Quarter will be reckoned from midnight to midnight and
will be calculated on a per day basis.

Length of absence Amount payable

If absence from headquarters is 30% of lump sum amount

< 6 hours
If absence from headquarters is 70% of lump sum amount
between 6 – 12 hours
If absence from headquarters is 100% of lump sum amount
> 12 hours

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Journeys on Transfer
• A journey on transfer is held to begin or end at the actual residence
of the Government Servant concerned.
• A Govt servant is to transfer on public convenience during period
of journey, he is entitled the travelling allowance.
• SR-114. TA is admissible to Govt. Servant on transfer when
he is transferred for public convenience and is entitled to
pay during the period occupied by the journey.
•
A transfer at his own request is not eligible to draw.
 TRAVELLING ALLOWANCE ON TRANSFER

TA on transfer inclues 4 components :-

•Travel entitlement for self and family
•Composite Transfer and Packing Grant (CTG)
•Reimbursement of charges on transportation of
personal effects
•Reimbursement of charges on transportation of
conveyance.

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 (i) Travelling Entitlments :-
As applicable for journey on tour
(ii) Composite Transfer and Packing Grant (CTG) :
(a) The Composite Transfer Grant shall be paid at the rate of 80%
of the last month’s basic pay iin case of transfer involving a
change of station located at a distance of or more than 20
Kms from each other.
(b) However, for transfer to and from the Island territories of
Andaman, Nicobar & Lakshadweep, CTG shall be paid at the
rate of 100% of last month’s Basic Pay.
(c) Further NPA and MSP shall not be included as part of basic
pay while determining entitlement for CTG.

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 (b) In cases of transfer to stations which are at a distance of less than
20 Kms from the old station and of transfer within the same city,
1/3rd of the composite transfer grant will be admissible, provided
a /change of residence is actually involved.
(c) In cases where the transfer of husband and wife takes place within
six months but after 60 days of the transfer of the spouse, 50% of the
transfer grant on transfer shall be allowed to the spouse transferred
later.
No transfer grant shall be admissible to the spouse transferred later,
in case both the transfers are ordered within 60 days.

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 (iii) Transportation of Personal Effects :
Level By Train / Steamer By Road
12 and above 6000 Kg by goods train / 4 wheeler Rs.50/- per Km.
wagon / 1 double container

6 to 11 6000 Kg by goods train / 4 wheeler Rs.50/- per Km.

wagon / 1 single container

5 3000 Kg Rs.25/- per Km

4 and below 1500 Kg. Rs.15/- per Km

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 The claim for reimbursement shall be admissible subject to
the production of receipts / vouchers is a mandatory .

Transportation of personal effects by road is as per

kilometer basis only.

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 (iv) Transportation of Conveyance :
Level Reimbursement
6 and above 1 motor Car etc. or 1 Motor cycle / scooter
5 and below 1 Motor cycle / scooter/ Moped / bicycle

Sharing of Auto / Taxi : For Travels by shared Taxi / auto, the entitlement
will be the actual share limited to half the mileage otherwise admissible.
Journey by Tonga etc :Tongas, autorickshaw, cycle rickshaw and man
driven rickshaw are equated to journey by scooter / motor cycle. For
travel by a friend’s scooter as a pillion rider, the amount admissible will
be half the prescribed rate or the actual cost of propulsion, which ever is
less.

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 Journey by road between places not connected by rail : -
may travel by the entitled conveyance or public transport
system at their discretion. Mode of conveyance needs no
approval from higher authority. The entitlement will be the
road mileage at the rates indicated above.
Reservation charges – For seats / sleeper berth are
admissible.
Internet / e-ticketing charges – Reimbursable for the tickets
booked through the website of Indian Railways.
Agency Charges : Service charges levied by the Travellor’s
Service Agents recognized by the Zonal Railways is
reimbursable.
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 Service Tax and Education Cess – Element of Service Tax, Education Cess and
other similar levies charged on travel by Air / Road / Rail / Steamer are
reimbursable.
Levy of Facilitation Fee : - The levy of facilitation fee by the authorized travel
agents is withdrawn.
Journey By air :
•Air Travel By Air India only :- Where the Govt. of India bears the cost of air
passage, the officials have to travel by Air India only. If the travel stations are not
connected by Air India, the officials may travel by Air India to the hub / point
closest to their eventual destination beyond which they may utilize the services of
another airline which should preferably be an alliance partner of Air India.
•Purchase of Air Tickets : - Air tickets may be purchased directly from Airlines
Booking Counters / Website or from Authorized Agents viz. M/s BalmerLawrie and
Company, M/s Ashok Travels and Tours and IRCTC.

