Workflow Version 1.0
- 1. workflow: getting things done in a web 2.0 world Jason Neiffer C u r r i c u l u m D i r e c t o r, M o n t a n a D i g i t a l A c a d e m y 21 October 2010 MVU PD Webinar
- 2. About me…
- 3. I am not a guru… http://www.flickr.com/photos/avlxyz/3449574196/sizes/m/
- 4. Agenda •The Problem •The Complications •The Solution
- 5. The Problem…
- 8. Whoa! • “The average „knowledge worker‟ -- basically, anyone who works on a computer – gets about 93 e-mails a day…” • “Because people can be connected 24/7, many of them are.”
- 9. Not new… “In this breakthrough book, Richard Saul Wurman explains why the information explosion has backfired leaving us stranded between mere facts and real understanding…”
- 10. 1989!
- 14. The core problem… “But, if we moved to a Web-based collaboration tool, it'd mean that I and my colleagues would have to keep track of changes on that tool…” -- Mitch Wagner, Information Week
- 21. The lesson?
- 22. The Solution…
- 23. Workflow “A workflow consists of a sequence of connected steps…” “A defined set of development stages applied to a content item…” http://en.wikipedia.org/wiki/Workflow http://www.ensemble.cms.vt.edu/user-manual/glossary/index.html
- 24. Goal Create a regular set of steps to process information, content and knowledge…
- 25. The rules 1. Start with one process: develop more over time 2. Less is more: don‟t use four tools when two will accomplish the same task 3. Review and evaluate: regularly review and evaluate, then eliminate or modify 4. Don’t follow these rules: ignore the rules if you stumble on something that works better for you!
- 26. Assumption You already have a basic set of tools that you like and adopted…
- 27. M y B a s i c To o l s e t
- 28. Capture tool: RSS Reader
- 31. Archiving/Sharing Tool: Delicious Social Bookmarking
- 34. Capture/reading tool: Instapaper
- 36. L e t ’s d e v e l o p a workflow!
- 37. Scenario I am a world geography teacher that has a unit for each continent. I am looking for fresh, current content to support my unit on Africa as the textbook is dated and isn‟t as engaging as I would like it to be.
- 38. Workflow Process • Check existing resources 1. • Consider new topics • Set up traps for information 2. • Process collected results 3. • Archive AND/OR 4. • Share • Review 5.
- 39. Workflow Process With Tools • Check existing resources (Web Search; Delicious) 1. • Consider new topics • Set up traps for information (Google Reader) 2. • Process collected results (Google Reader) 3. • Archive (Delicious, Instapaper) AND/OR 4. • Share (Shareoholic; Delicious RSS Feeds w/WordPress and Moodle) • Review 5.
- 40. 1. Review
- 41. 1. Review
- 42. 2. Set up traps
- 43. 2. Set up traps
- 44. 2. Set up traps
- 45. 2. Set up traps
- 49. 4. Share: RSS Feeds
- 52. 5. Review • Too wide a net? Too narrow a net? • Still useful? • Capturing too much information for my current projects? • Using the right tools? • Able to process the information?
- 53. Tweak for other projects • Dissertation research • Professional reading • PLN collaboration/communication • Fresh content • Exposure to new ideas and resources • Complete projects and action items • Have fun
- 54. Workflow Process: Email • Establish regular email practice (check email 3 1. times a day) • Choose action items: immediate action, short 2. term action, long term action • Immediate action: complete, schedule, share 3. • Short term action: Schedule, archive, share 4. • Long term action: Schedule, archive, share 5.
- 55. Workflow Process: Email With Tools • Establish regular email practice (Gmail; check 3 times a day with weekly review on Sunday mornings to find lost or forgotten action items) 1. • Choose action items: immediate action, short term action, long term action 2. • Immediate action: complete, schedule (Google Calendar, CalenGoo on iPad), archive (Delicious, InstaPaper, Dropbox) share (Delicious, 3. Shareaholic) • Short term action: Schedule (Google Calendar, CalenGoo on iPad), archive (Delicious, InstaPaper, Dropbox), share (Delicious, Sharaholic) 4. • Long term action: Schedule (Google Calendar, CalenGoo on iPad), archive (Delicious, InstaPaper, Dropbox), share (Delicious, Sharaholic) 5.
- 57. Less is more… • Don‟t use tools to try to gather all information; use filters to gather only information you think you would use • Example: the RSS Feed for the New York Times or even my local newspaper
- 58. “Media Diet” (Mark Hurst‟s Bit Literacy) Stars • “Rare sources that consistently give useful, relevant information” • In workflow: tools that are the core tools you use all the time Scans • “Reliably deliver at least some relevant information” • In workflow: tools that may not be used every day, but so something very well Targets • “Sources good for a targeted, single use” • In workflow: highly specialized tool that you use for special projects Tryouts • “Sources that are applying to be in your lineup, but are applying to be there) • In workflow: new tools form discovery or referral that could end up above
- 59. “Weekly review” Davis Allen‟s Getting Things Done http://www.flickr.com/photos/labeteslair/3396433643/sizes/z/
- 60. Limit email/voicemail distractions Timothy Ferriss‟s Four Hour Workweek And Merlin Mann‟s Inbox Zero
- 61. Additional Resources David Allen‟s Getting Things Done: The Art of Stress-Free Productivity …available in print, audio book and via Kindle
- 62. Additional Resources Timothy Ferriss‟s The 4-Hour Workweek …available in print, audio book and via Kindle
- 63. Additional Resources Mark Hurst‟s Bit Literacy …available in print, audio book and via Kindle
- 66. Questions?
- 67. Thank you! Jason Neiffer http://www.neiffer.com http://www.montanadigitalacademy.org Twitter: techsavvyteach