Rules on Leave Travel Concession (LTC) Leave Travel Concession (LTC) introduced in 1956 was regulated by orders issued

from time to time. These were brought out in the form of CCS (LTC) Rules, 1988. Admissibility: LTC Rules are allowed only to those who have completed one year of service on the date of journey. Officers appointed on contract basis will be eligible for the concession on completion of one years continuous service if the period of the contract is more than one ye ar. Where the initial contract is for one year but is later extended, the total duration of the contract will be taken into account for this purpose. Rule 2 (2). Admissibility under various circumstances
I.

During Leave only The concession can be availed during / Earned leave / casual leave / special casual leave / vacation leave / study leave / Maternity leave / paternity leave. LTC during Leave Preparatory to Retirement (LPR) is permissible if the journey is completed before retirement. (So, leave is mandatory for availing the LTC). LTC cannot be availed during Child Care Leave.

II.

It is not admissible, if the journey is performed during holidays only. Government servant residing away from Headquarters A Government servant residing away from Headquarters for any reason, can avail LTC from the place of his residence, but the reimbursement will be limited to the amount admissible from the duty station to home town / place of visit, as the case may be.

III.

IV.

Every year LTC for persons staying away from family A Government servant residing leaving his family at his home town can avail LTC every year to visit his home town by forgoing All India LTC for self and home town / All India LTC for family. (O.M. dated 03-04-1986). Family members may travel separately Journey by the family members separately in different groups to home town is permissible. Similarly, family members may travel

V.

to different places for All India LTC. During one block, some members may travel to the Home town while some may avail All India LTC. VI. Fares for children admissible as on date of journey Fares admissible for the children will be as applicable on date of journey. For example, if half fare has been allowed for the child less than 12 years for the outward journey, full fare may be allowed, if the child has completed 12 years on the date of return journey. VII. Child studying away A child studying away from the Government servant is entitled to the concession for travel to home town or to any place in India, subject to the limit as for journey from Headquarters to home town / any place in India Declaration of Home town: I. The Government servant should declare his Home town to the Controlling Officer in the prescribed form as soon as he joins service. Such declaration duly accepted by the Controlling Officer should be kept in Part II of the Service Book and the receipt of the declaration entered in Part I under the relevant column. No detailed verification is necessary before accepting declaration initially. II. Change in Home town: - The Home town once declared can be changed once during the service and accepted by the Head of Department. The following criteria, one after the other, may be applied before the change is accepted: -

a) Whether the place declared is the one which requires his physical presence at intervals and whether he had visiting that place frequently; b) Whether the official owns residential property in that place or whether he is a member of a joint family having property there; c) Whether his near relations are resident in that place; d) Whether prior to his service he was residing there.

Types of LTCs / Block Years. (i) LTC to visit home town is allowed once in a twoyear block. The two-year blocks begin with 1956-1957. The current blocks are 20102011 and 2012-2013. (ii) LTC to visit any place in India once in four years is in lieu of one of the two Home town LTCs available in that block. The four years block will commence from, e.g., 19982001, 2002-2005, 2006-2009 and 2010-2013. (iii) Both the LTCs can be availed irrespective of the distances. Against the particular 4-year block, one can avail the concession to visit (a) Home town during each of the two-year blocks or (b) Home town during one block and All India LTC during the other block. For example, during the four year block years of 2010-2013, an official can avail Hometown LTC twice during 2010-2011 and 2012-2013, or Home town LTC during 2010-2011 and All India LTC during 2012-2013 or All India LTC during 2010-2011 and Home town LTC during 2012-2013. (Rule 8) (iv) From 01-09-2008 fresh recruits to Central Government are allowed to travel to their home town along with their families on three occasions in a block of four years and to any place in India on the fourth occasion. This facility is available to the Government Officers only for the first two blocks of four years applicable after joining the Government service for the first time. The block of Four years will apply with reference to the initial date of joining the Government service even though the employee changes the job within the government subsequently. Those who have not completed 8 years of service as on 01-09-2008 are also eligible for this concession. The existing block will remain the same but the entitlements of the new recruit will be different in the first eight years of service. (O.M. dated 23-09-2008) (v) Fresh recruits on completion of one year can be allowed three Home town LTCs and one All India LTC in each block of Four Years in the first 8 years. Government Servant who is entitled for this benefit can avail of All India LTC only in 4 th occasion of the block and not at random. For example Government Servant who is entitled to avail of LTC during the block years of 2010-2013 can avail of Home town LTCs in first three years i.e. 2010-2012 and All India LTC in the year 2013 only.
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(vii) How to reckon the first block on entry into service: A Government servant who is recruited at any time during 2010 or earlier will be entitled for the concession during the block 2010 2011; but a Government servant who is appointed during the year 2011, will forgo the concession during the block 2010-2011, as he would not have completed one year of service before 1 st January, 2012. He can avail of the concession during the block 2012-2013 only. (Rule 7) Grace Period: - (i) LTC of either type not availed till the end of the particular 2 year block can be availed during the succeeding year. The date of commencement of outward journey only is taken into account for this purpose. For example, a Home

