10/12/2017

Week 4: Understanding Application

Software

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Understanding Application
Software

Learning Objectives:

• Identify the various types of application

software
• Understand the basics of business
productivity applications
• Explore graphics and photo editing
programs
• Understand system requirements and the
uninstall process

Word Processing

• Designed for text-based documents

• Contains advanced spelling and grammar
correction
• Microsoft Word is the most popular program in
this category

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Word Processing

Desktop Publishing

• Page layout software

• Combines text with graphics
• Content is frame-based for greater flexibility in
the layout
• Professional versions include QuarkXPress and
Adobe InDesign

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Desktop Publishing

Spreadsheet Applications

• Analyzes and presents numeric data

– Budgets
– Mortgages
– Sales data
– Inventory levels
• Creates charts out of numeric data
• Stores data in cells

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Spreadsheet Applications

Spreadsheet Applications

• Functions perform
math calculations,
such as SUM shown
here

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Database Software

• Database: A structured collection of data, such

as an inventory or address book
– Contains one or more tables
– Each table contains records and fields
• Database Management System (DBMS) is the
software that manages a database
• Data mining: Extracting information from a
database
• Relational database: A database in which there
are multiple tables with relationships to one
another

Personal Information Management

• Provides time-management and contact-

management tools
– Calendars/scheduling
– Names and addresses of people and businesses
– To-do lists
– Notes
• May also include email
• Microsoft Outlook is the most popular

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Software Suite

• A collection of related applications sold as a

group
• Microsoft Office: Excel, Word, PowerPoint,
Outlook, Access
• Creative Suite: Photoshop, Dreamweaver,
Illustrator, InDesign, Director

Accounting and Personal Finance

• Accounting software: simplifies the process of

managing a business’s finances
– Quickbooks is one popular example for small
businesses
– Larger businesses may have their own custom
software
• Personal finance software: manages home and
personal finances
– Quicken is one popular example
– Mint is a free online tool
– Your bank may have online banking services

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Vector Image Drawing Programs

• Vector art: art created with math formulas in a

drawing program
– Adobe Illustrator
– Drawing tools in Office applications
– Clip art line drawings
• Raster art: art created with a grid of colored dots
– Scanned photos and digital camera images
– Paint
– Adobe Photoshop

Vector Graphic Tools in PowerPoint

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Bitmap (Raster) Graphics

• Grid of colored pixels

• Originate with scanners and digital cameras
• Can also be created from scratch in Paint
programs
• Each graphic has a native resolution
• Resolution is measured in pixels, as in 1024 x
768
• Color depth: number of bits used to describe the
color of each pixel, such as 24-bit or 32-bit

Photoshop Elements

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Images Are Made of Pixels

Drawbacks of Bitmap Images

• Large file size

– Example: 24-bits per pixel x 1024 x 768 =
2,359,296 bytes
– File compression can reduce the size
• Lossless
• Lossy
• Loses quality when resized
– Resizing causes images to be pixilated
– Image quality loss is especially noticeable when
resizing above original size

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Pixelation

Presentation Graphics Software

• Creates groups of graphic slides to accompany

presentations
• Slides can be enhanced with graphics, sounds,
videos, and animation effects
• Presentations can be delivered in-person, on
disc, on the Internet, or made into videos

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PowerPoint

Computer-Aided Design (CAD)

• Vector graphic drawing tool for 3D modeling

• Creating a CAD drawing is a multi-step process
– Objects are created as a wireframe
– Wireframe is assigned properties such as mass
– Wireframe is assigned with a texture that
resembles a certain type of surface, such as skin,
hair, bones, or fabric
– Rendering applies the properties and textures to
the wireframe
– Rendering can require a lot of computing power
and time

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AutoCAD

Music and Video Players

• Multi-purpose players can play music, DVD

movies, videos, podcasts, and audio books
• Movie player applications may require a codec

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Audio and Video Editing

• Audio editing programs create and make

changes to music and narration tracks
• Video editing programs combine music, still
images, and video clips to create movies

Enrichment and Education

• Legal software
• Reference software
• Educational software

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Communication Software

• Email client
• Web browser
• Instant messaging
• Videoconferencing
• Groupware

Web Authoring Software

• HTML Editors (plain text)

• Web authoring software
– Dreamweaver
– Expression Web
• Web multimedia creation tools
– Fireworks
– Illustrator
• Online site creation tools
• Blog sites (WordPress, TypePad)

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Managing Your Applications

• End User License Agreement (EULA)

• System Requirements
– Minimum and Recommended
– Hardware requirements (CPU, RAM, disk space)
– Operating system version

Installing Applications

• What Installing Does

– Expands and copies files to your hard drive
– Creates a shortcut on the Start menu
– Modifies the Windows Registry
• How to Install an Application
– Download a Setup file and run it to install
– Insert CD or DVD disc and follow the prompts

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Removing Applications

1. Click Start and

click Control
Panel.
2. Under Programs,
click Uninstall or
Change a
Program.
3. Click the program
to uninstall.
4. Click the Uninstall
button.
5. Follow the
prompts.

