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Facility management: A process driven approach

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Stefan Hermes
Stefan Hermes

KELSA is a cloud-based no-code workflow automation tool that allows users to create, edit, manage, and accelerate business processes in real-time without needing much time. It is highly customizable and collaborative. KELSA can be used as a website or mobile app, and facilitates functions like facility management, maintenance, property management, safety compliance, work order management, inventory management, asset management, complaint management, billing, and live reporting through a customizable dashboard. It aims to simplify and streamline processes, improve communication, and provide actionable insights through integration with other systems and tools.

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KELSA One Stop Instant Workflow Solution By O3 Infotech Pvt. Ltd.
What is KELSA? Kelsa is a cloud based no code workflow automation tool which allows users to create, edit, manage and accelerate business processes in real-time without taking much time. It is highly customizable and collaborative. A cloud-based, hybrid tool you can use as a website or as an app - even without installing.
Is this what you are looking for?
We’ve got your back FACILITY MANAGEMENT CATERING MAINTENANCE PROPERTY SECURITY CLEANING SUPPORT
Scheduled maintenance • Can help preempt equipment and facility failure by using time-based or meter-based triggers to remind you of service needs. Create service tickets, schedule maintenance, define boundaries for facility operation, import readings and graph results. Automate recurring work orders for weekly inspections of critical facility/building/ equipment and anything else Property Management • Track the space available in the facility and allocate it to clients in an optimized manner, track occupancy for utilization analysis and reporting, help clients or project or account wise charge back and accounting leading to an efficiently managed space. Safety & Compliance Management • Depending on the nature of the industry, both serious and minor safety-related incidents can be reported, documented and investigated in KELSA.
Work Order Management • Get work orders generated automatically whenever a request is placed. Prioritize orders, perform cost estimation, allocate resources, prepare and send bills of services—with the software sending alerts and notifications every step. Inventory Management • Along with assets, asset stock and consumable items such as inventory, office supplies (stationary, Beverages, Toiletries etc.) can also be tracked. Get low stock alerts. Asset Lifecycle Management • Handle the asset life cycle from procurement to disposal, complete with vendor details and expenses. Add and track asset purchase orders, vendors, maintenance histories, and lifetime costs. Complaint Management • All the complaints can be tracked & resolved at a single place. Customers can take a picture of problem statement & report it to concerned people through the app. • Stakeholder will be notified about the progress whether it is resolved or its under progress etc.
Live Reporting • Easily identify bottlenecks and efficiencies with live reporting dashboard. See which locations and equipment are hogging resources and which technicians are closing out the most work orders. Analyze trends and make data-driven decisions with robust reporting tools Security & Visitor Management • Visitors should be screened, registered, signed in quickly and allowed to visit only the relevant areas via integration with access control devices subjected to API. Billing Management • Generate & maintain invoices against the services, purchases made from the system automatically. It also maintains the lease details and other property related information and includes the monthly rentals and other charges automatically in the bills. • Notify stakeholders about due rentals, maintenance cost due etc. via Email & messages. • Reduce processing costs & shorten invoice approval time
Benefits q Customized as per Client’s requirements. q More Flexibility, more power q Third party Integration with other Cloud services q Provide Actionable Insights q Simplify and Streamline Processes q Identifying Redundancies q Shorten Process Time q Mobile Accessibility q KPI-Based Reports q SLA Status Indicators q Role-Based Access Control q Increase Accountability q Reduce Micromanagement q Enhanced Communication q Minimize Errors q Real Time Reports
SET UP YOUR WORKFLOW Map out and build a workflow that best works for you. It allows you to set stages and add custom fields in no time, without writing a single line of code. It is so flexible that you can evolve your processes as you go.
CHOOSE WHAT TO TRACK Keep everyone on the same page with right tracking. Filter & track the progress or status of Assets, maintenance Schedule, Facility type, building or project, issue type ( electrical, plumbing, Cleaning etc) from a single platform.
COLLABORATE EFFORTLESSLY Assign the stages & tasks involved to specific teams & team members. Track people from inside & outside the organization. Send attachments, alerts and updates in real- time. Split your dashboard by team to live track the performance.
LIVE DASHBOARD • Create, edit & view reports in real-time. Slice & dice your data as bar, graphics, pie charts & more on a single window dashboard. Visualize data to identify issues, find opportunities & gather business intelligence. Gain insights & make improvements in real tine.
AUTOMATE YOUR WORK Analyze & automate processes& forms that are used again & again. Build a template & set up automation for an unhindered workflow. Send pre-designed emails, invoice & more without any human intervention. With innovation in automation, you can accelerate& scale your business better & faster.
INTEGRATIONS Bring all your essential business tools & data in one place. Integrate one or more third part apps to leverage on external sources too. Import data from other platforms (or) from your own computer to get a holistic view of business processes.
The Best Have Trusted Us
Thank You O3 Infotech Private Limited • # 4, 4th Floor, Ranka Chambers No. 31, Cunningham Road, Bangalore KA 560052 INDIA www.kelsa.io

