STANDARD OF PROFESSIONAL PRACTICE (SPP)

ON FULLTIME SUPERVISION SERVICES

(Part of the IRR of R.A. No. 9266)
SPP Document 204-A
(replacing the 1979 UAP Doc. 204-A)
1. INTRODUCTION

1.1 For the past 50 years, four principal members were involved in the design and building
construction process:

1.1.1 The Owner who orders for the implementation of a project;

1.1.2 The Architect and his Specialist Consultants (SCs) who render
plan/design services and limited inspection work;
1.1.3 The Contractor who performs the construction work;
1.1.4 The individual or group of individuals who assist in the supervision and
delivery of the work.
1.2 The Architect-in-charge of construction (Aicc) is directly and professionally
responsible and liable for the construction supervision of the project.

1.3 When projects were still manageable in size, the Architect was then assisted by a
construction inspector, traditionally called Clerk-of-Works. As projects become more
complex, it becomes necessary for a construction supervision group to do the full-time
inspection at the project site.

1.4 The Construction Supervision Group (CSG) is normally recommended by the

Architect based on their performance, and hired by the Owner. They are answerable to
both the Owner and Architect.
2. SCOPE OF SERVICES

2.1 Quality Control

2.2 Evaluation of Construction Work
2.3 Preparation of Daily Inspection Reports
2.4 Filing of documents

The detailed tasks shall be as specified under the Architect’s Guidelines.

3. MANNER OF PROVIDING SERVICES
There are two ways by which the Architect may enter into contract with the Owner:

3.1 Working in a dual capacity as Architect-of-record and as Consulting Architect for

fulltime supervision services or as the Construction Supervision Group (CSG). As the
Architect-of-record (Aor) of the project, the Aor is in a better position to interpret his
drawings and documents and to assure conformity by the Contractor. He can assign his
staff to undertake the fulltime supervisory work to perform the works as enumerated in
the Architect’s Guidelines.
3.2 Working as Consulting Architect for fulltime supervision services only or as the CSG.
4. METHOD OF COMPENSATION
The Architect’s compensation is based on the Architect’s / architectural firm’s talents,
skill, experience, and on the type and level of professional services provided.
Compensation for Fulltime Supervision Services may be based on one or more of the
following:

4.1 Percentage (%) of Project Construction Cost (PCC) The Architect’s Fee for Fulltime
Supervision as based on the PPC shall be detailed in the Architect’s Guidelines.
4.2 Multiple of Direct Personnel Expenses This cost-based method of compensation is
applicable only to non-creative work such as accounting, secretarial, research, data
gathering, preparation of reports and the like.
The multiplier ranges from 1.5 to 2.5 depending on the office set-up, overhead and
experience of the Architect and the complexity of the Project.

FORMULA
Assume:
A = Architect’s rate / hour
C = Consultant’s rate / hour
T = Rate per hour of Technical Staff, Inspectors and others involved in the Project
AN, CN, TN = No. of hours spent by Architect, Consultants and Technical Staff
M = Multiplier to account for overhead and reasonable profit
R = Reimbursable expenses such as transportation, housing and living allowance of Consultant,
transportation, per diem, housing and living allowance of local consultants and technical staff if assigned to
places over 100km. from area of operation of the Architect.
 Cost of printing of extra set of drawings, reports, maps, contract
documents, etc. over the seven (7) copies submitted to the Client,
overseas and long distance calls, technical and laboratory tests,
licenses, fees, taxes and similar cost items needed by the Project.

