Presentation 15

MANAGEMENT
OF SPORTING
EVENTS
UNIT - 1
Function of Sports Events Management (Planning,
Organising, Staffing, Directing and Controlling)
Various Committees and their Responsibilities (Pre,

During and Post)
Learning Fixtures and their Procedures Knock-Out (Bye and

Seeding), League/Round Robin (Staircase, Cyclic, Tabular
Objectives method) and Combination tournaments
Intramurals and Extramurals Tournaments : Meaning,

Objectives and its Significance
Community Sports Program (Sports Day, Health Run, Run

for Fun, Run for Specific Cause and Run for Unity)
MANAGEMENT
According to FW Taylor, "Management is the art of knowing what you want to do and then seeing that
they do it in the best and the cheapest manner."
 The five basic functions of management include:
1. PLANNING
2. ORGANISING
3. STAFFING
4. DIRECTING
5. CONTROLLING
PLANNING
Planning is deciding in advance what to do, how to do and who is to do it. Planning bridges the
gap between where we are to, where we want to go. Planning is the function of management that
involves setting objectives . It involves predicting the future as well as attempting the event.
 MAIN FUNCTION OF PLANNING:
1. Defining goals and objectives for the event
2. Developing a budget for the event
3. Selecting a venue and determining event format
4. Developing a timeline and schedule for the event
5. Identifying and addressing potential risks or challenges to the event
ORGANISING
Organising is a process of establishing authority relationships among selected people, work
and workplaces so that the group can work together efficiently. Organising is to focus on how
to achieve objectives. Organising is the function of management that involves developing an
organisational structure and allocating human resources to ensure the accomplishment of
objectives.
 MAIN FUNCTIONS OF ORGANISING:
1. Assigning duties to various departments
2. Classifying various groups of activities
3. Coordinating resources and logistics required for event success
4. Coordinating with external partners and vendors as needed
STAFFING
According to Koontz & O'Donnell, "Managerial function of staffing involves manning the organisation
structure through the proper and effective selection, appraisal & development of personnel to fill the roles
designed in the structure". Staffing is the function of hiring and retaining a suitable work-force for the
enterprise both at managerial as well as non-managerial levels. Since the human element is the most vital
factor in the process of management, it is important to recruit the right personnel.
 MAIN FUNCTIONS OF STAFFING:
1. Defining staffing requirements for the event

2. Developing job descriptions and qualifications for event staff
3. Recruiting and hiring event staff
4. Training and developing event staff
5. Scheduling event staff and assigning tasks and responsibilities
DIRECTING
Directing is a managerial function that involves the responsibility of managers for communicating to
others what their roles are in achieving the company plan. The directing function is concerned with
leadership, communication, motivation and supervision so that the employees perform their
activities in the most efficient manner possible, in order to achieve the desired goals.
 MAIN FUNCTIONS OF DIRECTING:

1. Communicating exceptions and responsibilities to event staff and volunteers.
2. Delegating tasks and responsibilities to appropriate individuals.
3. Addressing any conflicts or issues that may arise among team members in a timely and effective
manner
4. Fostering good relationships between
CONTROLLING
According to Koontz & O'Donnell, "Controlling is the measurement & correction of performance activities of
subordinates in order to make sure that the enterprise objectives and plans desired to obtain them are being
accomplished". The function of control consists of those activities that are undertaken to ensure that the events do not
deviate from the pre-arranged plans. The activities consist of establishing standards for work performance, measuring
performance and comparing it to these set standards and taking corrective actions as and when needed, to correct any
deviations
 MAIN FUNCTIONS OF CONTROLLING:
1. Establishing standard performance
2. Measuring actual performance
3. Taking corrective action to address deviations
4. Conducting regular performance evaluations and assessments
5. Evaluating and adjusting the event plan as needed to ensure success.
VARIOUS
COMMITTEES & THEIR
RESPONSIBILITIES
TOURNAMENT
Tournament is a series
of games or matches
played among players
or teams to determine
the winner. A
tournament is a
competition between
various teams playing a
particular game
according to a fixed
schedule in which a
team finally wins and
rest of the participating
teams lose the matches.
TYPES OF
TOURNAMENTS
KNOCK – OUT TOURNAMENT
In this type of tournament, a team once defeated gets eliminated. Only the winners continue in the competition. It is a
fast method to know about the winner team in the tournament.
FIXTURE – fixtures are the schedules fixed for the matches to be played, their time, place, court or playground
number and date etc.
BYE – bye is the advantage given to a team usually by drawing a lot, exempting the team from playing a match in the
1st round. In the number which is in the power of 2. formula of byes (2 n – N)
SEEDING – If the draw is purely on the basis of lots without thinking about the standard of the teams, it is likely that
two strong teams can meet with each other in earlier rounds and get eliminated. So, the weak teams get chance to reach
to quarter final or semifinal stages. To avoid this defect the strong teams are seeded. Seeding is the process of sorting
the teams and fitting them in the fixtures so that the stronger teams do not meet each other in earlier rounds.
METHOD OF SEEDING - If two teams are to be seeded then winner of the previous tournament will be placed at the
bottom of lower half and the second team on the top of upper half. If 4 teams are to be seeded then first and second will
be on same places as mentioned above, and 3rd team of the previous Tournament will be placed on the top of lower half
and 4th team on the bottom place in upper half.
SPECIAL SEEDING- Special seeding is a privilege given to outstanding players to straight away complete in quarter-
finals or semi-Finals.
SINGLE KNOCK – OUT FIXTURE
FORMULAS :
◦ N = 11
◦ Upper Half = N+1 / 2 = 6
◦ Lower Half = N – 1 / 2 = 5
◦ No. Of Byes = 2n - N = 24 – 11 = 16 – 11 = 5
◦ No. Of Byes in U.H. = Nb - 1 / 2 = 2
◦ No. Of Byes in L.H. = Nb + 1 / 2 = 3
◦ No. Of Round = 2n = n = 4
◦ Total number of Matches = N – 1 = 10
*DIVIDING TEAMS IN
EACH QUARTER*
League/Round Robin/Berger System
League tournament, a player or team will play fixed number of matches that are allotted before the
start of the tournament. In league tournament all the teams are treated at par. One team has to play
with all other teams irrespective of victory or defeat.
 Methods for drawing fixtures in league tournament are as follows:
1. Staircase Method
2. Cyclic Method
3. Tabular Method
STAIRCASE METHOD
No. Of Matches:-
N(N – 1) / 2
1. N=9
2. N(N – 1)/2 = 9 (9-1) / 2
= 36
CYCLIC METHOD
• ODD NUMBER
TEAM
N=11
No. Of Matches:-
N(N – 1) / 2
= 55
No. Of Rounds = N
= 11 rounds
• EVEN NUMBER
TEAM
N=8
No. Of Matches:-
N(N – 1) / 2
= 28
No. Of Rounds = N-1
8-1 = 7 rounds

TABULAR METHOD
• Even Number Team

N=8
No. Of Matches:-
N(n – 1) / 2
= 28
No. Of Rounds = N -1
8-1 = 7 Rounds
No. OF Row /Column = N + 1
= 8 + 1= 9
 Winner will be deciding by using:
◦ British Method :-
Percentage of points = total points obtained * win = 2 points
------------------------------- X 100 draw = 1
points
total possible points loose = 0 point
◦ American Method :-
Percentage = Matches won
---------------------- X 100
Matches played
INTRAMURALS
The word 'intramural' is derived from a Latin word 'intra' which means 'within' and 'muralis' which means
'wall. Thus, intramural means 'Within the Walls'. It can be said, that intramurals are the activities within the
walls or within the campus or institution. The main aim of the intramural is the mass participation.
◦ OBJECTIVES S/ADVANTAGES/SIGNIFICANCE OF INTRAMURALS
1. Selection for extramural
2. Group cohesion
3. Professional experience
4. Health
5. Mass Participation
6. Development of leadership qualities
7.Develop Sportsmanship
EXTRAMURALS
Extramural word is a Latin word 'Extra' and 'Muralis' means outside the walls. In other words, these
activities are played outside the walls of the institution or school college. Extramurals are the Inter
school/college competitions. Such competitions give the opportunity to the players and athletes of
◦ OBJECTIVES/ADVANTAGES/SIGNIFICANCE OF EXTRAMURAL
1. Progression in performance
2. Psychological factors:
3.Level of fitness:
4.Socialization:
5.Provide experience to students
6.Develop sportsmanship:
Meaning of Community Sports
Community sports refer to sports activities that are organised and played within a specific community such as a neighbourhood,
town or city. These activities are often organised by community centres, local organisations or schools and are open to people of
all ages and abilities. The goal of community sports a to promote physical activity, social interaction and community
involvement. Examples of community sports include recreational leagues, pickup games and fitness classes.
◦ Benefit of community sports:
1. Improving physical health
2. Developing a sense of belonging
3. Enjoy a wealth of knowledge and expertise
4. Meeting people with same interests
5. Reducing Anti-social behaviour
6. Increasing bonding in community
COMMUNITY SPORTS
SPORTS DAY
HEALTH RUNS
RUN FOR FUN
RUN FOR SPECIFIC CAUSES
RUN FOR UNITY

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MANAGEMENT

Various Committees and their Responsibilities (Pre,

Learning Fixtures and their Procedures Knock-Out (Bye and

Intramurals and Extramurals Tournaments : Meaning,

Community Sports Program (Sports Day, Health Run, Run

1. Defining staffing requirements for the event

 MAIN FUNCTIONS OF DIRECTING:

• Even Number Team

RUN FOR FUN

RUN FOR SPECIFIC CAUSES

RUN FOR UNITY

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