town LTC or All India LTC against the block years 2010-2011 can be availed during the year 2012 and the journey can commence even on the 31st December, 2012 with the return journey being performed in 2013. This will be applicable to employees who have joined in Government service prior to 01-09-2008. (Rule 10) vi) Grace period/ Carryover of the LTC is not allowed to fresh recruits as they are eligible for every year LTC for the first 8 years of service. For example LTC for the year 2012 can be availed only in 2012 i.e. onward journey should begin before mid night of 31-12-2012 with the return journey being performed in 2013. If the official does not avail of before aforesaid date, LTC for the year 2012 automatically lapses. (ii) Availing the concessions twice in calendar year is permissible. If the LTC to Home town for the block years 2008-09 is availed during the grace period in 2010, in the same year All India LTC or Home town LTC again can be availed against the block years of 2010-2011. Prior intimation necessary Before availing LTC, prior information to the Controlling Officer is necessary Commencement of the journey Journeys for both the types of LTCs can commence from a place other than Headquarters and also terminate at that place but the concession will be limited to the journey between Headquarters and the place of visit.

Visit to the declared place essential: I. Visit to the declared Home town or the declared place of visit for All India LTC is an essential condition. LTC claim will not be allowed if place declared is not visited. (Rule 6). II. Change in the declared place of visit for All India LTC When both the husband and wife are Central Government employees If both the husband and wife are Central Government employees, even when they are staying together, they can choose to declare separate Home towns. They can avail LTC independently as per the separate declarations or together as one family. The advantage in this concession is I. Each of them can avail concession for their respective dependents, viz., parents, brothers, sisters, etc., and II. Some of the children can visit the Home town of the father while some children may visit the Home town of the mother. However, the concession can be availed only once in a block by the spouse / children. For example, if the husband avails LTC for wife and children to visit Home town, the wife and children cannot avail the concession again in that block. When both the spouse is employed in PSU / Corporation / Autonomous Body If the spouse is employed in Public Sector Undertaking / Corporation / Autonomous Body (financed wholly or partly by the Central Government) where LTC facilities are available, the claimant should submit certificate certify in the form below that the concession has not been availed by the spouse. However, if the spouse is employed in any private company, this declaration by the Government servant is NOT necessary and such employment of the spouse will not affect the LTC entitlement of the Government servant.

Reimbursement of Charges: Travel Entitlement Travel Entitlement by Road by Air/Rail Officers drawing grade pay AC Taxi/Ordinary Taxi/Auto Business class air 1 of Rs.10,000/- and above rickshaw / /Own Scooter / / AC First class by and those in pay scale of Motorcycle Moped / Any train HAG + and above Public Bus including AC Bus 2 Economy Class by Same as (1) above except AC Officers drawing grade pay air / AC First class Taxi of Rs.7,600 and Rs.8,900 by train 3 Economy Class by -doOfficers drawing grade pay air / AC II Tier of Rs.5,400 and Rs.6,600 class by train 4 Officers drawing grade pay -doAC II Tier class by of Rs.4,200, Rs.4,600 and train Rs.4,800 5 Officers drawing grade pay First class / AC III Auto rickshaw / Own Scooter below Rs.4,200 and Tier / AC Chair car / Motorcycle / Moped / Any Rs.2400 and above by train Public Bus except AC Bus 6 Below Rs.2400 Auto rickshaw / Own Scooter -do/ Motorcycle / Moped / Ordinary Public Bus Authority: OM dated 23-09-2008 Sl.No. Grades Pay of officials In respect of faculty members, Academic Grade pay has been fixed slightly higher than the Grade Pay approved by the Central Government. However, the various entitlements like TA/DA etc. are required to be regulated as per the Grade Pay indicated in the CCS (RP) Rules 2008 for corresponding categories of Central Government Employees. Accordingly, the following matching may be adopted. Academic Grade (in Rupees) 6000 7000 8000 9000 9500 10000 Equivalent Grade Pay for various entitlements like TA/DA (in Rupees) 5400 6600 7600 8900 8900 10000

