Base Data Responsibilities

• a) Draft the request for proposal that shall include the scope of works, performance and service provider
eligibility requirements for each fieldwork and desktop study listed, to be reviewed and approved by the
Engineer.
• b) Supply the prospective service providers with all relevant information required to accurately cost the
work that is required.
• c) Obtain a minimum of 3 comparable quotes from reputable service providers in that meet the approved
eligibility criteria accordance with the approved scope of works and performance requirements.
• d) Commission the study and manage all works and output. Final reports shall be provided for all studies
conducted to document the following:
• i. Purpose and background to the study
• ii. Available information to supplement this study
• iii. Methodology followed to carry out study
• iv. Results of study v. Conclusions and recommendations
• vi. References to all sources of information consulted
• e) A close-out report drafted by the Contractor summarising all available historical information and new
information collected under this Contract. The report shall address how the information gaps was closed
out by the Contractor to ensure that all necessary base data is in place to execute a successful detailed
design.
• f) Payment for each study shall only be made once the study has been completed and the report
approved
 PRELIMINARY DESIGN Approval to
Base Data Updating Preliminary design
DESIGN WORKSHOPs

DETAILED DETAILED DESIGN Approval to

DESIGN WORKSHOPs DETAILED DESIGN
Phase 2A-1 Base Data

Phase 2A-2 Design

Phase 2A-3 Construction

Phase 2A-4 Tests on Completion

Phase 2A-5 Defects Notification Period

 Phase 2A-1 : Base Data
• a) Request for proposal for all fieldwork and desktop studies
• b) A report for each study conducted
• c) A close-out report summarizing all information and how
information gaps in the base data was closed out.
 Phase 2A-2 : Preliminary Design Report
a) All regulatory and wayleave applications
b) Applications for the supply of bulk power to the Site
c) A preliminary design report to demonstrate the Contractors understanding of the Works in accordance with the
Employers Requirements (Complete Part 2, Volume 2) and incorporating all available Base Data information supplied in this
Request for Proposal. The report shall include, but not be limited to:
i. The design base data and assumptions
ii. Raw water characterization of the river water
iii. The list of codes and standards employed and to be employed
iv. The adopted plant redundancies, durability requirements and ability to be expanded to meet future capacity
requirements
v. Water treatment process selection and process description
vi. Loading rates, duties and process design details for all unit processes
vii. Hydraulic model output indicating all min and max water levels, top water levels, overflow conditions simulated and
energy losses
viii. Process flow diagrams (PFD) with mass balance information
ix. Preliminary arrangement, elevation, sectional and single line drawings of all main components of the Works. x.
Preliminary control system architecture drawings
x. Preliminary control and operation of the Works
xi. Staff housing accommodation for both housing types proposed. (Refer to Volume 2, Scope of Works) xiii. List of
deviations from the minimum requirements specified and motivation for deviation
xii. Complete programme for detail design stage xv. List of information required from the Employer and Engineer
 Phase 2A-2 : Detailed Design Report
i. The design base data and assumptions
ii. The list of codes and standards employed and to be employed Employer’s Requirements 25
iii. The adopted plant redundancies, durability requirements and ability to be expanded to meet future capacity requirements
iv. Loading rates, duties and process design details for all unit processes
v. Process flow diagrams (PFD) with complete mass balance information
vi. P&IDs (Piping and Instrumentation Diagrams), indicating all design flows, items of equipment, instruments, pipe materials, reducers and diameters.
All equipment and instruments shall be tagged in accordance with the ISA 05 and IEC 81436, and shall be supported by referenced detailed item lists
showing brand name, manufacturer’s reference number, model number, size, rating, source, duty, quantity etc. All pipework (including for chemical
dosing) shall be labelled with the pipe material and class
vii. General arrangement, elevation, sectional and detail drawings of all components of the Works. Plan and longsection drawings for all pipework.
viii. A functional description of Works and a functional process description of the water treatment process
ix. Single line diagrams (overall and individual MCCs and Distribution Boards)
x. Control system architecture drawings
xi. A control system functional design specification. See to Subclause 3.4.4
xii. Equipment and instrumentation list; including every item of electronic, electrical and mechanical equipment (e.g., pump, motor switchgear, cabling,
PLC, HMI, flow meter) to be provided on the Contract shall be listed. The equipment make, model, duty, application, kW rating and quantity shall be
provided
xiii. All equipment sizing and selection calculations
xiv. Control room design and layouts (WTP and WASCO Head Office)
xv. Data sheets (brochures, manufacturer’s pamphlets, catalogues) for equipment giving performance, sizing, physical and general technical data for all
equipment.
xvi. Technical data sheets for all coatings and systems proposed for corrosion protection
xvii. Calculations setting out life cycle costs
xviii. Staffing requirement details the Employer will need to provide for operation and maintenance of the Works once these responsibilities are
transferred to the Employer
xix. Procedures for testing and commissioning of the Works.
Phase 2A-2 : e) Other documents required for review and approval by the Engineer
i. Reinforcing drawings and bending schedules Employer’s Requirements 26
ii. Equipment and instrumentation certified detail drawings
iii. MV and LV drawings of all electrical distribution, starter, control instrument and
indicator panels with full details of the proposed switchgear, instrumentation and
other equipment
iv. Cable route layout and cable support systems layout drawings.
v. Control and instrumentation cable schedules, cable block diagrams and wiring
schematics
vi. PLC panel internal arrangements and steelwork
vii. Instrument loop diagrams, hook-up diagrams and mounting bracket drawings
and details
viii. Contents list for operation and maintenance manuals.
ix. All design workshop report, detailing all findings of design workshop, actions to
resolve findings, responsible persons assigned to resolve finding and actionable
date x. the HAZOP study report
The Contractor shall allow for a minimum of
two (2) three-day preliminary design and
four (4) five-day design workshops,