Updating Applications

• Updating fixes bugs and security flaws

• Updates may be automatically installed for some
applications

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Key Terms
accounting software formula resolution
application software graphics software slide
cell groupware spreadsheet
codec hierarchical database suite
color depth instant messaging system requirements
compression legal software tax software
computer-aided design node vector-based illustration
data mining personal finance video chat
database software videoconferencing
database management pixel web authoring software
system pixilated what-you-see-is-what-
desktop publishing presentation graphics you-get (WYSIWYG)
software software wireframe
educational software raster graphic word processor
email application reference software
End User License relational database
Agreement (EULA) render

Summary
• 1 . For each of the following, name two types of work you
could accomplish: word processor,
• spreadsheet, desktop publishing software, database.
• 2 . What are the advantages of a software suite?
• 3 . How is data stored in a relational database?
• 4 . If a raster graphic had a resolution of 800 × 600, how
would you determine the number of
• pixels in it?
• 5 . Explain the process of rendering in a CAD application.
• 6 . Explain the difference between instant messaging and
video conferencing.

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Second hour: Understanding

Microsoft Office 2010

Learning Objectives:

• Identify the basic parts of an Office application’s

interface
• Use common features that all Office applications
share
• Save, open, and create data files
• Print your work and email it to others
• Adjust the options of an Office application

The Office Ribbon

• Ribbon

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Hiding the Ribbon

Backstage View

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Quick Access Toolbar

Shortcut Menus

• Right-click for a shortcut

menu
• Mini toolbar also
appears when right-
clicking on text

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ScreenTips

Status Bar

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Window Controls

Getting Help

• Press the
F1 key
• Click the
Help
button
• Click the
File tab
and click
Help

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Changing Views

Moving Around

• Scroll bars
– Scroll box
– Scroll arrows
• Keyboard movement
– Arrow keys
– Page up, Page Down
– End, Home
– Ctrl+End, Ctrl+Home

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Selecting Content

• Selecting Text in Word or PowerPoint

– Drag across it
– Click at the start point, hold down Shift, and click
at the end point.
– Click at the start point, hold down Shift, and press
arrow keys to extend the selection

Selecting Content

• Selecting Cells in Excel

– Drag across the cells
– Select the first cell, hold down Shift, and click the
last cell.
– Select the first cell, hold down Shift, and press
arrow keys to extend the selection
– Click a cell, hold down Ctrl, and drag across
additional cells to select them

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Using the Clipboard

Office Clipboard

• Holds up to 24
objects at a time
• Click an item to
paste it

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Undo and Redo

Text Formatting

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Themes

• Apply from Design tab

• Contains definitions of
fonts, colors, and effects
• In PowerPoint, may
contain addition elements
(background images,
variants)

Theme Colors and Palettes

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Moving and Resizing Objects

• Drag selection handle to resize

• Drag border to move

Saving Files

• Choose File, Save

or press Ctrl+S
• When saving
subsequent times,
use Save As to
reopen dialog box

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Default File Formats for Office

Applications

Opening Recently Used Files

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New Files with Templates

• File, New
• Select one
of the
templates,
or search
for a
template

Printing Files

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Sending a File as an Email Attachment

Setting Application Options

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Application Options

Key Terms
AutoCorrect keyboard shortcut selection handle
AutoRecover object shortcut menu
Backstage view Office Clipboard standard colors
cell cursor Quick Access Toolbar status bar
color palette (QAT) tab
default file location Ribbon template
dialog box launcher ScreenTip theme
embed fonts scroll theme colors
group scroll bar Zoom controls
insertion point scroll box

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Summary
• 1 . Explain how to save and open files in Office
applications.
• 2 . Describe the main features that the user interfaces
of all Office applications have in common.
• 3 . Describe how colors are arranged on a palette and
how they relate to the active theme.
• 4 . Name three things you can customize in an
application via its Options dialog box.
• 5 . Explain how to change the default save location.
• 6 . Describe how to move the insertion point.
• 7 . Contrast the Windows Clipboard to the Office
Clipboard.

In Summary

 Next week lecture shall cover Word Processing with MS Word

and Creating Spreadsheets with MS Excel.

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