Authority: Government of India, Ministry of Human Resource Development letter no. F 23-2/2009-TS II dated 09-03-2010.
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Air Travel by Economy Class only: Consequent to issue of Ministry Finance, Department of Expenditure O.M. No.7(1) E.Co-ord./2009, dated 07-09-2009 on expenditure management, the reimbursement of the expenses on air travel while availing of the LTC by Government servants will be restricted to the cost by the economy class, irrespective of entitlement, with immediate effect. (O.M.22-03-2010). Travel entitlements, for the purpose of official tour / transfer or LTC, will be the same but no daily allowance shall be admissible for travel on LTC. Further, the facility shall be admissible only in respect of journeys performed in vehicles operated by the Government or any Corporation in the public sector run by the Central or State Government or a local body. I. In case of places not connected by rail, travel by AC bus for all those entitled to travel by AC 2 Tier and above by train and by Deluxe / ordinary bus for others is allowed. II. In case of road travel between places connected by rail, travel by any means of public transport is allowed, provided the total fare does not exceed the train fare by the entitled class. III. IV. All Government servants are allowed to travel below their entitled class of travel. Those entitled to travel by First Class / AC 3 Tier / AC Chair Car may travel on tour / transfer by AC 2 Tier, if any of the trains connecting the originating and destination stations by the direct shortest route do not provide for any of three classes. V. Special relaxation May travel by air between Leh and Srinagar / Jammu / Chandigarh during winter for Government servant, his / her spouse, and two dependent children (upto 18 years for boys and 24 years for girls) - Rule 12, GID (7) Between places connected by rail Reimbursement limited to the fares of the entitled class by rail by the shortest direct route (but without Reservation / Supplementary charges) will be allowed only, if the journeys are performed by taking a seat or seats in a bus, van or other vehicle operated by Tourism Development Corporations in the Public Sector, State Transport Corporations and Transport services run by other
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Government or local bodies. Reimbursement will not be allowed for the journeys performed by private car (owned, borrowed or hired), or a bus, van other vehicle owned by private operators. Tours operated by private agencies even with the vehicles hired from Tourism Development Corporation, etc., are not allowed for LTC. Journeys by air For travel to stations not connected by Air India, the officials may travel by Air India to the hub / point closest to their eventual destination, beyond which they may utilize the services of another airline which should also preferably be an alliance partner of Air India In all cases of deviation from these orders because of operational or other reasons or on account of non-availability, individual cases may be referred to the Ministry of Civil Aviation for relaxation. Clarification regarding reimbursement of LTC 80 fare LTC 80 ticket of Air India only to be purchased and fare paid on the date of booking of ticket has to be reimbursed. Air Tickets may be purchased directly from Airlines Booking Counters or Website of Airlines or through Authorized Travel Agents viz., M/s. Balmer Lawrie and Company, M/s. Ashok Travels and Tours and IRCTC. It is clarified that reimbursement of airfare lower than the LTC 80 fare of Air India will also be admissible for journeys performed by Air India under LTC. LTC on tours conducted by ITDC / State Tourism Development Corporation in buses hired / chartered by them (i) Tours conducted by ITDC/State Tourism Development Corporation either in their own buses or buses hired or chartered by them from outside will qualify for the purpose of availing LTC facilities, provided the ITDC/ State Tourism Development Corporation certify that the journey has actually been performed by the Government servant and his family members for which he is claiming the LTC. (II) The tours conducted by IRCTC will also qualify for the purpose of availing LTC facilities on the lines of ITDC/ STDC. . Travel by tour packages operated by IRCTC:- Reimbursement of air fare along with rail and road fare may be allowed in the case of LTC journey of government servants in tours offered by IRCTC for reimbursement under LTC, provided the IRCTC indicates and certifies the 3 components separately and booking of tickets is done by IRCTC fully complying with the instructions of government of India issued from time to time in this
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regard such as journey by Air India under LTC 80 scheme in economy class package benefits etc.