each of which shall be held at a suitable conference venue at Maseru, Lesotho, or another location
approved by the Engineer.
The workshops may be subdivided into more than two smaller workshops to cover a specific
component or discipline as needed. T
his should be proposed by the Contractor and approved by the Engineer. The Contractor shall
submit the Contractor`s Documents to be discussed at the particular workshop five days in
advance to the Employer and Engineer. The agenda for each workshop shall be prepared by the
Contractor.
The Contractor shall be responsible for all costs associated with the hire of the venue, audio-
visual equipment required, and catering.
The design team members for all components of the Works shall be present for and cooperatively
participate in each design workshop. As a minimum, the Contractor’s Representative and design
team present shall include those staff proposed by the Contractor in his Schedule of Contractor’s
Representative and Key Personnel (Part 2, Volume 2, Book 1) in selecting a venue, the Contractor
shall allow for a team of twenty representatives in total from the Employer and the Engineer for
each workshop. Smaller workshops, if approved shall cater for twelve representatives in total.
HAZOP Study
• a hazard and operability study (HAZOP study) be conducted, with participation of the Contractor
together with representatives of the Employer and Engineer responsible for planning, design,
maintenance, and operation.
• h a minimum of two (5) five-day HAZOPS shall be allowed - at which representatives of the
Employer and the Engineer will be present. The HAZOP study shall be held at a suitable
conference venue at Maseru, Lesotho, or another mutually convenient location as approved by
the Engineer
• team of twenty representatives in total from the Employer and the Engineer for each workshop
• As a minimum, the Contractor’s Representative and design team present shall include those
staff proposed by the Contractor in his Schedule of Contractor’s Representative and Key
Personnel
• The Contractor shall employ a suitably experienced and independent consultant – approved
by the Engineer - to lead a HAZOP study in accordance with generally accepted industry
practice.
Drawings
• The metric system of weights and measures shall be used in all documentation,
correspondence, drawings, manuals and annotation relevant to this Contract.
a) Three hard copies and an electronic copy of all reports and drawings shall be
provided.
b) A register of all the Contractor’s documents shall be provided with each
submission.
c) Drawings shall be prepared in accordance with the latest issue of SANS 10111
or similar approved.
d) Drawings shall be to scale, with both the scale and the drawing being large
enough to clearly show all relevant components of the plant and equipment.
e) Drawings shall be to A1 or larger size.
Phase 2A-1 for review
• a) Request for proposal for all fieldwork and desktop studies
• b) A report for each study conducted
• c) A close-out report summarizing all information and how
information gaps in the base data was closed out.