Welcome To Microsoft Word 2016

Microsoft Word
Word 2016 is a word processing application/program
that allows you to create a variety of documents like
letters, Report, and Proposal.

Word 2016 allows you to do

more with your word processing project
 Word Interface
When Word is opened the Word Start Screen will appear

The start screen allows you to create a new document

by choosing from the list of pre-made templates
Blank Page Overview
 The Ribbon
The Ribbon contains multiple tabs, each with several groups of tools.
The tools provided in the ribbon will help you complete common
tasks in Word.

The Ribbon has nine tabs:

1. File
2. Home
3. Insert
4. Design
5. Layout
6. References
7. Mailings
8. Review
9. View
10. Help
 Home tab
The Home tab gives you access to some of the most commonly
used commands for working with Word, including
 Copying And Pasting.
 Formatting.
 Aligning Paragraphs.
 Choosing Document Styles.
 Insert tab
The Insert tab allows you to insert
 Pictures
 Charts
 Tables
 Shapes
 Cover Pages
and more to your document, which can help you
communicate information visually and add style to your
document.
 Design tab
The Design tab gives you access to a variety of design
tools, including
 Document Formatting
 Effects And Page Borders
which can give you document a polished look.
 Layout tab
The Layout tab allows you to change
 The Print Formatting Of Your Document
 Including Margin Width
 Page Orientation
 Page Breaks, And More.

These tools will be helpful when preparing to print a

document.
 References tab
The References tab allows you to
 Add Footnotes
 Citations
 Table Of Contents
 Captions And A Bibliography.

These tools are helpful when composing academic papers.

 Mailings tab
The Mailings tab is used for
 Composing Letters
 Address Envelopes
 Creating Labels.

It is useful when you are mailing a large number of letters.

 Review tab
The Review tab has Word’s powerful editing features, such
as
 Adding Comments
 Tracking Changes.

These features make it easy to share and collaborate on

documents.
 View tab
The View tab allows you to switch between different views
for your document and split the screen to view two parts of
your document at once. These tools will also be helpful
when preparing to print a document.
 The Quick Access Toolbar
Located just above the Ribbon, the Quick Access toolbar lets
you access common commands no matter which tab is
selected. By default, it shows the Save, Undo, and Repeat
commands. You can add other tools depending on your
preference.

To add Commands to the Quick Access Toolbar:

1. Click the drop-down arrow to the right of the Quick Access
toolbar.
2. Select the Commands you wish to add from the drop-
down menu. To choose from more commands, select more
commands
3. The Command will be added to the Quick Access toolbar.
 The Quick Access Toolbar Cont.
Step 2 Step 3
 The Ruler
The Ruler is located at the top and to the left of you
document. It makes it easier to adjust you document with
precision. If you want, you can hide the Ruler to create more
screen space.

Ruler
 The Ruler (Cont.)
To show or hide the Ruler:
1. Click the view tab.
2. Click the check box next to Ruler show or
hide the ruler.
 Document Views
Word 2016 has a variety of viewing options that change how your
document is displayed. You can choose to view your document in
Read Mode
Print Layout
Web Layout. These views can be useful for various tasks.

To change document views, locate and select the desired document view
tool in the bottom-right corner of the Word window.

Print
Mode
Read Web
Mode Mode
 Selecting Text

1. Place the insertion point next to the text you

wish to select.
2. Click the mouse and while holding it down drag
you mouse over the text to select it.
3. Release the mouse button. You have selected
the text. A highlighted box will appear over the
selected text.
 Selecting Text (Cont.)
When you select text or images in Word, a toolbar will appear

How to delete text:

Highlight the text the you wish to delete then hit the
“Delete” key on the keyboard.
 Copy and Paste Text
To copy and paste text:
Copying text creates a duplicate of the text.
1. Select the text you wish to copy

2. Click the Copy command on

the Home tab or right click the
selected text and click Copy.
 Cut and Paste Text
1. Select the text you wish to cut.

2. Click the Cut command

on the Home tab or
right click the selected
text and select cut.
 Cut and Paste Text (Cont.)
3. Place your insertion point where you wish the text to appear.

4. Click the Paste command on the Home tab or

right click and select paste and the text will appear.
 How to Change Font
Word 2016 provides a variety of other fonts
you can use to customize text and titles.
1. Select the text you wish to change.
How to Change Font (Cont.)
2. On the Home tab click the drop-down arrow next to
the Font box. A menu of font styles will appear.
3. Move the mouse over the list of font styles, then
select the font you would like to use
4. The font will change
in the document.
 Changing Font Size
1. Select the text you wish to change.
 Changing Font Size (Cont.)
2. Select the desired font size formatting option
Font size drop-down arrow: On the Home tab, click the Font
size drop-down arrow. A menu of font sizes will appear.
When you move the mouse over the various font sizes, a live
preview of the font size will appear in the document.
 Font Color
1. Select the text you wish to change.
2. On the Home tab, click the Font Color drop-down
arrow. The Font Color menu appears
3. Move the mouse over the various font colors. A live
preview of the color will appear in the document.
 Font Color (Cont.)
4. Select the font color you wish to use.
The font color will change in the document.
 Highlight Text
Highlighting text can be useful when marking
important text in your document.
1. Select the text you wish to highlight.

2. From the Home tab, click the Text

Highlighter Color drop-down arrow.
3. Select the desired
highlight color.
Bold, Italic, and Underline
1. Select the text you wish to change.
2. On the Home tab click the Bold (B), Italic (I), or
Underline (U) command in the Font group.

3. The selected text will be modified in the document.

 Changing Text Alignment
1. Select the text you wish to modify.
2. On the Home tab, select one of the four alignment
options from the paragraph section
Align Text left
Center
Align Text Right
Justify
 Page Orientation
To change page orientation:
1. Select the Page Layout tab.
2. Click the “Orientation” command in the Page Setup Section.

3. A drop-down menu will appear. Click either “Portrait”

or “Landscape” to change the page orientation.
4. Once one is selected the page will change.
 Changing Page Size
To change the page size:
Word has a variety of predefined page sizes to choose from.
1. Select the “Layout” tab, then click the “Size” command.

2. A drop-down menu will appear.

The current page size is highlighted
 Backstage View
Backstage view gives you various options for saving,
opening a file, printing, and sharing your document.

To access Backstage view:

1. Click the file tab on the
Ribbon. Backstage view will
appear.
Backstage View (Cont.)
 New Document
To begin a new project in Word
1. Select the file tab. Backstage view will appear.
2. Select New, then click a template.

3. A new, document
will appear.
 How to: Open an Existing
Document
1. Navigate to Backstage view, then click Open.

2. Choose “Browse”
 How to: Open an Existing
Document (Cont.)
3. The Open dialog box appears. Locate and
select your document, then click Open.
 To Save a Document
1. Locate and select the Save command on the
Quick Access toolbar.

2. If you are saving the document for the first

time Save As will appear in Backstage view.

3. You will then need to choose where to save the

file and give it a file name.
 To Save a Document (Cont.)
4. The Save As dialog box will appear. Select the
location where you wish to save the document.
5. Enter a file name for the document, then click Save.