without

Advance: 1) Up to 90% of the fare can be taken. Advance admissible for both outward and return journeys if the leave taken by the official or the anticipated absence of members of family does not exceed 90 days. Otherwise, advance may be drawn for the outward journey only. 2) The official should furnish Air/Railway tickets numbers, PNR No., etc., to the Competent Authority within ten days of drawl of the advance. 3) Advance can be drawn separately for self and family. Calculation of Claim: Time Limits for submission of claims : When advance is taken, a) the claim should be submitted within one month from the date of return journey. If not, outstanding advance will be recovered in one lumpsum and the claim will be treated as one where no advance is sanctioned. Further, penal interest at 2% over GPF interest on the entire advance from the date of drawal to the date of recovery will be charged. b) When claim submitted within stipulated time but unutilised portion of advance not refunded, interest is chargeable on that amount from the date of drawal to the date of recovery. When no advance is taken: claim should be submitted within three months from the completion of return journey. Otherwise, the claim will be forfeited. Relaxation: Ministry/Department with the concurrence of Financial Advisor can relax the time limit subject to conditions (O.M. 27-09-2007) Encashment of 10 days earned leave Encashment of ten days earned leave at the time of availing LTC (both Home town and All India) is admissible subject to the conditions that I. After taking into account the leave encashed and the leave availed on the occasion, there is a balance of at least 30 days earned leave available;
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II.

The total earned leave so encashed during the entire career should not exceed 60 days, i.e., encashment can be availed up to a maximum of 6 times @ 10 days each during service; and

III.

The earned leave encashed will not be taken into account while computing the maximum of 300 days / 150 days at the time of quitting service.

IV.

There will not be any linkage to the number of days and the nature of leave availed while proceeding on LTC.

V.

Where both Husband and Wife are Government servants, encashment of leave will continue to be available both subject to maximum of 60 days each during their service.

VI. VII.

Encashment of EL less than 10 days is permissible. Re-employed pensioners will be entitled to encashment of Earned Leave along with LTC during the period of re-employment up to the limit of 60 days in accordance with Rule 38-A (including the number of days for which encashment has been allowed along with Leave Travel Concession while in service), provided he is entitled to LTC. (O.M. dated 02-03-2010) Relaxation for travel by air to visit J & K All Officers / Employees of Government of India will be allowed to avail LTC to visit J&K against conversion of one block of their Home town LTC in respect of Employees who have entered into Government service prior to 01-09-2008 and in respect of Government servants who have joined on or after 01-09-2008 any one of the 3 Home town LTCs. These orders shall be in operation for a period of two years w.e.f. 18-06-2012. (O.M. dated 15-06-2012) Family definition:1. The Government servants wife or husband and two surviving unmarried children or stepchildren wholly dependent on the Government servant, irrespective of whether they are residing with the Government servant or not. 2. Married daughters divorced, abandoned or separated from their husbands and widowed daughters and are residing with the Government servant and wholly dependent on the Government servant.
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3. Parents and / or step-parents (stepfather and stepmother) whole dependent on the Government servant, whether residing with the Government servant or not: 4. Unmarried minor brothers as well as unmarried divorced abandoned, separated from their husbands or widowed sisters residing with and wholly dependent on the Government servant provided their parents are either not alive or are themselves wholly dependent on the Government servant. The restriction of the concession to only two surviving children or step-children shall not be applicable in respect of :i) those employees who already have more than two children prior to the coming into force of this restrictions, i.e., 20-10-1998; ii) Where the number of children exceeds two as a result of second child birth resulting in multiple births. A member of the family whose income from all sources, when it does not exceed the minimum family pension and dearness relief thereon (i.e., Rs.3500 p.m. and Dearness Allowance.) is deemed to be wholly dependent on the Government servant. Rule 4 (d) Explanations and OM. dated 23-09-2008.

AR (Admin cum Audit)

Registrar

DOAP

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