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Excel Basics

The document introduces how to use Excel to store, analyze, and represent data graphically. It covers Excel basics like rows, columns, cells, and data entry. It then discusses formulas, functions for descriptive statistics, correlations, and creating scatterplots to visually display relationships between variables.

Uploaded by

Daniel Francis
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© © All Rights Reserved
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Download as PPT, PDF, TXT or read online on Scribd
4 views

Excel Basics

The document introduces how to use Excel to store, analyze, and represent data graphically. It covers Excel basics like rows, columns, cells, and data entry. It then discusses formulas, functions for descriptive statistics, correlations, and creating scatterplots to visually display relationships between variables.

Uploaded by

Daniel Francis
Copyright
© © All Rights Reserved
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Introduction to Excel 2007

Part 1: Basics and Descriptive Statistics


Psych 209
In Psych 209, we will use Excel to:

1. Store and organize data,


2. Analyze data, and
3. Represent data graphically (e.g., in bar
graphs, histograms, and scatterplots)
Excel Basics
Excel spreadsheets organize information (text and
numbers) by rows and columns:

This is a row.
Rows are represented
by numbers along the
side of the sheet.

This is a column.
Columns are
represented by letters
across the top of the
sheet.
Excel Basics
A cell is the intersection
between a column and a
row.

Each cell is named for the


column letter and row
number that intersect to
make it.
Data Entry
There are two ways to enter information into a cell:

1. Type directly into the


cell.
Click on a cell, and type in
the data (numbers or text)
and press Enter.

2. Type into the formula


bar.
Click on a cell, and then
click in the formula bar (the
space next to the ). Now
type the data into the bar
and press Enter.
Data Entry
1. Open Excel (Start  All Programs  MS Office  Excel).
2. Enter the following information into your spreadsheet:
Formulas and Functions
 Formulas are equations that perform
calculations in your spreadsheet. Formulas
always begin with an equals sign (=). When
you enter an equals sign into a cell, you are
basically telling Excel to “calculate this.”

 Functions are Excel-defined formulas. They


take data you select and enter, perform
calculations on them, and return value(s).
More on Functions
 All functions have a common format – the equals
sign followed by the function name followed by the
input in parentheses.
 The input for a function can be either:
 A set of numbers (e.g., “=AVERAGE(2, 3, 4, 5)”)
 This tells Excel to calculate the average of these numbers.

 A reference to cell(s) (e.g., “=AVERAGE(B1:B18) or


“=AVERAGE (B1, B2, B3, B4, B5, B6, B7, B8)”
 This tells Excel to calculate the average of the data that
appear in all the cells from B1 to B8.
 You can either type these cell references in by hand or by
clicking and dragging with your mouse to select the cells.
Functions for Descriptive Statistics
Below are several functions you will need to
learn for this class. Try them out with the
practice data set.
=AVERAGE(first cell:last cell): calculates the mean
=MEDIAN(first cell:last cell): calculates the median
=MODE(first cell:last cell): calculates the mode
=VARP(first cell:last cell): calculates the variance
=STDEVP(first cell:last cell): calculates the standard deviation
 You may directly write the functions for these statistics into
cells or the formula bar, OR
 You may use the function wizard ( in the toolbar)
Functions for Descriptive Statistics
 Your Excel
spreadsheet should
now look like this:
Part 2: Correlations and Scatterplots
Correlations
A quick review:
 Every correlation has a direction (positive or
negative):
 + correlation: high scores on one variable are
associated with high scores on another variable.
 - correlation: high scores on one variable are
associated with low scores on the other variable.
 Every correlation has a magnitude or strength:
 The closer the correlation coefficient is to +1.00 or
-1.00, the stronger it is.
 The closer the correlation coefficient is to 0.00,
the weaker it is.
Calculating Pearson’s r
 Correlations are described using the Pearson
Product-Moment correlation statistic, or r value.
 In Excel, there are many functions that can
calculate a correlation statistic, however, we will
only use =PEARSON in this class.

Let’s say we want to determine if there is a


relationship between number of hours spent per
week studying for Psych 209 and GPA earned in
the class at the end of the quarter. To do so, we
can calculate Pearson’s r for our two variables.
Enter the following data into Excel:

StudyHrs = average number of hours spent per week studying for 209
GPA = grade-point average earned in 209 at the end of the quarter
Step 1: Select the cell where you want your r
value to appear (you might want to label it).
Step 2: Click on the function wizard button.
Step 3: Search for and select PEARSON.
Step 4: For Array1, select all the values under StudyHrs.
For Array2, select all the values under GPA.
Step 5: That’s it! Once you have your r value,
don’t forget to round to 2 decimal places.

Knowledge check: What does the r value of 0.88 tell you about
the strength and direction of the correlation between StudyHrs
and GPA?
Scatterplots
 A scatterplot is an excellent way to visually
display the relationship (correlation) between
two variables.
 Each point on the scatterplot represents an
individual’s data on the two variables.

 We will now create a scatterplot for StudyHrs


and GPA.
Step 1: Select both columns of variables you
wish to plot (StudyHrs and GPA).
Step 2: Click on the tab labeled ‘Insert’, and then
select ‘Scatter’ in the ‘Charts’ menu.
Step 3: Select the first plot in the drop-down menu.
Step 4: Remove the legend by clicking on it
and pressing Delete.
Step 5: Add axis titles by selecting the ‘Layout’ tab
and clicking on ‘Axis Titles.’ For the horizontal title,
you want it below the x-axis. For the vertical title,
you want the ‘Rotated Title’ option.

NOTE: Your
chart must be
highlighted for
the ‘Layout’ tab to
appear under
‘Chart Tools.’
A note about x- and y-axes:
 For scatterplots, it does not matter which variable
goes on each axis (this is NOT true for other
types of charts).
 However, you need to make sure you label your
axes with the proper variable name.
 In this example, GPA is on the y-axis and Study
Hours is on the x-axis (we can tell this based on
their different ranges of values).
 As a helpful hint, Excel will automatically put the
first variable (left-hand column) on the x-axis,
and the second variable (right-hand column) on
the y-axis.
Step 6: Change the chart title by selecting it, typing a
new one, and pressing Enter. Chart and axis titles
may be altered by right-clicking on them.
Your scatterplot is now finished!

Remember: Each point in the scatterplot represents an


individual’s data.
Knowledge check: Identify Student 8 in the scatterplot.
Describing Correlations and
Scatterplots
 Scatterplots and correlations are described:
 As positive or negative.
 As weak, moderate, or strong.
 Using the r value.
 Sentence 1: There is a strong, positive correlation (r = 0.88)
between the number of hours studied and GPA.
 Then you want to describe the general relationship
between the two variables:
 Sentence 2: More hours of studying for Psych 209 was
associated with a higher GPA earned in the class at the end of
the quarter.
 NOTE: We cannot say “More studying led to a higher
GPA” – this implies causation, which cannot be
determined using correlational research.

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