More Related Content

Facility management: A process driven approach

  • 1. KELSA One Stop Instant Workflow Solution By O3 Infotech Pvt. Ltd.
  • 2. What is KELSA? Kelsa is a cloud based no code workflow automation tool which allows users to create, edit, manage and accelerate business processes in real-time without taking much time. It is highly customizable and collaborative. A cloud-based, hybrid tool you can use as a website or as an app - even without installing.
  • 3. Is this what you are looking for?
  • 4. We’ve got your back FACILITY MANAGEMENT CATERING MAINTENANCE PROPERTY SECURITY CLEANING SUPPORT
  • 5. Scheduled maintenance • Can help preempt equipment and facility failure by using time-based or meter-based triggers to remind you of service needs. Create service tickets, schedule maintenance, define boundaries for facility operation, import readings and graph results. Automate recurring work orders for weekly inspections of critical facility/building/ equipment and anything else Property Management • Track the space available in the facility and allocate it to clients in an optimized manner, track occupancy for utilization analysis and reporting, help clients or project or account wise charge back and accounting leading to an efficiently managed space. Safety & Compliance Management • Depending on the nature of the industry, both serious and minor safety-related incidents can be reported, documented and investigated in KELSA.
  • 6. Work Order Management • Get work orders generated automatically whenever a request is placed. Prioritize orders, perform cost estimation, allocate resources, prepare and send bills of services—with the software sending alerts and notifications every step. Inventory Management • Along with assets, asset stock and consumable items such as inventory, office supplies (stationary, Beverages, Toiletries etc.) can also be tracked. Get low stock alerts. Asset Lifecycle Management • Handle the asset life cycle from procurement to disposal, complete with vendor details and expenses. Add and track asset purchase orders, vendors, maintenance histories, and lifetime costs. Complaint Management • All the complaints can be tracked & resolved at a single place. Customers can take a picture of problem statement & report it to concerned people through the app. • Stakeholder will be notified about the progress whether it is resolved or its under progress etc.
  • 7. Live Reporting • Easily identify bottlenecks and efficiencies with live reporting dashboard. See which locations and equipment are hogging resources and which technicians are closing out the most work orders. Analyze trends and make data-driven decisions with robust reporting tools Security & Visitor Management • Visitors should be screened, registered, signed in quickly and allowed to visit only the relevant areas via integration with access control devices subjected to API. Billing Management • Generate & maintain invoices against the services, purchases made from the system automatically. It also maintains the lease details and other property related information and includes the monthly rentals and other charges automatically in the bills. • Notify stakeholders about due rentals, maintenance cost due etc. via Email & messages. • Reduce processing costs & shorten invoice approval time
  • 8. Benefits q Customized as per Client’s requirements. q More Flexibility, more power q Third party Integration with other Cloud services q Provide Actionable Insights q Simplify and Streamline Processes q Identifying Redundancies q Shorten Process Time q Mobile Accessibility q KPI-Based Reports q SLA Status Indicators q Role-Based Access Control q Increase Accountability q Reduce Micromanagement q Enhanced Communication q Minimize Errors q Real Time Reports
  • 9. SET UP YOUR WORKFLOW Map out and build a workflow that best works for you. It allows you to set stages and add custom fields in no time, without writing a single line of code. It is so flexible that you can evolve your processes as you go.
  • 10. CHOOSE WHAT TO TRACK Keep everyone on the same page with right tracking. Filter & track the progress or status of Assets, maintenance Schedule, Facility type, building or project, issue type ( electrical, plumbing, Cleaning etc) from a single platform.
  • 11. COLLABORATE EFFORTLESSLY Assign the stages & tasks involved to specific teams & team members. Track people from inside & outside the organization. Send attachments, alerts and updates in real- time. Split your dashboard by team to live track the performance.
  • 12. LIVE DASHBOARD • Create, edit & view reports in real-time. Slice & dice your data as bar, graphics, pie charts & more on a single window dashboard. Visualize data to identify issues, find opportunities & gather business intelligence. Gain insights & make improvements in real tine.
  • 13. AUTOMATE YOUR WORK Analyze & automate processes& forms that are used again & again. Build a template & set up automation for an unhindered workflow. Send pre-designed emails, invoice & more without any human intervention. With innovation in automation, you can accelerate& scale your business better & faster.
  • 14. INTEGRATIONS Bring all your essential business tools & data in one place. Integrate one or more third part apps to leverage on external sources too. Import data from other platforms (or) from your own computer to get a holistic view of business processes.
  • 15. The Best Have Trusted Us
  • 16. Thank You O3 Infotech Private Limited • # 4, 4th Floor, Ranka Chambers No. 31, Cunningham Road, Bangalore KA 560052 INDIA www.kelsa.io