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Document Capture: Never Touch a Document Again

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The webinar summarized the benefits of using optical character recognition (OCR) software to automate accounts payable processes. It highlighted how OCR can eliminate manual data entry, improve accuracy, reduce cycle times, and ensure compliance. It then demonstrated the OCR software's ability to extract data from invoices and export it to an ERP system. Best practices for image quality and set-up were also discussed. Attendees were invited to learn more about automating their invoice processing with a live demo or trial.

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Live Webinar: Webinar Audio: You can dial the telephone numbers located on your webinar panel. Or listen in using your headphones or computer speakers. Welcome!
Webinar Details • Presentation is roughly 1 hour • All phone lines are muted • If anyone has any questions during this webinar – please type them in your Questions Box located at the bottom of your webinar panel
Today’s Presenters Sean Munzert | Net@Work Client Care Executive Himanshu Jain | Altec Sales Engineer
180+ Business Technology Architects and Consultants IT Road Mapping & Strategic Planning Business Process Review Ecosystem BI, Analytics & Reporting Cloud & IT Managed Services ERP/ Accounting Web Development & e-Commerce Sister Company Payment Processing SWYPE Sister Company CRM & Marketing Automation HRMS/ Employer Solutions Document Management Nonprofit Solutions Managed Print Services Sister Company
any document - any process - anywhere Document Capture: Never Touch a Document Again SEAN MUNZERT, NET@WORK HIMANSHU JAIN, ALTEC SALES ENGINEER
AGENDA OCR • Benefits • Process Steps • Accounts Payable Features • Product Demonstration • Best Practices • Q&A
erm (print) scan barcode import ocr email & fax capture search & retrieve mobilestore web access integrationworkflow smart form toolkit data manager process output supplemental documents send
erm (print) scan barcode import ocr email & fax capture search & retrieve mobilestore web access integrationworkflow smart form toolkit data manager process output supplemental documents send
Benefits
DOCLINK OCR: BENEFITS Eliminates manual entry & improves accuracy Automated sorting Reduces cycle times for processing Ensures compliance Synchronizes with ERP systems
Invoice: 555 Total: 250.33 Supplier: ABC Corp Invoice: 123 Total: 100.00 Supplier: XYZ Comp Invoice: 433 Total: 4000.00 Supplier: RKO Org Multi-Channel Capture Classification & separation OCR Extraction Rules-Based Validation Export to DocLink Recognition Verification
Where Do You Start?
Accounts Payable
Invoice COMMON INVOICE PROCESSING Receptionist Approving Manager Accounts Payable CFO Posting & Payment ✓ ✓ ERP Entry
AP – BETTER EFFICIENCY WITH… Managing high volume of invoices Minimizing keystrokes Reducing human error by data entry Automating indexing
OCR Demonstration
OCR Best Practices
Image/Document Quality Data Validity Image/Document Source Scanner Hardware Image Enhancement Line Items or No Line Items
Document Capture: Never Touch a Document Again
IMAGE CLEAN UP
IMAGE CLEAN UP
WITH AND WITHOUT IMAGE CLEAN UP
NEXT STEPS Look at your current business processes and consider: • Time spent manually indexing • Accuracy of your data input • Your monthly invoice volume • Consider “soft” costs • Accountability/auditability • Are you ready for a disaster • Speed of transaction
Questions?
Thank You For Attending! Connect with 800-719-3307 www.netatwork.com netatwork.com/blog Net@Work YouTube Follow us on Twitter: @netatwork_corp Follow Net@Work on LinkedIn Follow Net@Work on Google+ Follow Net@Work on Facebook Contact your Net@Work Account Manager for any questions or concerns. Or you can reach out to us via the information below! Sean Munzert Client Care Executive Phone: 646.293.1781 smunzert@netatwork.com

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Document Capture: Never Touch a Document Again

  • 1. Live Webinar: Webinar Audio: You can dial the telephone numbers located on your webinar panel. Or listen in using your headphones or computer speakers. Welcome!
  • 2. Webinar Details • Presentation is roughly 1 hour • All phone lines are muted • If anyone has any questions during this webinar – please type them in your Questions Box located at the bottom of your webinar panel
  • 3. Today’s Presenters Sean Munzert | Net@Work Client Care Executive Himanshu Jain | Altec Sales Engineer
  • 4. 180+ Business Technology Architects and Consultants IT Road Mapping & Strategic Planning Business Process Review Ecosystem BI, Analytics & Reporting Cloud & IT Managed Services ERP/ Accounting Web Development & e-Commerce Sister Company Payment Processing SWYPE Sister Company CRM & Marketing Automation HRMS/ Employer Solutions Document Management Nonprofit Solutions Managed Print Services Sister Company
  • 5. any document - any process - anywhere Document Capture: Never Touch a Document Again SEAN MUNZERT, NET@WORK HIMANSHU JAIN, ALTEC SALES ENGINEER
  • 6. AGENDA OCR • Benefits • Process Steps • Accounts Payable Features • Product Demonstration • Best Practices • Q&A
  • 7. erm (print) scan barcode import ocr email & fax capture search & retrieve mobilestore web access integrationworkflow smart form toolkit data manager process output supplemental documents send
  • 8. erm (print) scan barcode import ocr email & fax capture search & retrieve mobilestore web access integrationworkflow smart form toolkit data manager process output supplemental documents send
  • 10. DOCLINK OCR: BENEFITS Eliminates manual entry & improves accuracy Automated sorting Reduces cycle times for processing Ensures compliance Synchronizes with ERP systems
  • 11. Invoice: 555 Total: 250.33 Supplier: ABC Corp Invoice: 123 Total: 100.00 Supplier: XYZ Comp Invoice: 433 Total: 4000.00 Supplier: RKO Org Multi-Channel Capture Classification & separation OCR Extraction Rules-Based Validation Export to DocLink Recognition Verification
  • 12. Where Do You Start?
  • 14. Invoice COMMON INVOICE PROCESSING Receptionist Approving Manager Accounts Payable CFO Posting & Payment ✓ ✓ ERP Entry
  • 15. AP – BETTER EFFICIENCY WITH… Managing high volume of invoices Minimizing keystrokes Reducing human error by data entry Automating indexing
  • 22. WITH AND WITHOUT IMAGE CLEAN UP
  • 23. NEXT STEPS Look at your current business processes and consider: • Time spent manually indexing • Accuracy of your data input • Your monthly invoice volume • Consider “soft” costs • Accountability/auditability • Are you ready for a disaster • Speed of transaction
  • 25. Thank You For Attending! Connect with 800-719-3307 www.netatwork.com netatwork.com/blog Net@Work YouTube Follow us on Twitter: @netatwork_corp Follow Net@Work on LinkedIn Follow Net@Work on Google+ Follow Net@Work on Facebook Contact your Net@Work Account Manager for any questions or concerns. Or you can reach out to us via the information below! Sean Munzert Client Care Executive Phone: 646.293.1781 smunzert@netatwork.com