Direct cost = AN + CN + TN
Fee = Direct Cost x M
Total Cost of Service charged to Client = Fee + R
4.3 Professional Fee Plus Expenses This method of compensation is frequently used where there is
continuing relationship involving a series of Projects. An agreement on the general scope of the work is
necessary in order to set an equitable fee.
4.4 Lump Sum or Fixed Fee This method may be applied to government projects since they entail more
paper work and time-consuming efforts.
4.5 Per Diem, Honorarium Plus Reimbursable Expenses In some cases a Client may request an Architect
to do work which will require his personal time such as: 7.18.1 attending project-related meetings,
conferences or trips; 7.18.2 conducting ocular inspection of possible project sites; and 7.18.3 conferring
with others regarding prospective investments or ventures and the like.
4.6 Mixed Methods of Compensation The SPP provides for more than one method of compensation on a
project. Each project should be examined to determine the most appropriate method of compensation.
5. LIMITATION OF AUTHORITY

5.1 The Construction Supervision Group (CSG), which may be a qualified architectural
firm, or which the Architect is only part of, shall not assume the responsibility of the
Contractor’s project superintendent.
5.2 The CSG shall not make decisions on matters that are the sole responsibility of the
Architect-of-record (Aor)
6. LEGAL RESPONSIBILITY

6.1 The Construction Supervision Group (CSG) is responsible to the Owner only for administrative matters.
For technical matters, the CSG is responsible to the Architect-of-record (Aor).
6.2 Under Article 1723 of the present Civil Code, the CSG may appear not to have any legal responsibility
since the Architect-of-record (Aor) and Engineers-of-record (Eors) are responsible for the design while the
Contractor is responsible for the construction. However, a Service Contract / Agreement between the CSG
and the Owner may stipulate certain professional responsibilities and civil liabilities of the CSG, particularly if
the CSG is party to the review of the Contract Documents and their subsequent evaluation and interpretation
during the course of construction.
6.3 If the Aor (and Eors) and the Contractor are sued by an Owner for civil liabilities due to the performance
or non-performance of certain acts traceable to the CSG, the Aor and Eors may file cross claims against the
CSG.
7. QUALIFICATIONS
Inspectors of the Construction Supervision Group (CSG) must have:

7.1 A Bachelor of Science in Architecture (B.S. Arch.) degree

7.2 Extensive experience in design and building construction and must be very
knowledgeable in building materials and construction detailing.
STANDARD OF PROFESSIONAL PRACTICE (SPP) ON
CONSTRUCTION MANAGEMENT SERVICES
(Part of the IRR of R.A. No. 9266)
SPP Document 204-B
(replacing the 1979 UAP Doc. 204-B)
1. INTRODUCTION

1.1 Due to the increasing complexity of construction projects, there is an upward demand for more
effective cost control and faster project implementation consistent with high quality of work.
Construction Management Services were thus instituted to fill this need in the construction industry.
1.2 The Construction Manager (CM) could either be:
1.2.1 a member of the staff of the Owner,
1.2.2 an independent individual, or
1.2.3 a firm hired by the Owner to manage the construction of a particular project.
1.3 The Architect can serve as the Construction Manager (CM). His training in the coordination of various
specialties allows him to supervise and assure proper monitoring of all construction activities with

regards to quality, workmanship and cost

2. FUNCTIONS AND DESCRIPTION OF TASKS

2.1 The responsibilities of the Construction Manager (CM) include the functions of
the Construction Supervision Group (CSG). (reference Doc. 204-A and Architect’s
Guidelines)
2.1.1 Coordination and Supervision
2.1.2 Cost and Time Control
2.1.3 Quality Control of Work and
2.1.4 Keeping of Records
2.2 The Construction Manager (CM) may hire the CSG to be under his employ or may
supervise the CSG hired directly by the Owner.
3. LIMITATION OF AUTHORITY
The Architect as the Construction Manager shall not:

3.1 Involve himself directly with the work of the Contractor such that it may be
construed that he is assuming the Contractor’s liability as provided for in Article
1723, etc. of the Civil Code.
3.2 Impose methods, systems or designs that will substantially affect the
construction schedule and impair the design concept of the Architect.
4. LEGAL RESPONSIBILITY

4.1 The Architect as the Construction Manager (CM) is directly responsible to the Owner
on all aspects of the construction work: programming, coordination, quality and cost
control and time management.
4.2 The CM assumes no liability in case equipment fail to function or if a portion of the
building collapses:

4.2.1 due to deficiencies in the plan / design, provided the CM did not participate in the plan /
design review and approval, or
4.2.2 due to the deficiencies in the manner of construction, provided the CM faithfully discharged
his function/s during the construction / project implementation.
5. QUALIFICATIONS
The Construction Manager may be an individual or a firm.

