Lesson 3 - Application Software

Chapter 3
Application Software
1
Objectives
• Define application software
• Understand how system software interacts with application
software
• Identify the role of the user interface
• Explain how to start a software application
• Identify the widely used application software products
• Identify various products available as Web applications
• Describe the learning aids available with many software
applications
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What is application software?
• Programs that perform specific tasks for users
• Also called a software application or an application
• Several reasons to use application software
• To serve as a productivity/business tool
• To support household activities, for personal business, or for
education
• To facilitate communications
3
What are the categories of
application software?
• Word processors
• Spreadsheets
• Database
• Accounting
• Project management
• Desktop publishers
• Image editing
• Video and audio editing
• Web browser
4
What is an antivirus program?
• A utility that prevents, detects, and removes viruses from a
computer’s memory or storage devices
• Some viruses destroy or corrupt data
5
Features of Application
Software
• Menu - A menu contains commands you can select
• Application window - A rectangular area of the screen that
displays a program, data, and/or information
• Dialog box - A special window that provides information,
presents available options, or requests a response
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Productivity software
• Software that assists people in becoming more effective and
efficient
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Word processing
• Allows users to create and manipulate documents that contain
text and graphics.
• Features:
• Clip art - A collection of drawings, diagrams, and photographs
that you can insert into documents
• Word wrap, autocorrect, header/footer, columns, tables, mail
merge, thesaurus, and tracking changes, spelling and grammar
checker.
• Major advantage of using a word processor

• You can easily insert, delete, or rearrange words, sentences,
paragraphs or entire sections
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Stages of developing a
document in a word processor
• Creating
• Formatting
• Editing
• Saving
• Printing
Font:
• A name assigned to a specific design of characters
• Font size specifies the size of the characters in a particular font
in points
• Font style adds emphasis to a font such as bold, italic, and
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underline
What is a file?
• A named collection of data, instructions, or information
• Each file has a file name
What is voice recognition?

• The computer’s capability of distinguishing spoken words
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Spreadsheet Software
• Allows you to organize data
• Performs calculations
• Called a worksheet or spreadsheet
• How is a spreadsheet organized?

• Columns identified by letters
• Rows identified by numbers
• A cell is the intersection of a column and row
• What can a cell contain?

• Label
• Number
• Formula 11
Function:
• A predefined formula that performs common calculations
• E.g. =C4+C5+C6+C7+C8 = SUM(C4:C8)
• Examples:
• SUM, AVG, SQRT, FV, NPV, TIME, DATE, COUNT, PMT etc
What is recalculation?
• The capability of recalculating the rest of the worksheet when
data in a worksheet changes
• What- if analysis
Charting:
• Allows you to display spreadsheet data in graphical form
12
Database
• A database is a collection of data organized in a manner that
allows access, retrieval, and use of that data
• A database software allows you to create, access, and manage
a database
• add, change, and delete data
• sort and retrieve data
• create forms and reports using the data
• Database components
• Tables, Queries, Forms, Reports…
• A table contains records and fields
• A record is a row in a table that contains information about a
given person, product, or event
• A field is a column in a table that contains a specific piece of 13
information within a record
• How is a database organized?
• Records and fields in a table are described by the table structure
• What does the table structure contain for each field?
• field name
• field size
• data type
• How do you extract information from a database?

• Sort records in a particular order
• Query database
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• What is presentation graphics software?
• Used to create documents that communicate ideas and
messages
• PowerPoint views:
• Normal
• Slide
• Notes page
• Slide sorter
• Slide show
15
• Project Management Software
• Allows you to plan, schedule, track, and analyze the events,
resources, and costs of a project
• Accounting Software
• Helps companies record and report their financial transactions
• Computer Aided Design

• Software that allows you to create engineering, architectural, and
scientific designs
• Desktop Publishing software

• Enables you to design and produce sophisticated documents that
contain text, graphics, and brilliant colors
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• Paint/image editing software
• Used to create and modify graphical images
• Sometimes called illustration software
• Video and audio editing software

• Video editing software allows you to modify a segment of a
video, called a clip
• Audio editing software allows you to modify audio clips
• Multimedia authoring software

• Allows you to combine text, graphics, audio, video, and animation
into an interactive presentation
• Also called authorware
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• Web page authoring software
• Allows you to create Web pages
• What software facilitates communication?

• E-mail
• Web browsers
• Chat rooms
• Newsgroups
• Instant messaging
• Groupware
• Videoconferencing
• Web-based training (WBT)

• Self-directed, self-paced instruction on a topic on the Web
• Distance learning (DL) is the delivery of education at one location
18
while the learning takes place at other locations
• Software Suite
• A collection of individual applications sold as a single package
• Two major advantages:
• Lower cost
• Ease of use
• Application Service Provider (ASP)

• Third party organization that manages and distributes software
and services on the Web
• Allows companies to outsource information technology (IT) needs
• What is a wizard?
• An automated assistant that helps you complete a task
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End
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Chapter 3

• Major advantage of using a word processor

What is voice recognition?

• How is a spreadsheet organized?

• What can a cell contain?

• How do you extract information from a database?

• Computer Aided Design

• Desktop Publishing software

• Video and audio editing software

• Multimedia authoring software

• What software facilitates communication?

• Web-based training (WBT)

• Application Service Provider (ASP)

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