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 TRAVELLING ALLOWANCE ENTITLEMENT OF RETIRING
EMPLOYEES

TA entitlement of Retiring Employees inclues 4 components :-

1. Travel entitlement for self and family

2. Composite Transfer and Packing Grant (CTG)
3. Reimbursement of charges on transportation of personal
effects
4. Reimbursement of charges on transportation of
conveyance

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 (i) Travelling Entitlments :-
As applicable for journey on tour
(ii) Composite Transfer and Packing Grant (CTG) :
(a) The Composite Transfer Grant shall be paid at the rate of 80% of the last month’s
basic pay in case of those employees, who on retirement, settled down at places
other than last station(s) of their duty located at a distance of or more than 20
Kms. However, in case of settlement to and from the Island terrotories of
Andaman, Nicobar &Lakshdweep, CTG shall be paid at the rate of 100% of last
month’s Basic Pay.
(b) As in the case of serving employees, Govt. servants who, on retirement settle at
the last station of duty itself or within a distance of less than 20 Kms may be paid
1/3 rd o the CTG subject to the condition that a change of residence is actually
involved.

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 (iii) Transportation of Personal Effects :
Level By Train / Steamer By Road
12 and 6000 Kg by goods train / 4 wheeler Rs.50/- per
above wagon / 1 double container Km.
6 to 11 6000 Kg by goods train / 4 wheeler Rs.50/- per
wagon / 1 single container Km.
5 3000 Kg Rs.25/- per
Km
4 and 1500 Kg. Rs.15/- per
below Km

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 The claim for reimbursement shall be admissible subject to the
production of receipts / vouchers is a mandatory.

Transportation of personal effects by road is as per kilometer

basis only.

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 (iv) Transportation of Conveyance :
•TA not admissible on resignation, dismissal etc.
•Time Limit : The concession should be availed during leave
preparatory to retirement or within one year of the date of his
retirement.
Level Reimbursement
6 and above 1 motor Car etc. or 1 Motor cycle /
scooter
5 and below 1 Motor cycle / scooter/ Moped /
bicycle

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 TA / DA for Local Journey
•TA/DA for a local journey shall be admissible, if the temporary place of duty is
beyond 8 Km. From the normal place of duty irrespective of whether the journey is
performed by the Govt. servant from his residence or from the normal place of duty.
•For local journeys, a Govt. servant will draw, for journey involved, Mileage
Allowance and in addition, draw 50% of daily allowance as per O.M dated
13.7.2017.
•Hotel Accommodation – Not allowed.
•Travel within the City / Mileage Allowance - As per rate
•Food Charges – 50% of amount payable i.e.
•If the absence from HQ is less than 6 hours – 15% of the Lumpsum amount.
•If the absence from HQ is between 6 to 12 hours – 35% of the Lumpsum amount
•If the absence from HQ is more than 12 hours – 50% of Lumpsum Amount.
Time Limit for submission of TA Bills :
60 days succeeding the date of completion of journey.

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 Employees would be entitled to the following on travel:
1) Actual fare for journeys from residence/place of stay to railway
station/airport and vice-versa, and for journeys undertaken while on tour for
official work, subject to the approval of the Controlling Officer.

2) Road mileage where the employees use their own vehicle for official work on
tour at the touring station.

3) Reservation charges and other surcharges.

4) Cancellation charges if the journey is cancelled due to official reasons.

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