5.1 The individual or the principal of the firm must be a State-regulated professional,
preferably an Architect with managerial capabilities and extensive experience in the
field of construction. The Architect must be a Registered and Licensed Architects (RLA),
with an updated professional identification card and must be a member in good
standing of the Integrated and Accredited Professional Organization of Architects
(IAPOA).
5.2 Architects who are Contractors or who have already been in responsible charge of
construction works are usually capable of becoming Construction Managers (CMs).
6. METHOD OF COMPENSATION

Since construction management is not part of the regular services of the

Architect, the services rendered by the Architect as a Construction Manager
(CM) shall be separately compensated.
STANDARD OF PROFESSIONAL PRACTICE (SPP)
ON POST-CONSTRUCTION SERVICES
(Part of the IRR of R.A. No. 9266)
SPP Document 205
(replacing the 1979 UAP Doc. 205)
1. INTRODUCTION

1.1 Building administration and management goes beyond maintenance and upkeep functions. It requires
the services of a multi-disciplinary professional who can perform a wide range or functions for the efficient
and economical operation and maintenance of a building, facility or a complex.
1.2 In Post-Construction Services, the channels of communication are kept open among the building
owners, operators, architects, engineers, builders, manufacturers, building research groups, utility
providers, furniture and equipment vendors and building administrators/ property managers to provide
access to information regarding the performance and upkeep of buildings.
1.3 The Architect may be engaged as the Building Administrator and/or Property Manager of a commercial,
industrial, residential or institutional building, facility or complex to maximize the lifespan of the building/s
in order to produce the maximum economic return.
2. SCOPE OF SERVICES

2.1 Building and Facilities Administration

2.1.1 Building Maintenance. The Architect shall:
a. See to it that the building and all the parts thereof (structure, plumbing, electrical,
partitions, finishes, etc.) are all in good condition.
b. Formulate and enforce rules for the proper use of the building and facility, particularly in
the common areas and the emergency/ egress/ exit areas.
c. Monitor security services, and
d. Monitor maintenance and upkeep services (cleanliness of corridors, lobbies, stairs and
other common areas, exits, parking areas, garbage collection)
2.1.2 Grounds and Landscaping Supervision. The Architect shall:
a. Supervise landscape contractors and gardeners for the proper watering, pruning, trimming
and maintenance of the landscape (both hardscapes and softscapes);
b. Maintain orderly entrances, exits and parking areas; and
c. Maintain streets i.e. road rights-of–way (RROWs), walkways, and ramps.
2.1.3 Building Equipment Maintenance. The Architect shall:
d. Assist the proper third parties in seeing to it that all equipment (air-conditioning, sprinkler
system, generators, transformers, tele communications equipment, etc.) are properly
maintained and in good working condition
2.1.4 Business Development and Management. The Architect shall:
e. Innovate schemes to attain maximum building occupancy
f. Bill the tenants for rentals and utilities (electricity, water, telephone, cable, gas and other/
related dues)
2.2 Post-Construction Evaluation

2.2.2 Upon the request of the Owner, the Architect shall:

a. evaluate the initial design program vs. the actual use of the facility;
b. determine the effectiveness of the various building systems and the materials systems in
use;
c. assist the proper third parties in evaluating the functional effectiveness of the design and
construction process undertaken, and d. study, research, and give solutions to any
discovered/ emerging/ evolving defects and failures such as shrinkage, water seepage and
other problems in the building. This is referred to as “forensic investigation” of the
building’s systems (Reference Doc 203).
3. MANNER OF PROVIDING SERVICES
The Architect may enter into contract with the Owner in two possible ways:
3.1. Working in a dual capacity as Architect-of-record and as Consulting Architect for
post-construction services.
3.2. Working as Consulting Architect for post-construction services only.

4. METHOD OF COMPENSATION
4.1. Percentage of gross rentals, maintenance and security fees; and/or
4.2. Monthly salary/ fee.